HomeMy WebLinkAboutContract 48482-R4 DocuSign Envelope ID:54BB7FOF-4BAD-498F-94B1-75389F493820
CSC No. 48482-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 25, 2022
CentralSquare Technologies, LLC
Attn: Legal Department
1000 Business Center Drive
Lake Mary, FL 32746
Re: Contract Renewal Notice
Contract No. CSC No. 48482 (the"Contract")
Renewal Term No. 4: October 1, 2022 to September 30, 2023
The above referenced Contract with the City of Fort Worth expires on September 30, 2022
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter and current insurance certificate, to the address set forth below,
acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Kathy Agee-Dow
Sr. Contract Compliance Specialist
200 Texas Street
Fort Worth, TX, 76102
Kathryn.Aee-Dow(a�fortworthtexas. og_v
(817) 392 - 8461
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID:54BB7FOF-4BAD-498F-94B1-75389F493820
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: CentralSquare Technologies, LLC:
DocuSigned by:
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Va 61 Wes— vava' r.
By: Valerie,Washington(Oct 11,2022 20:00 CDT) By.
Name: Valerie Washington Name: Dan,e7 R. Maier
Title: Assistant City Manager Title: CRo
Date: OCt 11, 2022 Date: 9/23/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
By:
Steven Vandever(Oct 11,2022 08:26 CDT)
Approved as to Form and Legality: Name: Steven Vandever
Title: Sr. IT Solutions Manager
FoRr�0. as
By: City Secretary: pp� °000
Name: Taylor Paris of o 00 00
Title: Assistant City Attorney ro °O'A4�
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7G1�'l�'lGI��GI c) GDOG�GILL 01 v o 0=
By: Jannette S.Goodall(Oct 12,2022 14:51 CDT) o o
Contract Authorization: Name: Jannette Goodall 000�
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M&C: P-12272 Title: City Secretary EXASaa
Approved. 11/13/2018 1
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
;�; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order#: Q-102341 Renewal Order prepared for:
Start Date: October 1, 2022 Kathy Agee-Dow, IT Solutions Senior Contract Compliance
End Date: September 30,2023 Specialist
Billing Frequency: Yearly Fort Worth Police Department
Subsidiary: Tritech Software Systems 200 Texas St.
Fort Worth, TX 76102
(817)392-2625
Thank you for your continued business.We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsauare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY TOTAL
1. Areserve High Availability for Enterprise OS Servers- 1 5,576.78 USD
Government Annual Maintenance Fee
2. Crimemapping 1 0.00 USD
3. Inform CAD Mapping 1 136.54 USD
4. CAD Mapping Support Fees 60 1,111.20 USD
5. Inform CAD Mapping Test or Training 1 139.55 USD
6. Inform CAD Position 4 11,534.76 USD
7. Inform CAD Position 1 2,730.76 USD
8. Inform CAD Test or Training System 1 3,014.10 USD
9. Inform FBR User 250 59,077.50 USD
10. Inform Mobile Base Position with CJIS/NCIC Forms 76 20,753.32 USD
11. Inform Mobile Mapping Test or Training 1 55.82 USD
12. Inform Mobile Mapping Test or Training 76 4,151.12 USD
13. Inform Mobile Test or Training System 1 2,386.17 USD
14. Inform RMS Barcode Handheld Reader Software 1 370.59 USD
15. CopLogic Interface to Inform RMS 1 4,135.52 USD
16. LiveScan Interface-One Way- Inform RMS to Livescan for 1 3,308.41 USD
Fingerprinting
17. Inform RMS Archive Server Sofware 1 537.08 USD
MORE INFORMATION AT CENTRALSQUARE.COM
;�; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
18. Inform RMS Evidence and Barcoding 1 2,807.86 USD
