HomeMy WebLinkAboutContract 58174 CSC No. 58174
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Ewing
Irrigation Products Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and
4. Exhibit C—Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be an amount not to exceed One Hundred and Twenty Thousand Dollars and Zero Cents
($120,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement shall coincide with the terms of the Cooperative Agreement
beginning on June 1, 2022, and ending on May 31, 2023. City shall be able to renew this agreement for
two one-year renewal options by written agreement of the parties.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows: OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY: To VENDOR:
City of Fort Worth Ewing Irrigation Products Inc.
Attn: Valerie Washington, Assistant City Attn:Dan Wurgler,Executive Vice President
Manager of Procurement&Operations
200 Texas Street 3441 E.Harbour Drive
Fort Worth,TX 76102-6314 Phoenix,AZ 85034
Facsimile: (817) 392-8654 Facsimile: N/A
With copy to Fort Worth CityAttorney's Office
at same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: C�P responsible for the monitoring and administration
Name: Jesica McEachern of this contract,including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Sep 27, 2022
Matthew Quinn
APPROVAL RECOMMENDED: By: Matthew Quinn Nu 118.202210:48CDT1
Name: Matthew Quinn
Title: Management Analyst II
Z
By: � APPROVED AS TO FORM AND LEGALITY:
Name: Dave Lewis 0o44nna��
Title: Interim Director pOF°FORT*�
° Y
ATTEST: 0-0 0P.60 °Opted B
Ov° °=d Y:
° °
o° °o �d Name: Taylor Paris
aaa °°°°°°°° p Title: Assistant City Attorney
��nEXASoAp
9a�.r�e�te-S ��x7�GG
By: Jannette S.Goodall(Sep 29,2022 14:50 CDT) CONTRACT AUTHORIZATION:
Name: Jannette S. Goodall M&C: 22-0441
Title: City Secretary
VENDOR:
Ewing Irrigation Products Inc.
Zaaz�
BY: Daniel Wurgler(Sep 22,202217: PDT)
Name: Dan Wurgler
Title: Ex.Vice President of Procurement OFFICIAL RECORD
&Operations CITY SECRETARY
Date: Sep 22, 2022 FT. WORTH, TX
PFBoard®
Capperative Purchasing
P.O. Box 400
Austin, TX 78767-0400
609.695.2919 / 512.467.0222 / Fax:800.211.5454
buyhoard.com
April 29, 2020
Sent Via Email: ebishop@ewingirrigation.com
Earl Bishop
Ewing Irrigation
3441 E. Harbor Dr.
Phoenix, AZ 85034
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installation, Proposal No.
611-20
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard®
contract based on the above-referenced Proposal. The contract is effective 6/1/2020 through 5/31/2021, with two possible
one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the
specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 611-20 on the following
web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard
contract. In addition, on this website you will find the membership list which will provide you with the names of all entities
with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within the
guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation
of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all
purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to
info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase
order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD
ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to
the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking
forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff
at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
The Local Government Purchasing Cooperative is endorsed by the Texas Association of School Boards,
= Tea Texas Municipal League, Texas Association of Counties,and the Texas Association of School Administrators.W.'
ausoard
Cooperative Purchasing
12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 . buyboar . om
PROPOSER'S AGREEMENT AND SIGNATURE
Proposal Name: Grounds Maintenance Proposal Due Date/Opening Date and Time:
Equipment, Irrigation Parts, Supplies and December 5, 2019 at 4:00 PM
Installation
Location of Proposal Opening:
Texas Association of School Boards, Inc.
BuyBoard Department
Proposal Number: 611-20 12007 Research Blvd.
Austin,TX 78759
Anticipated Cooperative Board Meeting Date:
Contract Time Period: April 2020
June 1, 2020 through May 31, 2021 with two(2)
possible one-year renewals.
Ewing Irrigation 10/28/2019
Name of Proposing Company Date
3441 E. Harbour Dr.
Street Address Signature of Authorized Company Official
Phoenix, AZ, 85034 Earl Bishop
City, State, Zip Printed Name of Authorized Company Official
512-708-0391 Area Sales Manager
Telephone Number of Authorized Company Official Position or Title of Authorized Company Official
941351799
Fax Number of Authorized Company Official Federal ID Number
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12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
VENDOR CONTACT INFORMATION
Name of Company: Ewing Irrigation
Vendor Proposal/Contract Contact Name: Earl Bishop
Vendor Proposal/Contract Contact E-mail Address: ebishop@ewingirrigation.com
Vendor Contact Mailing Address for Proposal/Contract Notices. 3441 E. Harbour Dr.
Phoenix, AZ, 85034
Company website: ewingirrigation.com
Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need
Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when
a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders.
Please select options below for receipt of purchase orders and provide the requested information:
0 I will use the internet to receive purchase orders at the following address:
Purchase Order E-mail Address: ebishop@ewingirrigation.com
Purchase Order Contact: Earl Bishop Phone: 512-708-0391
Alternate Purchase Order E-mail Address: Hcampos@ewingirrigation.com
Alternate Purchase Order Contact: Herman Campos Phone: 281 -665-9506
❑ Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer
Designation form as provided to the Cooperative administrator. I understand that my company shall
remain responsible for the Contract and the performance of all Designated Dealers under and in
accordance with the Contract.
