HomeMy WebLinkAboutContract 42489 CITY SECRETARY
CONTRACT NO. +?'
STATE OF TEXAS
COUNTY OF TARRANT KNOW ALL BY THESE PRESENTS
THIS AGREEMENT is between the City of Fort Worth, Texas, a Texas municipal corporation ("City")
acting by and through its duly authorized Assist ant City Manager, and Quorum Architects, Inc., authorized
to do business in Texas, acting herein by and through David G. Duman, AIA, its duly authorized
representative("Architect").
WITNESSETH
That for and in consideration of the mutual covenants and agreements herein contained, the arties
hereto do hereby covenant and agree as follows: p
SECTION 1 -SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect itect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services associated with individual assignments in connection with the following
basic services:
Perform architectural investigation, programming, design, and construction administration
services for improvements to facilities/buildings on behalf of the City Fort Worth. Individual project
assignments will generally be in the$10,000 to $100,000 range in construction cost and require a
multi-disciplinary design effort ("Project"). The Agreement is for a five-year period. Each project
assignment will be executed using Attachment "A" Multi-Year Arch itect/E ng ineer Delivery
order .
SECTION 11- CHARACTER AND EXTENT OF ARCHITECT'S SERVICES
2.1 Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2.2 Architect agrees to commit the personnel to each Project as necessary in order to complete the
Project in an expeditious manner.
2.3 The Architect shall advise City as to the necessity of City's providing or obtaining from others
services and data required in connection with the Project at City's cost and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in
performing services hereunder), and act as City's representative in connection with any such
services of others.
2.4 Architect agrees that architectural services will be managed and performed in its Fort Worth
office, except work done by contracted consultants.
2.5 If at any time in the course of the design, the City expands the scope of services, or the Architect
believes the City has requested services that are beyond the scope of this Agreement, the
Architect shall submit a proposal for additional fees and a written agreement shall be reached on
said proposal prior to the Architect proceeding with the work considered to be beyond the scope
of this Agreement. Architect shall not perform any additional services without a written agreement
with City. Any services provided prior to reaching an agreement on additional fees will be non-
compensable.
2.6 Architect shall apply for building permits and provide such service as may a necessary-for the
building permits to be issued. The City shall pay any fees for such Building P
ICIAL RECORD
CITY SECRETARY
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 2011) FT. WQ9TcW1oTX
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SECTION V-METHOD OF PAYMENT
5.1 The Architect ect shall be paid not more frequently than twice per month on the basis of statemen
Prepared from the books and records of account of the Architect is
as to accuracy and compliance with the terms of this Agreement statements to be verified
greement b officer Y an of the Architect.
Payment according to statements wili be subject to certification
and Public Works Department t fication by the Direc#or, Transportation
p ent or his duly authorized representative that such
performed, work has been
5.2 The above on are charges h
9 the basis of prompt payment of bills rendered and contin
of the work on the Project until completion. if Gi f uvus progress
Architect for services and Y ails to make uncontested payment due
pocket expenses within sixty(60)days after Architect's state
thereof is submitted to City, Architect may, after loin ment
services under this Agreement until Architect has g seven days'written notice to City, suspend
as been paid in full all amounts due for servi
actually performed and reimbursable expenses incurred. In the es
billing, only that portion so contested will be withheld event of a disputed or contested
held from payment, and the undisputed portion
will be paid within such sixty(60) day period. The Ci will
any bill or portion thereof. No i City exercise reasonableness in contesting
merest will accrue on any contested portion of the billing
mutually resolved. In the event of suspension of services the until
Gity for delays or damages caused the City Architect shall have no liability to
ty because of such suspension of services.
SECTION VI -PROCEDURES FOR PROVIDING ARCHITECTURAL SERVICES
6.1 Design Phase, as necessary, as determined b the
Y City for each Protect:
6.1.1 City shall notify the Architect when it is appropriate
to proceed with the services.
6.7.2 The Architect shall visit the site and make itself familiar with the scope of the Project.
6.7.8 The Architect shall estimate the fees and construction cost for the Protect.
6.1.4 Upon approval of the estimated costs, the Architect shall perform all services to complete the
design. The design shall include all site work, design g coordination of u#iiities, landscaping and
facility design required for a complete and functional protect.
