HomeMy WebLinkAboutContract 52147-R4 CSC No. 52147-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 16, 2022
J-Peam,L.L.C., d/b/a John Sons Press
Attn: Adrian Hernandez
3300 South Freeway
Fort Worth, TX 76110
Re: Contract Renewal Notice
Contract No. CSC No. 52147 (the"Contract")
Renewal Term No. 4: October 1, 2022 to September 30, 2023
The above referenced Contract with the City of Fort Worth expires on September 30,2022
(the `Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to five(5)one-year renewal terms.This letter will memorialize
the collective desire of the parties to renew the Contract for its fourth (4th) renewal term, which
will begin immediately after the Expiration Date. All other terms and conditions of the Contract
remain unchanged.
Please return this signed acknowledgement letter to the address set forth below
nelmowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at htt ://fortworthtexas. ov/7ureliasill J to insure
that your company information is correct and up-to-date.
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If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Si erely,
Ai Wilson, BA, MCA, ECMCA
Contract Services Administrator
City of Fort Worth Water Department
200 Texas Street,Suite 2377
Fort Worth,TX 76102 i
(817) 392-8411 (office)
(817) 793-7793 (cell)
(817) 392-8195 (fax) !'
Ij
p,itty.wilsoii@fortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
$�A of this contract,including ensuring all
By: )ana6urghdoffi z 9: performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
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Alk
By:
Name: Patty ilson
APPROVAL RECOMMENDED: Title: Contract Services Administrator
� Chi ifto,��i2� APPROVED AS TO FORM AND LEGALITY: i
h`��2�_
By; r H rder(Sep 1,2022 09:31 CDT)
Name: Christopher Harder,P.E.Title: Water Department Director By:
Name: Taylor Paris
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aoa�44nn�� ATTEST: Title: Assistant City Attorney
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P lo- CONTRACT AUTHORIZATION:
0�o o=� �z� M&C: P-12317
0
d*6oaao pd By, ette S.Goodall(Sep 6,2022 09: DT) Date Approved: April 2,2019
aa�Exit�p' Name: Jannette S. Goodall
Title: City Secretaiy Form 1295 Certification No.: 2019-463396
J PLAM LLC,DBA JOHN SONS PRESS
C f� , & , 2022
By: a s�
Name: Adrian Hernandez
,Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
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CITY COUNCRAGENDA
COUNCIL ACTION: Approved on 4/2/2019
Create New From This M&C
DATE: 4/212019 REFERENCE "P-12317 LOG NAME: 13P19-0077 PRINTING SERVICES
NO.: CW JPB
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing,
LLC, and Stone Shield Investments, LLC, for Printing and Related Services for a Combined
Annual Amount of Up to $1,800,000.00 and Authorize Five Renewal Options for All City
Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a
JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services for
a combined annual amount of up to $1,800,000.00 and authorize five renewal options for all City
Departments.
DISCUSSION:
City departments approached the Purchasing Division to procure agreements for printing related services.
Goods and services to be ordered under these contracts include stationery, envelopes, forms, annual
reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts
for color printing involving various sizes, weights, media and image types, as well as binding and finishing
services, including foam core mounting and laminating. Staff issued an Invitation to Bid (ITB)to 52 related
vendors. The ITB consist of detailed specifications.
The ITB was advertised in the Fort Worth Star-Telegram on February 20, 2019, February 27, 2019, and
March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee consisting
of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press, AC Printing,
LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City.
Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/b/a JohnSons Press, AC Printing,
LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up to
$600,000.00 per year for a combined total amount of up to $1,800,000.00 per year. No guarantee was
made that a specific amount of these service I&will be purchased. The proposed agreements would allow
the unit prices to be increased as long as the City approves the increase. In addition, an administrative
change order or increase may be made by the City Manager in an amount up to $50,000.00 and does not
require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for MBEISBE subcontracting requirements was requested by the
Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE ordinance
because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on
September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal
periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the
anniversary of the date of execution.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as appropriated,
of the participating departments and that prior to an expenditure being made, the participating Department
has the responsibility to validate the availability of funds.
BQN119-00771JPB
TO
Fund ❑eparfinent Account Protect Program Activity Budget Re#erence# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Protect Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by`: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
John Padinjaravila Baby (2279)
ATTACHMENTS
19-0077 MWBF Waiver approval.pdf (CFW Internal)
19-0077 Rating Scores Summarypdf (CFW internal)
Form 1295 redacted.pdf (Public)
Sams Report 3-14-2019.pdf (CFW Internal)
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