Request for Ouotes ("RFO"): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses
for the receipt of RFQs:
RFQ E-mail Address: ebishop@ewingirrigation.com
RFQ Contact: Earl Bishop Phone: 512-708-0391
Alternate RFQ E-mail Address: Hcampos@ewingirrigation.com
Alternate RFQ Contact: Herman Campos Phone: 281 -665-9506
Page 12 of 72
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%7Board
kj U Cooperative Purchasing
12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they
are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee
invoices and related communications:
Please choose only one (1) of the following options for receipt of invoices and provide the requested
information:
❑ Service fee invoices and related communications should be provided directly to my company at:
Invoice Mailing address: 3441 E. Harbour Dr. Department: A/P
City: Phoenix State: Arizona Zip Code: 85034
Contact Name: Andee Mitchell Phone: 602-437-9546
Invoice Fax: Invoice E-mail Address: amitchell@ewingirrigation.com
Alternative Invoice E-mail Address: ebishop@ewingirrigation.com
❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing
agent":
Billing agent Mailing address: Department:
City: State: Zip Code:
Billing Agent Contact Name: Phone:
Billing Agent Fax: Billing Agent E-mail Address:
Alternative Billing Agent E-mail Address:
**If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the
General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in
that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but
not limited to,payment of allservice fees under any Contract awarded Vendor.
Page 13 of 72
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Ducouperative Purchasing
12007 Research Boulevard I Austin,Texas 78759-2439 - PH:800-695-2919 , FAX: 800-211-5454 • buyboard.com
FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code(Notification of Criminal History of Contractor)
states: "A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for
services performed before the termination of the contract."
Please check M one of the following:
❑ My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.)
0 My company is not owned or operated by anyone who has been convicted of a felony.
❑.My company is owned/operated by the following individual(s)who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my
company to make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Co icial Printed Name
DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible
for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described
in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is
currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or
declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative
and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an
owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise
excluded by agencies or declared ineligible under any statutory or regulatory authority.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
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PVBoard®
C80perative Purchasing
12007 Research Boulevard 'Austin,Texas 78759-2439 • PH:800-695-2919 , FAX: 800-211-5454-buyboard.corn
I
RESIDENT NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a"resident"proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresident"proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident"
proposer or a"nonresident"proposer under these definitions.
Please check(v')one of the following:
❑ I certify that my company is a Resident Proposer.
❑■ I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company's principal place of business is located):
Ewing Irrigation 3441 E. Harbour Dr.
Company Name Address
Phoenix AZ 85034
City State Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes No
B. What is the prescribed amount or percentage? $ or %
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (1) has its principal place of business in Texas; or (ii) employs at least 500 people in
Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,
does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check(J)one of the following:
❑ Yes E] No
By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (Vendor
Employment Certification) above is true, complete and accurate and that I am authorized by my company to make this
certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
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Board
Cooperative Purchasing
12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919• FAX: 800-211-5454 - bu board. o
NO ISRAEL BOYCOTT CERTIFICATION
Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter
into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company
(excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains
a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. (Tex.Gov'r CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. Tex.Gov`rCooe§808.001(1).
By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of
any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am
authorized by my company to make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
Note: If Vendor does not wish to make this certif/catlon,return the blank form In lieu of a completed
certification.
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION
Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may
not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist
organization —specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be
excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign
terrorist organization is not subject to the contract prohibition.)
By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this
certification is true, complete and accurate; and that I am authorized by my company to make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
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Cooperative Purchasing
12007 Research Boulevard 'Austin,Texas 78759-2439' PH: 800-695-2919' FAX: 800-211-5454 - nuvboard,=_
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or"MWBE" and all referred to in this form as a "HUB') is encouraged to indicate its HUB certification status
when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Please check all that apply:
❑ I certify that my company has been certified as a HUB in the following categories:
❑ Minority Owned Business
❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service-connected disability as defined by 38 U.S.C.§ 101(16),and who has a disability rating
of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of
Defense)
Certification Number:
Name of Certifying Agency:
My company has NOT been certified as a HUB.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by rr
company to make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Printed Name--�`
Signature of Authorized Company Official
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Board
Cooperative Purchasing
12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 'buYboard.cOm
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard.As
explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members
CAdvisory'�, Texas law prohibits the procurement of architecture or engineering services through a
purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering
services must be procured by a Cooperative member separately, in accordance with the Professional
Services Procurement Act(Chapter 22S4 of the Texas Government Code) and other applicable law and local
policy.
The Advisory, available at buyboard.comNendor/Resources.aspx, provides an overview of certain legal requirements that
are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services,
induding those for projects that may involve or require architecture, engineering or independent testing services. A copy
of the Advisory can also be provided upon request.
By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands
the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or
services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply
with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers
or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy
of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase
order for construction-related goods or services,whichever comes first.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
10/2 8/2 019
Date
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Board®
Cooperative purchasing
12007 Research Boulevard •Austin,Texas 78759-2439 , PH:800-695-2919• FAX:800-211-5454'bu bo_ a}� rd•com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any
deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted
deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s)
regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative
reserves the right to accept or reject a proposal based upon any submitted deviation.
