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Home My WebLink AboutContract 57513-R1 CSC No. 57513-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION October 11, 2022 OnPoynt Unmanned Systems LLC Attn: Ronald J. Poynter, CEO 17217 Waterview Pkwy Ste 1202 Dallas, Texas 75252 Re: Contract Renewal Notice—1st Renewal COOP—Buy Board 627-20 Contract No. CSC No. 57513 Renewal Term: November 30, 2022 to November 29, 2023 Renewal Amount: $30,000.00 The above referenced Contract with the City of Fort Worth expires on November 30, 2022(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st renewal term in an amount up to $30,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Regina Jones Contract Compliance Specialist 817-392-8277 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and Dana Eara doff administration of this contract, including By: Dana Burghdoff(Oct 12,202213:24 CDT) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By: APPROVAL RECOMMENDED: Name: Regina Jones Title: Contract Compliance Specialist C'tk� ta�'-der APPROVED AS TO FORM AND By: Christopher Rarder(Oct 12,202211:11 CDT) LEGALITY: Name: Chris Harder Title:Water Director ATTEST: / f - .7,leeg��g cS` (5n Gd,IGG Name: Taylor Paris By: Jannette S.Goodall(Oct 13,2022 16:48 CDT) Title: Assistant City Attorney Name: Jannette Goodall Title: CitySecretary a�F FORT�aa ecre �' O°°°° °°� CONTRACT AUTHORIZATION: ° d P 1.o °� M&C: NIA ° p v o o=. Date Approved:_ ° 000 o da��TEX p5b�a Form 1295 Certificafion No.: N/A ��ua�oo OnPoynt Unmanned Systems LLC By / _ N e:Ron ] ' n er Title: CEO OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX EXHIBIT A Q 0m; OYNT QUOTE Date OnPoynt Unmanned Apr 20,2022 Systems LLC Expiry 17217 Waterview Parkway City of Fort Worth,Texas May 10,2022 Set 1.202 Quote Number DALLAS TEXAS 75252 QU-0093 UNITED STATES Reference Buyboard Contract 627-20 Description Quantity Unit Price Tax Amount USD DJI Matrice 300 RTK Combo(SP) 1.00 13,199.00 Tax Exempt 13,199.00 Includes: Matrice 300 RTK Combo Aircraft Body*1 DJI Smart Controller Enterprise*1 USB Charger*1 USB-C Cable*1 TB60 Intelligent Flight Battery *2 WB37 Intelligent Battery*1 2110 Propeller(CW)*2 2110 Propeller(CCW)*2 Landing Gear*2 Spare Stick Cover (pair)*1 Spare Propeller Holder*2 Spare Gimbal Damper *4 USB Cable(with Double A Ports)*1 Vision System Calibration Plate*1 Carrying Case*1 Smart Controller Lanyard*1 Rubber Port Cover(Set)*1 Screws and Tools BS60 Intelligent Battery Station ----------- DJI Zenmuse P1 -Photogrammetry Payload for Matrice 1.00 6,250.00 Tax Exempt 6,250.00 300 RTK-Shield Basic Note:this item is currently on backorder,expect 3-5 weeks for delivery from when your order is places. Shipping-No charge. 1.00 0.00 0.00 Subtotal 19,449.00 TOTAL USD 19,449.00 Terms Ref: Buyboard Contract 627-20 Registered Office:17217 Waterview Parkway,Set 1.202,Dallas,Texas,75252,United States. EXHIBIT B Cooperative Purchasigg P.D.Box 460 Austin, TX 78767-0400 800.695,2919 / 512.467.0222 / Fax 800.211.5454 buybaard.cam October 22, 2020 Sent Via Email:jay@onpoynt.com Jay McKibben OnPoynt Unmanned Systems, LLC 17217 Waterview Pkwy, Ste 1.202 Dallas,TX 75252 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Unmanned Aerial Vehicles and Surveillance Services, Proposal No. 627-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard@ contract based on the above-referenced Proposal. The contract is effective 12/1/2020 through 11/30/2021, with two possible one-year renewals.The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 627-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition,on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative.Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 * rN-ir The Local Government Purchasing Cooperative is endorsed by the Texas Associalfon of School Boards, Tbw T=za Texas Municipal Leaoue,Texas Association of Counties,and the Texas Association of School Administrators. PF loarc � Endorsed by ' A' Boards Assou,at(an October 22,2020 Sent Via Email: iay(a)onooynt.com Jay McKibben OnPoynt Unmanned Systems, LLC 17217 Waterview Pkwy,Ste 1.202 Dallas,TX 75252 Welcome to BuyBoard! Re: Notice of National Purchasing Cooperative Award Proposal Name and Number: Unmanned Aerial Vehicles and Surveillance Services, Proposal No. 627-20 Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard@ contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 12/1/2020 through 11/30/2021,with two possible one-year renewals. The National Cooperative membership list is available at our website www.buvboard.com/vendor. The list identifies the current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract. You are advised that receipt of a purchase order directly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase orders from National Cooperative members must be processed through the BuyBoard. Please forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director,Cooperative Procurement v.6.5 P 0 Box 400,Austin, Texas 78767-0400 800.695.2919•buyboard.com Da Board® Cooperative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 - PH: 800-695-2919 " FAX: 800-211-5454 ' b uvboard om PROPOSER'S AGREEMENT AND SIGNATURE Name of Proposing Company: OnPoynt Unmanned Systems LLC Date: 4]tine 7020 Proposal Name: Unmanned Aerial Vehicles and Services Proposal Due natei0pening Date and Time: June 4, 2020 at 4:00 PM Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department Proposal Number: 627-20 12007 Research Blvd. Austin,TX 78759 An i inated Cooperative Board Meeting Date: Contract Time Period: December 1, 2020 October 2020 through November 30, 2021 with two (2) possible one-year renewals. OnPoynt Unmanned Systems LLC 4 June 2020 i 72y 7Waterview PkmW Ste 7 202 Street Address Signature of Authorized Company Official Dallas,TX 75252 Ronald J Poynter City, State, Zip Printed Name of Authorized Company Official 214-585-3740 CEO Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 844-466-7696 46-2349973 Fax Number of Authorized Company Official Federal ID Number Page 9 of 62 Proposal Forms COMM/SVCS v.12.19.2019 D a Board® Cooperative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' buvboard com The proposing company ("you"or"your' hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all Cooperative information and documentation associated with this Proposal Invitation, including the Instructions to Proposers,General Terms and Conditions,attachments/forms, item specifications, and line items (collectively"Requirements'; 2. By your response ("Proposal's to this Proposal Invitation, you propose to supply the products or services submitted at the prices quoted in your Proposal and in strict compliance with the Requirements,unless specific deviations or exceptions are noted in the Proposal; 3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be claimed; 4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furnish all awarded products or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in the Proposal and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similar customers; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by another governmental entity or nonprofit entity, in which event you will offer the awarded goods and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your contract; 5. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under a Texas Public Information Act request or similar public information law; 6. The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 8. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, may disqualify you from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other remedy or action provided for in the General Terms and Conditions or by law. Page 10 of 62 Proposal Forms COMM/SVCS v.12.19.2019 PAV Board® Cooperative Purchasing 1 7M7 Racaarrh Rm il=iarrl ' Austin Tp ac 7R7SQ-741Q • PH• RfU1-rQS-7Q1 Q ' FAX• Rnn 71 1 S4S4' hi ivhnarri rnm VENDOR CONTACT INFORMATION Name of Company: _OnPoynt Unmanned Systems LLC Vendor Proposal/Contract Contact Name: _Ron Poynter Vendor Proposal/Contract Contact E-mail Address: _ Vendor Contact Mailing Address for Proposal/Contract Notices: _17211 7 Waterview Pkwy,Ste I _7m., Dallas,Tyr 7525-2 Company Website: hit ps:�/onR om Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders and provide the requested information: 5-1 I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: ]aylalonpoynt.com Purchase Order Contact: _]ay McKibben Phone: 844-466-7696 Alternate Purchase Order E-mail Address: _ron onpoynt.com Alternate Purchase Order Contact: _Ron Poynter Phone: _214-585-3740_ ❑Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Request for Quo ("RFOfj: Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: ron onpoynt.com RFQ Contact: _Ron Poynter Phone: _214-585-3740 Alternate RFQ E-mail Address: iay(a onpoynt.com Alternate RFQ Contact: _]ay McKibben_ Phone: 844-466-7696 Page 11 of 62 Proposal Forms COMM/SVCS v.12.19.2019 Board Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 ' b uvboard. om Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved, Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one f11 of the following options for receipt of invoices and provide the requested information: MService fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: _17217 Waterview Pkwv Department: City: _Dallas State: IX Zip Code: _75752 Contact Name: Ron Poynter. Phone: _214-585-3740 Invoice Fax: _844-466-7696_Invoice E-mail Address: Alternative Invoice E-mail Address: _ron �Rynt.com ❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**: Billing agent Mailing address: Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: **If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor, Page 12 of 62 Proposal Forms COMM/SVCS v.12.19.2019