HomeMy WebLinkAboutContract 56033-R1 CSC No. 56033-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 17, 2022
IMS Infrastructure Management Services, LLC
Attn: Kurt A. Keifer
8380 S. Kyrene Rd. Suite 101
Tempe, AZ 85284
Re: Contract Renewal Notice
Contract No. CSC No. 56033 (the "Contract")
Renewal Term No. 1: July 17, 2022 to July16, 2023
The above referenced Contract with the City of Fort Worth expires on July 16, 2022 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for up to 5 one-year renewal terms.This letter will memorialize the collective
desire of the parties to renew the Contract for its first renewal term,which will begin immediately
after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please
return this signed acknowledgement letter to the address set forth below acknowledging
receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.Pov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elizabeth Young
817.392.6785
OFFICIAL RECORD
103068-Pavement CITY SECRETARY
Contract Renewal i FT. WORTH, TX
CSC No. 56033
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: wJ(5ep8,202212. CDT). performance and reporting requirements.
Name: William Johnson
Title: Assistant City Manager
By. Elizabeth oun ((Se 2, 0 2 5:54 CDT)
Name: Elizabeth Young
APPROVAL RECOMMENDED: Title: Business Process Manger
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Lauren Prieur
Title: Interim TPW Director By: D$lack(Sep 7,202216:52 CDT)
Name: Doug Black
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
laoweft s a&1A& M&C: 21-0479
By: JannetteS.Goodall(Sep8,202216:57CDT) Date Approved: 6/22/21
Name: Jannette Goodall 4aa�nna�Il
Title: City Secretary &,op joF o---- Form 1295 Certification No.: 2021-727905
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Title: President
OFFICIAL RECORD
103068-Pavement CITY SECRETARY
Contract Renewal FT. WORTH, TX
9/2/22,6:44 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRRT RTH
Create New From This M&C
DATE: 6/22/2021 REFERENCE**M&C 21- LOG 13P21-0016 PAVEMENT CONDITION
NO.: 0479 NAME: SURVEY& GIS UPDATE CC TPW
CODE: P TYPE: CONSENT PUBLIC
HEARING: NO
SUBJECT: (ALL)Authorize Execution of an Agreement with IMS Infrastructure Management
Services, LLC, for a Pavement Condition Survey and Geographic Information System
Update in an Annual Amount Up to $2,383,994.00, with Five One Year Renewal
Options for the Same Annual Amount, Adopt Attached Appropriation Ordinance, and
Amend the Fiscal Years 2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an agreement with IMS Infrastructure Management Services, LLC, for a
pavement condition survey and GIS update in an annual amount up to $2,383,994.00, with five one
year renewal options for the same annual amount;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Street Rehabilitation Fund, in the amount of$1,608,429.00, from available funds, for the purpose
of funding the Pavement Condition Index Study Project (City Project No. 103068);
3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the General
Capital Projects Fund, by decreasing receipts and appropriations in the Contract Street Maintenance
Programmable (City Project P00020) in the amount of$740,000.00, and increasing receipts and
appropriations in the Pavement Condition Index Study project(City Project 103068) by the same
amount; and
4. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
The Transportation Public Works (TPW) Department approached the Purchasing Division to procure
an agreement for a pavement condition survey and a Geographic Information System (GIS)
update. The City of Fort Worth conducted a citywide street asset condition inventory in 2016 and rolled
out the VUEWorks® pavement management system (PMS) in 2017 for internal staff use. The services
to be provided by IMS Infrastructure Management Services, LLC (IMS)will include a PMS update
which includes a comprehensive survey of City streets and roadway system. Specific services
will include providing all data collected during the survey in a format compatible with the PMS
software. In addition, IMS will collect asset data for sidewalks, sidewalk ramps, pavement stripping,
signs and street lights. In order to procure these services, staff issued a request for proposals (RFP)
seeking qualified bidders for a one year agreement with annual renewal options up to five additional
years. The RFP consisted of detailed specifications regarding the survey and GIS update
requirements. The RFP was advertised in the Fort Worth Star-Telegram on December 16, 2020,
December 23, 2020, December 30, 2020, January 6, 2021, January 13, 2021 and January 20, 2021.
The City received nine proposals. Mandli Communications was deemed non-responsive due to not
submitting the required RFP cover sheet that provides the bidder's contact information.
Proposals were evaluated on best value criteria including the proposer's qualifications, capabilities,
and project approach. Staff from TPW and Park and Recreation Departments evaluated the proposals
submitted and recommend awarding the contract to IMS. No guarantee was made that a specific
amount of these services will be purchased in any year.
Business Equity: A waiver of the goal for M/WBE subcontracting requirements is approved by the
Office Business Diversity, in accordance with the BDE Ordinance, because the application of the
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9/2/22,6:44 PM M&C Review
purchase of good or services is from sources where subcontracting or supplier opportunities are
negligible
In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated. Upon City Council approval, this
agreement shall begin upon execution.
Approval of Recommendation 3 will adjust appropriations between a programmable project and
convert the Pavement Condition Index Study project into a static capital project. This action is needed
as funding for this project is anticipated from other funding sources and the scope of this project is
expanded from that of the current programmable project.
Funding for this project was not included in the FY2021-2025 Capital Improvement Program. The
action in this M&C will amend the FY2021-2025 Capital Improvement Program as approved in
connection with Ordinance 24446-09-2020.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the General Capital Projects and Street
Rehabilitation Funds. Prior to an expenditure being incurred, the Transportation & Public Works
Department has the responsibility of verifying the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity BudgeT(Chartfield
Reference# Amount
ID ID Year 2)
FROM
Fund Department Account Project Program Activity Budget I Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Dana Burghdoff(8018)
Ori g.inating Department artment Head: Reginald Zeno (8517)
— — William Johnson (7801)
Additional Information Contact: Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
13P21-0016 PAVEMENT CONDITION SURVEY&GIS UPDATE CC TPW funds avail.docx (CFW Internal)
13P21-0016 PAVEMENT CONDITION SURVEY&GIS UPDATE CC TPW 30100 Rec3.docx (Public)
13P21-0016 PAVEMENT CONDITION SURVEY&GIS UPDATE CC TPW 39408 Rec2.docx (Public)
13P21-0016 PAVEMENT CONDITION SURVEY FID REV.xlsx (CFW Internal)
21-0016 Signed Waiver.pdf (CFW Internal)
Asset Inventory and Condition Assessment FID updated.xlsx (CFW Internal)
Form 1295 Signed.pdf (CFW Internal)
SAMs Report 3.12.2021.pdf (CFW Internal)
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