Please check one of the following;
■❑ NO; Deviations
❑ Yes; Deviations
List and fully explain any deviations you are submitting:
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Shipping Via: ❑ Common Carrier Company Truck ❑ Prepaid and Add to Invoice ❑ Other:
2. Payment Terms: 0 Net 30 days ❑ 1% in 10/Net 30 days ❑Other:
3. Number of Days for Delivery: NIA ARO
4. Vendor Reference/Quote Number:
S. State your return policy: All returns are subject to inspection for resale. No cash
returns
6.Are electronic payments acceptable? ■❑Yes ❑ No
7.Are Credit card payments acceptable? ❑Yes ❑ No
Ewing Irrigation
Company Name
- Earl Bishop
S&Igwr ure of Authorized Company official Printed Name
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HWIMI `texas Locations
Irrigation&Landscape Supply
83 Abllena,TX(AS) 118 Katy,TX(Kl)
Kesen Mdr�1y 32SAIMS99 Chris Kurkiin 281392.8ti1
157S C.mam Or 79601.7975 Fix 690.9598 22403 Katy Frwy.,77450.1534 Fax:392.81118
82 Amarillo,TX(AFL) 178 Killeen,TX(HorkpNeiyhW(Kt)
C�tiel F"3 806.4SMS30 Fil Rodriguez 254.953.0202
F6E4 fa ynn 0r,TS1Q9-C01 Far 4VAS34 IGO E.FM 2410,76S48-1838 Far 953.0203
47 Austin,TX(Ul) 163 Lakeway,TX(Austin)(CK)
Ue5(rare 512.4913S30 Travis Rippe S12.266.9530
SS33 Sort)0i IS,18753.3804 Fax 431.6144 4419 Hudson Bend Rd,787344643 Far.766.9536
727 S.Austin,TX(Ats!;^)(AS) 105 Laredo,TX(LA)
Kazri F..-ws 512712.9530 Carlos Rclnosa 956.T22.9S30
L.0S.ConlifniAq,73745.7300 Far707.9530 1802Aduanalmtn..78041-S602 Faz:72Y.9S31
126 Bellaire,TX(BA) 172 Lewisville,TX(M)
Mtoso 71111193S312 Ronnie Waght 972A92.9S35
,77CSid929 Far 839.9532 1810 Midway Rd,75056-9535 Fax:492.9531
173 Brownsville.TX(E%%l 138 Lubbock.TX(LB)
Race Roux 956.350.599E µeke Kenny 806.794.9S33
M, N.Fr,,ressway.7ES26-40S1 Far 3SO.S963 5926 66th St,79424.2341 Faz:194.9539
162 Cedar Padc,TX(CE) 90 McAllen.TX(M
KkvFa^.00n S12.260.9990 Daqo1111areal 9S6.6613S30
MJ Ca t:uvod Creek Id,78613 Far 260.9991 1312 E.Upas Ave.,78503-5617 Fax 651.9533
1SG College Station,TX(CC) ISO McKinney,TX(MK)
Para Ccoie 979.690.9191 Randall St=baugh 469352.6S61
47S-ACf",n Rd,77S4S-9660 Fax:690.5299 9960 Vt.UrMrsity0r.,75071-4862 NrSS.6671
81 Conroe,TX(CN) 68 Mesqulte,TX(MD)
Ke i,•t Cobb 936.4411200 Art Perez 9723I9.9S30
733%V Uars 5t,77301-2T98 Far 441.9102 1010 Nevife Et,75150.5710 Fax 329.9S2S
145 Corpus Christ],TX(01 89 MldlandOdessa,TXfoeme)On)
Lee 1%1&. q 361814.9530 Tyler Ma'es 432.5SURCIO
4141&ztil78411-4577 Far814.9533 683SE.Bcsiness20,79162-S481 Fac550.2827
161 Cypress,TX 0) 57 North Richland Hills,TX(r:N)
tton Garza Coming Soon Kirk Burris 817.514.11M
14914 Mutschict Rd,77433.1460 s207 Davis Mvd..76180-6834 Far 514.9762
104 Dallas,TX(OL) 56 Plano,TX(Pt)
Todd F"nx rr 214.9019 S30 1Ves Taclenbery 97)6331530
2223Lonn. yLn,7S220-2319 Far902.904S 1303Cap;tal Ave,75074.8539 fa.:4230593
54 Duncanville,TX COU) 35 San Antonio,TX(SD)
FraikM sman 972.S72.9S30 AsadGut 210.8283011
1419 S.Alexaafn Ave.75137.3418 Far S717COG 10414 N.I113S.72233 Far 593.2500
60 E a 9t5 5�4 7575 Paso,TX(EF) 55 N.San Antonio,TX(SanA.-ronia)(45)
KEn 363D D:n=Aye.7990S-12D9 Fax;$77.9111 Larry ferra:as 210.479.1
3113
SUS Hav:kSprings,Ste.11D3,79249-49i3 Fa::479.2112Y11Y
64 5,Fort Worth,TX(FM Is'u,9(5%V) 62 Spring,TX(SP)
Casey 5lnchan 811.370,4610 Mahona Maya 2813S5,9S30
7445S.Hain St.76133-7345 Far 370.4648 193S 5pdn3 Cl,tess Rd.77388.3504 far 3SS.7543
101 Fdendswood,TX(FD) 4I Stafford,TX(S4)
Me Alvarado 281A S2.9530 Leonardo 8edwla 28t.491.1400
4119 FM 2351 F.d,77546-2405 Far 4SISS42 4513 Techniplex Dr,77477.3826 Far 491.7433
122 Georgetown,TX(GO) 131 Tyler,TX(TY)
Teff M es 521119.9530 Brad McCuReu¢tt 903509.1141
M R k:tcts`a:e 35,186261763 Fax:813-9531 2010 5hloh Hd.,75703 2612 Fac 509.1711
36 Houston,TX(tit') 171 Von Ormy,TX M)
C��S.a!!cd 7139373191 A.,stia R61 210,622 9634
K60 M.Moxt Rd,77041.7103 Far 937,4395 17141 Denton City Rd,78073.3925 Fax:6219637
149 Humble,TX(164)
Freddy Ma flu 281348.9530
EIS tL Ha gm Aye.77338.3272 Fax:348.1531
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TEXAS REGIONAL SERVICE DESIGNATION
The Cooperative (referred to as"Texas Cooperative" In this form and in the State Service Designation form) offers vendors
the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to
serve different regions for different products or services Included In your proposal, you must complete and
submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate
the products or services to which the designation applies In the space provided at the end of this form. By
designating a region or regions, you are certlfying that you are authorized and wllling to provide the
proposed products and services In those regions. Designating regions In which you are either unable or
unwilling to provide the specified products and services shall be grounds for either rejectlon of your
proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative
members (i.e., if you will service only states other than Texas), you must so indicate on this form.
