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STATE OF TEXAS
COUNTY OF TARRANT
.
KNOWN ALL BY THESE PRESENTS:
This Contract is entered into by and between the City of Fort Worth ("City"), a
home-rule municipality located within Tarrant, Denton, Parker, and
Wise Counties, Texas, acting through Charles W. Daniels, its duly authorized
Assistant City Manager, and the University of North Texas Health Science
Center ("University"). City and University may be referred to herein individually
as a Party, or collectively as the Parties.
WITNESSETH:
That for and in consideration of mutual covenants and agreements herein
contained, the Parties hereto mutually agree as follows:
ARTICLE 1.
SERVICES
University hereby agrees to perForm as an independent contractor the services
set forth in the Scope of Work attached hereto as Attachment "A".
ARTICLE 2.
COMPENSATION
Section 1.
Payment shall be in accordance with the Fee Sche�+ule attached hereto as
Attachment "B". Unless agreed in a duly authorized amendment to this contract,
payment is not to exceed one hundred forty eight thousand, two hundred dollars
($148,200.00). In accordance with state law, all expenditures by the City are
subject to the availability of adequate funds and appropriation by the City
Council.
Section 2.
Invoice and Payment.
The University shall provide monthly invoices to the City. Invoices shall contain
an accurate description of the unit services, the date each service was rendered
(i.e. mosquito trapping sample, weekly report, or lab sample), the unit price, and
the total cost for services rendered for the invoice period.
Professional Services Contract
UNT-HSC-West Nile Virus Study
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OFFICIAL RECOftD
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Payment for services rendered shall be due within thirty (30) days of the
uncontested performance of the particular services so ordered and receipt by
City of University's invoice for payment of same. In the event of a disputed or
contested billing, only that portion so contested may be withheld from payment,
and the undisputed portion will be paid. No interest will accrue on any contested
portion of the billing until mutually resolved. City will exercise reasonableness in
contesting any billing or portion thereof.
University shall receive no additional compensation for work delays or
hindrances except when direct and unavoidable extra costs to the University are
caused by the City's gross negligence.
ARTICLE 3.
TERM
Unless terminated pursuant to the terms herein, this Agreement shall be for a
term of one year, beginning upon the date of its execution. In addition, the term
may be extended by a duly authorized, written agreement by the parties, for up to
two (2) additional one-year terms.
ARTICLE 4.
INDEPENDENT CONTRACTOR
University shall operate hereunder as an independent contractor, and not as an
officer, agent, servant, or employee of the City. University shall have exclusive
control of and the exclusive right to control the details of its work to be performed
hereunder and atl persons performing same, and shall be solely responsible for
the acts and omissions of its officers, agents, employees, contractors and
subcontractors. The doctrine of respondeat superior shall not apply as between
City and University, its officers, agents, employees, contractors, and
subcontractors, and nothing herein shall be construed as creating a partnership
or joint venture between City and University.
ARTICLE 5.
PROFESSIONAL COMPETENCE AND INDEMNIFICATION
Work performed by University shall be perFormed in accordance with the
reasonable and professional standard of care exercised by professionals
performing similar work and shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated
by the local, state and national boards, bureaus and agencies. Approvals issued
by the City or another entity shall not constitute or be deemed to be a release of
the responsibility and liability of University or its officers, agents, employees,
contractors and subcontractors for the accuracy and competency of its services
performed hereunder.
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ARTICLE 6.
INTELLECTUAL PROPERTY
Section 1.
Rights in data.
The City shall have unlimited rights in all data delivered under this contract, and
in all data first produced in the performance of this contract. Contractor may use
the data for intellectual and scholarly activities with the permission of the City.
Section 2.
Intellectual property rights and ownership.
All work product developed by University under this contract shall be the sole
property of the City and the City shall have unlimited rights in such work product.
All work product developed by University under this contract and rights, title, and
interests to all intellectual property shall vest in the City. Contactor affirmatively,
by executing this contract, disclaims all such intellectual property interests in
favor of the City.
In the event that any rights, title, or interest shall by operation of law or otherwise
fail to vest in the City or become void or voidable, Contractor shall a) transfer all
rights, title, and interest to intellectual property to the City; or alternatively and at
the discretion of the City the Contractor shall b) grant an unlimited license for
publication, sale, reproduction, or use by the City and its authorized sublicensees
of all intellectual property developed under this contract. Contractor agrees to
timely execute any documents or take any other actions as may reasonably be
necessary, or as the State may reasonably request, to perfect the State's
ownership, license, or other rights to any work product.
