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Home My WebLink AboutContract 57912 CSC No. 57912 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between AutoClear LLC ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B—Cooperative Agency Contract GS-07F-184GA; and 4. Exhibit C—Conflict of Interest Questionnaire Exhibits A, B, and C,which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed Sixty-Five Thousand Dollars ($65,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below("Effective Date") and ending on August 31, 2022 in line with cooperative contract. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX To CITY: To VENDOR: City of Fort Worth AutoClear LLC Attn: Valerie Washington,Assistant City Manager Gregory Schaefer,Midwest Regional Manager 200 Texas Street Fort Worth,TX 76102-6314 Address: Facsimile: (817) 392-8654 10A Bloomfield Avenue Pine Brook,NJ 07058 With copy to Fort Worth City Attorney's Office at same address Facsimile: 973-227-0832 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: M b—WRAqN By signing I acknowledge that I am the person By: Valerie Washington(Jul 28,2022 09:26 CDT) responsible for the monitoring and administration Name: Valerie Washington of this contract,including ensuring all performance Title: Assistant City Manager and reporting requirements. Date: Jul 28, 2022 APPROVAL"COMMENDED: By: Shelley Hollars(Jul 27,202215:05 CDT) Name: Shelley Hollars Title: Administrative Services Manager By: APPROVED AS TO FORM AND LEGALITY: Name: William Rumuly Title: Municipal Court Director —^ ATTEST: By: Name: Taylor Paris r Title: Assistant City Attorney 7Gl�'l�'lGI��GI c). GDOG�GILL By: Jannette S.Goodall(Jul 28,2022 10:13 CDT) CONTRACT AUTHORIZATION: Name: Jannette Goodall 4N0Rr 4 M&C: N/A . Title: City Secretary p�o° °�oa�d dvo °=a VENDOR: dpa a a°° °°o aQ�it nEXASo4p AutoClcar By: /&�Z— &ame' &rcgory Schaefer Title: Midwest Regional Manager Date: July 27, 2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A RFQ ID: RFQ1553908S V Active View RFQ details Quote ID: RFQ1553908S_ Pending Response KFX �l Vendor AUTOCLEAR LLC SAM UEI: Contract# MBGFA39URM24 GS-07F-184GA Contact Contract End Date Leslie Woncheck 08/31/2022 724-837-5411 lesliew@a-clear.com Source/Category MAS/334519 Prompt Pay: FOB: 0 Days 0% Destination Total Quotes Price: This quote is good until: $55,884.00 06/27/2022 05:00 PM EDT Vendor Comments&Attachments Vendor Comments Vendor Attachments Please note that this proposal includes a two year warranty,which exceeds the requirements of the FtWorthBid042822.docx RFQ.Autoclear claims a Made in the USA preference if available.Existing customers include the City of Ft.Worth,Six Flags over Texas(all theme parks and water parks in the US,Canada and 500M0018-Spec.Sheet 5333DVS-Rev.C.pdf Mexico),The Federal Reserve Bank of Dallas,The San Antonio Spurs and others.Additionally, Tarrant County has ordered three Autoclear machines(the PO came in today) Line Items Mfr. ProductfService Award Line Item ParVltem# Manufacturer Name City Unit Unit Price Total Price No Yes Installation& Autoclear Installation& 3 B3 $0.00 $0.00 Training Training No Yes Shipping Autoclear Shipping 3 B3 $0.00 $0.00 No Yes Removal Autoclear removal 3 B3 $0.00 $0.00 No yes 5333- Autoclear X-ray scanner 3 B3 $18,628.00 $55,884.00 160DVS and roller tables No yes extended Autocleaar 2 year warranty 3 B3 $0.00 $0.00 warranty No yes Domestic Autoclear Made In USA 3 B3 $0.00 $0.00 Product No yes AutoMatAlert Autoclear Automated 3 B3 $0.00 $0.00 threat assist Total Line $55,884.00 Items: Total Dollar Amount in Attachments: $0.00 FOB Transportation Cost: $0.00 Total Quote: $55,884.00 5333DVS �� AUTOCLEAR X-RAY INSPECTION SECURITY INSPECTION SYSTEMS Explosives,Weapons and Contraband SINGLE SOURCE, MULTI-ENERGY X-RAY INSPECTION c LwJ/ .A: r $110infY wifi OP[iOflai[iYlflEi 6[1tf190f Designed for screening mid-sized items for weapons,explosives,drugs and APPLICATIONS: other contraband,the single-source, multi-energy 5333DVS X-ray inspection > Passenger,Staff and Visitor system is fast and easy to operate. Ideal for screening hand carried items such Checkpoint Inspection as purses, briefcases, backpacks,strollers,small parcels and more,the compact > Corporate,Government and Private Security 5333DVS is a great choice for small and limited spaces.The system's low profile, > Critical Infrastructure Security bottom-up generator design makes smaller items appear much sharper and > Mail Screening larger on-screen. > Rapidly images full mailbags and long or tall items > Fits in elevators, narrow halls and tight spaces > Patented guided conveyor belt never needs adjusting > Built on the industry's most stable and flexible operating system > Two generator power levels to choose from (see back for details) S OOM0018-Spec.Sheet:'.DVS-Rev.C-10.09.2020 5333DVS SPECIFICATIONS L X-RAY INSPECTION PHYSICAL DETAILS STANDARD FEATURES Tunnel Size: 53.0x33.1 cm •autoCal • D-SCAN with 160kVonly 20.8 x 13.0 in.