Regional Education Service Centers p I will service Texas
w Cooperative members
statewide.
-167 4n ❑ I will not service Texas
�`�-- - Cooperative members
statewide. I will only
service members in the
regions checked below:
�. .I. _
• �� " Region Headauarters
d F _1"" ❑ 1 Edinburg
! -, � .i- "" ❑ 2 Corpus Christi
❑ 3 Victoria
I�F ❑ 4 Houston
❑ 5 Beaumont
❑ 6 Huntsville
❑ 7 Kilgore
❑ 8 Mount Pleasant
❑ 9 Wichita Falls
❑ 10 Richardson
❑ 11 Fort Worth
" ❑ 12 Waco
~ " ❑ 13 Austin
r ❑ 14 Abilene
❑ 15 San Angelo
` ❑ 16 Amarillo
EwingIrrigation ❑ 17 Lubbock
g ❑ 18 Midland
Company Name ❑ 19 El Paso
C ❑ 20 San Antonio
Signature of Authorized Company Official
Earl Bishop ❑ 1 will not service members
Printed Name of the Texas Cooperative,
Page 22 of 72
Proposal rurmx CO�lM,5%VS r.09.1::t314
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STATE SERVICE DESIGNATION
The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including
intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete
this form if you plan to service the entire United States, or will service only the specific states indicated. (Note:If you plan
to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.)
If you serve different states for different products or services included in your proposal,you must complete
and submit a separate State Service Designation form for each group of products and clearly indicate the
products or services to which the designation applies in the space provided at the end of this form. By
designating a state or states,you are certifying that you are authorized and willing to provide the proposed
products and services in those states. Designating states in which you are either unable or unwilling to
provide the specified products and services shall be grounds for either rejection of your proposal or, if
awarded, termination of your Contract.
Please check (1/) all that apply:
❑ I will service all states in the United States.
❑ I will not service all states in the United States. I will service only the states checked below:
❑ Alabama
❑ Alaska ❑ Nebraska
❑ Arizona ❑ Nevada
❑ Arkansas ❑ New Hampshire
❑ California (Public Contract Code 20118 &20652) ❑ New Jersey
❑ Colorado ❑ New Mexico
❑ Connecticut ❑ New York
❑ Delaware ❑ North Carolina
❑ District of Columbia ❑ North Dakota
❑ Florida ❑ Ohio
❑ Georgia ❑ Oklahoma
❑ Hawaii ❑ Oregon
❑ Idaho ❑ Pennsylvania
❑ Illinois ❑ Rhode Island
❑ Indiana ❑ South Carolina
❑ Iowa ❑ South Dakota
❑ Kansas ❑ Tennessee
❑ Kentucky ❑ Texas
❑ Louisiana ❑ Utah
❑ Maine ❑ Vermont
❑ Maryland ❑ Virginia
❑ Massachusetts ❑ Washington
❑ Michigan ❑ West Virginia
❑ Minnesota ❑ Wisconsin
❑ Mississippi ❑ Wyoming
❑ Missouri
❑ Montana
Page 24 of 72
Proposal Forms COMM/SVCS v.09.12.2019
DucopporptIve Purchasing
12007 Research Boulevard Q Austin, Toxas 7875M430 , PH: BOO. 9 wMg , FAX: 800-211-5454 •buyboard,c9
This form will be used to ensure that you can service other governmental entities throughout the United States as
indicated. Your signature below confirms that you understand your service commitments during the term of a
contract awarded under this proposal,
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Officlal Printed Name
If this State Service Designation form applies to only one or some of the products and services proposed by Vendor,
list the products and services to which this form applies here:
Page 25 of 72
Iti«Ir1%.J I.vmr 11v*l�N1S v.l'3.I:.:v`.1
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NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this
Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members
throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing
Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states
you have indicated on the State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as"Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative's awards Vendor a
contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative")
may - but is not required to - "piggy-back" on or re-award all or a portion of that Underlying Award ('Piggy-Back Award").
By signing this National Cooperative Vendor Award Agreement ("Agreement's, Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator
("BuyBoard Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the
effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as
authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of
Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no
interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are
agreed to by its BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying
Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,
lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation
Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be
approved in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon
request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative
members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall
have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National
Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and
responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to
National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying
Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the
only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the
Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of
this Agreement shall control, and then only to the extent necessary to reconcile the conflict.
Proposal Forms COMM/SVCS v.09.12.2019
Page 26 of 72
PFBoard
Capperative Purchashig
12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 , buyboard.com
7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue
for any dispute shall lie in the federal district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-
Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
Ewing Irrigation 611-20
Name of Vendor Proposal Invitation Number
Earl Bishop
Signature of Authorized Company Official Printed Name of Authorized Company Official
10/28/2019
Date
rru��al Fwm9 CQMM,"S��'S M,L"�,1:.N14
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FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide its members with the best services and products at the best prices available from
vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or
market price during the previous 12-month period or the last fiscal year: $ . (The period of the 12
month period is / ). In the event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items
under equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in
the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing
cooperatives as required.
CURRENT FORMER VENDOR (Y/N)?— AWARDED
PURCHASING VENDOR? OD
GROUP DO. O.
1. Federal General Services Administration N
2. T-PASS (state of Texas) N
3. OMNIA Partners N
4. Sourcewell (NJPA) N
5. E&I Cooperative N
6. Houston-Galveston Area Council (HGAC) N
7. Choice Partners N
8. The Interlocal Purchasing System (TIPS) N
9. Other N
❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between
your current and proposed discounts.
