HomeMy WebLinkAboutContract 58267 CSC No. 58267
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN
ALLIANCE FOR CHILDREN AND THE CITY OF FORT WORTH
FOR THE CRIMES AGAINST CHILDREN UNIT PARTNERSHIP
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager,and ALLIANCE FOR CHILDREN,INC.,a Texas non-
profit corporation ("Contractor") acting by and through Julie Evans, Chief Executive Officer, its
duly authorized representative.
RECITALS
WHEREAS, City has determined that the Crimes Against Children Unit ("CACU")
Partnership is necessary to support crime prevention in City during Fiscal Year 2023. CACU will
implement the Children's Advocacy Center Program which will enhance the prevention focus of
the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs,(2)to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate the Children's Advocacy Center Program,
which will support the police department's crime prevention efforts throughout the community;
and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Children's Advocacy Center Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $108,100.00 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of Children's Advocacy Center
Program subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: ZoomGrants Narrative & Project Plan
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Partners with a Shared Mission
Agreement between City of Fort Worth&Alliance for Children
3. Exhibit B—Budget Narrative Spreadsheet
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report and Participant Zip Code Report
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents,employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit"A"— Scope of Work: Project Plan.
Contractor shall be responsible for the day-to-day administration of the Children's Advocacy
Center Program. Contractor agrees to expend the Program Funds in accordance with the Budget
Narrative Form as described in Exhibit "B". Program activities shall be reported in accordance
with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in
accordance with Exhibit"E"- Quarterly Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$108,100.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.4 below with each RFR to support
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Agreement between City of Fort Worth&Alliance for Children
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed,clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSMgfortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.5 Reimbursements shall be made within 30 days of receipt of said documents. With the
exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions
shall be returned to the Contractor for revision,restarting the 30-day reimbursement schedule
2.6 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.7 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date.Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.8 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
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Agreement between City of Fort Worth&Alliance for Children
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month.The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.10 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in section 2.
2.11 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.13 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSM e,fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth,Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date").All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
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Agreement between City of Fort Worth&Alliance for Children
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
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Agreement between City of Fort Worth&Alliance for Children
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of
Children's Advocacy Center Program. Contractor shall maintain, replace, or repair any item of
equipment used in support of the Children's Advocacy Center Program, or for use under the terms
of this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of Children's Advocacy Center Program
and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor
shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of Children's Advocacy Center
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Agreement between City of Fort Worth&Alliance for Children
Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a
detailed inventory of all equipment purchased with Program Funds to the Grants and Program
Management Section at the address set forth in paragraph 2.13 above. The equipment inventory
shall include an itemized description of each piece of equipment,the date each piece of equipment
was purchased, the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure.If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen(15)day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Children's
Advocacy Center Program assets as appropriate, if deemed required by the City in its sole
discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
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Agreement between City of Fort Worth&Alliance for Children
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
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Agreement between City of Fort Worth&Alliance for Children
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY,INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER,WHETHER
REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES,CONTRACTORS(OTHER THAN THE CITY),OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Children's Advocacy Center Program is situated; and
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Agreement between City of Fort Worth&Alliance for Children
no other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Children's Advocacy Center Program during this tenure or for one year
thereafter,shall have any interest, direct or indirect,in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents, employees, subcontractors,or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
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Agreement between City of Fort Worth&Alliance for Children
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager.All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
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Agreement between City of Fort Worth&Alliance for Children
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
FY2023 Partners with a Shared Mission 12
Agreement between City of Fort Worth&Alliance for Children
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
FY2023 Partners with a Shared Mission 13
Agreement between City of Fort Worth&Alliance for Children
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Alliance for Children
Julie Evans, CEO
3609 Marquita Dr
Fort Worth, TX 76116
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification
Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms
and supporting eligibility documentation for each employee who performs work under this
Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Contractor employee who
is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,
upon written notice to Contractor,shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
[SIGNATURE PAGE FOLLOWS]
FY2023 Partners with a Shared Mission 14
Agreement between City of Fort Worth&Alliance for Children
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.]
[ACCEPTED AND AGREED:]
City: Vendor:
'5�; 21a�
By: By: J e Evans(Oct 17,202210:41 CDT)
Name: Fernando Costa Name: Julie Evans
Title: Assistant City Manager Title: Chief Executive Officer
Date: -Oct 18, 2022 Date: Oct 17, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: Rob�ldre ge(Oct 18,202214:23 CDT) ensuring all performance and reporting
Name: Neil Noakes requirements.