6.1.5 Architect shall prepare the design in phases. U
notify the Architect of its approval of the pvn completion of a phase by Architect, City shall
phase, a#which time the Architect will proceed to the next
design phase. The design phases are as follows:
6.7.5.1 Schematic Design: Preparation of alternative floor and site plans, architecture! concepts and
principal equipment and finish plans and budget cost estimates.
6.1.5.2 Construction Documents: Prepare#ion of details
, mechanical, electrical, and plumbing plans, finish
schedules, detailed specifications, and cost estimates.
6.1.6 Architect shall prepare "Elimination of Architectural Barriers Registration and submit the
applications to the Texas Department of Licensing nd Regulation 9ulation or to a licensed provider. All
designs shall be in conformance with the
Elimination of Barriers Act, State of Texas, City of Fort
Worth Building Codes and the Texas Accessibili Stand
Accessibility Standards ETAS}.
6.1.7 The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, and sustainable construction, in the design of the protect.
6.1.8 The Architect shall submit an estimate of rvbabl
at the completion P e construction cyst and scope for review and
acknowledgement in writing of the Construction Documents
6.7.9 Upon written approval of the Construction Documents, the Architect shall make whatever final
changes are necessary and submit the drawings tech i
bidding, g nice!specifications to the City for use n
6.7.10 The Architect shall provide electronic files in PDF
or DWF format for posting to the Internet.
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 201 1)) Page 3 of 10
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7.4 Designate in writing qualified persons who will act as City's representatives wi
Project for the purposes of transmitting h respect to a
g instructions, receiving information, interpreting and
defining City's policies and decisions with respect to Architect's
{ i services.
7.5 Review all reports, recommendations
and other documents and provide written decisions
Pertaining thereto within a reasonable time.
7.6 Upon reasonable notice provide labor and safe
ty equipment to expose structural elements and
temporarily repair same, and to operate mechanical and l
Architect in the development of the desi a ectrical systems as required by the
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7.7 Examine all studies, reports, sketches
drawings, specifications, proposals and other documents s
presented by Architect, obtain advice of an attorney, insurance counselor and other consultants as
it deems appropriate on and render in writing ecisions
a reasonable time so as not to delay the services of Architect.
7.8 Prepare easements and right-of-way acquisition Y q conveyance documents, from description
provided by Architect, contact ownersiherewith.negotiate for or conde pay all filing and legal fees associated condemn all easements and right-of-way,
7.9 Provide such legal, accounting, insurance and
other counseling services to City as may be
required for the Project.
7.14 Pay all permit and review fees.
7.11 Distribute bid documents and addenda to lan houses,es, contractors and suppliers.
7.12 Collect and administer plan deposits.
7.13 Bear all costs incidental to compliance with this Section.
.
SECTION VIII-OBSERVE AND COMPLY
8.1 Architect shall prepare "Elimination of Architectural Barriers Registration and submit the
applications to the Texas Department of Licensing nd R
Provider. All designs shall be in conformance g Regulation or independent Contract
with the Elimination of Barriers Act, State of Texas
City of Fart Worth Building Codes and the Texas Accessi
date such design is delivered to City b bllity Standards ETAS} in effect as of the
Y the Architect.
8.1.1 Architect shall at all times observe and materially comply With all Federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this Agreement
and the work hereunder, and shall observe and materially comply with all orders, laws ordinances
and regulations which may exist ion the date of execution
later b of this Agreement) or may be enacted
y governing bodies having jurisdiction or authority for such
misunderstanding or Ignorance thereof shall be considered. enactment. No plea of
8.2 The Architect shall reimburse the City or all f n as r � damages Incurred as a result of the failure of
facility's design prepared by Architect to conform to all applicable State rules a
Federal law, and municipal ordinances in effect as of the nd regulations,
e date such design is delivered to City by
the Architect, including but not limited to the cost to
modify the facility to conform to all such
applicable State rules and regulations, Federal law, and municipal ordinances.
8.2.1 Architect shall assess the facility to determine the effect of the proposed improvements on the
compliance with building codes in effect as of the date of such
assessment.