Current Discount (o/o): 5-54 Proposed Discount (%): 5-52
Explanation: Vendor Pricing Change
Proposal Forms COMM/SVCS v.09.12.2019
Page 28 of 72
DuBoard®
Ccoperallve Purchasing
12007 Research Boulevard • Austin,Texas 78759-2439 - PH:800-695-2919 ' FAX: 800-211-5454 •buyboard.com
By signature below, I certify that the above Is true, complete and accurate and that I am authorized by my company to
make this certification.
Ewing Irrigation
Company Name
Earl Bishop
Signature of Authorized Company Official Printed Name
ta
A1Va
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t, F
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• �w�3
Proposal Forms COMNVsvcs v,o9.12.2o19
Page 29 of 72
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GOVERNMENTAL. REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information
requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether
prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entity Name Contact Phone# Email Address Disc unt Volume
1 Eanes ISD / Norm Hopkins / 512-809-1907 / nhopkins@eanesisd.net 10°/t
Z City of Round Rock / Johnny Keith / 512-801-4530 / jkeith@roundrocktexa
3 Travis County Park and Recreation / Jack Vaughan / 512-989-8706 / Jack.
4 City of Corpus Christie / Robert Presnell / 361-826-1750 / robertpr@cctexa
5 Brownsville ISD / Cesar Garza / 956-548-8081 / cegarza@bisd.us / $100,0
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts(lower prices)than indicated? YES ❑ NO ❑■ If YES, please explain:
By signature below, I certify that the above is true and correct and that I am authorized by my company to make this
certification.
Ewing Irrigation
;ompany Name
ignature of Authorized Company Official
:arl Bishop
'inted Name
Page 30 of 72 Proposal Forms CQMM/SVCS v,0932 2019
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MARKETING STRATEGY
For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or
Part of your Proposal. {Exa % Exp/aIn how your company w1I/&Na//y Inform Cooperative members ofy_our BuyBor?rd
contract end hort%yoc-wi//cnntfitue t0 support;the BuyBoar for.the duration of-the contract period)
Attach additional pages if necessary.
We will be adding Buyboard documentation to all sales literature for our
Government Agencies. We will be including the Buyboard information on the
website. We will be posting the Buyboard sign in all Texas store locations.
We have a BuyBoard account setup for consistent pricing across the state
Ewing Irrigation
Company Name
Signature of Authorized Company Official
Earl Bishop
Printed Name
Page 31 of 72 tioro*.i)fwmx C�M'N( 'CSv.t19,E::Ot9
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CONFIDENTIAL/PROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this
Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public
Information Act (Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly
identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the
Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the
Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a
member of the public or other third party request access to the information under the Texas Public Information Act or
similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has
identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information
which Vendor considers proprietary or confidential?
Please check(A one of the following:
❑ NO, I certify that none of the information included with this Proposal is considered confidential or proprietary.
YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is
specifically identified on this form.
If you responded "YES", you must identify below the specific information you consider confidential or proprietary. List each
page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative
and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or
proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will
disclose information when required by law, even if such information has been identified herein as information the vendor
considers confidential or proprietary.
Confidential / Proprietary Information:
Marketing Strategy
(Attach addition/sheets if needed.)
Proposal Forms COMM/SVCS v.09.12.2019
Page 32 of 72
PvBeard®
cooperoflve Purchasing
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B. Copyright Information
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright
information?
Please check fdl one of the following•
MNO, Proposal(including forms,documentation,or other materials submitted with the Proposal)does not
contain copyright information.
❑ YES, Proposal(including forms, documentation,or other materials submitted with the Proposal)does
contain copyright information.
If you responded"YES", identify below the specific documents or pages containing copyright information.
Copyright Information:
(A=ch addition/sheets if needed.)
C.Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members
BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential,
proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such
information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be
responsible for the use or distribution of information by BuyBoard members or any other party.
D.Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal,
Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the
public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed
catalog/priceiist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor
award or non-award information.
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Ewing Irrigation
Company Name
Signature of Authorized Company Official
Earl Bishop
Printed Name
1 0/28/20 1 9
Date
Proposal Forms COMB SMv,09,12.:014
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VENDOR BUSINESS NAME
By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must
be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and
accurately provide the information requested below or your Proposal may be deemed non-responsive.
Name of Proposing Company: Ewing Irrigation
(List the leaal name of the company seeking to contract with the Cooperative. Do NOT/1st an assumed name,dba,aka, etc,here. Such information may
be,provided below. If you are submitting a joint,proposal with another entity to,provide the same,proposed goods or services, each submifting entity
should complete a separate vendor information form. Separately operating legal business entities, even if aifliated entities, which,propose to,provide
goods or services separately must submit their own Proposals.)
Please check M one of the following:
Type of Business:
Individual/Sole Proprietor
Corporation X
Limited Liability Company
Partnership
Other If other, identify
State of Incorporation (if applicable): Arizona
Federal Employer Identification Number: 941351799
(Vendor must include a completed IRS W- form with their proposal)
List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note. If different than the Name of
Proposing Company listed above, only valid trade names(dba, aka, etc.)of the Proposing Company may be used and a copy of your Assumed Name
Certificate(s),ifapplicable,must be attached.)
Proposal Forms COMM/sVCs v.09.12.2019
Page 34 of 72
Form -9 Request for Taxpayer Give Form to the
(Rev,October 2016) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ►Go to wwwJmgov/FcrmW9 for instructions and the latest information.
f Name(as shown on your incbrne tax retum).Name Is required on Ih,s Ilnel do net leavo Mrs f rus blank-
Ewing iMgation ProducW,Inc.
