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Home My WebLink AboutContract 54963-A3 CSC No. 54963-A3 THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 54963 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth("City") and Presbyterian Night Shelter of Tarrant County ("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54963 ("Contract") on December 1, 2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. E-20-MW-48-0010, Catalog of Federal Domestic of funds received for this program known as ESG-CV and ESG-CV2, through the Coronavirus Aid, Relief, and Economic Security (CARES)Act of 2020; WHEREAS,Agency submitted a proposal and was selected to use ESG-CV2 funds for an eligible program under the ESG Regulations whereby Agency will provide services to homeless persons or persons at risk of becoming homeless; WHEREAS, the Agency requested an amendment to extend the term of the agreement through September 1, 2023 and amend Exhibit A; WHEREAS, the Agency requested an amendment to Exhibit B to reallocate budget line items from salaries/fringe benefits,mileage, cellular, and an adjustment to the vehicle cost; WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. The first sentence of SECTION 3. TERM of this Agreement is amended and replaced in its entirety with the following: "The term of this Contract begins on the Effective Date and terminates on September 1, 2023 unless earlier terminated as provided in this Contract." II. EXHIBIT "A" —PROGRAM SUMMARY, attached to the Contract, and EXHIBIT "B"— BUDGET, attached to the Contract, are hereby amended and replaced in its entirety with EXHIBIT "A" and EXHIBIT "B" Revised 9/13/2022, attached hereto. III. This Amendment is effective as of the effective date of the Contract. OFFICIAL RECORD CITY SECRETARY Amendment No. 3 to CSC No. 54963 FT. WORTH, TX Presbyterian Night Shelter of Tarrant County ESG CV2 Shelter Ops IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 3 to CSC No. 54963 Page 2 Presbyterian Night Shelter of Tarrant County ESG CV2 Shelter Ops ACCEPTED AND AGREED: Presbyterian Night Shelter of Tarrant County CITY OF FORT WORTH Toby Owen By: Toby Owen(Sep 21,2022 18:10 CDT) By: Toby Owen,Chief Executive Officer Fernando Costa,Assistant City Manager g440�U�� 0o000000 ATTEST: ��o °� d APPROVE AS TO FORM AND 9,v$ g=d LEGALITY: r pPa �� 7G1�'l�'lGI��GI c) GDOG�GILL aaa� 0EXpSba41 By: Jannette S.Goodall(Oct 10,2022 16:32 CDT) By: Jannette Goodall,City Secretary Jessika Williams M&C: 20-0657 Assistant City Attorney 1295 Certification No.2020-661613 Date: September 15,2020 RECOMMENDED: By: � �— Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No. 3 to CSC No. 54963 Page 3 Presbyterian Night Shelter of Tarrant County ESG CV2 Shelter Ops PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY EXHIBIT "A" Emergency Shelter and Case Management PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV2) October 1,2020 to September 1,2023 $328,140.00 (Second Extension) PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency shelter to unaccompanied men in the Karl Travis Men's Center, unaccompanied women in the Lowden-Schutts Women's Center, and families in the Morris Foundation Family Center. In addition to shelter,meals,and hygiene items,we also provide access to case management services to help individuals rapidly exit homelessness. Case Management is also available on-site. ESG Funds will be used to pay for a percentage of salaries and fringe benefits for Program employees involved in the daily operations of the shelter. ESG Funds will also pay for a portion of other miscellaneous services,including mileage,cell phone and other administrative expenses to cover increased cost due to the COVID pandemic. In addition, as a COVID-response item, a vehicle will be purchased with these additional ESG funds. The vehicle will be used to provide more transportation options by housing navigators and case management staff to assist clients with obtaining and maintaining stable housing. Having the vehicle will enable the case manager(s)/housing navigator(s) ensure clients adhere to their housing plans by taking them to find housing and/or to health care or self-sufficiency related appointments. The vehicle will improve the agency's ability to get the clients out of the