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CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR FNGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and White Rock
Consultants (the "ENGINEER"), for a PROJECT generally described as: Contract Management
of Interceptor Condition Assessment Program (ICAP).
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under
this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3)
Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5)
If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
STANDARD ENGINEERING AGREEMENT
Page 1
i
OFEI UAL RECORD
CITY SECRETARY
FT, WORTH, TX
10-1?-1 0 POt-,'1 ! hI
AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension of
services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER s services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY unless otherwise specified in
Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
STANDARD ENGINEERING AGREEMENT
Page 2
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on -site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If, for any reason, the ENGINEER should
make an on -site observation(s), on the basis of such on -site observations, if
any, the ENGINEER shall endeavor to keep the CITY informed of any
deviation from the Contract Documents coming to the actual notice of
ENGINEER regarding the PROJECT.
(3)
When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
STANDARD ENGINEERING AGREEMENT
Page 3
current available information at the time of preparation, in accordance with
Attachment A
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or quality of performance by third parties; quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances; or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Engineer may result in the termination of this agreement and debarment from
STANDARD ENGINEERING AGREEMENT
Page 4
participating in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during normal
working hours to all necessary ENGINEER facilities and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3) hereof. CITY shall give subconsultant
reasonable advance notice of intended audits.
(3)
ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits.
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
STANDARD ENGINEERING AGREEMENT
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Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit
or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
A commercial business policy shall provide coverage on "Any Auto', defined as
autos owned, hired and non -owned when said vehicle is used in the course of
the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims -made basis and shall contain a
retroactive date prior to the date of the contract or the first date of services to be
performed, whichever is earlier. Coverage shall be maintained for a period of 5
years following the completion of the contract. An annual certificate of insurance
specifically referencing this project shall be submitted to the City for each year
following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
STANDARD ENGINEERING AGREEMENT
Page 6
documented thereon.
Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
A minimum of forty-five (45) days notice of cancellation or material
change in coverage shall be provided to the CITY. A ten (10) days
n otice shall be acceptable in the event of non-payment of premium.
S uch terms shall be endorsed onto ENGINEER's insurance policies.
N otice shall be sent to the respective Department Director (by
n ame), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas
76102.
(e) Insurers for all policies must be authorized to do business in the
State of Texas and have a minimum rating of A. VII in the current
A.M. Best Key Rating Guide or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management.
(f)
Deductible limits, or self insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit
may also be acceptable to the City.
Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments
The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions in writing.
For all lines of coverage underwritten on a claims -made basis, other
than Professional Liability, the retroactive date shall be coincident
with or prior to the date of the contractual agreement. The
certificate of insurance shall state both the retroactive date and that
the coverage is claims -made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability,
shall be written on an occurrence basis.
STANDARD ENGINEERING AGREEMENT
Page 7
(I)
Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER.
When sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest that develop subsequent to the signing of this contract and prior
to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation
(2) If asbestos or other hazardous substances are suspected, the
ENGINEER will, if requested, assist the CITY in obtaining the services of
a qualified subcontractor to manage the remediation activities of the
PROJECT.
Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
STANDARD ENGINEERING AGREEMENT
Page 8
Article V
Obligations of the CITY
Amendments to Article V, if any, are included in Attachment C.
A. CITY -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
or federal authorities and land, easements, rights -of -way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor bond and financial advisors and other
consultants as the CITY deems appropriate* and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
STANDARD ENGINEERING AGREEMENT
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facilities that may contain hazardous materials including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractor's
negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors for any claim arising out of in connection with, or
resulting from the engineering services performed. Only the
CITY will be the beneficiary of any undertaking by the
ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
STANDARD ENGINEERING AGREEMENT
Page 10
1. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support prepare, document, bring defend, or assist in
litigation undertaken or defended by the CITY In the event CITY requests such
services of the ENGINEER this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The CITY shall own the final designs, drawings,
STANDARD ENGINEERING AGREEMENT
Page 11
specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
Termination
(1)
This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
(3)
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY S termination for convenience
so that the work effort is suitable for long time storage.
Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses The CITY'S
approval will be obtained in writing prior to proceeding with termination
services
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
STANDARD ENGINEERING AGREEMENT
Page 12
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R
Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful the
claim dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
STANDARD ENGINEERING AGREEMENT
Page 13
$50 000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will
not be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose in
the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI B., VI.D., VI.H. VI I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way affect
this AGREEMENT and the work hereunder, and shall observe and comply with all
orders, laws ordinances and regulations which may exist or may be enacted later
by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to
defend, indemnify and hold harmless CITY and all of its officers agents and
employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation, whether it be by itself or its employees.
This space intentionally left blank
STANDARD ENGINEERING AGREEMENT
Page 14
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and may only be changed by a written
amendment executed by both parties. The following attachments and schedules are hereby made
a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C — Addenda
Attachment D - Project Schedule
Executed this the Z 8»' day of re Pm r !nr , 2010.
ATTEST:
Marty Hendrix
City Secretary
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APPROVED AS TO FORM AND LEGALITY
Amy J. 'Ray nAey
Assistant City Attorney
ATTEST:
STANDARD ENGINEERING AGREEMENT
Page 15
CITY OF FORT WORTH
Fernando Costa
Assistant City Manager
APPROVAL RECOMMENDED
S. Frank Crumb, Director
Water Department
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OFFICIAL RECORD
CITY SECRETARY
' `6 WORTH, TX
-
ATTACHMENT A
SCOPE OF WORK
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN
THE CITY OF FORT WORTH AND WHITE ROCK CONSULTANTS
FOR
CONTRACT MANAGEMENT OF INTERCEPTOR CONDITION ASSESSMENT PROGRAM
SCOPE OF SERVICES
ICAP Scope of Work Description
The City of Fort Worth wastewater collection system includes more than 263 miles of large diameter
interceptor sewers 24 inches in diameter or greater. The City has recognized the need to determine the
condition of these vital sewers and develop recommendations for a long term capital improvement plan
As a result of these needs the City has initiated an Interceptor Condition Assessment Program (ICAP) for
the large diameter interceptor sewers.
The City has awarded two contracts for initiation of the ICAP. Contract 1: Large Diameter Sanitary
Sewer CCTV, Sonar and Laser Inspection This contract is for advanced inspection of large diameter
sewers was awarded to Ace Pipe Cleaning. The contract includes inspection of the interceptors using
HDTV inspection, Sonar Inspection, and 3-D Laser Profiling technology Contract 1 includes inspection of
approximately 200,000 linear feet of sewer. Contract 1 includes the ability for the City to authorize up to 3
annual contract options for renewal that would total up to 750,000 linear feet of inspection with an
estimated cost of $3.4 million. The ICAP Inspection will be implemented city-wide
Contract 2: Large Diameter Sanitary Sewer Cleaning. It is for cleaning of the large diameter sewers and
was also awarded to Ace Pipe Cleaning. Contract 2 also provides for an authorization by the City and up
to 3 additional annual contract renewal options at a cost of $2 4 million. Sewers found during the
inspection Contract 1 with excessive amounts of debris will be cleaned under Contract 2. The Cleaning
Contract 2 will also be implemented city-wide.
The City of Fort Worth selected White Rock Consultants and sub -consultant Freese and Nichols to
provide engineering services and manage above Contract 1 and Contract 2 for the original award and
subsequent first renewal.
Deliverables of the project include the following and they are described in details elsewhere in this
document;
• Develop a work plan and tracking procedures for the ICAP
• Provide monthly status reports and monitor ICAP progress
• Provide Engineering reports for ICAP work orders
• Prepare executive briefing on ICAP program status and findings
• Integrate findings and recommendations into the current Wastewater Master Plan now underway
by Freese and Nichols and including any modifications to Cap Plan
• Document procedures and methodologies for use in long term interceptor assessment and
planning.
Attachment A
Page A-1
1.0 ICAP PROGRAM REVIEW AND WORK PLAN DEVELOPMENT PROCESS
1.1 Review Goals and Purpose of the ICAP Program and Develop Work Plan
A. Conduct up to two meetings with Field Operations, Engineering and Contractor to review
methodology used to identify projects to date, similar work done to date, project drivers, goals
and expectations for the ICAP Program.
B. Review the current FWWD CCTV code list and discuss any modifications or additions to the
code list for identifying defects and observations during CCTV, sonar, laser profiling and acquire
license of Inspect IT Condition Assessment.
C. Attend Training Sessions on Inspect IT and Analysis Module.
D. Develop procedures for review and validating CCTV, sonar, and laser profiling data by Engineer
and correction of any errors found during review.