2 Business name/Osregarded entity name,if different from above
Ewing Ird adon and Landscape Supply
y3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to
0 following seven boxes. certain entitles,not individuals;see
Cd
a instructions on page 3):
o ❑ Individual/sole proprietor or ❑� C Corporation El Corporation ❑ Partnership ❑Trust/estate
single-member LLC Exempt payee code(if any)
4 ❑ Limited liability company,Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)►
p Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATC/1 reporting
r H LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another f I_C that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that code(if any)
n v is disregarded from the owner should check the appropriate box for the tax classification of its owner.
other(site wshuc(Iwis)■ (Apphes to,6 Gems m:n0-Ped 0W.Side Me US;
m 5 Address(number,street,and apt.or suite no.)See instructions. Requester's name and address(optional)
3441 E Harbour Drive
® City,state,and I111cW0
Phoenix AZ 85034
7 List account number(s1 hefa(opllen4
IMIN _Twwayer identification Number IN
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(SSN.However,for a
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN,later. or
Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and I Employer Identification number
Number To Give the Requester for guidelines on whose number to enter.
9 4 — 1 3 Ls
1 1 7 M99
KRM Cerlificadon
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.1 am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement ORA),and generally,payments
other than interest and dividends, are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later,
�$n Signature of 1 i Z^1 q
FlfDre U.S.person► Date►
General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross
noted. proceeds)
Future developments,For the latest information about developments .Form 1099-B(stock or mutual fund sales and certain other
related to Form W-9 and its instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.irs.gov/FormW9.
•Form 1099-5(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest), 1098-E(student loan interest),
information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(ITIN),adoption .Form 1099-A(acquisition or abandonment of secured property)
taxpayer identification number(ATIN),or employer identification number
(EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident
amount reportable on an information return.Examples of information alien),to provide your correct TIN.
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might
•Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
later.
Cat.No,10231X Form W-9(Rev.10-2018)
J
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EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific
federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited
to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR'�. All Vendors submitting
proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain
requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This
completed form will be made available to Cooperative members for their use while considering their purchasing options
when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in
addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs,
including contract requirements for a procurement using federal grants or contracts.
For each of the items below, Vendor should certify Vendors agreement and ability to comply, where
applicable, by having Vendor's authorized representative complete and initial the applicable boxes and sign
the acknowledgment at the end of this form. If you fail to complete any item in this form, the Cooperative
will consider and may list the Vendors response on the BuyBoard as "NO,'the Vendor is unable or unwilling
to comply, A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to
purchase from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the Simplified Acquisition Threshold, which is the inflation adjusted amount determined by the
Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC
1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms
and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary
contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent
with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.
The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By
submitting a Proposal, you agree to these Vendor violation and breach of contract terms.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the
following term and condition shall apply:
The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without
cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in
accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services
delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's
return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of
termination, Vendor shall immediately refund such payment(s).
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the
manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order,
ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall
control.
Proposal Forms COMM/SVCS v.09.12.2019
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kj U Cooperative Purchasing
12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
3. Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the
definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment
Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR
Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that
such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted
construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.
4. Davis-Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-
3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction'. In accordance with the statute, Vendor is required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by
the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at wdol.gov. Vendor agrees that,
for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's
acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback"Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of
mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,"and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
Proposal Forms COMM/SVCS v.09.12.2019
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kj U Cooperative Purchasing
12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended —
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to
agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-
7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
8. Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with
the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3
CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended,
or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order
12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases
or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred,
suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
9. Byrd Anti-Lobbying Amendment:
Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member
of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and
otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352).
10. Procurement of Recovered Materials:
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste
Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information
and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of
Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
11. Profit as a Separate Element of Price:
For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required
to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member,
Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element
of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to
the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's
Cooperative Contract.
Proposal Forms COMM/SVCS v.09.12.2019
Page 37 of 72
Board®
Cooperative Purchasing
12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ' buvboard.com
12. General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy
such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to,
aP2licable recordkeeping and record retention requirements.
Vendor Certification:
YES, I agree or
Vendor Certification Item No. NO I do NOT agree Initial
1. Vendor Violation or Breach of Contract Terms Yes EB
2. Termination for Cause or Convenience Yes EB
3. Equal Employment Opportunity Yes EB
4. Davis-Bacon Act Yes EB
5. Contract Work Hours and Safety Standards Act Yes EB
6. Right to Inventions Made Under a Contract or Agreement Yes EB
7. Clean Air Act and Federal Water Pollution Control Act Yes EB
8. Debarment and Suspension Yes EB
9. Byrd Anti-Lobbying Amendment Yes EB
10. Procurement of Recovered Materials Yes EB
11. Profit as a Separate Element of Price Yes EB
12. General Compliance and Cooperation with Cooperative Members Yes EB
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Ewing Irrigation
Company Name
Signature of Authorized Company Official
Earl Bishop
Printed Name
Pmpos,al Forms COMMjS ICS v,0931,M19
Page 38 of 72
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PROPOSAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial
resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this
Proposal Invitation ("Contract's. Proposers must fully answer each question, numbering your responses to correspond to
the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where
indicated below, and submit the signed questionnaire and your responses to all questions in one document with your
Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will
not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or result in
acquisition by another entity.
97 Years
2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development, technical issues,
and product selection for Work associated with this Contract.
Earl Bishop - 9 Yrs
Herman Campos - 15 Yrs
Kevin Schnautz - 15 Yrs
Mike Sheehan - 11 Yrs
3. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and
rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present
owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or
insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position
with your firm.
Proposal Forms COMM/SVCS v.09.12.2019
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Board®
Cooperative Purehasl io
12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 • FAX: 800-211-5454•tw-b rd.com
4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
None known
5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work,or
that have been terminated for any reason. For each such contract, provide the project name, scope, value and date
and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the
work, or termination.
None Known
6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought
against your firm, or any of the firm's past or present owners, principal shareholders or stockholders,officers, agents or
employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this
Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of
the claim, and resolution or current status.