Contractor shall not use, sell, transfer, or authorize a third party to use any work
product, copyrights, trademarks, or other intellectual property (or derivatives
thereofl of the work product developed under this contract without the express
written consent of the City.
ARTICLE 7.
INDEMNIFICATION
Section 1.
General Indemnification. TO THE EXENT PERMITTED BY THE
CONSTITUTION AND �AWS OF THE STATE OF TEXAS, UNIVERSITY DOES
HEREBY RELEASE, INDEMNIFY, REIMBURSE, DEFEND, AND HOLD
HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES, FROM
AND AGAINST ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS,
OR CAUSES OF ACTION WHICH MAY ARISE DUE TO ANY LOSS OR
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DAMAGE TO PERSONAL PROPERTY, OR PERSONAL INJURY, AND/OR
DEATH, OCCURRING AS A CONSEQUENCE OF THE UNIVERSITY'S
OPERATIONS, WHEN SUCH INJURIES, DEATH, OR DAMAGES ARE
CAUSED BY THE SOLE NEGLIGENCE OF UNIVERSITY, ITS OFFICERS,
AGENTS, EMPLOYEES, OR CONTRACTORS, OR THE JOINT
NEGLIGENCE OF UNIVERSITY, ITS OFFICERS, AGENTS, EMPLOYEES, OR
CONTRACTORS AND ANY OTHER PERSON OR ENTITY.
Section 2.
Environmental Indemnification. TO THE EXENT PERMITTED BY THE
CONSTITUTION AND LAWS OF THE STATE OF TEXAS, UNIVERSITY DOES
HEREBY RELEASE, INDEMNIFY, DEFEND, REIMBURSE, AND HOLD
HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES,
AGAINST ANY AND ALL ENVIRONMENTAL DAMAGES OF ANY KIND
AND ALSO THE VIOLATION OF ANY AND ALL ENVIRONMENTAL
STANDARDS (INCLUDING STRICT LIABILITY), LAWS, OR REQUIREMENTS
WHEN SUCH ENVIRONMENTAL DAMAGES OR VIOLATION OF
ENVIRONMENTA� REQUIREMENTS ARE THE RESULT OF THE ACT OR
OMISSION OF UNIVERSITY, ITS OFFICERS, AGENTS, EMP�OYEES, OR
CONTRACTORS, OR THE JOINT ACT OR OMISSION OF UNIVERSITY, ITS
OFFICERS, AGENTS, EMPLOYEES, CONTRACTORS, OR ANY OTHER
PERSON OR ENTITY.
Section 3.
Upon learning of a claim, lawsuit, or other liability which University is required
hereunder to indemnify, City shall provide University with reasonable timely
notice of same.
All Contractors and subcontractors under this contract agree that they assume
joint and several liability for any claim by the City or for a third party claim against
the City for general or environmental damages caused by any of the Contractors
or subcontractors herein.
The obligations of the University under this paragraph shall survive the expiration
or termination of this Agreement and the discharge of all other obligations owed
by the parties to each other hereunder.
ARTICLE 8.
INSURANCE
Section 1.
Insurance coverage and limits
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The University certifies it has, at a minimum, current insurance coverage as
detailed below and will maintain it throughout the term of this Contract. Prior to
commencing work, the University shall deliver to. City, certificates documenting
this coverage. The City may elect to have the University submit its entire policy
for inspection.
1. University, as an agency of the State of Texas, is insured for
general liability insurance under a self-insurance program covering its limits of
liability. The parties agree that such self-insurance by University shall, without
further requirement, satisfy all insurance obligations of University under this
Agreement.
Section 2.
Additional Insurance Requirements
1. The City shall not be responsible for the direct payment of any
insurance premiums required by the contract. It is understood that
insurance cost is an allowable component of University's overhead.
2. All insurance required above shall be written on an occurrence basis in
order to be approved by the City.
3. Subcontractors to the University shall be required by the University to
maintain the same or reasonably equivalent insurance coverage as
required for the University. When subcontractors maintain insurance
coverage, University shall provide City with documentation thereof on a
certificate of insurance. Notwithstanding anything to the contrary
contained herein, in the event a subcontractor's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by University of the contract.