8.2.2 The scope of the Architect's services shall include design of improvements, including those lying
outside the principal area of improvement, required b building
design is delivered to City by the Architect. y g codes in effect as of the date such
8.2.3 Should failure to meet the building code criteria
( in effect as of the date such design is delivered
to City by the Architect) require removal of facilities constr
re acted under the design documents to
meet the Code, the Architect shall
prepare medal designs and reimburse the City for the cost of
the original construction and the removal of the affected features.
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 2011
) Page 5 of 10
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z 10.3 The Architect shall indemnify and hold harmless, the City
employees from an loss damage, tY nd all Its officers, agents, servants and
Y mage, liability or expenses, on account of (i) damage to a third
party's property and (ii) injuries, including death, to all third artier which performance P � may arise out of(+)any
negligent act, error or omission in the
P mance of the Architect's professionsl services or in
the preparation of designs, working drawings, specifications a
(++)a violation of an order, law, ordinance, and other documen#s by Architect or
nce or regulation applicable to Architect pursuant to Section
8.1.1 above. For purposes of this Agreement, third arties include but are not limited to officers,
agents, or employees of the Architect P
or subconsultant, and a!1 other persons performing any art
of the work and improvements. P
10.4 Notwithstanding anything herein to the c .
contrary, no indemnification provision in this Agreement
shall be construed as requiring the Architect to indemnify or hold the City or any of its officers
agents, servants or em ,
P Y armless from any loss, damages, liability or expense, on account
of damage to property or injuries to person caused direc#1
deficiencies in design criteria and information r Y or indirectly by (i) defects or
provided to Architect by City; (ii) any deviation in
construction from Architect's designs, working drawings, specifications or other documents; iii
any act or omission of the City, its employees or agents. )
10.6 Without limiting the above indemnity, Architect shall mai
, such ins stain the following Insurance coverage
with carriers acceptable to City, insurance to be in at least the following amounts:
Commercial General Liability $1,000,400 Per Occurrence
$2,000,000 Aggregate
Workers Compensation
Coverage A:Statutory limits
Coverage B: Employer's Liability
$100,000 Each Accident
$600,000 Disease-Policy limit
$100,000 Disease-Each Employee
Business Automobile
Combination Single limits $1,000,000 Each Accident
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per Claim
$1,000,000 Aggregate
10.6 General Insurance Requirements
10.6.1 Commercial General Liability coverage shall be endorsed to name the City an Additional insured
thereon. The term "City" shall include its employees, officers
respects the contracted services. , officials, agents, and volunteers as
10.6.2 Architect shall furnish City a Certificate(s) of insurance
the limits s the that Insurance coverage in at least
pecified are provided under applicable policies documented thereon
10.6.3 Any failure on part of the City to request required incur
waiver of the Insurance re uirement once documentation shall not constitute a
q s.
10.6.4 A minimum of thirty (30) days notice of cancellation no -
notice non-renewal or material change in coverage
shall be provided to the City. A ten days t ce shall be acceptable In the event of non-payment of
premium. Such terms shall be endorsed onto Architect's insurance policies. Notice shall
the Facilities Manager, Transportation and Public Works De be on, to
Worth, Tai 76102, Department, 1000 Throckmorton, Fort
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 2011)
Page l of 10
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t agrees that the City shall have access during normal working hours to all necessa ry Architect
facilities and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The City shall give Architect reasonable advance
notice of intended audits.
12.2 Architect further agrees to include in all its subcontracts hereunder a provision to the effect that
the subconsultant agrees that the City shall, until the expiration of three (3) years after final
payment under the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such subconsultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this article. City shall give subconsultant
reasonable advance notice of intended audits.
12.3 Architect and contracted consultants agree to photocopy such documents as may requested
uested
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by the City. The City agrees to reimburse Architect and contracted consultants for the costs of
copies at the rate published in the Texas Administrative Code.
SECTION X111 -SUCCESSORS AND ASSIGNS
13.1 The City and the Architect each bind themselves, their successors and assigns, to the other party
to this Agreement and to the successors and assigns of each other party in respect to all
covenants of this Agreement.
}
SECTIQ?�YrIV«-,ASSIGM NT.
14.1 Neither party hereto shall assign, sublet or transfer its interest herein without rior written consent
onsent
of the other party, and any attempted assignment, sublease or transfer of all or any part hereof
without such prior written consent shall be void.
