HomeMy WebLinkAboutContract 56908-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
FOREST PARK ENFAC
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 56908-A1
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Brinkley Sargent Wiginton Inc., (Consultant)
made and entered into City Secretary Contract No. 56908 (The Contract) which was
authorized by the City Council by M&C 22-.694, the 13th day of September, 20, for
FORT WORTH FOREST PARK AQUATIC CENTER, SERVICES AND
COMPENSATION; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Design Development,
Construction Documents and Administration.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1 .
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Fort Worth
Forest Park Aquatic Center, Services and Compensation. The cost of this
additional service is $879,620.00 including reimbursable expenses. The scope of
services is described more fully in Brinkley Sargent Wiginton's Letter dated April
2022, subject: "Fort Worth Forest Park Aquatic Center, Services and
Compensation".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
exceed a total of $979,520.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Professional Services AMENDMENT
Revision Date:3/20/2020 CITY SECRETARY
Page 1 of 2
FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
Dam&�ZLw administration of this contract, including
By: DanaBur�3,2022 1'39CDT) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Oct 3, 2022
Approval Recommended: Name: Brian Glass
Title: City Architect
Approved as to Form and Legality:
By: Steve 19,202217:00 CDT)
Name: Steve Cooke
Title: Director, Property Management Dept.
By:
Attest: Name: John B. Strong
Title: Assistant City Attorney
g4444n�� Contract Authorization:
Tgnnette S. Goo�%ll .d�FORT �
Jannette S.Goodall3,202216:03 CDT a o000000
By: (Octc o°o °load M&C: 22-0694
Name: Jannette S. Goodall "j�o° -.10-4
Title: Acting City Secretary 00o oi0.
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VENDOR:
Brinkley Sargent Wiginton Architects, Inc
Ste hen S rin as
By. Stephen Springs(Sep 15, 02209:53 CDT)
Name: Stephen Springs
Title: Senior Principal
Date: Sep 15, 2022
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT FT. WORTH, TX
Revision Date:3/20/2020
Page 2 of 2
Attachment"A"
ARCHITECTURAL SERVICES PROPOSAL
Amendment#1
April 2022
FORT WORTH FOREST PARK AQUATIC CENTER
SERVICES AND COMPENSATION
A/E BASIC SERVICES INCLUDED IN THE CONTRACT SCOPE OF WORK.
A. BASIC A/E SERVICES(DESIGN DEVELOPMENT THROUGH COMPLETION): $511,000
(Based upon"Deck Level Option" scope of work presented at March 2022 public meeting)
Basic Services Includes:
• Architecture
• MEP Engineering(MWBE subcontract)
• Structural Engineering(MWBE subcontract)
• All Services Noted Below
• Fees to be billed monthly by percent as follows:
i. Schematic Design 12% (value set per previous agreement)
ii. Design Development 28%
In. Construction Documents 35%
iv. Bidding/Negotiations 5%
v. Construction Administration 20%
The budget may be adjusted from time to time by City of Fort Worth's authorization. The Architect will
receive no adjustment in the fixed fee should the actual accepted construction bid amount vary from the
budget and subsequently be approved by the city unless it is a result from additions to the program areas.
Should the City increase the construction budget as a result of increased scope of work the Architect will
receive a fee adjustment equal to 8%of the budget increase.
SUPPLEMENTAL SERVICES IN ARE INCLUDED AS FOLLOWS:
*indicates services provided by MWBE subcontract.
AQUATIC ENGINEERING: Swimming pool engineering services include services from Design
Development phase through completion. Services include providing pool layouts, sections, dimensional
control,pool mechanical systems design,piping plans, specifications, and related details and construction
administration. Includes specification of pool related equipment. ($208,350)
*CIVIL ENGINEERING: Civil engineering services include providing demolition plan, site horizontal
control, utility plan, paving plan, grading plan, erosion control plans, and related details and construction
administration. Does not include off-site engineering. ($49,000)
*PLATTING: Re-plat of site to incorporate project improvements. ($14,000)
GEOTECHNICAL RECOMMENDATIONS: Field investigation and development of geotechnical design
recommendations governing foundation designs. ($10 600)
LANDSCAPE DESIGN SERVICES: Services shall include selection of plant material, flatwork
design/details and design of irrigation system as well as providing assistance in the bidding and contract
administration of these elements. ($22,000)
Forest Park Aquatic Center Page t of 3
URBAN FORESTERY DOCUMENTATION: Services shall include documentation as required to comply
city urban forestry requirements. ($4,000)
INTERIOR DESIGN SERVICES: Interior finish selection,presentation, specifications, and shop drawing
review services will be provided by Brinkley Sargent Wiginton Architects. ($20,000)
*ACCESSIBILITY CONSULTING SERVICES: Review of documents by state-approved firm for
conformance. Site visits for substantial completion and final state required inspection are included. All
State of Texas required submittal fees are included in this contract except submittal fee. ($2,530)
**AS-BUILT DOCUMENTS: Prepare an electronic version of drawings showing significant changes in
the work during construction from data furnished by Contractor. ($11,740)
