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HomeMy WebLinkAboutContract 53799-R2 CSC No. 53799-R2 CITY OF FORT WORTH CONTRACT RENEWAL AND AMENDMENT NOTICE June 30,2022 H&H Concrete on Demand, Inc. Attn: Kody Haverkamp ADDRESS: 2804 Prestige Road FORT WORTH, TX 76244 Re: Contract Renewal Notice—53799 Renewal,2 Amendment Volumetric Mixer Truck and Driver Contract CSC No. 53799 Renewal Term: September 30, 2022 to October 1, 2023 Original Contract Amount: $1,836,260.00 The above referenced contract with the City of Fort Worth, as renewed and amended, expires on September 30, 2022 with the expenditure of funds.The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract at the Original Contract Amount, which renewal will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, as amended, remain unchanged, with the exception of the prices to be charged. Contractor has requested, and the City accepts, the unit price increases shown on the attachment,which amends the contract.Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Re#" �40W Regina Jones Contract Compliance Specialist (917) 392-2699 OFFICIAL RECORD CITY SECRETARY Contract Renewal FT.WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration rj�y , gge of this contract, including ensuring all By: Dana Burghdoff( 15,20 2 14:52 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager Date: By: Re9zP14 ZGPW APPROVAL RECOMMENDED: Name: Regina Jones Title: Contract Compliance Specialist v!, Lhe�f f ��� APPROVED AS TO FORM AND LEGALITY: By: Christopher H A rder(Jul 12,2022 11:09 CDT) Name: Chris Harder,PE �y Title: Director, Water Department f��l By: DBlack(Ju112,202222:21CDT) ATTEST: Name: Douglas_ W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: By: J ette S.Goodall(Jul 15,202216: M&C: 20-0250 Dl 4,d4aopp�� Name: Jannette S. Goodall C�FORt�aa Date Approved:4/7/2020 Title: City Secretary ��o ��0.01d o°—o 2,40 Form 1295 Certification No.: 2020-587441 Pam° o=d° P oo o iV CONTRACTOR: �aaan Fez p5pga By: Name: Kody Haverkamp Title: Vice President Date: 30—9-c'-n.. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 H &H Concrete on Demand 2804 Prestige Road,Fort Worth,Texas 76244 June 9,207-2 City of Fort Worth 1000 Throckmorton Street Fort Worth,TX 76102 Attn:Regina Jones Contract No.C5C No.53799(Volumetric Mixer Truck and Driver) Dear Valued Customer: Like many, H&H Concrete continues to experience rapid inflation in all aspects thus Causing supply chain issues, historical fuel prices, raw material shortages and increased freight rates. Couple this with some of the highest demand we have ever seen, and it creates the perfect storm for drastic increase in material cost as well as operational cost.To continue to provide a qua€ity product and good customer service we are making the following announcement Effective September 30',our contract price increase request as follows: • $12.00/cubic yard on all concrete mixes • $50-60 f per truck and driver per day • Fuel Surcharge per truck(see attached document) we have incurred multiple price increases from each of our suppliers throughoutthis year and since-the last renewal. I have attached the price increase letters from our suppliers for reference.I have also attached the contract price list with the requested increases filled in.Please let me know if you need anything else to help facilitate the process. We at H&H Concrete on Demand want to thank you for your continued support and the confidence you have placed in us.We value your loyalty and will continue to provide the best possible service,quality product,and competitive pricing that we can_We look forward to our continued relationship and another great year with the honorable City of Fort Worth. Sincerely, Kody Haverkamp Vice President H&H Concrete on Demand aRTWORT& CITY OF FORT WORTH BID OFFER EventlD Page Invite& H&l-1 CONCRETE ON DEMAND INC M101-19-0000022 3 28EJ PRESTIGE}�� Event Round Version FORT WORTH TX 7624A z , =ventNanle United States 'valumetric Mixer -Mck and nrivex Submit To: City of Fort Worth ���� Finish Time OS ]5 2419 08.3Q:QQ CAT 09 12/2019 1 PURCHASING DMSION3:3Q:00 CDT LOWER LEVEL GITYKHLL 200 TEXAS ST FortWolth TX 761Q2 United States Email: FMSPurchasingResponses@fortworthte:cas.gov Line Details Line: Desori lion•LEASE OF VOLUMETVOLUMETRIC TRUCKAND DRIVERQ00,p0 DA Unit UnitPrlce Toil PER DAY MOND Y-FRiDAY 7AM TO 5FM PER UNIT �O Line: 2 Descri 'an: Unit UrsitPrice Total LEASEOFVOLUMETRICTRUCKANDDFZIVER 30000 DA PER DAYSATURDAY(AS LAMED)7AMT05PM(PER UNIT PRICE)('[TO 3 TRUCKS) Line: 's Desch tian: Q Unit Unilt'rine To#ai C.0 SAK MUC CONCRETE 50.04 CY Line: 4 Qe5ari tinn: a Unit UrtiiPrise 4.5 SAKMM UUNCREfE 50X0 CY Total Ling_ � Description, Q Unit UnRPrice 5.0 SAK MIX CONCRETE 3DODAD CY Total Line: 6 V .--.— Descri tinn: Unit GY 7.0 SAK MGC 28-00 UUNQRETIE UnitPrice Total Line: i Descr1 tion: ❑ Unit 8.0 SAK MIX CONCRETE 25.00 CY UnitPiice Total Line: 8 Descdofion: Ursit _. 