E. Conduct Workshop #1 with Field Operations and Contractor to present draft work plan for ICAP
Program outlining project drivers and goals, phasing plan to initiate inspections of each project
segment, and administration process.
F. Address Comments from Workshop #1 and finalize work plan for the ICAP Program.
G. Issue Workshop #1 Finalized Technical Memorandum within two weeks after receiving
comments from City Staff.
H. Provide to Contractor project specific contract specifications, instructions and required exhibits.
Deliverables:
• Workshop #1 Technical Memorandum
• Contractor technical memorandum as specified under 1.1.H.
1.2 Develop Project GIS Geodatabase to Track Status and Progress of ICAP
Program
A. Identify various fields to be tracked within the ICAP geodatabase including for example, 1) data
inventory and review on size, material wall thickness and special structures within each pipeline
work order, 2) date of work order, 3) station limits of each work order 4) initial quantities
identified with each work order 5) date of actual inspection, 6) unprocessed laser profiting data,
7) type of inspection conducted, 8) final inspection quantities 9) limits of areas requiring cleaning,
10) final results of inspection and 11) resulting condition score for each pipeline segment.
Develop a data dictionary of the fields in the geodatabase that will include field description, type
and allowed values.
B. Research GIS, As-Builts, Pipe Manufacturer, Shop Drawings or other sources to determine the
best available estimate of original pipe wall thickness and provide memo.
C. Develop process to estimate current wall thickness through a review of the laser profiting results
and other existing data.
D. Develop process to estimate remaining useful life for each pipeline segment based on rate of
material loss, pipeline age, flow characteristics, and existing structural condition.
E. Conduct Workshop #2 with Water Engineering Staff to present project work plan, geodatabase,
and processes for estimating remaining useful life and present findings from Workshop #1.
F. Address Comments from Workshop #2 and finalize process to estimate remaining useful life.
G. Issue Workshop #2 Finalized Technical Memorandum within two weeks after receiving
Attachment A
Page A-2
comments from City Staff.
Deliverables:
• Workshop #2 Technical Memorandum
2.0 ICAP PROGRAM IMPLEMENTATION AND MANAGEMENT (ORIGINAL
CONTRACT AND FIRST RENEWAL, APPROXIMATELY 377,000 LF OF SEWER
INTERCEPTOR)
2.1 Project Management of ICAP
A. Perform general administration duties during the project, including progress monitoring,
scheduling, general correspondence, office administration, and invoicing
B. Conduct a total of eight (8) progress meetings on ICAP with Field Operations and Engineering to
review progress, discuss data needs, and any topics of special concern. There will be four (4)
meetings each for the original contract and the first renewal. The results of this meeting will be
provided in the Monthly Status Report.
C. Monthly Status Report will be submitted, summarizing progress against specific tasks and
scheduled tasks to be accomplished in the upcoming month, outlining upcoming key decisions
which will require input from, or discussion with, City staff; and listing any problems or unresolved
issues.
Deliverables:
• Monthly Status Reports and final invoices for each work order
2.2 Implementation of ICAP Work Plan
A. Revise specific administration tasks based on knowledge gained from previous work order(s).
B. Conduct attribute data review of each sewer line segment identified in each work order to
determine and other critical data needed for geodatabase and initial pipe wall thickness if
available.
C. Create work orders including initial quantities, project limits and special procedures necessary
including exhibits identifying beginning and ending stations and project location.
D. Confirm that Contractor has completed an Initial Review of CCTV and Sonar Inspection to
determine quality of inspections and completeness of inspections.
E. Update the ICAP geodatabase to track each work order assignment including project status,
quantities performed for inspection and cleaning activities performed, conditions, and data
corrections.
F. Conduct full engineering analysis of CCTV, sonar, and laser profiling inspection data including
interpretation of laser profile results to determine completeness of inspections and to assess
structural condition of pipeline segment.
G. Correct defect coding where necessary using software specified by FWWD and communicate to
contractor any recurring errors that crews are making.
H. Based on review of Contract 1 sonar data, initiate any required pipeline cleaning work orders
including quantities and project limits, with exhibits under Contract 2 Review Contract 2 post
cleaning sonar inspection for adequacy and issue work order for inspection as necessary
I. Review pay requests from contractor by comparing actual work approved to work invoiced and
recommend either payment to the contractor or follow-up work by contractor to complete the
Attachment A
Page A-3
work.