ARTICLE 9.
LICENSES AND PERMITS
University certifies that on the day any work is to commence under this contract
and during the duration of the contract it shall have and maintain all of the
current, valid, and appropriate federal, state, and local licenses and permits
necessary for the provision of services under this contract.
University also certifies that if it uses any subcontractor in the performance of this
contract, that such subcontractor shall have and maintain all of the current,
valid, and appropriate federal, state, and local licenses and permits
necessary for the provision of services under this contract.
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ARTICLE 10.
TRANSFER OR ASSIGNMENT
City and University each bind themselves, and their lawful successors and
assigns, to this Agreement. University has been engaged as a consequence of
University's specific and unique skills; Assignment will only be granted under
unusual circumstances and at the sole discretion of the City. University, its lawful
successors and assigns, shall not assign, sublet or transfer any interest in this
Agreement without prior written consent of the City.
ARTICLE 11.
RIGHT TO AUDIT
a) University agrees that the City shall, until the expiration of three (3) years
after final payment under this Agreement, have access to and the right to
examine any directly pertinent books, documents, papers and records of
University involving transactions relating to this Agreement. University agrees
that the City shall have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order
to conduct audits in compliance with the provisions of this section. City shall
give University reasonable advance notice of intended audits.
b) University further agrees to include in all its subcontracts hereunder, a
provision to the effect that the subcontracting contractor agrees that the City
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such subcontractor, involving
transactions to the subcontract, and further, that City shall have access during
normal working hours to all subcontractor facilities, and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this article. City shall give University and
any subcontractor reasonable advance notice of intended audit.
c) University and subcontractors agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse University for the cost of
copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
ARTICLE 12.
BUSINESS DIVERSITY ENTERPRISE
(BDE) PARTICIPATION
In accordance with the City's Business Diversity Enterprise (BDE) Ordinance
No.20020-12-2011, the City has established goals for the participation of BDEs in
City contracts. Unless a waiver of DBE goals has been authorized by the City,
University hereby acknowledges the BDE goals established in the Contract
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Documents for this project and affirms its contractually enforceable agreement to
achieve those goals. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Consultant may result
in the termination of this Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
ARTICLE 13.
NON-DISCRIMINATION
During the performance of this contract, University shall not discriminate in its
employment practices and shall comply with all applicable provisions of Chapter
17, Article III of the Code of the City of Fort Worth.
University agrees not to discriminate against any employee or applicant for
employment because of because of age, race, color, religion, sex, disability,
national origin, sexual orientation, transgender, gender identity or gender
expression in any manner involving employment, including the recruitment of
applicants for employment, advertising, hiring, layoff, recall, termination of
employment, promotion, demotion, transfer, compensation, employment
classification, training and selection for training or any other terms, conditions or
privileges of employment.
University agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of the non-
discrimination clause.
University also agrees that in all solicitations or advertisements for employees
placed by or on behalf of this contract, that University is an equal opportunity
employer.
Notices, advertisements, and solicitations placed in accordance, with federal law,
rule or regulation shall be deemed sufficient for the purpose of ineeting the
requirements of this section.
ARTIC�E 14.
OBSERVE AND COMPLY
University shall at all times observe and comply with all federal, state, and local
laws and regulations and with all City ordinances and regulations which in any
way affect this Agreement and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
considered. To the extent permitted by the constitution and laws of the State of
Texas, University agrees to defend, indemnify and hold harmless City and all of
its officers, agents and employees from and against all claims or liability arising
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out of the violation of any such order, law, ordinance, or regulation, whether it be
by itself or its employees.
ARTICLE 15.
DEFAULT
If at any time during the terms of this contract, the work of the University fails to
meet the specifications of the contract or to meet the standards of duty, care, or
proficiency of a reasonable and competent professional, City may notify the
University of the deficiency in writing. Failure of the University to correct such
deficiency and complete the work required under this contract or a Task Order to
the satisfaction of the City within ten (10) days after written notice shall constitute
default, and shall result in termination of this contract.
University shall not be deemed to be in default because of any failure to perform
under this contract if the failure arises solely from causes beyond the control of
the University and without any fault or negligence by the University. Such
causes shall include acts of God, acts of war or terrorism, fires, floods,
epidemics, quarantine restrictions, labor strikes, freight embargoes, and events
of unusually severe weather.
