HomeMy WebLinkAboutContract 55856-SP5 CSC No. 55856-SP5
Application No. 000000
B U S I N E S S Master Agreement No. 500-0650038-000 Supplement
ub,oS F R V I C F S Supplement No. 5
Full Legal Name: City Of Fort Worth
Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102
Phone: (817)392-6689 Fax: - DBA:
Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102-
Replaces 55856-04
Qty. Make Item Description(or Accessories)
None
EQUIPMENT DELETED:
Qty. Make Item Description(or Accessories)
See Exhibit A
NEW TOTAL CONSOLIDATED _
Workgroup-B&W Allowance 840,000 Excess Per Image Charge MG B&W) $ 0.00600
Rental Payment" Workgroup-Color Image Allowance 250,000 Excess Per Image Charge(WG Color) $ 0.05300
$105,621.11 Desktop-B&W Image allowance 633,000 Excess Per Image Charge(Desktop B&W) $ 0.00950
Desktop-Color Image Allowance 171,666 Excess Per Image Charge(Desktop Color) $ 0.08500
METERS READINGS VERIFIED Quarterly "plus applicable taxes
1.= Balance of applicable term.Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous
supplement.
mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original
Agreement shall remain in full force and effect for the remaining original equipment.
TERMS AND CONDITIONS:
You have requested this supplement to the Master Agreement(the"Supplement').Which Supplement incorporates the terms and conditions of the Master Agreement(as amended),
and constitutes an agreement between you and us with respect to the Equipment reference herein,separate and distinct from the Master Agreement. "Master Agreement'refers to
the agreement between customer and Owner(or its predecessor)identified in Owner's records by the Master Agreement No.above.The parties agree that the original hereof for
enforcement and perfection purposes,and the sole'record"constituting"chattel paper"under the UCC,is the paper copy hereof bearing(i)the original or a copy of either your
manual signature or an electronically applied indication of your intent to enter into this Supplement,and(ii)our original manual signature.Except for the specific provisions set forth
above,the original terms and conditions set forth in the Master Agreement and any personal guaranty(s)shall remain in full force and effect and are incorporated herein by
reference.
CUSTOMER ACCEPTANCE:
Print Name: Valerie Washington Signature: X V.t..Nk Title: Assistant City Manager
Valeri%Washington(Sep 22,20221938 CDT)
Date: Sep 22, 2022 For: City Of Fort Worth
UMEEMIM
Print Name: S o tt Ihnson Signature: ,9eeaz�„�59 DT
Date: Sep 8, 2022 For: UBEO, LLC
ACCEPTANCE OF DELIVERY:
The Customer hereby certifies that all the Equipment:1)has been received,installed,and inspected, and 2)is fully operational and unconditionally accepted. All conditions and
terms of the agreement have been reviewed,acknowledged and are now irrevocable and unconditional.
Signature: X Yd&ki—' _,D221938DD-0 Date: Sep 22, 2022 OFFICIAL RECORD
Print Name: Valerie Washington For: City Of Fort Worth CITY SECRETARY
Supplement- Cons FT. WORTH, TX
Exhibit A
B U S I N E S S
uManage Rental Schedule APPLICATION NO. AGREEMENT NO.
ub oS E R V C E S "A" 0000000 500-0650038-005
This uManage Rental Schedule"A"is to be attached to and becomes part of the above-referenced Agreement by and between the undersigned and UBEO,LLC.
EQUIPMENT •
NOT FINANCED
UNDER THIS
MAKE/MODEL/ACCESSORIES SERIAL NO. STARTING METER AGREEMENT
Equipment Added: ❑
El
Equipment Deleted: ❑
Ricoh P 800-D56209 5301X124999 0
Ricoh P C600-D55517 5321X317252 0
Ricoh P 800-D55537 5301X228003 0
Ricoh P 800-D55475 5301X126109 0
CUSTOMERACCEPTANCE
This uManage Rental Schedule"A"is hereby verified as correct by the undersigned Customer.
X V I kk—, . Assistant City Manager Sep 22, 2022
City of Forth Worth Vale rie.Wa hington(SeP22,2o2219:38 CDT)
CUSTOMER SIGNATURE TITLE DATED
32175(2017)—City of Fort Worth modified 6.2.2021 Rev.09/18/2018
bank. CONSENT TO ASSIGNMENT
EQUIPMENT FINANCE AGREEMENT
# 0000000
Re: Agreement # 00000000 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"),
dated ("Agreement').
Customer hereby consents to the assignment of the above-referenced Agreement to U.S. Bank Equipment
Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this
Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee
as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but
none of the obligations of Assignor under the Agreement.
Customer hereby consents to the assignment of the Rental Payments portion in the above-referenced
Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank
Equipment Finance, a division of U.S. Bank National Association ("Assignee").
Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor").
Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that
Customer may have against Assignor.