congregate shelter more quickly which helps by reducing overcrowding by putting them in housing where they may not have such close contact and/or interact with so many people who might be infectious. Program services will be available 24 hours a day, 7 days a week,at the following locations: Men's Shelter 2400 Cypress St,Fort Worth, TX 76102 Women's Shelter 2401 Cypress St,Fort Worth,TX 76102 The Morris Foundation for Women&Children 2320 Poplar St,Fort Worth,TX 76102 REGULATORY CLASSIFICATION: ESG ES CV2 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 1 Presbyterian Night Shelter of Tarrant County—Amendment 3 Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100%of the clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 2000 Unduplicated Clients as shown by the monthly CAPER reports. A. Those who exited to permanent housing at exit: 60 ; 3 B. Those who have non-cash benefits at exit: 100 ; 5 % C. Those who have cash income at exit: 100 ; 5 % D. Number of persons served less than 60 days between project entry and move-in: 20 ; 1 % E. Number of persons served that spent greater than 60+ days between project entry and move- in: 40 ; 2 % ESG ES CV2 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Presbyterian Night Shelter of Tarrant County—Amendment 3 EXDTBIT"B"-BUDGET Account I Grant Budget I Increase I Decrease EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 229,921.00 $ (3,450.00) $ 226,471.00 FICA 1002 $ 16,369.00 $ 50.00 $ 16,419.00 I ife/Disability Insurance 1003 $ - Health/Dental Insmr a 1004 $ 30,698.00 $ 2,300.00 $ 32,998.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Office Supplies 1007 $ - Food Supplies 1008 $ - Insurance 1009 $ - Other Mileage 1012 $ 199.77 $ (199.77) $ - Other(Cellular reimbursement) 1012 $ 292.90 $ (292.90) $ - Other(a(min) 1013 $ 18,699.33 $ 18,699.33 SHELTER OPERATIONS Vehicle(Ford Transit Connect) 2001 $ 31,960.00 $ 1,592.67 $ 33,552.67 Security 2002 $ - Insurance 2003 $ - Utilities 2004 $ - Supplies 2005 $ - Repairs(Kitchen Renovation) 2006 $ - Other(meals) 2007 $ - SUBTOTAL EMERGENCY SHELTER $ 328,140.00 1$ 3,942.67 $ (3,942.67)1$ 328,140.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 HRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Asiitance/Security Deposits Utility Deposits/Payments Other:(Program supplies and admin): Other(Fringe Benefits):Parking,employee prescreening,HRA,worker's compensation 4011 SUBTOTAL HR&S $ - $ - S - S - FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ - Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ _ $ OMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOT 1$ 328,140.00 1$ 3,942.67 $ (3,942.67) $ 328,140.00 FUNDING A: FUNDING B: FUNDING C: ESG CV2 PSA CONTRACT 2020-2021-EXHIBIT"B"-Amendment 3 Presbyterian Night Shelter of Tarrant County pane 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"-June 1,2023 SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Journey Home Guide $ 38,000.00 16.1% $ 6,121.00 Journey Home Advocate $ 30,000.00 200.0% $ 60,000.00 Journey Home Advocate $ 25,000.00 200.0% $ 50,000.00 Journey Home Advocate $ 26,000.00 200.0% $ 52,000.00 Facility Care Taker $ 22,000.00 200.0% $ 44,000.00 Staff Vaccination Incentive N/A $ 14,350.00 TOTAL $ 141,000.00 160.6% $ 226,471.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 6.20% $ 16,419.00 100.0% $ 16,419.00 Life/Disability Insurance $ - Health/Dental Insurance $ 32,998.00 100.0% $ 32,998.00 Unemployment-State $ - Worker's Compensation $ - HRA $ - Retirement $ - Parking $ - Mileage $ - 100.0% $ - Other Cell Reimbursement $ - 100.0% $ - TOTAL $ 49,417.00 100.0%1 $ 49,417.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS ESG CV2 CONTRACT 2020-2021 -EXHIBIT "B"-BUDGET Presbyterian Night Shelter of Tarrant County-Amendment 3 Page 2 Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) Other(Admin-VP of Operations-salary) $ 120,933.00 15% $ 18,699.33 TOTAL $ 18,699.33 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities Vehicle - Ford Transit Connect $ 37,504.00 89% $ 33,552.67 Repairs - Kitchen Renovation Other(Meals) TOTAL $ 37,504.00 $ 33,552.67 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL TOTAL I I $ 328,140.00 ESG CV2 CONTRACT 2020-2021 -EXHIBIT "B"-BUDGET Presbyterian Night Shelter of Tarrant County-Amendment 3 Page 3