ARTICLE 16.
TERMINATION
Either Party may terminate this contract without cause by giving thirty (30) days
written notice to the other Party. City shall pay University for all services
performed prior to the termination. Termination shall be without prejudice to any
other remedy the Parties may have.
All data and completed or partially completed documents prepared under this
contract shall be promptly turned over to the City upon termination of this
contract.
ARTICLE 17.
VENUE AND JURISDICTION
If any action, whether real or asserted, at law or in equity, arises on the basis of
any provision of this Agreement, venue for such action shall lie in state courts
located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas - Fort Worth Division. This Agreement shall be
construed in accordance with the laws of the State of Texas.
ARTIC�E 18.
CONTRACT CONSTRUCTION
The Parties acknowledge that each party and, if it so chooses, its counsel have
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reviewed and revised this Agreement and that the normal rule of construction to
the effect that any ambiguities are to be resolved against the drafting party must
not be employed in the interpretation of this Agreement or any amendments or
exhibits hereto.
ARTICLE 19.
HEADINGS
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
ARTICLE 20.
COUNTERPARTS
This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such
counterparts shall together constitute but one and the same instrument.
ARTICLE 21.
SEVERABILITY
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application
thereof to any person or circumstance shall ever be held by any court of
competent jurisdiction to be invalid or unconstitutional for any reason, the
remainder of this Agreement and the application of such word, phrase, clause,
sentence, paragraph, section, or other part of this Agreement to other persons or
circumstances shall not be affected thereby and this Agreement shall be
construed as if such invalid or unconstitutional portion had never been contained
therein.
ARTICLE 22.
RIGHTS AND REMEDIES NOT WAIVED
In no event shall the making by the City of any payment to University constitute
or be construed as a waiver by the City of any breach of covenant, or any default
which may then exist, on the part of University, and the making of any such
payment by the City while any such breach or default exists shall in no way
impair or prejudice any right or remedy available to the City with respect to such
breach or default. Any waiver by either party of any provision or condition of the
contract shall not be construed or decreed to be a waiver of any other provision
or condition of this Contract, nor a waiver of a subsequent breach of the same
provision or condition, unless such waiver is expressed in writing by the party to
be bound.
The remedies provided for herein are in addition to any other remedies available
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to the City elsewhere in this contract and by law.
ARTICLE 23.
NOTICES
Notices to be provided hereunder shall be sufficient if forwarded to the other
Party by hand-delivery or via U.S. Postal Service certified mail return receipt
requested, postage prepaid, to the address of the other Party shown below:
If to the City: City of Fort Worth
Scott Hanlon, Assistant Director
Code Compliance Department
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
If to the University: University of North Texas Health Science Center
Richard Kurz, Dean, School of Public Health
3500 Camp Bowie Boulevard
Fort Worth, Texas 76107
.- .
C_'C' � ' •
University represents that it will perform all services under this Contract in a
professional, lawful, safe, and efficient manner and in full compliance with all
applicable state and federal laws governing its activities and is under no restraint
or order which would prohibit performance of services under this Contract.
ARTICLE 25.
NO THIRD-PARTY BENEFICIARIES
This Agreement shall inure only to the benefit of the parties hereto and
third persons not privy hereto shall not, in any form or manner, be considered a
third party beneficiary of this Agreement. Each party hereto shall be
solely responsible for the fulfillment of its own contracts or commitments.
ARTICLE 26.
ENTIRETY
This contract and any other documents incorporated by reference herein
are binding upon the parties and contain all the terms and conditions agreed to
by the City and University, and no other contracts, oral or otherwise, regarding
the subject matter of this contract or any part thereof shall have any validity or
bind any of the parties hereto. In the event of any conflict between this contract
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and any other contract documents, then the terms of this contract shall govern.
Limitations. University is subject to constitutional and statutory limitations on its
ability to enter into certain terms and conditions of the Agreement, which may
include those terms and conditions relating to: liens on University property;
disclaimers and limitations of warranties; disclaimers and limitations of liability for
damages; waivers, disclaimers, and limitations on legal rights, remedies,
requirements, and processes; limitations of time in which to bring legal action;
granting control of litigation or settlement to another party; liability for acts or
omissions of third parties; payment of attorney's fees; dispute resolution;
indemnities; and confidential information. Terms and conditions relating to these
limitations will not be binding on University, except to the extent not prohibited by
the Constitution and the laws of the State of Texas.