Title: Chief of Police
s�s ��
Approved as to Form and Legality: By.
Name: Sarah Shannon
Title: Supplemental Funding Manager
,d-d-a���
By: Taylor Paris(Oct 17,2022 11:03 CDT) b oR r 4
O pOOpp
Name: Taylor Paris City Secretary: ,v p°°°° °°°�LO��
Title: Assistant City Attorney _�°
°
�vo °Z�
�i�r�rlte s. �rr7aCG �d
° yy
Contract Authorization By: Jannette S.Goodall(Oc7t 18,202216:02 CDT) ��� op C
00000000 /�Y
M&C: 22-0704 Name: Jannette S. Goodall 11*XASa�p
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FY2023 Partners with a Shared Mission FT.WORTH, TX
Agreement between City of Fort Worth&Alliance for Children
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Partners with a Shared Mission (Non-competitive)
Deadline: 5/20/2022
Alliance For Children
Alliance For Children
Jump to: Narrative Project Plan & Budget Required Attachments
$ 148,100.00 Requested Alliance For Children
Submitted: 5/19/2022 3:10:30 PM (Pacific) 3609 Marquita Dr Telephone817-335-7172
Fort Worth, TX 76116 Fax
Project Contact United States Web www.allianceforchildren.org
Shellie Velasco
smcmillon(a�allianceforchildren.org CEO
Tel: 817-335-7172 Julie Evans
ievans(a)allianceforchildren.ora
Additional Contacts
eblount@allianceforchildren.org
Narrative top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
F_ Reduce crime through prevention projects
F_ Reduce crime through intervention project
F_ Increase safety through Direct Neighborhood Projects
F_ Increase safety through youth crime prevention projects
✓ Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
✓ Private Non-Profit 501c3
F_ Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
F_ Yes
✓ No
4.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
✓FYz trgrs with a Shared Mission 16
District 4
✓ District 5
✓ District 6
✓ District 7
✓ District 8
✓ District 9
5. Provide a description of your program.
Alliance For Children will conduct forensic interviews to alleged victims of child abuse or possible child witnesses to crime as
defined by the agency's Multidisciplinary Protocols establishing what children should receive a forensic interview.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
According to the organization Darkness to Light, approximately one in ten children will be sexually abused before their 18th
birthday. Last year, 6,511 children were confirmed as victims of abuse or neglect by the Department of Family and Protective
Services.Alliance For Children served 2,497 children as part of a child abuse investigation in fiscal year 2021. Of these, 1,258
were served in the agency's Fort Worth center. Alliance For Children has served over 63,000 victims of child abuse since its
inception in 1992.
According to research cited by Darkness to Light, some of the most common consequences in children who have
experienced sexual abuse include: emotional and mental health problems, substance abuse problems beginning in childhood
or adolescence and potentially continuing into adulthood, delinquency and crime in adolescence, academic problems in
childhood, sexual behavior problems and physical health problems in adulthood.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Alliance For Children serves children in Tarrant County ages birth to 17 years old who are suspected to be victims of sexual
abuse, severe physical abuse, medical child abuse, trafficking, child fatality or witnesses to a crime. The organization also
may serve adults over 17 when deemed appropriate to best support the individual. The target group for this project will include
children served through Alliance For Children's Fort Worth center who receive a forensic interview, including children from
every zip code in the city of Fort Worth. Alliance For Children serves all race/ethnic groups and across all financial
demographics. Alliance For Children anticipates conducting at least 825 forensic interviews in the agency's Fort Worth center
for fiscal year 2023.
As a children's advocacy center, Alliance For Children acts as a neutral party to serve every child in need who fits the
parameters of the agency's forensic interview protocols, regardless of preferred language or any disabilities they may have.
Alliance For Children has interviewers who are bilingual in English and Spanish and interpreters are utilized to accommodate
any other language needs. Children ages two to 17 are interviewed who might be victims or witnesses of abuse, and on
occasion adults with cognitive or communicative delays are interviewed as well.
A forensic interview allows a child to discuss what, if any, abuse they may have endured or to give details of a potential crime
they may have witnessed. The forensic interview can be instrumental in a criminal child abuse investigation, serving as the
child's statement as to what has occurred. Information gained in a forensic interview can possibly influence a decision by law
enforcement to make an arrest and potential later conviction of a perpetrator of child abuse by prosecutors. This not only
allows the child interviewed to be kept safe from the perpetrator, but helps prevent the perpetrator from possibly abusing other
children.