SECTION XV- INDEPENDENT ARCHITECT
15.1 Architect shall perform all work and services hereunder as an independent Architect, and not as
an officer, agent, servant or employee of the City. Architect shall have exclusive control of, and
the exclusive right to control the details of the work performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers, agents,
employees and contracted consultants. Nothing herein shall be construed as creating a
partnership or joint venture between the City and the Architect, its officers, agents, employees and
contracted consultants, and doctrine of respondent superior has no application as between the
City and the Architect.
SECTION XVI -M/WBE GOALS
15.1 In accordance with City of Fort worth Ordinance No. 15530, as amended, the City has 9 oals for
the participation of minority and woman business enterprises in City contracts. Architect
acknowledges the M/WBE goal of 20% established for this Agreement and its commitment to
meet that goal. Analysis of whether such M/WBE goal is met will be measured on an aggregate
basis for the entire term of the Agreement; the M/WBE goal is not required to be met on each
individual Project. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by Architect may result in termination of this Agreement and
debarment from participating in City contracts for a period of time not less than three years.
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 2011) Page 9 of 10
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SECTION XVII-MISCELLANEOUS '
1 l.1 if any action, whether real-or asserted at l .
aw or In equity, apses on the basis of any provision of
this Agreement, venue for such action shall lie in state courts l
the United States District court for the No °��� in Tarrant County,Texas or
Northern District of Texas — Fort Worth Division. This
Agreement shall be construed in accordance with the laws of the State of Texas
17.2 The parties acknowledge that each party and, if it so chooses,
revised this Agreement and that the norm ooses, its counsel have reviewed and
al rule of�construction to'the effect that any ambiguities
are to be resolved against the drafting a g
Agreement or 9 party must not be employed in the interpretation of this
9 any amendments or exhibits hereto. .
"17.3 This Agreement shall inure only o the
hereto shall n y benefd of the Parties hereto:and third persgns not
not, in arty form or manner, be considered a third a ben privy
Each party eficlary of this Agreement.
party hereto shall, be solely responsible for the fulfillment of its
commitments. own contracts or
17.4 This Agreement shall be signed and ex ecuted
original.
9 _-in triplicate copes, each of which is deemed an
AGREED TO AND EXECUTED BY:
QUORUM ARCHITECTS, INC. CITY OF FORT WORTH:
By.
David G. Duman,AIA y
Date . Fernando Costa
ate
Principal
Assistant City Manager 00
o +cap
0
APPROVAL RECOMMENDED: RED Q'
ORDED:
04
B.F. o 4.C
,a0r,:,S Douglas Wiersig, PE. By. 4000 00
Ma rty H endrix
'
AS , .o.
Director,Transportabon&Public.Works Department City ��-
ty ecretary
APPROVED. O FORM AND LEGALITY:
Date Executed. c 5
By:
Authorization: M&C C-25235 October 18. 2011
Doug as W. ac
Assistant City Attorney
The Texas Board of Architectural Examiners,8213 Shoal Creels Boulevard,Suite 107
9000,has Jurisdiction over lndivkivais licensed under the Architects'Registrradw Law Texas C Texas, T875$,telephone X512}305-
. Civil Statures,Article 249s.
OFFICIAL RECORD
CITY SECRETARY
Multi-Year Architectural Agreement,Quorum Architects,inc.(October 2011) FT.W gu� Tx
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` FART WORTH
ATTACHMENT"Al,
MULTI-YEAR ARC HITECTURALSE
RVlCES DELIVERY ORDER
This Annual Arch itectlEngineer Agreement
conditions of the Contract referenced g ement for professional services is governed
below which is hereby incorporated g ed by all terms and
Y by reference.
Sponsoring (Client)Department:
City's Contract No.: Dept
Delivery Order No.: City Secretary Contract No.
Project Name: 2011-16-201 1-
Professional Services Firm:
Date of Contract: Quorum Architects, Inc.
Delivery order Date:
City's Project Architect or Manager:
Summary and Description of Statement
Scope of Work and fee Proposal of Work attached hereto:
subject: p Posal per Quorum Architects, Inc. letter
(attached).
dated
Fund/Account/Center No.:
Design Fees: Sche
� matics Design or Other Phase)
Reimbursable Expenses: Not-to-Exceed
Notice-to-Proceed Date for this Delivery order:
Completion Date for this Delivery Order:
TRANSPORTATION& PUB
ARCHITECTURAL S LIC WORKS DEPT QUORUM A
ERVICES DIVISION ARCHITECTS INC.
