HomeMy WebLinkAboutContract 54491-R2 CSC No. 54491
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE CSC No.54491 R2
August 11, 2022
EAR Telecommunications, Inc. dba EARTC
Attn: Carlos Reyes
14719 US 290 E, Suite 106
Manor, TX 78653
Re: Contract Renewal Notice—2nd Renewal
Neighborhood Safety Contract
Contract CSC No. 54491
Original Contract Amount: $4,500,000
The above referenced contract with the City of Fort Worth, as renewed and amended,
expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract for an amount up to $4,500,000 which will be effective immediately
upon execution by the designated Assistant City Manager. All other terms and conditions of the
contract, as amended, remain unchanged. Please verify that the original payment, performance and
maintenance bonds remain active or if retired,provide updated bonds when you return this letter.
Please sign in the space indicated below and return this document,along with a copy of your
current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clin oo verver
(817) 392-6573
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal
CSC No. 54491
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: William Johnson(A/9 25,2022'10:44 CDT) performance and reporting requirements.
Name: William M. Johnson
Title: Assistant City Manager
Date: By:
Name: Clint Hoover
APPROVAL RECOMMENDED: Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
Z.a ,04,�u�
By: ow
Name: Lauren Prieur
Title: Director, Transportation & Public Works By: Dlillack(Aug 24,202216:53 CDT)
Department ogg4FORT� Name: Douglas. W. Black
!o°°° °�6a Title: Sr.Assistant City Attorney
ATTEST: v 1. °gp.��
d�v oo o=d AUTHORIZATION:
°°° o .d M&C: 20-05299
nExgsgoo1 Date Approved: 08/11/2020
By: JannetteS.Goodall(Aug25,202210:5, )T) Form 1295 CertificationNo.:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
By:
Name: Carlos Reyes
Title: President
Date: 08/16/2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/11/20 M&C FILE NUMBER: M&C 20-0529
LOG NAME: 20ON-CALL TPW&NEIGHBORHOOD SAFETY CONTRACT-EARTC
SUBJECT
Authorize Execution of a Unit Price Contract with EAR Telecommunications, Inc.dba EARTC in an Amount Not to Exceed$4,500,000.00 for Task
Order Construction Services for the Installation of Projects Relating to Traffic Management, Street Light Improvements, Sidewalks and Sidewalk
Ramps Along with School Zone Flashing Beacons,with Two Renewal Options(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a unit price contract with EAR Telecommunications, Inc.dba EARTC in an
amount not to exceed$4,500,000.00 for task order construction services for the installation of projects relating to traffic management, street light
improvements, sidewalks and sidewalk ramps along with school zone flashing beacons,with two options for renewal.
DISCUSSION:
This contract will provide for construction services on an as-needed (task order) basis for the construction of projects related to traffic
management, street light improvements, sidewalks and sidewalk ramps along with school zone flashing beacons within the City limits of Fort
Worth. The contract amount is capped at$4,500,000.00. The initial contract term is one year and may be renewed up to two(2)additional terms
upon the earlier expiration of contract time or funds under the same terms, conditions, and unit prices. The project was bid in a low bid format to
determine unit prices to be paid when task orders are issued.
Notice of bids was published in the Fort Worth Star-Telegram on April 23 and April 30, 2020. On June 4, 2020,three companies submitted the
following bids:
CONTRACTOR BID
EARTC $1,586,018.00
Siemens $1,898,281.00
Durable Specialties, Inc. $2,074,040.00
The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the
established unit prices.
Projects identified initially include: signal reconstruction at Sycamore School Road at Hawkwood Trail/Wagonwheel Road; 2900 Block Hulen
Street; and East Berry Street and Mississippi Avenue.
EAR Telecommunications LLC is in compliance with the City's BIDE Ordinance by committing to MBE participation on this project.The City's MBE
goal on this project is 5%.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the
participating departments' Operating and Capital funds to support the approval of the above recommendation and award of the contract. Prior to
any expenditure being incurred,the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861