8. Describe your project. Discuss how you will address the causes of the crime/safety problem(s) faced by the
target group. Describe how the project will be measured and how it will impact crime/safety goal(s). Explain how
it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
For many Fort Worth children who may have experienced abuse, after a report is made to authorities, a forensic interview is
often the first step in the child abuse investigation. A forensic interview is a legally justifiable, objective, fact-finding,
investigative interview conducted by a trained professional at the request of an investigating agency such as the Texas
Department of Family and Protective Services or law enforcement agencies.
Forensic interviews are listed in Section 264 of the Texas Family Code as a service to be provided by a children's advocacy
center to avoid duplicate interviewing. Last year, Alliance For Children provided 874 forensic interviews at the agency's Fort
Worth center and 1.790 forensic interviews among all of its locations.
Allia-gmF rGhn ldtior�§F4tiNtiadnterview Team consists of specialized interviewers who are highly trained in child 17
development, memory, suggestibility, linguistics, dynamics of child abuse, and question typology. These interviews are
designed to obtain investigative information from possible or alleged child abuse victims in a sensitive and non-leading manner
to help avoid re-traumatization of the child. Law enforcement and the Department of Family and Protective Services (DFPS)
partners witness the interviews in real time so that additional clarification of details can be gathered by the forensic interviewer
if needed.
Interviews gather a plethora of detail, not just about the possible criminal offense, but the location(s) it might have taken place
in, and other sensory details the child may be able to share, which can lead to better corroboration, suspect identification,
and thorough search warrants. Alliance For Children has had an established forensic interview team since 2007.
Members of Alliance For Children's Multidisciplinary Team Coordination Program who read intakes from the Department of
Family and Protective Services will determine if it appears a child meets the protocols to receive a forensic interview. When
this is the case, this team will move forward with coordinating with law enforcement and DFPS investigative partners to
schedule a forensic interview for the child.
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
Alliance For Children's goal is to provide forensic interviews to at least 85% of children who should receive a forensic interview
as established in Alliance For Children's Multidisciplinary Team (MDT) protocols.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partnerships, and nature of your services.
Alliance For Children has been the designated children's advocacy center for Tarrant County, Texas since 1992. It has
maintained a physical location in the city of Fort Worth since 1995. The mission of Alliance For Children is to protect Tarrant
County children from child abuse through teamed investigations, healing services and community education. Alliance For
Children is the only nonprofit in Tarrant County that plays a role in child abuse investigations and the only Tarrant County
agency to have a child forensic interview team.
Alliance For Children partners with the Department of Family and Protective Services, Fort Worth Police Department, Tarrant
County Sheriffs Office and 30+additional law enforcement agencies, Cook Children's Health System, JPS Health Network,
Tarrant County Criminal District Attorney's Office, Tarrant County Juvenile Services and ACH Child and Family
Services/OCOK to coordinate child abuse investigations and help ensure child abuse victims and their nonoffending family
members have access to needed services, such as forensic interviews, counseling and case management. All services,
including forensic interviews, are offered by Alliance For Children are at no charge to families.
11. Describe how the project fits the mission of your agency.
One of the key portions of Alliance For Children's mission is to protect Tarrant County children from child abuse through
teamed investigations. A forensic interview is one of the key services offered by children's advocacy centers such as Alliance
For Children.As defined in the Texas Family Code Section 264, a center shall provide: 'forensic interviews that are conducted
in a neutral, fact-finding manner and coordinated to avoid duplicate interviewing.'
By providing quality forensic interviews, Alliance For Children is able to assist the Fort Worth Police Department and other
investigative parties in their child abuse investigation process. Children are less likely to receive duplicate interviews by various
parties and thus are less likely to experience re-traumatization or confusion by being interviewed by multiple
agencies/individuals. The forensic interview is able to be utilized by the Fort Worth Police Department and other agencies to
conduct their investigations. As arrests are able to be made and perpetrators of child abuse are held legally accountable,
potential future victims of the perpetrators are protected.
12. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
Alliance For Children, a children's advocacy center, serves children suspected of being victims of sexual abuse, severe
physical abuse, medical child abuse, trafficking, child fatality or witnesses to crime in Tarrant County, Texas. The agency has
a center located at 3609 Marquita Drive in Fort Worth that serves children from all neighborhoods and zip codes in the city of
Fort Worth. Alliance For Children co-locates in its Fort Worth center with the Crimes Against Children unit with the Fort Worth
Police Department and the Department of Family and Protective Services.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
Alliance For Children receives funding through the Victims of Crime Act. A portion of this funding is currently used to support
the forensic interview program. Alliance For Children receives funds from a variety of sources, including city, state, and federal
government levels. In addition, the agency submits and receives various grants from foundations and businesses, etc.
