HomeMy WebLinkAboutContract 56543-A1 CSC No. 56543-Al
AMENDMENT 1 TO SUBGRANT AGREEMENT 56543
BETWEEN THE CITY OF FORT WORTH AND THE HOUSING AUTHORITY OF
THE CITY OF FORT WORTH,TEXAS,DBA FORT WORTH HOUSING SOLUTIONS,
FOR RENTAL ASSISTANCE AND ADMINISTRATION
This Amendment is made and entered into by and between the City of Fort Worth, a home-rule
municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through
Fernando Costa, its duly authorized Assistant City Manager, and FORT WORTH HOUSING
SOLUTIONS (hereinafter referred to as the "Agency"), acting by and through Mary-Margaret
Lemons, its duly authorized President, for rental assistance and administration. Each party shall
be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City has adopted Directions Home: Making Homelessness Rare, Short-
Term and Nonrecurring in Fort Worth within Ten Years as its homeless plan per City Council
Resolution No. 3203-05-2005;
WHEREAS, the City of Fort Worth received an award of$51,804.00 from the State of
Texas through its Ending Homelessness Fund because of the City's participation in the Homeless
Housing and Services Program (HHSP);
WHEREAS,the City entered into a Subgrant Agreement with the Agency to provide rental
assistance and administration through HHSP for at least 50 supportive housing clients per year as
stated in City Secretary Contract No. 56543, (the"Agreement");
WHEREAS, since the time the contract was executed, the funding needs to house clients
has shifted and needed expenditures no longer align with the original budget;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
I
AMENDMENT TO AGREEMENT
I
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A. EXHIBIT"B"Budget attached to the Agreement is hereby amended and replaced in its
entirety with the attached Exhibit B.
II.
This amendment is effective upon execution.
III.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
Amendment 1 to CSC 56543 OFFICIAL RECORD
CoFW and FORT WORTH HOUSING SOLUTIONS CITY SECRETARY
FT.WORTH, TX
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
Amendment 1 to CSC 56543 Page 2 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH: FOR AGENCY:
'�c -- Mc11�y-A4&1 net Lemons
Mary-Margaret (Jun 27,2022 09:33 CDT)
Fernando Costa Mary-Margaret Lemons
Assistant City Manager President
Date:
Jun 27, 2022 Date: Jun 27, 2022
APPROVAL RECOMMENDED
Victor Turner,Director,Neighborhood Services
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Date: Jun 27, 2022 �o °��Add
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APPROVED AS TO FORM AND ATTEST: d* O 0004
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Jannette S.. Aall(Jun 28,2022 13:55 CDT)
Jeremy Anato-Mensah,Assistant City Attorney Jannette S. Goodall, City Secretary
Date:
Jun 27, 2022 Date: Jun 28, 2022
i
Contract Compliance Manager: M&C 21-0513
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
TOO
Tara Perez(Jun 27,2022 09:34 CDT)
Tara Perez
Manager, Directions Home
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Amendment 1 to CSC 56543 Page 3 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
EXHIBIT "B"
BUDGET
Agency will submit invoices for reimbursement by the 15te of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by employees and approved by
supervisor for all payroll expenses listed with the program fund code of time being billed
to City/Directions Home. Electronic time sheets are acceptable but must show timestamp
of employee submission and supervisor approval. Paystub must include pay period, date
paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable,
payroll registries with applicable expenses highlighted and labeled will suffice. Agency
may not submit payroll expenses dated 60 calendar days prior to the date of the
Reimbursement Request with the exception of the first Reimbursement Request which may
include items from the Effective Date of the Agreement to the end of the reporting month
or with written permission from Directions Home staff so long as such changes are
otherwise in accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with the
exception of the first Reimbursement Request which may include items from the Effective
Date of the Agreement to the end of the reporting month or with written permission from
Directions Home staff so long as such changes are otherwise in accordance with the
Agreement.
Proof that each expense was paid by the Agency,which proof can be satisfied by cancelled
checks. If a cancelled check is not possible,a bank statement with the expense highlighted
and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with j
invoice.
For the audit,bank statements showing payments,Form 941 s and allocation documentation
will be reviewed.
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Amendment 1 to CSC 56543 Page 4 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
PROGRAM COSTS Total
$51,804.00
A.ADMINISTRATION-SALARIES (By title)*
Directions Home Coordinator
SALARIES TOTAL: $2,680.00
B.ADMINISTRATION-FRINGE BENEFITS
(Can include: Employer-paid Social Security, Medicare, Health
Insurance, Dental Insurance, Vision Insurance, Life Insurance,
Disability Insurance, Unemployment Insurance, Workers
Compensation and Retirement expenses) Social
Security/Medicare FICA
FRINGE BENEFITS TOTAL: $946.00
ADMINISTRATION-TOTAL $3,626.00
C. HOMELESS ASSISTANCE "
Rental Assistance and Related Costs $48,008.00
Inspections $170.00
HOMELESS ASSISTANCE TOTAL: $48,178.00
TOTAL PROGRAM COST: $51,804.00
*Administration costs include employee compensation and related costs for staff performance of
management, reporting and accounting of HHSP activities, including office space. Costs
associated with the purchase of licensing of HMIS or an HMIS-comparable databases are eligible
administrative costs.