J. Use inspection results and physical data on sewer interceptors to develop remaining useful life
(RUL) estimates to each pipeline segment.
K. Prepare Draft Engineering Report for each ICAP work orders including CCTV, sonar and laser
profiling results, required areas of clearing payment quantities, geodatabase information, any
defects requiring immediate repairs and assignment of RUL estimates.
L. Meet with City to review Draft Engineering Report findings and present recommendations (6
meetings).
M. Finalize Engineering Report for each ICAP work order within two weeks after receiving
comments from City Staff.
N. Prepare final executive summary briefing on ICAP program status, findings and highlights of
benefits achieved.
O. Provide Summary Engineering Report consolidating the individual Engineering Reports from
each Work Order.
Deliverables:
• Draft Engineering Report for each ICAP work order including CCTV, sonar, and laser
profiling results, required areas of cleaning payment quantities, geodatabase
information any defects requiring immediate repairs, and assignment of Remaining
Useful Life (RUL) estimates. Up to six (6) draft engineering reports may be required.
• Final Executive Summary briefing on ICAP Program status findings, and highlights of
benefits achieved.
• Summary Engineering Report consolidating the individual engineering reports from each
Work Order.
3.0 INCORPORATION OF ICAP DATA AND RESULTS INTO WASTEWATER CIP
(ORIGINAL CONTRACT AND FIRST RENEWAL, APPROXIMATELY 377,000 LF
OF SEWER INTERCEPTOR)
A. Conduct workshop to review process and work flow used during implementation and make
adjustments to implementation process prior to the next renewal.
B. Develop master planning level cost estimates for rehabilitation or replacement for capital
improvement projects.
C. Provide relevant data from each ICAP work order and Engineering Report to wastewater master
plan consultant for use in conjunction with risk -based assessment using CapPlan.
D. Prioritize overall renewal recommendation based on ICAP and wastewater master plan results.
E. Compare renewal priorities with capacity needs and adjust Master Plan CIP.
F. Link wall thickness data for the pipeline segments in each ICAP work order to core GIS.
G. Scan and hot link shop drawing data to sewer line assets within GIS.
Deliverables:
As specified above.
Project Team Roles
The prime firm is White Rock Consultants and the sub -consultant is Freese and Nichols.
The Contractor awarded the project is Ace Pipeline Cleaning, Inc., for Contract 1 and Contract 2
Attachment A
Page A-4
RESPONSIBILITIES OF CITY: CITY shall perform the following in a timely manner so as not to
delay the services of Engineer:
A. Designate in writing a person to act as CITY's representative with respect to the services
to be rendered under this AGREEMENT. Such person shall have contract authority to
transmit instructions, receive information, interpret and define CITY's policies and
decisions with respect to Engineer's services for the Project.
B. The CITY will provide its GIS integration code to assign unique identifier numbers to
asset -based data.
C. Provide all criteria and full information as to CITY's requirements for the Project,
including design objectives and constraints, space, capacity and performance
requirements, flexibility and expandability and any budgetary limitations; and furnish
copies of all design and construction standards which CITY will require to be included in
the drawings and specifications.
D. Assist Engineer by placing at ENGINEER's disposal all available information pertinent to
the Project including previous reports and any other data relative to design or
construction of the Project.
E. Assist ENGINEER regarding access to and provisions for ENGINEER to enter upon
public and private property as required for ENGINEER to perform services under this
AGREEMENT.
Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by ENGINEER, obtain advice of an attorney, insurance counselor
and other consultants as CITY deems appropriate for such examination and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the
services of ENGINEER.
Furnish approvals and permits from all governmental authorities having jurisdiction over
the Project and such approvals and consents from others as may be necessary for
completion of the Project.
Provide such accounting, independent cost estimating and insurance counseling
services as may be required for the Project, such legal services as CITY may require or
ENGINEER may reasonably request with regard to legal issues pertaining to the Project
including any that may be raised by Contractor(s), such auditing service as CITY may
require to ascertain how or for what purpose any Contractor has used the moneys paid
under the construction contract, and such inspection services as CITY may require to
ascertain that Contractor(s) are complying with any law, rule, regulation, ordinance, code
or order applicable to their furnishing and performing the work.
CITY will have the opportunity to review all contractor submittals prior to ENGINEER's
approvals. CITY shall make prompt reviews.