19. Inform RMS GIS (With CAD) 1 0.00 USD
20. Inform RMS Integrated Solution 1 1,389.15USD
21. Inform RMS Server Software 1 21,483.21 USD
22. Inform RMS Test or Training System 1 1,933.49 USD
23. Inform RMS User 225 76,855.50 USD
24. Event Playback Module 1 2,351.08 USD
25. NCIC/State Query Position for Inform CAD 1 136.54 USD
26. ANI/ALI Interface License 1 2,821.29 USD
27. DR-ANI/ALI Interface License 1 940.43 USD
28. Deccan "Commit' Functionality 1 0.00 USD
29. Std Enterprise CAD to External System Incident Data Transfer 1 3,652.82 USD
Interface Annual Maintenance Fee
30. Primary Server SWL- Multi Jurisdictional 1 9,404.28 USD
31. Supervisor User SWL(Police 4 Fire 4) 8 12,539.04 USD
32. QA Training User SWL 2 1,880.86 USD
33. QA Training Server SWL 1 3,134.75 USD
34. Archive & Reporting Server SWL 1 5,799.31 USD
35. Backup/EOC User SWL 37 34,795.91 USD
36. Hot Standby Server License 1 3,134.75 USD
37. VisiNet Browser Site License with Reporting 1 7,836.91 USD
38. Dispatch Rules Module 1 783.70 USD
39. Quickest Path Unit Recommendation Module 44 13,793.12 USD
40. Geofile Cross Reference Module/Point-Polygon 10 783.70 USD
41. System Status Management Module 1 0.00 USD
42. Snap Shot Module 1 783.70 USD
43. Standard Operating Procedue(SOP) Module 1 2,351.08 USD
44. Test Training Server(all) 1 3,761.71 USD
45. Test&Training Mobile Clients 5 783.70 USD
46. Locution Station Alerting Interface 1 7,836.91 USD
47. CAD2CAD Interface with Medstar(Police/Fire) 1 12,539.05 USD
MORE INFORMATION AT CENTRALSQUARE.COM
;�; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
48. Paging Interface 1 2,821.29 USD
49. Maximus Courts (Wants/Warrants) 1 14,106.44 USD
50. Raptor API SWL 1 783.70 USD
51. DR- Locution Station Alerting 1 2,351.08 USD
52. DR-Standard CAD to CAD (to MedStar VisiCAD) 1 3,761.71 USD
53. DR- Maximus Courts (Wants/Warrants) 1 4,231.93 USD
54. Unit Swap 1 783.70 USD
55. Custom TCIC Query 1 626.94 USD
56. Proxy Change for VNM & Records Check(DL Query by Name 1 783.70 USD
only)
57. Proxy Change for VNM & Records Check(Wanted Person 1 783.70 USD
Query)
58. Proxy Change for VNM & Records Check(Lojack Query) 1 783.70 USD
59. Proxy Change for VNM & Records Check(Protective order) 1 783.70 USD
60. VisiNet Mobile Server 500+ 1 31,347.62 USD
61. VisiNet Mobile Mapping Server 1 1,567.38 USD
62. VisiNet Mobile Base Client License 720 112,852.80 USD
63. VisiNet Mobile AVL License with mapping 720 67,716.00 USD
64. Desktop Mobile Site License 1 18,808.57 USD
65. DR- Mobile Servers (1 PD, 1 FD) 2 6,269.52 USD
66. DR- Mobile Interfaces(2 PD, 1 FD) 3 14,106.42 USD
67. VisiNet Mobile Test Servers (1 Fire& 1 PD) 2 6,222.24 USD
68. Standard Mobile AFR Interface License 1 5,848.12 USD
69. Disaster Recovery-Server SWL 1 3,134.75 USD
70. Disaster Recovery-User SWL 3 4,702.14 USD
71. Dispatcher/Call Taker SWL(Police 34 Fire 10) 44 137,929.44 USD
72. TLETS/NCIC Interface 1 15,673.81 USD
73. DR-Standard Paging Interface 1 846.38 USD
74. DR-TLETS/NCIC Interface 1 4,702.14 USD
75. GISLink Utility License 2 4,702.16 USD
76. GIS Link for Response Plan Imports 1 1,567.38 USD
MORE INFORMATION AT CENTRALSQUARE.COM
;�; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. Escrow Fee Recurring 950.00 USD
Renewal Order Total: 826,881.53 USD
Billing Information
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Unit Price of$21.38.The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To" location provided by Customer on the Renewal Order Form.
