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Home My WebLink AboutContract 55801-R1 CSC No. 55801-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 27, 2022 IDEXX Laboratories, Inc., Attn: Chun-Ming Chen One IDEXX Drive Westbrook,ME 04095 Re: Contract Renewal Notice Contract No. CSC No. 55801 (the"Contract") Renewal Term No. 1: September 1, 2022 to August 31, 2023 The above referenced Contract with the City of Fort Worth expires on September 1, 2022 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four(4)one-year renewal terms.This letter will memorialize the collective desire of the parties to renew the Contract for its first (V5 renewal term, which will begin immediately after the Expiration Date.All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at htlp://fortworthtexas.l?ov/purchasinng to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. S, erel Patt Jean Hso , BA,MC MCA Contr t Sery Administrator Fort Wo W er Phone: 817-392-8411 Mobile: 817-793-7793 Email: Patty.Wilson(a-),FortWorthTexas.pov 200 Texas Street,Zed Floor,Suite 2377 Fort Worth,TX 76102 www.FortWorthTexas.2ov/water Clean water done right every time. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration Dana Burandoff of this contract, including ensuring all By: Dana Burghd off ug 9,2022 09:27 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager By: Nam . try Je son APPROVAL RECOMMENDED: Title: Co act ices Administrator APPROVED AS TO FORM AND LEGALITY: By: Christopher Ftarder(Aug 4,2022 16:13 CDT) Name: Christopher Harder,P.E. Title: Water Department Director By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney CONTRACT AUTHORIZATION: r 7�bIbIG��G cS` C7000��GG M&C: 21-0355 By: Jannette S.Goodall(Aug 9,2022 10:43 CDT) Date Approved: 5/18/2021 Name: Jannette S. Goodall Title: City Secretary a.�O oF Form 1295 -73 1 067fi . �6 dv° o=d° o o IDEXX Laboratories,Inc. °T°°°°°g op EXA q-p ��ddd'd44 July 29 , 2022 By: Name: Chun-Ming Chen Title: Vice President OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF IDEXX DISTRIBUTION, INC. The undersigned, being all of the members of the Board of Directors of IDEXX Distribution, Inc., a Massachusetts corporation (the "Corporation"), and acting in accordance with Section 8.21 of Chapter 156D of the General Laws of Massachusetts and the Bylaws of the Corporation, hereby consent to the adoption of the following resolutions and direct that these actions be filed with the records of the Corporation: RESOLVED, that effective April 1, 2018, the persons listed in Attachment A hereto, be and hereby are, appointed as an officer of the Corporation to serve in the capacity indicated, until his or her respective successor is elected and qualified. 2018. IN WITNESS WHEREOF,the undersigned have duly executed this consent as of March 29, an . McKeon ?7cqueline L.Studer 1 J than Jay MazbIsky ATTACHMENT A IDEXX DISTRIBUTION, INC. Name Title Brian P. McKeon President,Treasurer and Assistant Secretary Jonathan Jay Mazelsky Executive Vice President Geoffrey S. Baur Vice President and Assistant Treasurer Dana E. Belise Vice President Willard R. Blanche, Jr. Vice President and Assistant Treasurer Jeffery D. Chadbourne Vice President and Assistant Treasurer Chun-Ming Chen Vice President Michael Erickson Vice President George Fennell Vice President John Hart Vice President Michael Lane Vice President Thomas L. Mikulka Vice President James F. Polewaczyk Vice President Jacqueline L. Studer Vice President and Secretary Olivier to Boekhorst Vice President Kathy Turner Vice President CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire rollects changes mnde to the low by 11.8.23,04Ih Log.,Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordancewilh Chapter 176,Local Government Code, Dalo RocoNod by a vendorwho has a business relationship as defined by Section 176.001(1-a)wish a local governmental entity and the vendor