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Home My WebLink AboutContract 55807-R2 CSC No. 55807-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 30, 2022 Anixter, Inc. Attn: Daniel Olguin 2301 Patriot Blvd. Glenview, IL. 60026 Re: Contract Renewal Notice Contract No. CSC No. 55807 (the "Contract") Renewal Term No. 2: September 24, 2022 to September 23, 2023 The above referenced Contract with the City of Fort Worth expires on September 23,2022. Pursuant to the Contract,contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,along with your quote for charges for the new renewal term, and current insurance certificate,to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.foi-tworthtexas.gov/depart►-ients/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine.may@fortworthtexas.gov (817) 392-8894 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor. (,J6Se'a NAc _ yahe , By: Valerie Washington(Sep 16,202210:30 CDT) By: Name: Valerie Washington Name: JCS ZA R k Title: Assistant City Manager Title: J -s7e c`— IY R 0 Ad£R- Date: Sep 16, 2022 Date: 1 i A ;�a- CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions ��4'D��n�� By: Bobby Lee(Sep 12,202213:29 CDT) pp-G*,oR 1. a /"e' `oo0000 o Approved as to Form and Legality: Name: Bobby Lee 'Cy O0o o�* Title: Sr. IT Solutions Manager 1.0 °o"f4� �0 0 �vo 0=d 0 0o d By: City Secretary: �a o00000000 000 pd Name: Taylor Paris i1 rEXp,$do Zt Title: Assistant City Attorney By: ette S.Goodall(Sep 16,202213 CDT) Contract Authorization: Name: Jannette Goodall M&C: P-12273 Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 6/14/2021 M&C Review Official site of the C of Fort Worth,Texas CITY COUNCIL AGENDA FORTNWRTiI COUNCIL ACTION: Approved on 11/13/2018 REFERENCE,.* 13PNETWORK AND DATE: 11/13/2018 NO.: P-12273 LOG NAME: COMMUNICATION EQUIPMENT SB ITS CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Purchase Agreement with Anixter, Inc., for Information Technology Equipment, Network and Communication Equipment, Parts, Software, Maintenance and Related Services Using a Cooperative Agreement in an Amount Up to $200,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a Purchase Agreement with Anixter, Inc., for information technology equipment, network and communication equipment, parts, software, maintenance and related services using Texas Department of Information Resources Contract No. DIR-TSO-4247 in an Annual Amount up to $200,000.00, with annual renewal options in accordance with the DIR-TSO-4247 or applicable successive DIR contracts for the same services. DISCUSSION: The Information Technology Solutions (ITS) Department will utilize this Agreement to purchase information technology equipment, network and communication equipment, software and hardware, maintenance and related services for all City Departments. The Agreement will allow ITS to purchase items supporting individual networking and communication projects for all existing City facilities and future locations. COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Texas Department of Information Resources (DIR) Contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. SUCCESSOR CONTRACTS: To facilitate planning and budgeting, staff would prefer to have annual Agreements that align with the Fiscal Year. However, the DIR Agreement is out of alignment with the City's Fiscal Year and the current term of DIR-TSO-4247 expires September 24, 2023. In order for this Agreement to align with the City's Fiscal Year, adoption of this Mayor and Council Communication (M&C) authorizes (i) a series of Purchase Agreements, each of which will align to a term of the DIR contract to ensure legal authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to City Council appropriation. In the event that the Cooperative Agreement is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current Purchase Agreement has expired. The City will use DIR-TSO-4247 to make purchases authorized by this M&C. As noted, DIR-TSO-4247 expires September 24, 2023. If the DIR contract is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the DIR contract is not extended, but DIR executes a new cooperative contract with Anixter, Inc. with substantially similar terms as DIR-TSO-4247, this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager in an amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. apps.cfwnet.org/counciI_packet/mc_review.asp?ID=26476&counciIdate=11/13/2018 1/2 6/14/2021 M&C Review AGREEMENT TERM: Upon City Council's approval, this Agreement will commence upon execution by both parties and continue in accordance with the terms and conditions of DIR-Contract No. DIR-TSO-4247 or applicable successive DIR contracts for the same services. Terms shall be as follows: Year 1 - November 14, 2018 - September 24, 2019 Year 2 - September 25, 2019 - September 24, 2020 Year 3 - September 25, 2020 - September 24, 2021 Year 4 - September 25, 2021 - September 24, 2022 Year 5 - September 25, 2022 - September 24, 2023 RENEWAL OPTIONS: This Agreement may be renewed for in accordance with the DIR-TSO-4247 or applicable successive DIR contracts for the same services according to the cooperative agreement at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget , as appropriated, and that prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and Council approval. BQN\DIR-TSO-4247\SB TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM F� Department TAccount Project Program Activity Budget Reference# Amount ID ID I Year Chartfield 2 Submitted for City Manager's Office by_ Susan Alanis (8180) Originating Department Head: Kevin Gunn (8517) Additional Information Contact: Sheila Baker (8356) Cynthia B. Garcia (8525) ATTACHMENTS Anixter Form 1295.pdf apps.cfwnet.org/council_packet/mc_review.asp?ID=26476&councildate=11/13/2018 2/2