J. Give prompt written notice to ENGINEER whenever CITY observes or otherwise
becomes aware of any development that affects the scope or timing of ENGINEER's
services, or any defect or nonconformance of the work of any Contractor.
Article A
Page A-5
K. Furnish, or direct ENGINEER to provide, Additional Services as stipulated in Attachment
A, Article 1 of this AGREEMENT or other services as required.
L. Provide easement acquisition.
M. Provide all archeological services required for the project.
N. Provide notifications to all environmental permitting authorities and negotiations for
environmental permit applications.
END OF SECTION
Article A
Page A-6
ATTACHMENT B
COMPENSATION
ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN
THE CITY OF FORT WORTH AND WHITE ROCK CONSULTANTS
FOR
CONTRACT MANAGEMENT OF INTERCEPTOR CONDITION ASSESSMENT PROGRAM
(ICAP)
COMPENSATION
COST PLUS MULTIPLIER WITH MAXIMUM FEE
A. Basic Services: Compensation to ENGINEER for the Basic Services in Attachment A shall
be at a cost plus with a maximum fee of $446,192, as set forth in Exhibit B-1.
If ENGINEER sees the Scope of Services changing so that additional services are needed,
including but not limited to those services described as Additional Services in Attachment A,
ENGINEER will notify CITY for CITY's approval before proceeding. Additional Services
shall be computed based on the Schedul e of Charges
Direct Expenses Actual Cost Times Multiplier of 1.05
Other direct expenses shall include outside printing and reproduction expense,
communication expense, travel, transportation and subsistence away from Fort Worth and
other miscellaneous expenses directly related to the work, including costs of laboratory
analysis and testing. Other work required to be done by independent consultants other than
staff members will be billed at cost times a multiplier of 1 10 For CAD services performed
In-house by non -ENGINEER employees where ENGINEER provides workspace and
equipment to perform such services, these services will be billed at cost times a multiplier of
2.0. This markup approximates the cost to ENGINEER if an ENGINEER employee was
performing the same or similar services.
Rates for In-house Services
Computer Printing
$10.00 per hour Black and White
$0.10 per copy
Plotter Color
Bond $ 2.50 per plot $0.50 per copy
Special $ 5.00 per plot
Binding
$5.75 per book
Attachment B
Page B-1
EXHIBIT 13-1
Schedule of Costs
CONTRACT MANAGEMENT OF INTERCEPTOR CONDITION ASSESSMENT PROGRAM (ICAP)
Truk 'ICAP PROGRAM REVIEW AND WORKPLAN DEV
,PROCESS
1.1 Review Goals and Purpose of the ICAP Program and Develop Work Plan
Conduct up to two meetings with Field Operations, Engineering and Contractor to
A 'review methodology used to identify projects to date, similar work done to dole,
!project drivers, Goals and expectations for the :CAP Program.
Principal
4
Review the current FWWD CCTV code list and discuss any modifications or
B :additions to the code list for identifying defects and observations during CCTV,
;sonar, laser profiling, and acquire license of Inspect IT Condition Assessment
Project
hater Engineer
8 8
GIS
6
C :Attend Training Sessions un Inspect1T and Analysis Module. 2 6 6
Word
Processor
2 22
stimntcd
TutalFcc
$3,798
6 $900
14 $2.437
D :Develop procedures for review and validating CCTV, sonar. and laser profiling 8 2 10 $1,364
;data by Engineer and correction of any errors found during review. ;
Conduct Workshop #1 with Field Operations and Contractor to present draft work
E ,plan for ICAP Program outlining project drivers and goals, phasing plan to initiate
:inspections of each project segment, and administration process.
4
14 12
2
32 $5,338
F :Address Comments from Workshop #1 and finalize work plan for the ICAP
Program.
2
6 2 10 $1,424
G :Issue Workshop #1 Finalized Technical Memorandum. 2
:Provide to Contractor project specific contract specifications. instructions and
•required exhibits.