**Portions of these services are provided by MWBE subcontracts.
*COMMISSIONING: Basic commissioning services for 2015 IECC compliance. Does not include test
and balance,which will be by Contractor. ($6,400)
EXCLUDED SUPPLEMENTAL SERVICES ARE AS FOLLOWS:
TECHNOLOGY DESIGN: Low voltage design will be provided by Owner. Such systems include
structured cabling, audio/visual,security and access controls. Owner shall provide timely design data and
direction as required for the design team to include raceway in the electrical documents.
EQUIPMENT,FURNITURE SELECTIONS AND PROCURMENT: Assist in the selection, specification
&procurement of equipment and furnishings is excluded,other than as stated above.
FOOD SERVICE DESIGN SERVICES: Food service design is excluded.
OPTIONAL SERVICES NOT INCLUDED ARE AS FOLLOWS
*indicates services to be provided by MWBE subcontract.
*CIVIL ENGINEERING(retaining wall design): Allowance for engineering of site retaining walls should
the need arise. ($7,000)
Subtotal Optional Services $7,000
Forest Park Aquatic Center Page 2 of 3
SUMMARY OF PROFESSIONAL FEES:
Basic Professional Services(DD—completion) $511,000
Supplemental Services $348,620
Reimbursable Allowance (estimated) $20,000
TOTAL CONTRACT AMENDMENT $879,620
(not including optional services)
SCOPE OF WORK ASSUMPTIONS AND EXCLUSIONS
L The use of the site is not changing. This proposal does not anticipate any regulatory submittals
regarding approved use.
2. Bidding and design will be executed using a single-phase construction approach and traditional CMAR
procurement method.
3. Cost estimating services is excluded beyond review of estimates provided by CMAR. Any re-design
costs related to inaccurate estimates will be additional services.
4. Bathhouse size is approximately 3,000 sf, single story,as per approved program.
5. Pool mechanical size is approximately 1,250 sf,utilizing a pre-engineered metal building approach.
6. Fee excludes LEED or similar certification.
7. Fee excludes historical preservation,documentation or related submittals.
8. Contract Administrative site observation services are based on an average of twice monthly site visits.
Note: If construction activities extend past 13 months through no fault of the architect,the architect shall have right to
seek additional services at a rate of$3,000/month for extended construction administration services through completion
of project close-out.
Forest Park Aquatic Center Page 3 of 3
9/14/22, 12:13 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Foky Wow
Create New From This M&C
DATE: 9/13/2022 REFERENCE M&C 22- LOG NAME: 21 FOREST PARK POOL DESIGN
NO.: 0694 & CMAR
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: (CD 9) Authorize Execution of Amendment 1 to the Architectural Services Agreement with
Brinkley Sargent Wiginton Architects, Inc., in the Amount of$879,620.00 for a Total
Contract Amount of$979,520.00, and Authorize Execution of a Construction Manager at
Risk Contract with Steel & Freeman, Inc., in the Amount Not to Exceed $9,497,625.00,
Including an Owner's Construction Contingency Allowance, for a Total Project Budget of
$11,900,000.00, for the Forest Park Pool Replacement Project (2022 Bond
Program) (City Project No. 103326)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment 1 to the Architectural Services Agreement with Brinkley
Sargent Wiginton Architects, Inc., in the amount of$879,620.00 for a total contract amount of
$979,520.00, and;
2. Authorize execution of a Construction Manager at Risk contract with Steele & Freeman, Inc. in the
amount not to exceed $9,497,625.00, including an owner's construction contingency allowance, for
the Forest Park Pool replacement project.
DISCUSSION:
The Forest Park Pool Replacement project is included in the 2022 Bond Program and will replace the
existing pool and support facilities. In order to start the design process, a Request for Qualifications
was advertised in the Fort Worth Star-Telegram in August of 2021. The City of Fort Worth received
eleven proposals from design teams. These included; Bennett Partners, Brandsetter Carroll, Brinkley
Sargent Wiginton Architects, Dunaway Associates, EIKON Consulting Group, Fender/Andrade
Architects, GFF, Kimley-Horn &Associates, LPA, Oxley Williams Tharp Architects, and RPGA Design
Group.