By:
Dalton Murayama,AIA By:
Architectural Services Manager David Duman,AIA
Principal
Date:
CC: Sponsoring Dept
M/WBE
Arch Svcs Project Architect or Manager
Arch Svcs Admin{Vicki McDonald) }
Arch Svcs Mgr(Dalton
g on Murayama)
Multi-Year Architectural Agreement Quorum Architect
Attachment A s,lnc.�October 2p1
Page 1 of 1
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ATTACHMENT B
ANNUAL ARCHITECTE NGINEER AGREEMENT
BETWEEN CITY OF FORT WORTH
AND QUORUM ARCHITECTS,INC.
BASIS FOR PROFESSIONAL,FEES AND CHARGES
S
OCTOBER 2011
Projects indicated to be performed on a"Time and Materials"basis will be invoiced
monthly using actual raw salary cost for the ersons
lien which p working on the project times a
multi i
p s an overhead factor, including profit. The current
Z . The general ranges of raw sal year multiplier is
salary costs per your for the various employees are as
follows:
Senior Officer, Principal
$76.00 to $79.00
Project Architect/Engineer,
Officer $29.00 to 3
Architect/Engineer
$ 7-°°
Designer $ 0.00 to $44.00
CARD Technician $25.00 to $30.00
N/A S u pport: Includes Clerical,cal,
Computer Systems,
Document Control, and Accounting Support pp $29.00 to $29.00
REIMBURSABLE EXPENSES WILL BE
INVOICED AS FOLLOWS
In-House Blue Prints
In-House Photo co ies $0.80 Per SF
p $0.18 Per Pa
Outside Printing(Large Format) ge
Outside Printing Fo $°•1�Pte•SF+ 10%
g Format) Q
Outside Services $0.08 Per SF+ 10�o
Mileage(Same as Authorized to Actual Cost+ 10%
City Staff} $0.555 Per
Mile
Multi-Year Architectural Agreement,Quorum Architects, Inc.(October 2011
Attachment B ) page 1 of 1
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' CERTIFICATE OF LIABILITY INSURANCE TE(MMIDDlYY
DA
W-11. 10/19/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(ies) must be endorsed. ff SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
McLaughlin Brunson Insurance Agency, LLP NAME:
6600 LBJ Freeway, Suite 220 No.E4m (214) 503-1212 �No):
E-MAIL
Dallas TX 75240 ADDRESS:
PRODUCER
CUSTOMER ID fm
INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURERA:XL Specialty Insurance Company 37885
Quorum Architects, Inc.
INSURER B.Travel era Llo ds Ins. Co an 41262
7 07 W. Vickery Blvd., #101 INSURER C:Charter Oak Fire Insurance Co. 25615
Fort Worth TX 761041142 INSURER D:Travel ere Indemnity Company 25658
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER:Cert ID 11512 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP
LTR POLICY NUMBER MM/DD NYM_fMM/DDfYY`Y`Y1 LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
B X COMMERCIAL GENERAL LIABILITY Y Y PACP4331L779 AMA E TO RENTED
8/25/2011 8/25/2012 PREMISES Ea occurrence $ 2,000,000
CLAIMS-MADE 7 OCCUR VIED EXP(Any one person) $ 10,000
PERSONAL&ADV INJURY $ 2,000,000
GENERAL AGGREGATE $ 4,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 4,000,000
POLICY X PRO LO $
AUTOMOBILE UABILITY COMBINED SINGLE LIMIT $ 2,000,000
(Ea accident)
C X ANY AUTO Y Y BA4333L109 8/28/2011 8/25/2012 BODILY INJURY(Per person) $
ALL OWNED AUTOS
SCHEDULED AUTOS BODILY INJURY(Per accident) $
PROPERTY DAMAGE $
HIRED AUTOS (Per accident)
NON-OWNED AUTOS $
$
UMBRELLA LIAR OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION WC STATU- OTH-
D AND EMPLOYERS'LIABILITY YIN Y UB5771Y404 4/20/2011 4/20/2012 X TQRY LIMITS _Ea__
ANY PROP RIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT $ 11000,000
OFFICERIMEMBER EXCLUDED? ❑ N/A
(Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ 11000,000
ff yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 11000,000
A Professional Liab N Y DPR9693328 3/27/2011 3 27 2012 1,000,000 Per Cla
12,000,000 Annual Aggregate
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES(Attach ACORD 101,Additional Remarks Schedule,ff more space Is required)
The claims made professional liability coverage is the total aggregate limit for all claims
presented within the policy period and is subject to a deductible. Thirty(30) day notice of
cancellation in favor of the certificate holder on all policies. City of Fort Worth is named as
additional insured with waiver of subrogation on the general & auto liability as required by
contract. A waiver of subrogation is shown in favor of the City of Fort Worth on the workers comp.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Fort Worth
ACCORDANCE WITH THE POLICY PROVISIONS.