(W x H) •autoDensalert • Entrance tunnel extension Overall Dimensions: 133.2x 74.Ox 112.2 cm •autolmage recall(10 images) . Exit tunnel extension 52.4 x 29.1 x44.3 in.(L x W x H) •autoOutline • Full-sized operator control panel Weight: 100 kV:275 kg(606 lbs.)Net weight •auto5cale (OCP)with touchpad navigation 328 kg(723 lbs.)Shipping weight 160 kV: 333 kg(7341bs.)Netweight •auto5ensing • High/Low Density and Stripping 380 kg(838lbs.)Shipping weight •auto5oft(LINUX)operating system • Interactive help screens Construction: Robust heavy gauge,epoxy-painted,steel •autoTracking guided conveyor belt •Organic/Inorganic frame construction.Stainless steel and • 128x Smart Zoom • RealClear aluminum trim and accessories. • Real-Time Diagnostics Non-marking casters. •Adjustable zoom preview window 9 Temperature: Operating:0°to 40°C(32°to 104°F) •Color;reverse B/W imaging • Reversible conveyor direction Storage:-20°C to 60°C(-4°to 140°F) • Dark and light enhance • Save screen to USB Humidity: 20%-95%,non-condensing • Z-SCAN with 160 kV only System Power: 115/230VAC+/-10% OPTIONS 60/50 Hz •autoColor+with 160 kV only • Loading or exit 18"parcel slide 0.7 kVA max •autoMatAlert Loading or exit rollerbeds •auto5hieldAlert Locking metal OCP cover X-RAY G EN ERATO R •autoZ display Locking monitor garage X-ray Tube Head: Self-contained with sealed oil bath cooling . 160 kV generator, • Monitor platform High Voltage Rating: 100 kV,operating at90 kV(standard)or operating at 140 kV • Networking: 160 kV,operating at 140 kV(optional) • Built-in training autoNet Live View Duty Cycle: 100% CE/CSA/US safety/EMC certification Remote Diagnostics Beam Orientation: Diagonal(80° beam divergence) •Console desk Remote Image Review Dose per Exam: <0.1mR;Maybe higher or lower due to differing •Conveyor Extensions Remote Management combinations ofkVlevel&X-ray beam configuration • Dual monitors • Optical X-ray on/off sensor Radiation Leakage: <0.5mR/hr(<5.OpSv/hr); • DVD drive •Sharp Scroll <0.1mR/hr(<1.0µ5v/hr)available • Footpad •Threat Image Projection(TIP) • Image archiving(500K) .Tropical humidity kit INSPECTION CAPABILITIES • Image export inBMP&JPG .Tunnel extensions Material(steel)Penetration: 10 mm guaranteed(11 mm typical)with 100kV • Item counter . Uninterruptiblepowersupply 28 mm guaranteed(29 mm typical)with 160 kv . kV,mA meter • User management Contrast Sensitivity: Over 2 million color tones standard • Larger monitors(at least:24",HD •Variable height OCP mount Resolution(wire): 38 mm guaranteed(40 AWG typical) flicker-free LCD;1920x1080 res.) •X-ray image viewer software Conveyor Speed: 24.0 cm(9.4 in.)per second • Laser printer 14.6 m(48 ft.)per minute Pulling Weight: 160 kg(352lbs.) Film Safety: Guaranteed for high-speed film up to a 4.Q ISO 1600(33 DIN) ca trz�, ti DETECTORS High-speed,ultra-sensitive photodiode detector array; j matzo e1� L-shaped for 100%package screening I VIDEO Note:Non-marking casters. 19"Color LCD monitor,1280x 1024videocard Dimensions are in inches and centimeters. World Headquarters Tel.+1 973.276.6000 HEALTH&SAFETY A U T O C L E A Rd Human +1 973.276.6161 Comces,Snt with Subchapter Chapter):lHealtmentormanchanndards 10A Bloomfield Avenue Services,Subchapter l:Radiological Health,Performance Standards Fax.+1 973.227.0832 for Ionizing Radiation Emitting Products:21 CFR 1020A0 Cabinet X-ray SECURITY INSPECTION SYSTEMS Pine Brook,NJ 07058 USA Systems. ISO 9001-2015 REGISTERED 2011-2019®Autoclear,CheckGate,Control Screening',Dynavision, www.autoclear.com info@autoclear.com HandWand'and Scintrei are among our many registered trademarks. All rights reserved. 500M0018-Spec.Sheet:5333DVS-Rev.C-10.09.2020 EXHIBIT B GSA#GS-07F-184GA TERMS& CONDITIONS/PRICE LIST https://www.gsaadvantage.gov/ref text/GS07F184GA/GS07F184GA online.htm GSA#GS-07F-184GA CONTRACT CLAUSES/EXCEPTIONS https://www.gsaelibrary.gsa.gov/ElibMain/home.dohttp:/www.gsaelibrary.%20gsa.gov/ElibMain/contractClause s.do?scheduleNumber=MAS&contractNumber=GS-07F- 184GA&contractorName=AUTOCLEAR+LLC&duns=M BGFA39URM24&source=ci&view=clauses EXHIBIT C CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. Autoclear LLC 2 ❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. N/A Name of Officer 4j Describe each employment or other business relationship with the local government officer, or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1 No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes F-1 No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 o July 27, 2022 Signature of endor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.Iegis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§ 176.006(a)and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection (a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021