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Home My WebLink AboutContract 52149-R4 CSC No. 52149-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 16,2022 Stone Shield Investments, LL,C Attn: Mike Marsh 212 N. Tarrant St. Fort Worth, TX 76036 Re: Contract Renewal Notice Contract No. CSC No. 52149(the"Contract") Renewal Term No, 4: October 1, 2022 to September 30,2023 The above referenced Contract with the City of Fort Worth expires on September 30,2022 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five(5)one-year renewal terms.This letter will memorialize the collective desire of the parties to renew the Contract for its fourth (4th)renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at htqi://fortwortlitexas.ov/t)urchasinL1 to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Patty Je ilson, BA, MCA, ECMCA Contract Services Administrator City of Fort Worth Water Department 200 Texas Street:.,Suite 2377 Tort Worth,TX.76102 (817) 392-8411 (office) (817) 793-7793 (cell) (81.7) 392-8195 (fax) ' aattY.wilson for•twortlitexqs.Zov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration Dana aLrchdolf c of this contract,including ensuring all By; Dana Burghdoff(gug21,2022 18:15 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager By: Name: Patty J n ilson APPROVAL RECOMMENDED: Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: C&6�t� HArd&r By: Christopher 4arder(Aug 19,2022 14:43 CDT) Name- Christopher I-larder,P.E. Title: Water Department Director By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney oa OR I. 0 ........o o" 0o CONTRACT AUTHORIZATION: )J-6 M&C: P-12317 ppv 0 o B J a n n ette S.Good a 11(Aug 22,2022 07:52 C DT) Date Approved: April 2,2019 y: *96 0 1o'-o.000000 Name: Jannette S. Goodall Title: City Secretary Form 1295 Certification No.: 2019-463225 Stone Shield Investments,LLC 2022 By: Name: Mike Marsh Title: President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contact Renewal Page 2 of 2 Off id,11 site of the City of Cori:%North,Tlx,I;' CITY COUNCIL AGENDA FORT WORT ll COUNCIL ACTION: Approved on 4/2/2019 Pneate Ntw From This WA DATE: 4/212019 REFERENCE **P-12317 LOG NAME: 13P19-0077 PRINTING SERVICES NO.: CW JPB CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press,AC Printing, LLC, and Stone Shield Investments, LLC, for Printing and Related Services for a Combined Annual Amount of Up to $1,800,000.00 and Authorize Five Renewal Options for All City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services for a combined annual amount of up to$1,800,000.00 and authorize five renewal options for all City Departments. DISCUSSION: City departments approached the Purchasing Division to procure agreements for printing related services. Goods and services to be ordered under these contracts include stationery, envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts for color printing involving various sizes, weights, media and image types, as well as binding and finishing services, including foam core mounting and laminating. Staff issued an Invitation to Bid (ITB)to 52 related vendors. The ITB consist of detailed specifications. t i The ITB was advertised in the Fort Worth Star-Telegram on February 20, 2019, February 27, 2019, and March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee consisting of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City. Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/b/a JohnSons Press, AC Printing, i LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up to $600,000.00 per year for a combined total amount of up to $1,800,000.00 per year. No guarantee was i made that a specific amount of these services will be purchased.The proposed agreements would allow the unit prices to be increased as long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in an amount up to$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the I Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019.The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution. FISCAL INFORMATIONMERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\1 9-0077\JPB 0 n'ii be' p artment D66ij Project'I ProgramReference _(qhartf ID -------------- FR-O-- —w-�UdDepartmewt Xicou—nl0'i6f—ctr"Piogram -�Activity Budget Reference ID ID Year ................ Submitted for Cifiy Man p ger's Office Y-Z Susan Alanis (8180) Originating Department Head, Kevin Gunn (8517) Cynthia Garcia (8525) Additional Infor Confa_ct John Padinjaravila Baby (2279) ............ .................................................. . .... ......... ........................... ....................... ATTACHMENTS j 9-QQ)Z77Z WBE-M Waiver approval (CFW Internal) _M_ 190077 Ratirig Scores Surnma Ymff (CFW internal) Form 1296 redagted p&f (Public) Sams Repo rt_3-14-2019.p-fff (CFW internal)