Alliance For Children also holds two large fundraisers each year to support its work and mission. The organization also has
many donors and supporters who give monetary donations each year to help sustain the work with child abuse victims and
thef I�os. The. e c f Is.confident in the ability to connect with funders and donors to sustain the forensic inwview
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Crime Control and Prerention Din ric t
Putaers with a Shared Mission
EXHIBIT 1st-BUDGET NARRAI IVE
FY23-Alliance for Children
DESCRiPIION'JUSTSPICA7f9 QL".4PlITTS" QL_�TfT4"\ffASLT2E RATE TL3TSL.
REly�,
sa.0o
A SALARY
Fffmsir Lie niesxr-TILs exper se Fill--over one full-hrne Ruensic laien-ie r1er(At a fah_
ofS:i.-5hou)Tlafcrarzi=irtarviv,Frilpituerpartinmi ufcfffu&iOAfrornchildienma
reLrral.r_ootleadirg,arJCL-2,LLy-:1Jea blemaafiner.Theforensic erdoesnotmike
-ase Ce=isifms.but rr�un?zn£emls Rr additional ser,Ace4 ce iewwcas far fafniti-s.This 1.7f} FIE I-` :064.{}4 I`-6,OG0.04
posuLm is 10D%al'ba 136 Lrt tifna'effort fcTCCPD tads.
TOTAL MLARY L`6.000.00
B FRIIdGR
ForemwIatenaeaxC F FICA.Life Ir.x4arxa.Heald:IrsLrarce.DisabAty. ,�% PERCENTAGE $56.000.00 $12.695.00
T-raryqLq,miera.and Rehfgent Phone-StpeJC .
Tp AL FMCS $12.695.00
C TRAVEL
Crimes.kupimt Children a Cmfere3xe i C2obp1 Lende rahp Summit
The Line rQn=ti to=owl&e se gsserar arA w:y selayeC rraw L=oREs a 3so_iateC F ith ff e
a>3a=ia20-Rfer-d--k_enveUer.Re-gsualior_'Cr CRME5disy-2al vas S6i-Dperparmor_anC LCO TRAMINC S15pFA6 S1S00.00
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expet todDE,fiat rira ifresaEpisst.fiiL':e_r.au:r.-idiraYPalir.esenrices
IOTAL TRILVELI 51500.00
D.EQUM ENT
-rcyr_LL E UNmN-r
E.SUPPLIES
:xreiaLSLppLiesirrhCesoffre iie_s: orrpterapphi Epro_Oarr.iywhes 1::3 SUPZIES S'530.00 S'.500.00
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TC 41 SU&G3Lk175 $DDD
R OCCUPANCY
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FY2023 Partners with a Shared Mission 21
Agreement between City of Fort Worth&Alliance for Children
FORT WORTH. Exmobtc
Request for Reimbursement(RI'R)
FY 2023
CRIME CONTROL
AND F'RLYLKRON➢ISTRTCr
By Email: Submit To: Subruitting Agency: Alliance For Children
PSM(Mortworthtexas.gov Contact Name: Jute Evans
Phone Number: 817-335-7172
Mail:
Bob Bolen Public Safety Complex Email l ievans(tDalliancetorchildren.ora
Ann: Contract Compliance Specialist Rernt Address: 3609 Mu-quita Dr.;Fort Worth,TX 76116
Financial Management Division hwoiceNumber:
505 West Felix St. Month ofRequest:
Fort Worth,TX 76115
DIRECT COSTS(90%Muimum)
A B C D E
Total ofpred— (B+C) (A D)
This Montb•s
Budget Category Budget Amount Reimbursements R Totl Requested Remaining Balance.
Requested equest T-Dote Available.
A Personnel $ 56,000.00 S - $ 56,000.00
B Fringe Benefits $ 12,695.00 S - $ 12,695.00
C Travel&Training $ 1,500.00 S - $ 1,500.00
D Fquiprrent S - $ -
E Supplies $ 2,500.00 $ - $ 2,500.00
F Contracts/Consultants $ $
G Sub-Awards $ - $ -
H Occupancy $ 30,000.00 $ - $ 30,000.00
Total Direct Costs $ 102,695.00 $ S $ $ 102,695.00
INDniECr COSTS(10%Mtv mum)
A B C D E
Total ofpredous (B+C) (A D)
This MontbN
Budget Category Budget Amount RAraburse.ments R Totl Requested Remaining Balance.
Requested equest T-Date. A ilable.