1.2 :Develop Project GIS Geodutabuse to Track Status and Progress of ICAP Progam:
4 10 4 2 22 $3,411
4 4 8 $1,240
,Identify various fields to be tracked within the ICAP geodatahase including for
,example, 1) data inventory and review on size. material. wall duclmess and special
structures within each pipeline work order, 2) dote of work order, 3) station limits'
of each work order 4) initial quantities identified with each work order, 5) date of
A actual inspection, 6) unprocessed laser profiling data. 7) type of inspection
'conducted. 81 final inspection quantities, 9) limits of areas requiring cleaning, 10):
'final results of inspection and II) resulting condition score for each pipeline
'.segment. Develop a data dictionary of the fields in the geodatahase that will
:include field description, type and allowed values. :.
2 16 12 2 34 $51110
Rescurch GIS. As-Builts. Pipe Manufacturer. Shop Drawings or other sources to '
fl :determine the hest available estimate of original pipe wall thickness and provide
!memo.
C !Develop process to estimate current wall thickness through a review of the laser,
•
'profiling results and other existing data.
12
2 2
16 $2,319
16 4 20 $91140
Develop process to estimate remaining useful life for each pipeline segment based
D :on rate of material loss, pipeline age, flow characteristics and existing struemml 30 $4 857
:condition.
E 'Conduct Workshop #2 with Water Engineering Stuff to present project work plan,:
geodatahase and processes for estimating remaining useful life.
4
12 16 6 2 40 $6.382
F ' Address Comments from Workshop #2 and finalize process to estimate remaining
',useful life. •
4
6 6
2
18 $2,429
G ,Issue Workshop 4/2 Finalized Technical Memorandum. 2
6 12
2
Labor Cost Subtotal
22 112
120
30 20
Subconsultant Expenses
22
$3.561
304 S47„510
General Expenses $500
Printing & Plotting $1 3011
Expenses
InspectlT Core License, Analysis
glide and 2 Half Day Training Sessions $)1,800
General Expenses $3O0
Expenses Subtotal S1 ,900
'Task 1.0 - ICAP PROGRAM REVIEW AND WORK PLAN DEVELOPMENT PROCESS (Year 1 Only) S58,410
Page 81-1
EXHIBIT B-1
Schedule of Costs
CONTRACT MANAGEMENT OF INTERCEPTOR CONDITION ASSESSMENT PROGRAM (ICAP)
k ICAP PROGRAM IMPLEMENTATIONAND MANAGEMENT (Original
•
'Contract :1 and Contract 2 and First Renewal of Contract 1 and Contract 2)
Manager
Word
rocessor
Total -Estimated
Hours Total Fee
r 1 :Project Management of ICAP (Original Contract 1 and Contract 2 and First
:Renewal of Contract 1 and Contract 2)
:Perform general administration duties during the project, including progress
A 'monitoring. scheduling. general correspondence. office administration. and
:invoicing.
8
:Conduct tour (4) progress meetings on ICAP with Field Operations and
B Engineering to review progress. discuss dutu needs, and any topics ot'special
',concern. The results of this meeting will he provided in the Monthly Status Repo
'Monthly Status Report will be submitted. summarizing protn'ess against specific
C 'tasks and scheduled tasks to be accomplished in the upcoming month: outlining
:upcoming key decisions which will require input from, or discussion with, City :.
:stuff; and listing any problems or unresolved issues.
8
4
48
48
8
36 36 12 4
24 20
6
112
$17,845
96
54
$15,205
$8,447
2.2
A
:Implementation of ICAP Work Plan (Original Contract 1 and Contract 2 and First;
Renewal of Contract 1 and Contract 2)
.Revise specific administrative tasks bused on knowledge gained from previous
',.work order(s).
12
Conduct attribute data review of each sewer line segment identified in each work :
B '.order to determine and other critical dutu needed for geodatubuse and initial pipe
:wall thickness if available.
Create Work Order including initial quantities. project limits and special
C :procedures necessary including exhibits identifying beginning and ending stations'
;and project locution.
8
12
170 80 8 : 266
4 32 24 4
64
$1,800
$39,556
$8.866
D CoNirn that Contractor has completed an Initial Review of CCTV and Sonar
:Inspection to determine quality of inspections and completeness of inspections.
'A
24
$3,600
:Update the ICAP geodatabase to track each work onler assignment including
E :project status. quantities performed for inspection and cleaning activities
petforned. conditions, and data corrections.
:Conduct full engineering analysis of CCTV, sonar, and laser profiling inspection
F .data including interpretation of laser profile results to determine completeness of
:inspections and to assess structural condition of pipeline segment.