On October 4, 2021, a selection team composed of members of the Park& Recreation Department,
Property Management Department, and Diversity & Inclusion Department, carefully reviewed these
submittals and after discussion and scoring, were able to establish a shortlist of three highly qualified
teams. These three teams were Brandsetter Carroll, Brinkley Sargent Wiginton Architects, and Kimley-
Horn &Associates.
Interviews were held on October 20, 2021. The selection team had an opportunity to meet the design
teams and discuss the project. While all three were certainly qualified, the interviews and scoring
indicated that Brinkley Sargent Wiginton, Inc. was the most qualified for this particular project.
SCORING MATRIX TABLE:
Design Team Brinkley Sargent Kimley-Horn & Brandsetter
Interviews lWiginton Architects Associates, Inc. Carroll, Inc.
Project Management 20 F F0
Technical Approach 30 29 27
Fesign Professional I10 '1I 0 10
Qualifications
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Related Projects 130 130 120
& Inclusion 6 f 6
F[6iversity
TOTAL r 96 F6-5--- f 83
Staff administratively executed a professional services agreement with Brinkley Sargent Wiginton
Architects to accomplish initial design options and pricing. The overall project costs are expected to
be as described in table below:
Forest Park Pool Replacement Budget TOTALS
Architectural Design Fees (Including Amendment No. 1) $979,520.00
Anticipated CMAR Construction Cost (Including Owner's $9,497,625.00
Construction Allowance)
Project Administration Cost (Site Utilities, IT, Security, Project $1,422,855.00
Management, Contingency, FFE, Etc.)
PROJECT TOTAL F$111900,000.00
It was determined that the Construction Manager at Risk (CMAR) would be the best delivery method.
Once a scope of work and initial budget was defined, a Request for Qualifications was advertised in
the Fort Worth Star-Telegram on September 23, 2021 and September 30, 2021. The City of Fort
Worth received five proposals from CMAR contractors (Hill &Wilkerson General Contractors,
McGough Construction, Reeder General Contractors, Inc., Steel & Freeman, Inc., and Tegrity
Contractors, Inc.).
A selection team composed of members of Park& Recreation Department, Property Management
Department, and the Office of Business Diversity carefully reviewed these submittals and after
scoring and much discussion were able to establish a shortlist of four highly qualified teams. After
ranking the proposals and conducting interviews, the selection team determined that the Steele &
Freeman Inc. proposal offered the best value to the City.
Reeder Hill
TEAM Steele & General Wilkerson McGough F
rity
NAME Freeman Contractors General Constructiontractors
Inc. Inc. Contractors Inc.
Proposed Fees [56 57 57 56 60
I
Experience
References 15 15 8 10 12
CMAR
PROJECTS
Experience
References 15 12 13 10 5
SIMILAR
TYPE
PROJECTS
Past Work 8 8 8 8 6
in the City
TOTALS F94 92 86 84 Fg-3 --
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9/14/22, 12:13 PM M&C Review
The Forest Park Pool Replacement project has been allocated $11,000,000.00 within the 2022 Bond
Program which will be appropriated to the project in a separate M&C. Available resources within the
General Fund will be used to provide interim financing until debt is issued. Once debt associated with
the project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the
bond election.
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1
Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel
on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the
work is for action under a contract that will be or has been approved by City Council with notes in the
contract packages stating the fee is waived.
Business Equity — Brinkley Sargent Wiginton Architects, Inc. is in compliance with the City's
Business Equity Ordinance by committing to 19\% Business Equity participation on this project. The
City's Business Equity goal on this project is 14\%.
Steele-Freeman, Inc. is in compliance with the City's Business Equity Ordinance by committing to
25\% Business Equity participation on this project. The City's Business Equity goal on this project is
25\%.
Forest Park Pool is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval and adoption of the 2022 Bond Program
Fund appropriations by City Council, funds will be available in the current capital budget, as
appropriated, in the 2022 Bond Program Fund and the Tax Note 2021 C Fund for the Forest Park
ENFAC project to support approval of the above recommendations, execution of the amendment to
the agreement and contract. Prior to any expenditure being incurred, the Park & Recreation has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
21 FOREST PARK POOL DESIGN &CMAR funds availabilitypdf (CFW Internal)
21 FOREST PARK POOL DESIGN Updated FID table.xlsx (CFW Internal)
CMAR 103326 SteeleFreeman CompMemo 6.28.22 GV.pdf (CFW Internal)
CompMemo 103326 BrinkleySergentWigintonArchitects 5.24.22 GV.pdf (CFW Internal)
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Forest Park Pool Design map.pdf (Public)
Form 1295 for Fort Worth Forest Park Aquatic.pdf (CFW Internal)
Form 1295.pdf (CFW Internal)
SAMS REPORT- Brinkley Sargent Wiginton Architects.pdf (CFW Internal)
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