None Known
By signature below, I certify that the information contained in and/or attached to this Proposal Invitation
Questionnaire in response to the above questions is true and correct and that I am authorized by my
company to make this certification.
Ewing Irrigation
Company Name
Signature of Authorized Company Official
Proposal mums M mK,$1C$v.t�9,t:.:t�13
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REQUIRED FORMS CHECKLIST
(Please check(v)the following)
0 Completed: Proposer's Agreement and Signature
0 Completed: Vendor Contact Information
0 Completed: Felony Conviction Disclosure and Debarment Certification
0 Completed: Resident/Nonresident Certification
0 Completed: No Israel Boycott Certification
0 Completed: No Excluded Nation or Foreign Terrorist Organization Certification
0 Completed: Historically Underutilized Business (HUB) Certification)
0 Completed: Construction Related Goods and Services Affirmation
0 Completed: Deviation/Compliance
0 Completed: Location/Authorized Seller Listings
0 Completed: Manufacturer Dealer Designation
0 Completed: Texas Regional Service Designation
0 Completed: State Service Designation
0 Completed: National Purchasing Cooperative Vendor Award Agreement
0 Completed: Federal and State/Purchasing Cooperative Experience
0 Completed: Governmental References
0 Completed: Marketing Strategy
0 Completed: Confidential/Proprietary Information
0 Completed: Vendor Business Name with IRS Form W-9
0 Completed: EDGAR Vendor Certification
0 Completed: Proposal Invitation Questionnaire
0 Completed: Required Forms Checklist
0 Completed: Proposal Specification Form with Catalogs/Pricelists and Manufacturer Letters
*Catalogs/Pricelists must be submitted with proposal response or response will not be considered.
Proposal Forms COMM/SVCS v.09.12.2019
Page 41 of 72
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RA1N'*B1RD(.
December 12, 2019
Matt Boehm
Distributor Sales Manager, US South Region Rain Bird Corporation
Landscape Turf Division
970 West Sierra Madre Avenue
Azusa, CA 91702-1873
To Whom It May Concern:
This is to serve notice that Ewing is an Authorized Distributor of Rain Bird Landscape Turf
products in the State of Texas.
Regards,
Matt Boehm
Distributor Sales Manager, US South Region
Rain Bird Corporation
Rain Bird Corporation,970 West Sierra Madre Avenue,Azusa, CA 91 702-1 8 73
tIF
"crte
P rem ierProduttsforLands[ape&Agritukure
December 2, 2019
Buy Board Bid Administrator:
This letter is to confirm that Ewing Irrigation & Landscape Supply is a
preferred distributor for Landscape Products, Inc. in the State of Texas.
By virtue of our agreement Ewing Irrigation & Landscape Supply is
authorized to offer all products available from Landscape Products Inc.
throughout the entire Texas market.
Sincerely,
�r[J.
Steve McCarter, PLA, ASLA, CLIA
Vice President of Sales Landscape Products, Inc.
smccarter@lpi.us.com m: 214.770.0908
landscapeproductsinc.com
610 S. 80th Avenue,Tolleson,AZ 85353 1 Main: 623.643.9704 1 Fax: 623.643.9734
Toro Irrigation
5825 Jasmine Street•Riverside•California•92504-1 1 83•(951)688-9221
December 4,2019
To Whom It May Concern,
This letter is to confirm that Ewing Irrigation is authorized to sell Toro Irrigation and Irritrol irrigation
products,excluding central control,retail and golf products in the State of Texas.
Should there be questions,please feel free to contact me.
Deborah Phillips
Southeast Regional Sales Manager
The Toro Company
Deborah.phillipsktoro.com
Cell: 512-413-8266
H1111tekle-S
December 3, 2019
Attention: Buy Board Administrator
This letter is to confirm that Ewing Irrigation is an authorized distributor of Hunter products in the state of Texas.
They can sell, service, and warranty our products in the state. By virtue of this agreement, Ewing is authorized to
offer our products available on Buy Board in Texas.
Sincerely,
Craig Berlin
Regional Sales Manager
Hunter Industries
Craig.berlin(@hunterindustries.com
HUNTER INDUSTRIES,INC.
1940 Diamond Street I San Marcos,California 92078 1 USA
+1 760-744-5240 Main 1+1 760-744-7461 Fax 1+1 760-591-7383 Support
hunterindustries.com
BONUS CROP FERTILIZER, INC.
POST OFFICE BOX 1062 GREENVILLE,TEXAS 75403-1062 (903)455-9439
December 3, 2019
Attention: Melonie Perry
Buysoard Bid Administrator
This letter is to confirm that Ewing Irrigation is an authorized distributor of Bonus Crop Fertilizer, Inc.
products within the State of Texas. As such, Ewing provides support and training for our products. By
virtue of this agreement, Ewing is authorized to offer our fertilizer products throughout all markets in
the entire State of Texas.
Regards,
H.S. Barton,
President
LO IV
2075 Corte del Nogal,Ste.P,Carlsbad,CA 92011
Ref: BuyBoard 529-17
Att: Melonie Perry
BuyBoard Bid Administrator
This letter is to confirm that Ewing Irrigation is a preferred distributor and support and training
provider for Calsense in the State of Texas. By virtue of this agreement, Ewing Irrigation is
authorized to offer our products available on Calsense throughout the entire Texas market.
Sincerely,
Richard A Capitanio
VP of Sales
Scanned with CamScanner
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who pate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
jJ Name of vendor who has a business relationship with local governmental entity.
1'- Y'�►/� �d.i. C'C!• � �'4� �•[_a���!1.
2
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
AJ Describe each employment or other business relationship with the local government officer, or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes El No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
'Eiij lk4a"L�
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.1}03(a )(B), excluding gifts described in Section 176.003(a 1).