G ' Correct defect coding where necessay using softwure specified by FWND and
:communicate to contractor any reeuning en -ors that crews are making,
4
8
8 40
480 36
64
24
4
80
524
64
$11.900
$80.067
$9,600
'Bused on review of Contract 1 sonar data, initiate any required pipeline cleaning
H 'work orders including quantities and project limits, with exhibits under Contract 2.
:Review Contract 2 post cleaning sonar inspection for adequacy and issue work
'order for inspection as necessary.
60
Review pat' requests from contractor by comparing actual work approved to work
I :invoiced and recommend either payment to the contractor or follow-up work by
;contractor to complete the work.
!i)se inspection results and physical data on sewer interceptor to develop remainin
'useful life (RUL) estimates to each pipeline segment.
36
6o
$9,000
36
$5,400
36 20 16
72
:Prepare Draft Engineering Report for each ICAP work orders including CCTV,
IC sonar and laser profiling results, required areas of clearing, payment quantities, ,
geodutabase iN'amution. any defects requiring immediate repair's, assignment of
:RUL estimates.
4
96 36 16 4 156
$10.478
$23 521
L
Meet with City to review Draft Engineering Report findings and present
:recommendations (6 meetings).
M Address comments and finalize Engineering Report for each ICAP work order
4
24 24
52
16 12 % 4 : 40
$8,593
$5,588
N Prepare final executive summery briefing on ICAP Program Status, findings and :
:highlights of benefits achieved
D ,Provide summary Engineering Report consolidating the individual Engineering
IRepotts from each Work Order.
8
4
12 16
20 32 12 4
36
72
$6,667
Labor Cost Subtotal 61t
1,000
522 192 46
1,8211
S277,144
Subcnnsultant Expenses
General Expenses $600
Printing & Plotting
Expenses
General Expenses
Printing & Plotting
Expenses Subtotal
$400
S3,000
'Renewal of Contract 1 and Contract 2) $280,144
Pogo B1-2
D
Tw
3.0
EXHIBIT B-1
Schedule of Costs
CONTRACT MANAGEMENT OF INTERCEPTOR CONDITION ASSESSMENT PROGRAM (:CAP)
:INCORPORATION OF ICAP DATA 'AND IRESULTS INTO
:WASTEWATER CIP (Original Contract 1 and Contract 2 and First
1Renewal of Contract 1 and Contract 2)
CONTRACT I: INCORPORATION OF ICAP DATA AND RESULTS INTO
WASTEWATER CIP (Original Contract 1 and Contract 2 and First Renewal of
Contract I and Contract 2)
A :Conduct workshop to review implementation and make adjustments to
:implementation process prior to next renewal.
Principal
4
Proj. 'Project
Manager :Engineer
12
D •Develop muster planning level cost estimates for rehabilitation or replacement for, 12 24
'capital improvement projects
Provide relevant data from each ICAP work order and Engineering Report to
C nvastewaler master plan consultant fur use in conjunction with risk-based
;assessment using CapPlan.
;.Prioritize overall renewal recommendation bused on ICAP and wastewater master,
'.plan results.
4
12
E ;Compare renewal priorities with capacity needs and adjust Muster Plan CIP. 8
12
Word '
Proeensor
4
64 12
R 44
16 48
16 8
12 4
48 32
Total
Hours
32
112
Estimated
Total Fee
$5,202
$18.287
80
92
88
$11.930
$15,278
$13.743
F ;Link wall thickness data for the pipeline segments in each ICAP work order to core
GIS.
4
G Scan and hot link shop drawing data to sewer line assets within GIS.
Labor Cast Subtotal
Subcnusultant Expenses
General Expenses
40 80
6 60
90 12
44 66
124
168
$16.945
$22.052
316 230 40
696
$400
$103,437
Expenses
General Expenses
Printing & Plotting
Expenses Subtotal
$1.200
$2,600
:INCORPORATION OF :CAP DATA AND RESULTS INTO WASTEWATER CIP (Original Contract 1 and Contract 2 and First Renewal of Contract 1 and Contract 2
TOTAL ENGINEERING COSTS FOR TASKS 1- 3 (Original Contract 1 and Contract 2 and First Renewal of Contract 1 and Contract 2)
S4,200
$107,637
$446,192
Pogo 81-3
ATTACHMENT C
AMENDMENTS
ATTACHMENT C
AMENDMENTS TO STANDARD AGREEMENT FOR ENGINEERING SERVICES
None.