meets requirements under Section 176.006(a). By law tills questionnaire must be ffledwilh the records Administralorof the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts Thal require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits all offense if the vendor knowingly violates Section 176,006, Local Government Code.An offense under this section Is a misdemeanor. t Namo of vondorwllo has a business relationship with local governmental enllty. IDEXX Distribution, Inc. 2 Check this box If you are filing an update to a previously filed questionnaire. (The law requires ilia(you file an updated completed questionnaire with the appropriate filing authority not later than the 7lh business day after the date on which you became aware that(he originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information In this section Is being disclosed. Name of Officer This section(Item 3 including subparts A,B,C,&D) must be completed for each;officer with whom(lie vendor has nn employment or other business relationship as defined by Section 176.001(1-a),Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in[his section receiving or likely to receive taxable income,other than investment income,from the vendor? Yes � No B. Is the vendor receiving or likely to receive taxable income,other than Investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes ® No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more? Yes ®No D.Describe each employment or business and family relationship with the local government officer named in this section. X. 7 5117/21 Signature of vendor doing business with the governmental entity Date Adopted 8/7/2015 16 Revised 3.11.20tp Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORT�WoR,TH Create New From This M&C DATE: 5/18/2021 REFERENCE **M&C 21- LOG NAME: 601DEXX LABORATORY NO.: 0355 CONSUMABLES CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize An Agreement with IDEXX Distribution, Inc., a Wholly-Owned Subsidiary of IDEXX Laboratories, Inc. to Provide Microbiological Supplies for the Water Department in the Annual Amount of$180,000.00 RECOMMENDATION: It is recommended that the City Council authorize an agreement with IDEXX Distribution, Inc., a wholly-owned subsidiary of IDEXX Laboratories, Inc. to provide microbiological supplies for the Water Department in the annual amount of$180,000.00. DISCUSSION: The Water Department Laboratory Services Division will utilize the agreement to purchase microbiological supplies necessary to test for E-Coli, total coliforms and legionella in the public water supply. The Texas Commission on Environmental Quality (TCEQ) requires a minimum of 270 samples be tested each month to meet regulatory requirements. The Water Department Laboratory Services Division is certified by TCEQ's National Environmental Laboratory Accreditation Program (NELAP) for analysis by the MMO-MUG (Colilert) Test, Standard Method 9223 of the TCEQ. IDEXX Distribution, Inc. is the documented sole supplier and distributor of the Colilert test supplies. No guarantee was made that a specific amount of goods will be purchased. The Water Department Laboratory Services Division anticipates spending $180,000.00 during this agreement period. AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin on August 31, 2021 and expire August 30, 2022. RENEWAL OPTIONS —This agreement may be renewed for up to four (4) additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. BID ADVERTISEMENT—This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of the Texas Local Government Code because IDEXX Distribution, Inc. is the sole provider and distributor of Colilert test supplies. ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN -A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO TOFund Department Account Project Program Activity Budget Reference# Amount ID ID Year (eChartfield Q Fund Department Account Project Program Activity Budget Reference# Amount ID FGM ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference# Amount i T - ID ID Year I (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Patricia Stanley (5906) ATTACHMENTS 601DEXX LABORATORY CONSUMABLES 1295 Form.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES COl.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES FID TABLE.xlsx (CFW Internal) 601DEXX LABORATORY CONSUMABLES funds avail.docx (CFW Internal) 601DEXX LABORATORY CONSUMABLES MWBE.p. f (CFW Internal) 601DEXX LABORATORY CONSUMABLES SAM.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES W-9.pdf (CFW Internal) Approved IDEXX 2021 Chapter 252 Exemption.pdf (CFW Internal) IDEXX Sole Source Letter.pdf (Public) Virm%:�. L A B 0 R A T 0 R I E 5 CONTRACT QUOTE Number / Date 20245019 / 07/26/2022 Ship to Address Sold to Address CITY OF FORT WORTH WATER DEPT. CITY OF FORT WORTH WATER DEPT. ROLLING HILLS WTP/ATTN:LAB-MIC WATER LAB SERVICES 2600 SOUTHEAST LOOP 820 200 TEXAS ST FORT WORTH TX 76140 FORT WORTH TX 76101 UNITED STATES UNITED STATES UNITED STATES UNITED STATES Bill-to Customer 99960 Net weight 49.355 Pricing is valid from 9/1/22-08/31/23 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp.Date Backorder item 98-09221-00 WV120SBST-200,VESSELS W/ST AND SB,20OPK 1 103.04 103.04 3926909910/CN 98-11682-00 WP104 COLI P/A COMPARATOR 1 11.45 11.45 3822190080/US 98-09227-00 WQT2KC, PRE-DISP.QT 2000 COMPARATOR 1 22.90 22.90 3822190080/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 1 125.94 125.94 3926909910/US 98-09588-00 WV290SBST-100,290 ML VESSEL W/NA 100-PK 1 180.89 180.89 3926909910/CN 98-12973-00 WP2001 GAMMA IRRAD COLILERT 100ML 20OPK 1 674.73 674.73 3822190080/US 98-9011770-00 SEALER PLUS RUBBER INSERT,QT-2000 1 91.51 91.51 8422909195/US 98-20745-00 WVR20 VESSEL RACK 1 40.07 40.07 7326908630/US 98-09226-00 WQTC, PRE-DISP.QT COMPARATOR 1 22.90 22.90 3822190080/US 98-13174-00 WCLS2001 COLISURE 200T IRRADIATED 1 784.98 784.98 3822190080/US All local taxes at customer charge rm%M�� LABORATORIES Date 07/26/2022 Number 20245019 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp.Date Backorder item 98-08877-00 WP2001-18 GAMMA IRAD COLILERT-18 200PACK 1 674.73 674.73 3822190080/US 98-20748-01 UN3373-WKIT 1001, QUANTI-CULT 1 165.15 165.15 3822190080/US 98-0002570-00 SEALER PLUS,WQTSPLUS 1 4,725.00 4,725.00 8422309187/US 98-18076-00 WPSE0201 GAMMA IR PSEUDALERT 100ML 20PK 1 195.62 195.62 3822190080/US 98-18078-00 WPSE2001 GAMMA IR PSEUDALERT 100ML 20OPK 1 1,296.54 1,296.54 3822190080/US 98-13159-00 WCLS201 COLISURE 20T IRRADIATED 1 134.82 134.82 3822190080/US 98-05760-01 WHPC-25 HPC,SIMPLATE UNIT DOSE 1.5 1 97.32 97.32 3822190080/US 98-05761-01 WHPC-100 HPC,SIMPLATE MULTI DOSE 1.5 1 257.60 257.60 3822190080/US 98-29000-01 WQC-TCEC IDEXX-QC_COLIFORM AND E.COLI 1 175.17 175.17 3822190080/US 98-29001-01 WQC-FC IDEXX-QC_FECAL COLIFORM 1 125.94 125.94 3822190080/US 98-29006-01 WQC-HPC IDEXX-QC_HPC/TVC 1 54.96 54.96 3822190080/US 98-29007-01 WQC-EC IDEXX-QC_E.COLI 1 175.17 175.17 3822190080/US 98-0002710-00 WLGT-20 TEST LEGIOLERT 100ML 20T 1 405.46 405.46 3822190080/US 98-0005738-00 WLGT-100 TEST LEGIOLERT 100ML 100T 1 1,762.85 1,762.85 3822190080/US 98-0005796-00 WQTLGT-20 QUANTI-TRAY LEGIOLERT 20PACK 1 80.74 80.74 3822190080/US 98-0005754-00 WQTLGT-100 QUANTI-TRAY LEGIOLERT 100PACK 1 351.02 351.02 3822190080/US 98-0007740-00 WLGT-PRE LEGIOLERT PRETREATMENT 1 13.16 13.16 3822190080/US 98-9012534-00 QTL Sealer Plus Insert 1 95.60 95.60 4901990091/US 98-0009287-01 WQC-LP IDEXX-QC_LEGIONELLA PNEUMONPHILA 1 187.41 187.41 3002905250/US 98-09222-00 WV120SB-200,VESSELS W/O ST,20OPK 1 103.04 103.04 3926909910/CN 95-21376-00 IDEXX SEALER CARE 1 750.00 750.00 All local taxes at customer charge 'rM%� �/;/ Noma LABORATORIES Date 07/26/2022 Number 20245019 Items Total 13,885.71 Total Amount USD 13,885.71 All local taxes at customer charge