UBEO LLC CITY OF FORT WORTH
Assignor
Customer
g
Scott Hanson(Sep 8,202215:59 CDT) V ie.Washingtcn(Sep 22,202219:38 CDT)
Signature Signature
Vice President&General Manager Sep 8, 2022 Assistant City Manager Sep 22, 2022
Title Date Title Date
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
A562 REV 04/16
Modified—City of Fort Worth 1.5.22
Ub B u s I N E s s Summary of Changes for UBEO 48 Month
oS E R v I C E s Supplement
Current Monthly Payment: $ 105,722.11
Additions
Monthly Payment
Request# Department Address Description Device lD Added
Total Additions $
Deletions
Monthly Payment
Request# Department Address Description Device lD Deleted
129484 PARD 4200 S Freeway P C600-No longer need device. D55517 $ (26.00)
129484 PARD 4200 S Freeway P 800-No longer need device. D55537 $ (25.00)
132614 Property Management 317 Hillshire Drive P 800-No longer need device. D56209 $ (25.00)
133894 Water 6801 Bowman Roberts Rd P 800-No longer need device. D55475 $ (25.00)
Total Deletions $ (101.00)
New Monthly Paymnet Effective 10/1/2022: $ 105,621.11
Month 1 $104,788.11 (60 month agreement)Invoiced
Month 2 $105,796.11 (59 month supplement)Invoiced
Month 3 $105,796.11 (59 month supplement)Invoiced
Month 4 $105,800.11 (57 month supplement)Invoiced
Month 5 $105,800.11 (57 month supplement)Invoiced
Month 6 $105,800.11 (57 month supplement)Invoiced
Month 7 $105,825.11 (54 month supplement)Invoiced
Month 8 $105,825.11 (54 month supplement)Invoiced
Month 9 $105,825.11 (54 month supplement)Invoiced
Month 10 $105,722.11 (51 month supplement)Invoiced
Month 11 $105,722.11 (51 month supplement)Invoiced
Month 12 $105,722.11 (51 month supplement)Invoiced
Month 13 $105,621.11 (48 month supplement)
Month 14 $105,621.11 (48 month supplement)
Month 15 $105,621.11 (48 month supplement)
Month 16-60(without any equipment additions or deletions) $105,621.11
Total 60 month Stream of Payments $6,338,235.60
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor.
yoij, .
By: Valerie,Washington(Sep 22,2U2219:38 CDT) By: Scott Hanson(Sep 8,202215:59 CDT)
Name: Valerie Washington Name: Scott Hanson
Title: Assistant City Manager Title: VP /GM
Date: Sep 22, 2022 Date: Sep 8, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
=
By: Cynthi yree(Sep 8,202216:11 CDT)
Approved as to Form and Legality: Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
By. p�oF°Rr4�d
Name: Taylor Paris City Secretary: 9�o oO��d
Title: Assistant City Attorney 0�o 00
�v0 0=d
° o o° d
Contract Authorization: By: �ette S.Goodall(Sep 23,202218� CDT) TEXpSoa
M&C: 21-0235 Name: Jannette Goodall
Approval Date: 4/6/2021 Title: City Secretary
1295 Form: 2021-703506
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
4/7/2021 M&C Review
Official site of the 0h )rt Worth,Texas
CITY COUNCIL AGENDA Fouftnn
DATE: 4/6/2021 REFERENCE **M&C 21- LOG NAME: 13P UBEO MANAGED PRINT
NO.: 0235 SERVICES ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi-
Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO-
4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for
Ongoing Operations and a One-Time Amount of$42,680.00 for the Relocations of Devices
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for
printers and multi-functional device leases and managed services using cooperative contract DIR-
TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time
amount of$42,680.00 for the relocations of devices.
DISCUSSION:
The City currently leases multi-functional devices and desktop printers from UBEO, LLC under a
Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough
assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a
new agreement to allow for continued services.
The City will lease copiers and multi-functional devices for a period of 60 months, with an approximate
effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices
currently in use will be upgraded to new, state of the art equipment prior to the start of the next term.
City departments will use the machines for various document duplication tasks, including but not
limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance,
service, and all supplies with the exception of paper. It is anticipated that the annual cost will not
exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term
leases, and additional services as needed.
In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as
departments are transitioned from existing locations to the new City Hall. Based on the current number
of devices in service and available square footage of the new building, staff project a one-time cost of
$42,680.00 to relocate approximately half of the utilized devices.
DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative
contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue
for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or
replaced, the Lease Agreement will be terminated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACT- In the event that a cooperative contract is not renewed, staff would
cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then-current Purchase
Agreement has expired. The City initially use these cooperative contracts to make purchases
authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is
extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a
cooperative contract is not extended, but a new cooperative contract is executed with the respective
vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the
City to purchase the services under the new cooperative contract.
apps.cfwnet.org/council_packet/mc review.asp?ID=28785&councildate=4/6/2021 1/2
4/7/2021 M&C Review
M/WBE OFFICE -An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE AMENDMENT-An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and
expire in accordance with DIR-TSO-4435 or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
—g g—P Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc review.asp?ID=28785&councildate=4/6/2021 2/2