Remainder of page left blank intentionally
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ATTACHMENT A.
SCOPE OF WORK
Contractor will furnish all labor, materials and equipment necessary to perform
the services described below:
• Mosquito Surveillance - Trapping and Processing
• Mosquito Sample Data — Analysis and Reporting
• West Nile Virus Testing — Supplemental
Mosquito Surveillance - Trapping and Processinq:
a. Weekly Surveillance - The University is responsible for conducting
mosquito surveillance activities and reporting outcome of the
activities to the City on a weekly basis.
b. Methodology — In order to estimate the risk of WNV exposure,
appropriate areas in the City will be selected as fixed mosquito-
trapping sites. In order to collect information on the abundance of
the vector mosquito population and the proportion of WNV infected
mosquitoes in that population, up to 60 traps will be set and
attended by the University every week from May through October
(up to 26 weeks).
c. All the collected information will be recorded in pre-made mosquito
trapping and WNV testing forms and transferred to the electronic
database system. Every week the University will communicate with
the City and provide the estimated WNV exposure risk along with a
recommendation for appropriate responses to the estimated risk.
II. Mosquito Sample Data - Analysis and Reportinq:
a. Weekly Sample Result Analysis — The University is responsible for
the analysis of all weekly collected mosquito sample results.
b. Weekly Sample Result Report — The University is responsible for
the reporting of the mosquito sample results in a suitable format to
the City's representative.
III. West Nile Virus (WNV) Laboratory Testing - Supplemental:_
The City currently partners with the Tarrant County Public Health
Laboratory. By reason of the County's existing municipal partnerships and
laboratory capacity it provides a limited number (45 samples) of weekly
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WNV testing samples for the City. Therefore, the University will be
responsible for providing supplemental WNV laboratory testing for the City
to supplement the capacity provided by Tarrant County. This supplemental
lab testing, designed to determine whether a mosquito tests positive for
WNV, will be provided by the University as needed during the peak
months (June, July, and August) of the WNV season.
IV. Period of Scope of Work:
Unless specifically described above or mutually agreed otherwise, the
University will provide these services from the third week of May through
October.
Remainder of page left blank intentionally
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ATTACHMENT B.
FEE SCHEDULE
The University shall be compensated for services rendered in accordance with this
contract on a per unit basis, subject to the contract not-to exceed cost, as specified in
the fee schedule below:
SERVICE
UNIT OF FEE PER ANTICIPATED CONTRACT
SERVICE SERVICE UNIT VOLUME COST
Mosquito Trapping Per mosquito 60 per week
and Processing: trapping sample $75.00 for 26 weeks �117,000.00
(Cost to conduct mosquito
surveillance in Fort Worth which
includes: trapping and
processing of mosquito pool
sam les
Mosquito Sample Result Per weekly $500.00 26 weekly $13,000.00
Analysis: report reports
(Cost to analyze data and
provide City of Fort Worth with
weekly reports and
recommendations)
Laboratory Testing Per lab sample $35.00 20 per week $18,200.00
for 26 weeks
(Cost to provide supplemental
laboratory testing services as
needed
Contract Total $148,200.00
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SIGNATURE PAGE
IN WITNESS THEREOF, the parties hereto have made and executed this
Agreement in multiple originals on the dates written below, in Fort Worth, Tarrant
County, Texas.
CITY OF FORT WORTH
.
harles W. Daniels
As is ant City Manager
Date Signed: �L . /�$. /3
RECOMMENDED:
,� /
�� �������iiz
Scott Hanlan ��
Assistant Director
UNIVERSITY OF NORTH TEXAS
H TH SCI CE CENTER
Richa d Kurz, PhD
Dean, School of P�bli��-IeaJt�.,
Date Signed: ' � ���
Tho " rio, PhD � J �
Pro s xec.VP f r cademic Affairs
Da� i � : � � / �3
J'hn . Harman, MBA, CPA, CGMA, CMPE
S io VP for Fin nc � CF
Date igned: d
HSC Contract # 15741
Witness
APPROVED AS TO FORM AND
LEGALITY:
Vl.
