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HomeMy WebLinkAboutContract 55409-A3 CSC No. 55409-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 55409 This Third Amendment to Fort Worth City Secretary Contract No. 55409 ("Third Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Apex Systems, LLC, a Virginia corporation ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 55409 beginning March 12, 2021 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the overall compensation. NOW THEREFORE, known by all these present,Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by replacing the compensation language, found on page 1 and 2 of the Agreement, in its entirety with the following: This is a non-exclusive Agreement as stated by City M&C No. 22-0444. Services will be provided by Vendor based on the City's staffing needs and the availability of qualified Vendor resources. No specific contract amount is guaranteed. The maximum amount to be paid to the Vendor for all services performed hereunder shall not exceed $3,924,000.00. Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule "C", TTSAC Not to Exceed Rates. All compensation is inclusive all work orders and expenses. The City shall pay Vendor per terms of individual executed work orders in accordance with the provisions of this Agreement and Schedule "C," which is attached hereto and incorporated for all purposes herein. Each work order shall set forth the name of the Vendor personnel to provide the services, the specific project to which the personnel will be assigned, the specific service to be provided by the personnel, the start and end date of the work to be performed, the hourly rate or salary of the personnel; and the other regulations as agreed to by the parties that may apply to the specific personnel. In no event shall the City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of the number of hours worked by Vendor personnel. Vendor shall be solely responsible for any required overtime pay for its personnel. Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City second approves such expenses in writing. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 55409 Page I of 3 2. All other terms,provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Third Amendment to Fort Worth City Secretary Contract No. 55409 Page 2 of 3 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Apex Systems, LLC: DocuSigned by: By: Valerie Washington(Jul 13,202216:57 CDT) By: IC o41 E21324C3843B... Name: Valerie Washington Name: Koehler Andermatt Title: Assistant City Manager Title: Director, National Accounts Date: J u[ 13) 2022 Date: 7/6/2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration / — of this contract,including ensuring all performance By: and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Cynthi yree(Jul 6,202213:26 CDT) Approved as to Form and Legality: Name: Cynthia Tyree Title: Sr. IT Solutions Manager By: O City Secretary: ��ik., �OR��t Name: Taylor Paris adoTitle: Assistant City Attorney vo %Goo4a11 VB Jannette S.Goodall(Ju114,202210:35 CDT) ��°o ° *,4y y °OO00000° d Contract Authorization: Name: Janette Goodall �4zt nEXASo�p M&C: 22-0444 Title: City Secretary Approval Date: 6/14/2022 Form 1295: 2022-846295 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 55409 Page 3 of 3 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FU T Worm Create New From This M&C DATE: 6/14/2022 REFERENCE **M&C 22- LOG NAME: 13P AMEND M&C 21-0733 NO.: 0444 STAFFING AUGMENTATION CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to Staff Augmentation Agreements with Various Contractors Using Cooperative Contracts to Increase the Annual Amount by $1,066,000.00 for a New Total of Up to $4,374,000 for the Neighborhood Wi-Fi Project Managed by the IT Solutions Department and Neighborhood Services Department as well as the UKG Payroll Project Managed by Human Resources, IT Solutions Department, and Financial Management Services Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to Staff Augmentation Agreement with various contractors using Cooperative Contracts to increase the annual amount by $1,066,000.00 for a new total of up to $4,374,000 for the Neighborhood Wi-Fi Project managed by the IT Solutions Department and Neighborhood Services Department as well as the UKG Payroll Project managed by the IT Solutions Department, Human Resources Department, and Financial Management Services Department. DISCUSSION: Technology Staff Augmentation provides temporary personnel which are recruited from the staffing agencies to assist in the development and implementation of specialized technology projects. On June 22, 2021, the City Council consolidated 4 previously approved M&Cs for Technology Staff Augmentation and approved using two Cooperative Agreements with four Vendors for Technology Staff Augmentation Services for an amount up to $2,950,000 for the Information Technology (IT) Department and the Water Department. (M&C 21-0456). The Vendors and the Cooperative Agreements are shown on the table below. In order to select the temporary technology staff, the staffing requirements are identified by the IT Department. Recruitments are sent to the Vendors listed below and the Vendors are given equal opportunity to respond with qualified candidates. Vendors are given an eqaul amount opportunity to earn a minmum of ten percent of the awarded expenditures on an as-needed basis. No specific amount is gauranteed. On September 28, 2021, City Council approved increasing the amount by $358,000 to a new total amount of up to $3,308,000 for IT Solutions for the Payroll Solution Implementation for Police and Fire. (M&C 21-0733) Information Technology Solutions Department (ITS) is recommending increasing the annual authorization by $1,066,000.00 for a total of$4,374,000 for the following projects: • Support the ongoing Neighborhood WiFi Project $832,000.00 • Support the UKG Payroll Project $234,000.00 • Human Resource Department $115,000.00 • Financial Management Department $119,000.00 The Human Resources Department and Financial Management Department amounts will fall under the UKG Payroll Project. Vendor http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29997&councildate=6/14/2022 6/17/2022 M&C Review Page 2 of 2 Cooperative Cooperative Contract Contract Expiration Date TekSystems DI R-CPO-4638 August 31, 2024 Apex DI R-CPO-4521 August 31, 2024 Systems Luna Data DI R-CPO-4582 August 31, 2024 Insight GlobalI GS-35F-0247Y March 19, 2032 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Grants Operating Federal Fund and the ITS Capital Fund for the American Rescue Plan Act and Public Safety Payroll Solution projects to support the approval of the above recommendation and amendent to the contract. Prior to any expenditure being incurred, the Information Systems Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID , ID J Year (ChartField 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (ChartField 2) Submitted for City Manager's Office by: Reginal Zeno (8517) Valerie Washington (6192) Originating Department Head: Anthony Rousseau (8338) Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS 13P AMEND M7C 21-0733.docx (CFW Internal) Apex Form 1295 Certificate 100868202.pdf (CFW Internal) Apex sams 2.14.22.PNG (CFW Internal) Copy of FID Table Staff Augmentation 1-12 updated 3-14 (002).xlsx (CFW Internal) Form 1295 Certificate 100483586 (CG FE 2.8.22).pdf (CFW Internal) Form 1295 Certificate 100867494.pdf (CFW Internal) Insight Global, LLC.PNG (CFW Internal) Luna Data Form 1295.pdf (CFW Internal) Luna Data Solutions, INc. sams.PNG (CFW Internal) Teksystems, Inc.PNG (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29997&councildate=6/14/2022 6/17/2022