Total InDirect Costs S 5,405.00 $ $ $ 5,405.00
Supporting docum®ts required with monthly requests. Sammary
See R.T—tfor Revnbursementlnsbuctwns f«rde— Total Budget: $ 108,100.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 108,100.00
Z have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authonwdd Signatory Signatory Title Date
Fiscal Agent Use Only
ft-Imse Order# Fund Dept ID Aemunt
RFRAppmved F—Pay—t(F.dh Wonth Police Deparhnent CCPDShrffU Only)
Reviewed hy. Approved hy:
Ckant Staff Signature Date Ckant Staff Signature Date
Finance Received Stanp Placed Below
FY2023 Partners with a Shared Mission 22
Agreement between City of Fort Worth&Alliance for Children
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Alliance For Children
Program/Project Title: Alliance for Children Multidisciplinary Team Coordination Program
Fiscal Period: Reporting Period:
Contact Name: Julie Evans Email: jevans(a)allianceforchildren.or
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date Goal
# Quarter (Cumulative)
825 out of 970 (85%) of Fort Worth children who
1.1 qualify receive a forensic interview as determined by 825 out of 970
Alliance For Children's multidisciplinary team (85%)
protocols.
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges (i.e.frustrations,barriers,disappointments) in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the Exhibit E
form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2023 Partners with a Shared Mission 24
Agreement between City of Fort Worth&Alliance for Children
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Zip Code Spreadsheet
Agency Name: Project Title:
Fiscal Year: Reporting Period:
Contact Name: Email:
Instructions: Please provide unduplicated(new)participant data by zip code served this quarter. Report should
reflect Fort Worth Participants only. This spreadsheet should be included with your agency's Quarterly
Outcomes Report.
Number of Number of
Zip Code Participants Zip Code Participants
76101 76132
76102 76133
76103 76134
76104 76135
76105 76136
76106 76137
76107 76140
76108 76148
76109 76150
76110 76155
76111 76161
76112 76162
76113 76163
76114 76164
76115 76177
76116 76178
76118 76179
76119 76181
76120 76185
76121 76191
76122 76192
76123 76193
76124 76195
76126 76196
76129 76197
761301 76198
761311 76199
Certification:I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Signature: Date:
FY2023 Partners with a Shared Mission 25
Agreement between City of Fort Worth&Alliance for Children
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Alliance For Children
Contact Name Julie Evans
Phone Number and 817-335-7172/ievans&allianceforchildren.org
Email
Remit Address 3609 Marquita Dr.
Fort Worth,TX 76116
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY2023 Partners with a Shared Mission 26
Agreement between City of Fort Worth&Alliance for Children
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10/4/22, 12:51 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY23 CCPD ALLIANCE FOR
NO.: 0704 CHILDREN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Alliance for Children, Inc. in the Amount
Up to $118,910.00 to Continue Operation of the Advocacy Center for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Alliance for
Children, Inc. in the amount up to $118,910.00 to assist with the funding of the Child Abuse
Prevention Programs in the City of Fort Worth for Fiscal Year 2023.
DISCUSSION:
Alliance for Children, Inc. is a local children's advocacy center that seeks to protect the children of
Tarrant County from abuse. Alliance for Children provides coordination efforts to local agencies
investigating child abuse in order to reduce the emotional trauma of child abuse victims and to
improve the justice system's response to child abuse. Alliance for Children, Inc. unites efforts
between public agencies to enlist community support, provide public education about child abuse,
and recruit volunteers.
The Fiscal Year 2023 Budget will appropriate up to $118,910.00 to reimburse Alliance for Children,
Inc. for expenses. This includes a grant to cover the advocacy program operating expenses, and the
lease amount for the Marquita Drive facility that was previously approved in Mayor and Council
Communication 22-0277. This contract is funded by the Crime Control and Prevention District Fund.
Funding will be allocated as follows:
1. Children's Advocacy Center in the amount of $88,910.00;
2. Marquita Drive Lease in the amount of $30,000.00; and
Funding will be budgeted in the Other Contractual Services account within the Crime Control and
Prev Distr Operating Fund for Fiscal Year 2023.
The term of the agreement will be one year, beginning on October 1, 2022 through September 30,
2023, with no renewals.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
operating budget, as appropriated, in the Crime Control & Prev Dist Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID T Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
apps.cfwnet.org/council_packet/mc_review.asp?ID=30256&councildate=9/13/2022 1/2
10/4/22, 12:51 PM M&C Review
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
Alliance for Children- 1295.pdf (CFW Internal)
FID Table-Alliance for Children.xlsx (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30256&councildate=9/13/2022 2/2