Attachment C
Page C-1
ATTACHMENT D
PROJECT SCHEDULE
ATTACHMENT D
PROJECT SCHEDULE
ENGINEER is authorized to commence work on the Project upon execution of this
AGREEMENT and agrees to complete the services in accordance with the following schedule:
• Workshop #1 will occur within one (1) month from the Notice to Pro
• Issue Workshop #1 Finalized Technical Memorandum within two
comments from City Staff.
• Workshop #2 will occur within two (2) months from Notice to Proce
• Issue Workshop #2 Finalized Technical Memorandum within two
comments from City Staff.
• Finalize Engineering Report for each ICAP work order within two
comments from City Staff.
ceed.
weeks after receiving
ed.
weeks after receiving
weeks after receiving
CITY review of milestone review submittals will be no longer than three weeks. CITY review of
minor submittals will be no longer than two weeks. Additional time may be granted to
ENGINEER if review times are exceeded.
If ENGINEER's services are delayed through no fault of ENGINEER, ENGINEER shall be
entitled to adjust the contract schedule consistent with the number of days of delay. These
delays may include but are not limited to delays in CITY or regulatory reviews, delays on the
flow of information to be provided to ENGINEER, governmental approvals, etc. These delays
may result in an adjustment to compensation as outlined on the face of this AGREEMENT and
in Attachment B.
Attachment D
Page D-1
M&C Review Page 1 of 2
CITY COUNCIL AENPA
DIVE A= • . a
COUNCIL ACTION: Approved on 9/28/2010
9/2812010 REFERENCE
NO.:
CODE: C
TYPE:
*C-24490 LOG NAME:
CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT WORTII
60IN T ERCEPTOR
ASSESSMENT WRC
NO
SUBJECT: Authorize an Engineering Agreement in the Amount of $446,192.00 with White Rock
Consultants for Contract Management of the Interceptor Condition Assessment Program
(ALL COUNCIL DISTRICTS)
RECOMMI NDATION:
It is recommended that the City Council authorize the City Manager to execute an Engineering
Agreement in the amount of $446,192.00 with White Rock Consultants for the management of a
citywide sanitary sewer Interceptor Condition Assessment Program.
DISCUSSION:
On April 30, 2007, the City submitted to the Texas Commission on Environmental Quality (TCEQ) its
Sanitary Sewer Overflow Corrective Action Plan. The Plan includes conduct preventative
maintenance cleaning and condition assessment of large diameter sanitary sewer mains, known as
Interceptor Condition Assessment Program (ICAP). This is a citywide proactive program with the
goals of identifying and eliminating potential operation and maintenance issues and pipe structural
failures before they occur. Within the Fort Worth wastewater collection system, there are
approximately 263 miles of large diameter pipes that are equal to or greater than 24-inch in diameter.
It is anticipated that an 8-year program will be required to complete the assessment of all large
diameter interceptors.
On April 13, 2010 (M&C C-24174 and C-24175), the City Council authorized the award of two (2)
contracts under the ICAP program to Ace Pipe Cleaning, Inc. to perform pipe cleaning, and to
conduct sonar, three-dimensional laser and high -definition television inspection of large diameter
sanitary sewer mains.
The engineering services to be performed during the two-year contractual term consist of managing
contractor's activities under above contracts, and develop work plans, procedures, methodologies
and criteria to assessment pipe condition. Furthermore, the engineer will integrate their findings and
assessment results with the Wastewater Master Plan capacity recommendation into a multi -year
capital improvements plan.
A waiver of the M/WBE subcontracting/supplier goal was granted by the M/VVBE Office for this
contract due to negligible subcontracting or supplier opportunities.
This project affects ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Water and Sewer Fund.
TO Fund/Account/Centers
FROM Fund/Account/Centers
PE45 539120 070701 $446,19200
OFFkiAL RECORD
CITY SECRETARY
tat WORTH, TX
http: //apps. cfwnet. org/council packet/me _review. asp?ID=14161 &councildate-9/2 8/2010 10/6/2010
M&C Review
Page 2 of 2
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Femando Costa (6122)
S. Frank Crumb (8207)
Peter Fu (8438)
http://apps.cfwnet.org/council_packet/mc_reviewasp7ID=14 16 1 &councildate=9/2 8/20 10 10/6/2010