HomeMy WebLinkAboutContract 56726-A1 CSC NO. 56726-A1
AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO. 56726
This Amendment is entered into by and between the City of Fort Worth ( hereafter "
City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Shade Structures, Inc dba USA Shade (" Vendor"), Buyer and Vendor may
be referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 24, 2021, the Parties entered into City Secretary Contract No.
56726 for Vendor to provide installation of a covered parking shade structure ("Agreement/
Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by
$170,000.00 for a new total of$175,000.00 to be utilized by the Aviation Department to have an
installation of a covered parking shade structure at Meacham's Administration Building.
NOW, THEREFORE, the Parties, acting herein through their duly authorized
representatives, enter into the following agreement:
1. AMENDMENTS Paragraph 4 of the Agreement is hereby amended and replaced in
its entirety with the following:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in
accordance with the provisions of this agreement. Total annual payment made under
this Agreement shall not exceed One Hundred Seventy-Five Thousand Dollars
($175,000.00). Vendor shall not provide any additional items or services or bill for
expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3. ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile
copy or computer image, such as a PDF or tiff image, or a signature, shall be treated
as and shall have the same effect as an original.
First Amendment to Fort worth City Secretary Contract No.56726 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Executed on the day signed by the Assistant City Manager
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
ACCEPTED AND AGREED: person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
By. Dana aurgndoff(Sep 27,20 14:09 CDT requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: By:
Name: Erin Roden
APPROVAL RECOMMENDED: Title: Administrative Assistant
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Roger Venables
Title: Aviation Director U
By: �J
ATTEST: Name: Jessika Williams
Title: Assistant City Attorney
>G't-
By: for Ronald P.Gonzales(Sep 29,202210:13 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall a�44n�n� M&C: 22-0609
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Title: City Secretary 'O°°°°°°°°°°�oad� Date Approved: 8/23/2022
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Shade Structures, Inc dba USA Shade
By:
Name: David Schneider
Title: Vice President
OFFICIAL RECORD
CITY SECRETARY
First Amendment to Fort Worth City Secretary Contract No.56726
FT. WORTH, TX
9/8/22,2:59 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORT1I
Create New From This M&C
DATE: 8/23/2022 REFERENCE **M&C 22- LOG NAME: 13P COOP BB 592-19 PARKING
NO.: 0609 SHADE ML AVI
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (CD 2)Authorize Purchase Agreement with Shade Structures, Inc dba USA Shade for
Installation of a Covered Parking Shade Structure at Meacham's Administration Building
in the Amount Up to $170,000.00 Using Buyboard Cooperative Contract 592-19, Adopt
Appropriation Ordinance, and Amend the Fiscal Years 2022-2026 Capital Improvement
Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize purchase agreement with Shade Structures, Inc dba USA Shade for installation of a
covered parking shade structure at Meacham's administration building in the amount up to
$170,000 using Buyboard cooperative contract 592-19;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Municipal Airport Capital Projects Fund in the amount of $51,000.00, transferred from
the Municipal Airport Fund, in the Meacham Maintenance Programmable project (City Project
No. P00112), for the purpose of funding the FTW Meacham Covered Parking project (City
Project No. 103681); and
3. Amend the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to enter into an agreement with
Shade Structures, Inc dba USA Shade under BuyBoard Contract No. 592-19, for a covered parking
shade structure at Meacham's Administration Building.
The Aviation Department is to install covered parking for the designated department parking spaces
located at Meacham's Administration Building. The covered parking will provide basic protection to
Aviation vehicles from severe weather events. However, due to the new price quoted by the sole
source supplier, the Aviation Department must transfer and appropriate funds in the amount of
$51,000.00 from the Municipal Airport Fund to be used for eligible Aviation Department Grounds
Maintenance projects at the City of Fort Worth Meacham International Airport (Meacham).
Funding for this project was not included in the Fiscal Years (FY)2022-2026 Capital Improvement
Program (CIP)due to the new charges being incurred after the CIP was adopted. The action in this
M&C will amend the FY2022-2026 Capital Improvement Program as approved in connection with
Ordinance No. 25073-09-2021.
BuyBoard Contract No. 592-19 has a term through September 30, 2022. The Request for Offer for
BuyBoard Contract No. 592-19 was published on June 05, 2018, and responses were opened on
January 24, 2019. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined
it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for the
purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
Funding is budgeted in the Capital Intrafund Transfer Out account within the Municipal Airport Fund for
the purpose of transferring to the Municipal Airport Capital Projects Fund for the FTW Meacham
a pps.cfwnet.org/council_packet/mc_review.asp?I D=30162&councildate=8/23/2022 1/2
9/8/22,2:59 PM M&C Review
Covered Parking project.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in Transfers & Other category
within the Municipal Airport Fund and upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the Municipal Airport Capital Projects
Fund for the Meacham Maintenance programmable project. Prior to an expenditure being incurred,
the Aviation Department has the responsibility of verifying the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Reginald Zeno (8517)Dana Burghdoff(8018)
Originating Department Head: Anthony Rousseau (8338)
—g g—p Roger Venables (6334)
Additional Information Contact:
Anthony Rousseau (8338)
Martha Lopez (2462)
ATTACHMENTS
13P COOP BB 592-19 PARKING SHADE ML AVI funds availabilitypdf (CFW Internal)
13P COOP BB 592-19 PARKING SHADE ML AVI 55002 A022(r2).docx (Public)
13P COOP BB 592-19 Covered Parking ML AVI Updated FID.xlsx (CFW Internal)
Form 1295 Certificate 100937969.pdf (CFW Internal)
ShadeStructuresSams.pdf (CFW Internal)
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