Fort Worth City Secretary Contract No. 48482
MORE INFORMATION AT CENTRALSQUARE.COM
;�; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order#: Q-102340 Renewal Order prepared for:
Start Date: October 1, 2022 Nanette Monte, IT Solutions Project Manager
End Date: September 30,2023 Fort Worth Police Department
Billing Frequency: Yearly 200 Texas St.
Subsidiary: Tritech Software Systems Fort Worth, TX 76102
(817)392-2625
Thank you for your continued business.We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralscivare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY TOTAL
1. CrimeView Dashboard 1 18,797.80 USD
Renewal Order Total: 18,797.80 USD
Billing Information
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Unit Price of$21.38.The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To" location provided by Customer on the Renewal Order Form.
Fort Worth City Secretary Contract No. 48482
MORE INFORMATION AT CENTRALSQUARE.COM
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 11/13/2018
Create New From This M&C
REFERENCE ** 13PAMEND TRI TECH SOFTWARE
DATE: 11/13/2018 NO.: P-12272 LOG NAME: SUPPORT SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to the Systems Software Support Agreement in the Amount Up to
$800,000.00 Annually for Software and License Fees and Software Maintenance with
TriTech Software Systems for the Information Technology Solutions Department (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment of the Systems Software Support
Agreement in an amount up to $800,000.00 annually for software and license fees, training, and software
maintenance for Computer-Aided Dispatch (CAD), Station Alerting System, mobile data and Records
Management System with TriTech Software Systems with annual renewal options.
DISCUSSION:
The City Police and Fire Departments utilize a TriTech Software Systems Computer-Aided Dispatch (CAD)
System and a Station Alerting System. Software support is provided under City Secretary Contract No.
48482.
On December 13, 2016, City Council authorized amendments to the TriTech System Purchase Agreement
and Software Support Agreement for the upgrade and support of the Records Management System (RMS)
with up to four additional one-year renewals (M&C C-28048).
On September 12, 2017, City Council authorized an amendment to the TriTech System Purchase
Agreement for additional software license fees and annual maintenance for enhanced mobile mapping
functionality for Police and Fire Department's mobile data computers, with up to four additional one-year
renewals (M&C C-28364).
This request for City Council authorization will consolidate all previously approved TriTech annual software
and license fees, training and maintenance fees and allow for the purchase of additional software and
training as needed. TriTech Software Systems Software Support Agreement City Secretary Contract No.
48482 will be amended for this authorization. The first year of support for the upgraded RMS is included in
the original upgrade costs.
TriTech Software Systems is the documented sole source provider for support and maintenance to the
existing applications (CAD, mobile data, Records Management System, interfaces and related software
modules and documentation).
ADMINISTRATIVE AMENDMENT. An administrative increase or amendment may be made by the City
Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this Agreement will be effective upon execution of
contract amendment and remain in effect through September 30, 2019.
RENEWAL OPTIONS: This annual maintenance fees may be renewed for up to four additional one-year
terms by mutual agreement of the parties. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the
renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated,
and that prior to an expenditure being made, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
BQN\AMENDTRI\SB
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�IFund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
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Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia B. Garcia (8525)
Sheila Baker (8356)
ATTACHMENTS
SAMS 11-06-2018.pdf (CFW Internal)
Sudan Terrorist check.pdf (CFW Internal)
TERRORIST ATTACK 11-06-2018.pdf (CFW Internal)
TriTech Form 1295.pdf (Public)