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HomeMy WebLinkAboutContract 56632-A1 DocuSign Envelope ID:699EACAB-BC42-4D72-8D69-845F8318BCC4 CSC No. 56632-A1 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE GENERAL REVENUE FIRST AMENDMENT TO CONTRACT NUMBER 18226010006 WITH City of Fort Worth, a political subdivision of the State of Texas This First Amendment FY 2022 Homeless Housing and Services Program Youth Set-Aside Contract Number 18226010006 ("First Amendment") by and between the Texas Department of Housing and Community Affairs,a public and official agency of the State of Texas("Department"),and City of Fort Worth, a political subdivision of the State of Texas("Subrecipient"),hereinafter collectively referred to as"Parties", is executed to be effective on the date provided herein. RECITALS WHEREAS, on November 1, 2021 and October 27, 2021, the Department and Subrecipient, respectively, respectively, executed the FY 2022 Homeless Housing And Services Program Youth Set-Aside Contract Number 18226010006 to be effective on September 1, 2021 ("Contract"); and WHEREAS, in accordance with Section 11 of the Contract and 10 TAC§7.4(e), the Department has authority to amend the Contract accordingly; and WHEREAS,the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties agree asfollows: 1. Section 2, Contract Term for Performance and Close-Out Process of the Contract is hereby amended, effective the date executed by all parties,to read as follows: "This Contract shall commence on September 1, 2021 and, unless earlier terminated as provided herein,terminate as follows:(1)the Subrecipient is permitted to incur expenses under this Contract �DS until February 28,2023("Contract Term"),and (2)the Department's obligations under the Contract I Y shall end on and is conditioned on the Subrecipient's successful completion of the terms herein ("Close-Out Process")." 2. The"Performance Statement" attached as Exhibit A to the Contract is hereby deleted and replaced in its entirety with the Performance Statement consisting of two(2) pages attached as Attachment #1 to this First Amendment to be effective on the date executed by all Parties. 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this First Amendment. In the event this First Amendment and the terms of the Contract are in conflict,this First Amendment shall govern, unless it would make the Contract void by law. 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the First Amendment to HHSP Contract Number 18226010006 Page 1 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX DocuSign Envelope ID:699EACAB-BC42-4D72-8D69-845F8318BCC4 Contract. 5. This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one (1) agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. 6. If any of the Parties returns a copy by facsimile machine or electronic transmission,the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 7. By signing this First Amendment,the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 8. This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 9. This First Amendment shall be effective on the dates) provide herein. AGREED TO AND EXECUTED BY: SUBRECIPIENT: City of Fort Worth, a political subdivision of the State of Texas By: �bowsigned by: �,c„�lo Cati7a Name: Fernando Costa Title: 6�sSi�t�gX CItV,Mar___� Date: THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE. DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: 10-Slenmby: 4're 11 p Name: Abigail Versyp Title: I,ts d4W#tp4x W officer or representative .�z-3�Rt�i= Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to HHSP Contract Number 18226010006 Page 2 of4 DocuSign Envelope ID:699EACAB-BC42-4D72-8D69-845F8318BCC4 (e) Case management for Persons experiencing Homelessness in 10 Youth-Headed Households (2) Outcomes (a) Persons in Youth-Headed Households who were Homeless 3 and have maintained housing for three (3) months after HHSP exit (3) New Beds (a) New Shelter beds created through Construction: 0 (b) New Shelter beds created through Rehabilitation: 0 (c) New Shelter beds created through Conversion: 0 (d) New Transitional Living beds created through Construction 0 (e) New Transitional Living beds created through Rehabilitation 0 (f) New Transitional Living beds created through Conversion 0 First Amendment to HHSP Contract Number 18226010006 Page 4 of 4 DocuSign Envelope ID:699EACAB-BC42-4D72-8D69-845F8318BCC4 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE GENERAL REVENUE FIRST AMENDMENT TO CONTRACT NUMBER 18226010006 WITH City of Fort Worth, a political subdivision of the State of Texas ATTACH M ENT#1 EXHIBIT A PERFORMANCE STATEMENT City of Fort Worth, a political subdivision of the State of Texas Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules under the HHSP State Rules. Close-Out Process: Ends May 14, 2023 DS Contract Term: September 1, 2021—February 28, 2023 (/ Service Area: City of Fort Worth E Program Activities: Subrecipient agrees to perform the following measurable activities: Case Management Salary, Essential Services, Financial Assistance Homeless Assistance A. Definitions (1) "Transitional Living Activities" means activities that are designed to provide safe short-term housing (typically less than twenty-four (24) months) in conjunction with appropriate supportive services designed to help Youth Headed Households become self-sufficient. Rapid Rehousing is an example of a Transitional Living Activity. (2) "Youth Headed Household" means a household that includes unaccompanied youth twenty- four(24)years of age and younger, parenting youth twenty-four(24)years of age and younger and children of parenting youth twenty-four(24)years of age and younger. B. Program Activities. Subrecipient agrees to perform only the following measurable activities for Homeless Youth Headed Households: (1) Persons Served (a) Essential Services for Persons experiencing Homelessness in 0 Youth- Headed Households (only eligible in conjunction with a street outreach, case management, emergency shelter, street outreach, or housing through a Transitional Living activity) (b) Street Outreach for Persons experiencing Homelessness in 0 Youth-Headed Households (c) Transitional Living for Persons experiencing Homelessness in 10 Youth-Headed Households (d) Persons experiencing Homelessness in Youth-Headed 0 Households in an HHSP-Youth funded day/night Shelter' 'This number may include the all persons assisted through the operations of the shelter. First Amendment to HFISP Contract Number 18226010006 Page 3 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple originals on the date written below their respective signatures to be effective on the Effective Date. CITY OF FORT WORTH: ACCEPTED AND AGREED: CITY OF FORT WORTH: APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Victor Turner Title: Neighborhood Services Director OAC- BT y.ara Perez(Jun 21,2022 16:14 CDT) Name: Tara Perez ATTEST: Title: Directions Home Manager 7�!'1!'IP.