7
Sig ature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
6/27/22,7:55 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOT
WoRn
Create New From This M&C
DATE: 6/14/2022 REFERENCE**M&C 22- LOG 13P AMEND 611-20 GROUNDS
NO.: 0441 NAME: MAINTENANCE EQUIP TD CITY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of Amendments to Existing Contracts to Increase the
Compensation Amount and Amend Mayor and Council Communication 20-0777 to Add
Interspec, LLC and Justin Seed Co. as Additional Vendors and Authorize the Execution of
Additional Cooperative Contracts through Sourcewell 031121-DAC, Sourcewell 031121-
KBA, Sourcewell 031121-TTC, and TIPS 190901 for Grounds Maintenance Equipment,
Irrigation Parts, Supplies and Installations for all City Departments and to Increase the
Combined Annual Amount from $725,000.00 to a Combined Annual Amount Not to
Exceed $2,300,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to existing contracts to increase the
compensation amount and amend mayor and council communication 20-0777 to add Interspec, LLC and Justin
Seed Co. as additional vendors and authorize the execution of additional cooperative contracts through Sourcewell
031121-DAC, Sourcewell 031121-KBA, Sourcewell 031121-TTC, And TIPS 190901 for grounds maintenance
equipment, irrigation parts, supplies and installations for all City departments and to increase the combined annual
amount from $725,000.00 to a combined annual amount not to exceed $2,300,000.00.
DISCUSSION:
The Park& Recreation Department (PARD) requested that the Purchasing Division assist with amending agreements
under Mayor and Council Communication (M&C) 20-0777 to increase the annual amount not to exceed from
$725,000.00 to $2,300,000.00 and to add additional suppliers using additional cooperative agreements. The Water,
Code, Police and Transportation & Public Works (TPW) Departments will also use these agreements.
The increase will be used to replace damaged irrigation items as well as add additional ground maintenance
equipment, supplies, installation, and athletic field turf maintenance. Trees, shrubs, and bedding plants will also be
purchased as the City sent a bid (ITB 22-0033) out for these items and received no response and the current
suppliers will not renew their contract, expiring October 13, 2022. The purchase of new golf course equipment will
also be obtained in place of the current golf course equipment that is being leased.
The following is the revised utilization plan:
M&C 20-0777 New Estimated Cooperative Cooperative
Vendors Estimated Amounts Agreement Expiration Date
Amounts
BWI Companies, Inc. $0.00 $250,000.00 TIPS 190901 November 30,
2022
Austin Turf&Tractor $0.00 $485,000.00 Sourcewell 031DAC 121- April 30, 2025
Ewing Irrigation $56,000.00 $90,000.00 BuyBoard 611-20 May 31, 2023
Interspec, LLC $0.00 $20,000.00 BuyBoard 611-20 May 31, 2023
Justin Seed Co. $0.00 $12,000.00 BuyBoard 611-20 May 31, 2023
KBW Supply, Inc. $5,200.00 $6,000.00 BuyBoard 611-20 May 31, 2023
Kubota Tractor Corporation $55,000.00 $55,000.00 BuyBoard 611-20 May 31, 2023
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Kubota Tractor Corporation $0.00 $200,000.00 Sourcewell 031121- April 30, 2025
KBA
LSM Outdoor Power $22,000.00 $22,000.00 BuyBoard 611-20 May 31, 2023
MasterTurf Products and Services, $1,400.00 $43,000.00 BuyBoard 611-20 May 31, 2023
Inc.
Professional Turf Products, LP $155,000.00 $30,000.00 BuyBoard 611-20 May 31, 2023
Professional Turf Products, LP $0.00 $1,023,000.00 Sourcewell 031TTC 121- April 30, 2025
SiteOne Landscape Supply $130,000.00 $340,000.00 BuyBoard 611-20 May 31, 2023
WinField United $56,000.00 $24,000.00 BuyBoard 611-20 May 31, 2023
* BWI Companies, Inc. $135,000.00 $0.00 BuyBoard 611-20 May 31, 2023
*Austin Turf&Tractor $25,000.00 $0.00 BuyBoard 611-20 May 31, 2023
* Hill Country Outdoor Power $6,000.00 $0.00 BuyBoard 611-20 May 31, 2023
*JHouston Holdings, LLC, dba, $8,500.00 $0.00 BuyBoard 611-20 May 31, 2023
JRC Associates, LLC
* Kinloch Equipment & Supply, Inc. $43,000.00 $0.00 BuyBoard 611-20 May 31, 2023
* Note: BWI Companies, Inc. and Austin Turf&Tractor have been redistributed to TIPS 190901 and Sourcewell
031121-DAC respectively. The department will be receiving a better value at a lower cost using these cooperative
agreements. Hill Country Outdoor Power, JHouston Holdings, LLC, dba, JRC Associates, LLC, and Kinloch
Equipment& Supply, Inc. have been removed.
The maximum amount allowed under this agreement citywide will be $2,300,000.00, however the actual amount
used will be based on the need of the department and available budget.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies
any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard contracts
are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously
appropriated, in the participating departments' Operating Funds and in the General Capital Projects Fund for the
Golf Equipment Replacement and Golf Course Equipment FY22 projects to support the approval of the above
recommendation and execution of the amendment to the contract. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
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Submitted for City Manager's Office by: Reginald Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Anthony Rousseau (8338)
—g g—p Richard Zavala (5711)
Additional Information Contact: Cynthia Garcia (8525)
Taylor Dean (7648)
ATTACHMENTS
13PAMEND 611-20 GROUNDS MAINTENANCE EQUIP TD CITY funds availability,pdf (CFW Internal)
All 1295 Forms.pdf (CFW Internal)
All SAMS Reports.pI (CFW Internal)
FID TABLE BLANK WITH INSTRUCTIONS V2(002).xlsx (CFW Internal)
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