1000 Throckmorton AUTHORIZED REPRESENTATIVE
Fort Worth TX 76102 R
u
Q 1988-2009 ACORD CORPORATION. All rights reserved.
ACORD 25(2009109) The ACORD name and logo are registered marks of ACORD
Page 1 of 2
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DESCRIPTION OF OPERATIONS SECTION CONTINUED DATE
CERTIFICATE HOLDER: INSURED: 10/19/2011
City of Fort Worth Quorum Architects, Inc.
1000 Throckmorton 707 W. Vickery Blvd., #101
7 5102
Fort Worth TIC Fort Worth TX 751041142
DESCRIPTION OF OPERATIONS CONTINUED:
coverage.
DOC(10/2003)
Page 2 of 2
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City of Fort Worth, Texas
Mayor aounce 1 Communmicatmion
............
------------ ........
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....... ............:..:.......... ................................
COUNCIL ACTION: Approved on 10/18/2011
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DATE: Tuesday, October 18, 2011 REFERENCE NO.: C-25235
LOO NAME: 20AN N UALAEFI RMS
SUBJECT:
Authorize Execution of Two Multi-Year Architectural Design Agreements for Small Multi-Disciplinary
Projects with Elements of Architecture, Inc., and Quorum Architects, Inc., on an As-Needed Basis for a
Total Fee Not to Exceed $1,500,000.00 Over the Five-Year Period for Each Agreement(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of two multi-year Architectural Design
Agreements with Elements of Architecture, Inc,. and Quorum Architects, Inc., for a total fee not to exceed
$1,500,000.00 over the five-year period of each Agreement.
DISCUSSION:
This M&C will authorize the execution of two multi-year Architectural Design Agreements in the amount of
$1,500,000.00 each.
The City of Fort Worth requires architectural assistance for small multi-disciplinary projects on an as-
needed-basis.A Request for Statement of Qualification (RFQ) was advertised in the Fort Worth Star-
Telegram on July 14, 2011 and July 21, 2011, 30 firms responded.The selection panel shortlisted and
interviewed six firms, and recommended Elements of Architecture, Inc., and Quorum Architects, Inc., as
the best qualified firms.
Both of these firms will assist City Staff in the design of small renovation and expansion projects that
require the assistance of civil, landscaping, structural, mechanical, and electrical consultants in preparing
project and construction documents.The architectural firms will also assist Staff with structural,
mechanical and electrical assessments, cost estimating, space needs evaluations, conceptual site and
floor plans for review, and designs for emergency repairs of damaged facilities.
All expenditures for the project assignments will be made through allocations from capital and
departmental budgets.
The current annual Architectural Design Agreement with Elements of Architecture, Inc., (M&C C-21007,
September 12, 2006)expires October 2011.
Elements of Architecture, Inc., and Quorum Architects, Inc., are in compliance with the City's MIWBE
Ordinance by committing to 20 percent MIWBE participation. The City's goal on these agreements is 20
percent.
....................................... ...................................................... ................................................................... .......................................... ...........................
FISCAL INFORMATION 1 CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating and
capital budgets, as appropriated, of the participating funds.
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FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Off Fernando Costa (fit 22)
Orig- inating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Dalton Murayama (8088)
...................I .......................................................'---------- -
ATTACHMENTS
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