**Homeless Assistance costs are associated with housing relocation, stabilization and assistance
costs. Staff time entering information into HMIS or an HMIS-comparable database related to
homeless assistance is also an eligible cost. Homeless assistance costs include, but are not limited
to, hotel or motel costs; transitional housing; rental and utility assistance; rental arrears; utility
reconnection fees; reasonable and customary security and utility deposits; and moving costs.
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Amendment 1 to CSC 56543 Page 5 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 08/03/21 M&C FILE NUMBER, M&C 21-0613
LAG NAME: 02RATIFY ACCEPTANCE OF ENDING HOMELESSNESS FUNDS
SUBJECT
(ALL)Ratify Application for and Authorize Acceptance of Grant From the Texas Department of Housing and Community Affairs for Ending
Homelessness Funds In the Amount of$51,804,00,Authorize Execution of Related Agreement,Authorize Execution of Subgrant Agreement with
Housing Authority of the City of For(Worth DBA Fort Worth Housing Solu(ions to Provide Rental Assistance,Find that the Subgrant Agreement
Serves a Public Purpose,and Adopt Attached Appropriation Ordinance
RECOMMUNDATION•
It is recommended that(he City Council:
1, Ratify application for and authorize acceptance of grant and execution of contract with the Texas Department of Housing and Community
Affairs(TDHCA)for the Ending Homelessness Funds for$61,804.00;
2. Authorize the execution of subgranl agreement with Fort Worth[lousing Solutions in an amount up to$61,804.00 to provide rental
assistance to at least four permanent supportive housing clients:
3, Find(hat the subgranl agreement serves the publlc purpose of ending chronic homelessness and that adequate controls are in place;and
4, Adopt the attached appropriation ordinance Increasing estimated receipts and appropriations In tine Grants Operating State Fund In an
amount up to$81,804.00,subject to receipt of the grant,for the purpose of funding rental assistance for permanent supportive housing
clients.
DISCUSSION:
The 86(h Texas Legislature passed[louse Bill 4102,which was enacted to be effective on September 1,2017.Tire act amended Subchapter H,
Chapter 502,Transportation Code to add Section 602,415,Voluntary Contribution to Ending Homelessness Fund.This section allows registrants
of a motor vehicle in Texas to elect to contribute any amount of funds to the newly established Ending Homelessness fund.The funds must be
utilized to provide grants to counties and municipall(les to combat homelessness,
The City of Fort Worth(City)was noll(led(fiat It was awarded$61,804,00 of Ending Homelessness funds because of its participation In the
Homeless Housing and Services Program. The grant term Is August 1,2021 to July 31,2022. '
The eligible activities are the samem
as the Homeless Housing and Services Progra ,
The City subgran(s Homeless Housing and Services Program funds to Fort Worth Housing Solutions to provide rental assistance for permanent
supportive housing clients In an effort to reduce chronic homelessness,
The City will use Ifne Ending Homelessness funds in the same way-to provide rental assistance to al least four chronically homeless clients
referred to Fort Worth Housing Solutions by Tarrant County Homeless Coalition.By approval of this M&C,(he City Council finds that funding the
subgant agreement will meet the public purpose of helping to end chronic homelessness and(fiat adequate controls are in place through the
contract to ensure that lire public purpose Is carried out.
Upon acceptance,the gran(will begin on August 1,2021.The Oily's Directions Home unit will administer the Ending Homelessness funds and
monitor the sub-grantee,Fort Worth Housing Solutions.The subgranl agreement will be from August 1,2021 to July 31,2022,
An Assistant City Manager Is authorized to execute the contracts,
A Form 1295 is not required because:This contract will be with a governmental oniily,slate agency or public insillutlon of higher education:Texas
Department of Housing and Community Affairs,Fort Worth Housing Solutions i
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FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies(hat upon approval of the above reconlmenda(Ions and adoptlon of the attached appropriation ordinances,funds
will be available In Ilse current operating budge(,as appropriated,in Ilia Grants Operating Stale Fund. The City Manager's Office(and Financial
Management Services)will be responsible for the collection and deposit of funds due to the Oily. Prior to an expenditure being Incurred,the City
Manager's Office has the responsibility to validate the avallabil(ly of funds. This Is a reimbursement grant. I
Submlited for Cgty Wager's Offlco bk Fernando Costa 6122