��P. c1 C7000��GG APPROVED AS TO FORM AND LEGALITY: By/ annette S.Goodall(Jun 22,202214:12 CDT) Name: Jannette S. Goodall Aitd— Title: City Secretary AoaFOR�n�a By Gun Jun 1,202216:39 CDT) �p O10........ O�jOa Name: JoAnn Gunn Flo I..o o��� Title: Assistant City Attorney 000000000 0o a*� CONTRACT AUTHORIZATION: `n 7 M&C: 21-0512 nEXA5o4b 1295: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and council communication DATE: 08/03/21 M&C FILE NUMBER: M&C 21-0512 LOG NAME: 02ACCEPTING HOMELESS HOUSING AND SERVICES PROGRAM FUNDS SUBJECT (ALL)Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds in the Amount of$453,572.00 and Homeless Housing and Services Program-Youth Set Aside in the Amount of$144,156.00, Authorize Execution of Related Agreements,Authorize Execution of Subgrant Agreements with The Housing Authority of the City of Fort Worth Doing Business As Fort Worth Housing Solutions to Provide Rental Assistance and with CitySquare to Provide Youth Rental Assistance and Case Management,Authorize Rollover of Remaining Fiscal Year 2021 Funds for HHSP-Youth Set Aside in an Amount up to$115,000.00 to CitySquare, Find that the Subgrant Agreements Serve a Public Purpose,and Adopt Attached Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize acceptance of grants and execution of contracts with the Texas Department of Housing and Community Affairs for the Homeless Housing and Services funds in the amount of$453,572.00(General)and$144,156.00(Youth); 2. Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of$453,572.00 to provide rental assistance to at least 40 permanent supportive housing clients(General); 3. Authorize the execution of subgrant agreement with CitySquare in the amount of$144,156.00 to provide rental assistance and case management to at least 10 youth(Youth); 4. Authorize the rollover of remaining Fiscal Year 2021 funds for HHSP-Youth Set Aside in an amount up to$115,000.00 to be included in the subgrant agreement with CitySquare; 5. Find that the subgrant agreements serves the public purpose of ending chronic and youth homelessness and that adequate controls are in place;and 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the amount of$597,728.00,subject to the receipt of the grant for the purpose of reducing chronic and youth homelessness. DISCUSSION: The State of Texas provides grant funding for the Homeless Housing and Services Program(HHSP)administered by the Texas Department of Housing and Community Affairs(TDHCA)to nine municipalities with a population of 285,500 or greater,including the City of Fort Worth (City). The HHSP amount allocated to the City is$453,572.00. The HHSP funds may be used to provide rental assistance,case management and other services or housing options to reduce homelessness.The HHSP grant funds are currently subcontracted to used by Fort Worth Housing Solutions to provide rental assistance to 40 persons for permanent supportive housing annually. The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with additional funds to address homelessness among young adults 18 to 24 years of age. The HHSP-Youth amount allocated to the City is$144,156.00. Eligible services include case management,emergency shelter,street outreach and transitional living.The HHSP-Youth grant funds will be used to provide rental assistance and case management for 10 youth annually. By approval of this Mayor and Council Communication,the City Council finds that funding the subgrant agreements will meet the public purpose of helping to end chronic and youth homelessness and that adequate controls are in place through the contracts to ensure that the public purpose is carried out. Upon acceptance,the grant will begin on September 1,2021.The City Manager's Office will administer the HHSP and HHSP-Youth funds and monitor the sub-grantees, Fort Worth Housing Solutions and CitySquare.The subgrant agreements will be from September 1,2021 to August 31, 2022. Last year,the City received HHSP and HHSP-Youth funds,which were set to expire on August 31,2021. However,the City received an extension that allows the City to use the funds until February 28,2022. FWHS will continue to provide services under its current HHSP agreement until all 2020-2021 funds are expended,at which point, FWHS will begin billing against the 2021-2022 HHSP funds.Tarrant County Homeless Coalition (TCHC)previously contracted to provide services using the HHSP-Youth funds.The City recommends moving any remaining 2020-2021 HHSP- Youth funds in an amount up to$115,000.00 from TCHC to CitySquare at the end of TCHC's current agreement and will require that CitySquare to use those funds prior to the new 2021-2022 funds. An Assistant City Manager is authorized to execute the contracts. A Form 1295 is not required for these contracts because:These contracts will be with a governmental entity,state agency or public institution of higher education:TDHCA and Fort Worth Housing Solutions. A Form 1295 is required for CitySquare. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that, upon acceptance of the above recommendations, and adoption of the attached appropriation ordinance,funds will be available in the current operating budget,as appropriated, in the Grant Operating State Fund. The City Manager's Office (and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred,the City Manager's Office has the responsibility to validate the availability of funds.This is a reimbursement grant. Submitted for City Manager's Office b-r: Fernando Costa 6122 Originating Business Unit Head: Tara Perez 2235 Additional Information Contact: Tara Perez 2235