Arthur N. Bashor
Assistant City Attorney
ATTEST: - �
Mary J. Kayse
City Secretary
Seal:
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COUNCIL ACTION: Approved on 6/4/2013 - Ordinance No. 20788-06-2013
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DATE: 6/4/2013 REFERENCE C-26299
NO..
CODE: C TYPE: NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
23UNTHSC/WNV
MOSQUITO
SURVEILLANCE
NO
SUBJECT: Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the General
Fund in the Amount of $148,200.00 and Decreasing the Unassigned General Fund
Balance by the Same Amount and Authorize Execution of a Professional Services
Agreement with the University of North Texas Health Science Center for West Nile Virus
Mosquito Surveillance and Supplemental Laboratory Testing Services in the Amount Not
to Exceed $148,200.00 (ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund
in the amount of $148,200.00 and decreasing the unassigned Generai Fund Balance by the same amount;
and
2. Authorize the execution of a Professional Services Agreement with the University of North Texas Health
Science Center to enhance the City's mosquito surveillance effort to reduce the risk of human exposure to
the West Nile Virus in the amount not to exceed $148,200.00.
DISCUSSION:
Since 2009, the City has not had a mosquito surveillance program which systematically collected mosquito
samples in Fort Worth for further testing by Tarrant County Public Health (TCPH). Because of budgetary
reasons and the historic low risk to human exposure to the virus, the mosquito surveillance program was
eliminated.
In 2012, Tarrant County Public Health reported a total of 81 human cases and 4 deaths due to West Nile
Virus (WNV) in Fort Worth. The 2012 epidemic caught many jurisdictions in the North Texas region by
surprise, which like Fort Worth, had reduced or eliminated their mosquito surveillance programs. This
limitation weakened the City's ability to respond to the needs of our community.
Since the outbreak, some experts have generally agreed that WNV surveillance system in the region,
particularly in Tarrant County, has not produced data for scientific analyses that allows the cities and
counties to plan and respond to WNV before an epidemic occurs. With that in view, Staff has researched
and discussed options with the public health community and vector disease experts in our region to develop
a WNV response plan which includes a comprehensive science based mosquito surveillance program.
The 2013 WNV response plan includes a partnership between the City and University of North Texas
Health Science Center (University) at a cost not to exceed $148,200.00. It addresses the recognized weak
points of the lack of a mosquito surveillance program and enhances evidence-based WNV responses. A
summary of the scope of work that the University will provide is highlighted below:
Mosquito Surveillance -(Trapping and Processing of Mosquitoes) the University partner will be
responsible for conducting mosquito surveillance activities and reporting outcome of the activities to the
City on a weekly basis for proper response.
Mosquito Sample Data -(Analysis and Reporting) the University partner will be responsible for the
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M&C Review
analysis and reporting of the mosquito sample results to the City for proper response.
Page 2 of 2
Supplemental West Nile Virus Laboratory Testing - The City will continue the partnership with the TCPH
Laboratory (Lab). However, when lab samples reach a maximum submittal threshold, set by Tarrant
County Lab, the University partner will be responsible for providing supplemental WNV testing.
The 2014 WNV response plan has been incorporated into development of the Fiscal Year 2014 budget
through an improvement package.
RENEWAL OPTIONS: This contract may be renewed for up to two successive one-year terms at the City's
option. Renewal may be effected by notice in writing by the City Manager, or his designee, to the
contractor within 30 days of the expiration of the prior term. This action does not require specific City
Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
M/WBE OFFICE: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with M/WBE or BDE Ordinance, because
the purchase of goods and services is from source(s) where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinances, funds will be available in the current
operating budget of the General Fund. Upon approval, the unassigned fund balance of the General Fund
will exceed the minimum reserve as outlined in the Financial Management Policy Statements.
TO Fund/Account/Centers FROM Fund/Account/Centers
1) GG01 539120 0239004 $148,200.00 2) GG01 0539120 0239004 $148,200.00
Submitted for City Manager's Office by_
Originating De�artment Head:
Additional Information Contact:
Charles Daniels (6199)
Brandon Bennett (6322)
Scott Hanlan (7204)
ATTACHMENTS
23UNTHSC WNV MOSQUITO SURVEILLANCE SOA13.doc
http://apps.cfwnet.org/council�acicet/mc review.asp?ID=18486&councildate=6/4/2013 6/21/2013