221 MIX CONCRETE SOOQ,QQ CY UnitPrice Total RTWORM, CITY OF FORT WORTH BBB OFFEP EventID — Page Invited: EVEM DETAILS 5ven croi—t s gaoaooaz t Round Version Submit To: City of Fort Worthi PURC14ASING DIVISION Event Name LOWER LEVEL CIt'1'HALL E T_T3 4alugret Fixer Truck and l�r ver 200 TEXAS S`T 08/I5/2019 09z30 Start Tithe Finish Terre Fort WOrth TX 76102 eADC 09/12/2019 I3-30_o0 CCUT United 5€ates Email FMSPurchasingResponses0iortworthtexas.gov Line_ 9 Descri 'on. it 1%CALCIUMADDED Unit 500 Un unitpricecy Iota[ Line: io Descriution- Unit 2°IaCALClUM ADDED U»tl'nce Total $•00 CY J9.F f- — Line- v J ❑escri&Uon- RED AYE 5_otJ � urnTPrlre Total c rr Line. 12 Descri ban Unit EMERGENCY DELIVERY(TRUG1f AND DRIVERS 600.00 RA tJrntPrice Total AFTER 5PM MONDAY-SUNDAY INCLUDING HOLIDAYS ......:__...�,t. Line: 13 Descri lion: Unit LEASE OF(I RUUCKAN0 DRIVER)7:DOAM T1Lrx00 600.00 DA UititPrice Total PM SUNDRY INCLUDING HOLIDAYS Total Bid Amount: _ 1TB 1"000022 Volumetric Mixer Truck and Driver 5 of 52 6/2912020 M&C Review DATE; 4/7/2020 REFERENCE**M&C 20- LOG NAME: 60P VOLUMETRIC MIXER TRUCK AND NO.: 0250 DRIVER BSR WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Ratify Expenditures and Authorize the Execution of an Agreement with H&H Concrete on Demand Inc.,for Volumetric Mixer Trucks and Drivers in an Annual Amount Up to $1,836,260.00 and Authorize Four One-Year Renewal Terms for the Water Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement, and four annual renewal options, with H&H Concrete on Demand Co. for the rental of a volumetric mixer truck and driver at an annual cost not to exceed$1,836,260.00 and ratify previous expenditures up to$800,000 incurred by the City of Fort Worth Water Department from October 15,2019. DISCUSSION: With the previous contract set to expire in September 2019, the Water Department approached the Purchasing Division to issue an Invitation to Bid(ITB)for the rental of a volumetric truck and driver. The purpose of this service is to provide concrete materials for various construction projects including. repairing sections of damaged concrete;emergency repairs;and routine maintenance of City streets following water system repairs. The JTB consisted of detailed specifications listing the mixer truck driver's responsibilities and types of concrete to be provided. The Bid was advertised in the Fort Worth Star-Telegram on Wednesday,August 15, 2019 through September 11, 2019. The Purchasing Division solicited 22 vendors from the City's purchasing database system. The City received one (1)response. L The bid was evaluated based on the lowest responsible bidder criteria. Staff reviewed the bid and found that H&H Concrete meets the bid specifications and that the prices are fair and reasonable. Accordingly, the Purchasing Division recommended awarding the bid to H&H Concrete. Further,the Water Department certifies the recommended vendor meets specifications.Therefore, Staff recommends awarding an annual agreement to H&H Concrete on Demand, Inc,with four options to renew at an annual cost not to exceed$1,836,260,00. Additionally, based upon the recommendation to award the bid to H&H Concrete but before the recommendation for award was presented to the City Council, the Water Department purchased these services from H&H Concrete after the expiration of the previous contract. Accordingly, Purchasing and Water staff recommend that City Council ratify previous expenditures with H&H Concrete of up to $800,000 by authorizing the above described agreement. These previous expenditures will be counted against the first year's authorized spending authority approved through this M&C. The price list reflected a decrease on certain items, no change on other items and an overall 291% reduction from the previous contract. MWBE Office-A waiver of the goal for MIWBE subcontracting requirements was requested by the Purchasing Division and then approved by the MWBE Office, in accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where contracting or supplier opportunities are negligible. i Administrative Change Orders An administrative change order or increase may be spade by City i Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Agreement terms-Upon City Council, approval,the first term of this Agreement shall begin on October 15,2019 and end one year to date with four one-year options to renew. Renewal Terms-This Agreement may be renewed at the City's option.This action does not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.Staff anticipated that the costs for each renewal term shall be with in$1,836,260.00 per year. apps.ciwnei.orOICOuticI paCKevrnc review.aspflu=4itS 9&rouncjicaie=4tf=21i 112 6/29/2020 M&C Review FISCAL INFORMATIONXERTIFICATION: The Director at Finance certifies that funds are available in the current operating budget, as appropriated, and the adoption of the Fiscal Years 2021-25 Budgets by the City Council,funds will be available in the Fiscal Years 2021-25 Operating Budgets, as appropriated, in the Water and Sewer Fund to support the approval of the above recommendatlon(s)and award of the contract. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BON11 TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year ChartfielA 2 FROM Fund Department Account I'ro ct Program Activity Budget Reference# Amount ID Year Chartfield 2 Submitted for City Manager's Office by_ Kevin Gunn (2015) ©rigiinating ©epartment Head: Reginald Zeno(8517) Additional Information Contact: Cynthia Garcia (8525) Bianca Sanchez (8354) I ATTACHMENTS I 1 . I : apes.efwnet.org/council_packevmc review.asp?ID=278IOftouncifd ate=4M2424 212