HomeMy WebLinkAboutContract 57596-A1 CSC No. 57596-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 57596
This First Amendment to Fort Worth City Secretary Contract No. 57596 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and LEONARD' S FARM& RANCH STORE, INC. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 57596 beginning May 23, 2022 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the amount not to exceed to coincide with the authority granted by the
Fort Worth City Council pursuant to M&C 22-0058.
NOW THEREFORE, known by all these present,Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended as follows:
The paragraph concerning compensation in the Agreement is amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for the
first year by City shall be an amount not to exceed Six Hundred and Fifty Thousand Dollars
and Zero Cents ($650,000.00). Vendor shall not provide any additional items or services
or bill for expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing
2. All other terms,provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 57596 Page I of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By: and reporting requirements.
Name: Jesica McEachern
Title: Assistant City Manager
Date: Sep 9, 2022 By
Name: Matthew Quinn
Approval Recommended: Title: Management Analyst II
BY /vrv' " fell
Approved as to Form and Legality:
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Name: Dave Lewis
Title: Director BY
Name: Taylor Paris
Attest: Title: Assistant City Attorney
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LEONARD' S FARM& RANCH STORE, INC.
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By: James Vaughn(Sep ,2022 16:22 CDT)
Name: James Vaughn
Title: President
Date: Sep 8, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 57596 Page 2 of 2
8/24/22,2:29 PM M&C Review
Official site of the City of Fart Worth,Texas
CITY COUNCIL AGENDA FoRTWoRTII
Create New From This M&C
DATE: 1/25/2022 REFERENCE**M&C 22- LOG 13P 21-0136 GROUNDS MAINTENANCE
NO.: 0058 NAME: MINOR EQUIPMENT JC
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non-Exclusive Agreements with Leonard's Farm & Ranch
Store, Inc. and Lawn & Garden Warehouse for Grounds Maintenance Equipment and
Supplies in a Combined Annual Amount Up to $650,000.00 for City Departments and
Authorize Four One-Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with
Leonard's Farm & Ranch Store, Inc. and Lawn & Garden Warehouse for grounds maintenance
equipment and supplies in a combined annual amount up to $650,000.00 for City Departments and
authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Park& Recreation, Public Events, Water, Transportation & Public Works, and Fire
Department approached the Purchasing Division for assistance with securing an agreement
for commercial grade minor equipment and related maintenance items for grounds maintenance
throughout the City on an "as-needed" basis. Purchasing staff issued an Invitation to Bid (ITB) No. 21-
0136 on August 31, 2021 with submissions due by September 16, 2021.
The ITB was advertised in the Fort Worth Star-Telegram on September 1, 2021, September 8, 2021
and September 15, 2021. The City received three bids: A&B Lawn & Garden was deemed non-
responsive due to not receiving 50\% or more of the evaluation points. Staff recommends awarding to
the other two vendors under a multiple award because their bids provide the best value and will meet
the City's needs to obtain the equipment necessary to perform grounds maintenance by City staff.
AGREEMENT TERMS - Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional one-year renewal periods.
This action does not require specific City Council approval provide that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY:A waiver of the goal for M/WBE subcontracting requirements is approved by the
Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business
Equity Ordinance), because the application of the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the City Department's Operating Funds to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the City
Department has the responsibility to validate the availability of funds.
BQN\\
apps.cfwnet.org/council_packet/mc_review.asp?ID=29610&councildate=1/25/2022 1/2
8/24/22,2:29 PM M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Tony Rousseau (8338)
g g—P William Johnson (7801)
Additional Information Contact: Cynthia Garcia (8525)
Jeff Cope (8313)
ATTACHMENTS
Approved Waiver 21-0127 Ground Maintenance Minor Equipment.pdf (CFW Internal)
Form 1295- Lawn and Garden Warehouse.pdf (CFW Internal)
Form 1295- Leonards Farm & Ranch Store.pdf (CFW Internal)
SAMs Lawn & Garden Warehouse.pdf (CFW Internal)
SAMs Leonards Farm & Ranch Store, Inc.pdf (CFW Internal)
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