HomeMy WebLinkAboutContract 58285 CSC No. 58285
Award Letter
September 16, 2022
Dear Fernando Costa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice
Programs (OJP) has approved the application submitted by FORT WORTH, CITY OF for an award under
the funding opportunity entitled 2022 FY 22 DNA Capacity Enhancement for Backlog Reduction (CEBR)
Program (Formula). The approved award amount is $777,735.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements
before accepting your award. The Award Instrument includes the Award Offer(Award Information, Project
Information, Financial Information, and Award Conditions) and Award Acceptance.
Please note that award requirements include not only the conditions and limitations set forth in the Award
Offer, but also compliance with assurances and certifications that relate to conduct during the period of
performance for the award. These requirements encompass financial, administrative, and programmatic
matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff
should receive the award conditions, the assurances and certifications, and the application as approved
by OJP, so that they understand the award requirements. Information on all pertinent award requirements
also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay
award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the
Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the award
date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should
have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
OFFICIAL RECORD
CITY SECRETARY
Office for Civil Rights Notice for All Recipients FT.WORTH,TX
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office
on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several
federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal
financial assistance from DOJ from discriminating in services and employment because of race,
color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against
Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services in a
nondiscriminatory manner to their service population or have employment practices that meet equal-
opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the
Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements
when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP-Additional Information Required
NEPA Letter
The scope or location or the proposed project is such that it may not qualify for a categorical
exclusion as contained in Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
As such,prior to initiation of the project,the grantee may need to complete an Environmental
Assessment(EA) and/or an Environmental Impact Statement(EIS).
Additional information is needed to determine if any of the following activities will be conducted as
a result of this award,whether under the Office of justice Programs federal action or a related third
party action:
(1) New construction
(2)Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property(a) listed on or eligible for listing on the National Register of
Historic Places,or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered
species
(3)A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an
effect on the environment
(5) Implementation of a program involving the use of chemicals (including the
identification, seizure,or closure of clandestine methamphetamine laboratories)
For more information about NEPA requirements,including which projects may qualify for
categorical exclusions,and the preparation of an environmental review documents,please see
https://bja_ojp.gov/national-environmental-policy-act-nepa-guidance.
Questions about this determination may be directed to your grant manager or Orbin Terry,
Environmental Coordinator for the Bureau of Justice Assistance.
NEPA Coordinator
First Name Middle Name Last Name
Orbin Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FORT WORTH, CITY OF
UEI
U79EKD6DXHC6
Street 1 Street 2
200 TEXAS STREET
City State/U.S. Territory
FORT WORTH Texas
Zip/Postal Code Country
76102 United States
County/Parish Province
Award Details
Federal Award Date Award Type
9/16/22 Initial
Award Number Supplement Number
15PBJA-22-GG-01725-DNAX 00
Federal Award Amount Funding Instrument Type
$777,735.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.741 DNA Backlog Reduction Program
Statutory Authority
Department of Justice Appropriations Act, 2022 (Pub. L. No. 117-103, 136 Stat. 49, 126)
I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
2602'�""5Capacity Enhancement for 8vprding Agency
Backlog Reduction (CEBR) Program (Formula) Program Office
Application Number BJA
GRANT13634692
Grant Manager Name Phone Number
Kathryn Manning 202-598-6489
E-mail Address
Kathryn.Manning@usdoj.gov
...............................................................................................................................................................................................................
Project Title
Forensic Science Operations
Performance Period Start Performance Period End
Date Date
10/01/2022 09/30/2024
Budget Period Start Date Budget Period End Date
10/01/2022 09/30/2024
Project Description
Project Abstract
The Crime Lab is a multi-disciplinaiy laboratory that provides forensic services, including
serology and DNA testing, to the Fort Worth Police Department(FWPD) and the Tarrant
County District Attorney's Office. The Crime Lab is accredited by the Texas Forensic Science
Commission and ANAB until December 31, 2024.
The City of Fort Worth seeks funding through the FY 2022 DNA Capacity Enhancement for
Backlog Reduction Program to improve services provided by the FWPD Crime Laboratory. A
total of$777,735.00 is requested to improve the timeliness of service to its customers. The
primary purpose of this project is to reduce the backlogs and turnaround times of the Biology
Unit. Funding is requested for the Crime Lab to meet the following objectives:
1. Provide funds to outsource evidence to an accredited laboratory to reduce the number of
cases awaiting analysis. Outsourcing will reduce the backlog and turnaround time.
2. Provide funds to maintain a Property Control Specialist(salary and fringe benefits) to
inventory and transfer cold case evidence to the Property Control Unit for long-term storage.
Recording/inventorying the evidence will reduce delays in locating samples in storage when a
request is made, thereby improving the turnaround time.
I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1Q1
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from
various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference
here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for
guidance, and may not proceed without the express prior written approval of OJP.
'Q2
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022
award supplements funds previously awarded by OJP under the same award number(e.g., funds awarded
during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether derived from the initial award
or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain --typically for a period of 3 years from the date of submission of the
final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient
(and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement
information, in addition to the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the recipient is to contact OJP promptly for clarification.
U3
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the
event of an actual or imminent"breach" (OMB M-17-12) if it (or a subrecipient)-- (1) creates, collects, uses,
processes, stores, maintains, disseminates, discloses, or disposes of"Personally Identifiable Information
(PII)" (2 CFR 200.1)within the scope of an OJP grant-funded program or activity, or (2) uses or operates a
"Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a
requirement to report actual or imminent breach of PI to an OJP Program Manager no later than 24 hours
after an occurrence of an actual breach, or the detection of an imminent breach.
'Q4
OJP Training Guiding Principles
Any training or training materials that the recipient-- or any subrecipient ("subgrantee") at any tier--
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees
and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-
and-subgrantees.
IQ5
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed
an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020,
will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during
the period of performance, the new Grant Award Administrator or Financial Manager must have successfully
completed an "OJP financial management and grant administration training" by 120 calendar days after the
date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in
JustGrants. Successful completion of such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"
for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy
this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails
to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional
appropriate conditions on this award.
M6
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may
withhold award funds, or may impose other related requirements, if(as determined by the DOJ awarding
agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise
in connection with audits, investigations, or reviews of DOJ awards.
M7
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOX) may determine
that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.
Any such exceptions regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the Office of Justice Programs
("OJP")webpage entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all
material requirements of the award, and specifically adopts, as if personally executed by the authorized
recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to
conduct during the period of performance.
Failure to comply with one or more award requirements --whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the
award period -- may result in OJP taking appropriate action with respect to the recipient and the award.
Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by
law. Should it be held, instead, that the provision is utterly invalid or-unenforceable, such provision shall be
deemed severable from this award.
4Q8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable
requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination
on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate
in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to recipients and subrecipients that are faith-based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
IM9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42
that relate to an equal employment opportunity program.
4M10
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
1Q11
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact the DOJ awarding agency (OJP or OVW, as appropriate)for guidance.
'Q12
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in
the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants
Financial Guide").
'Q13
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under
this award. The data must be provided to OJP in the manner(including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data collection supports compliance
with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and
other applicable laws.
'Q14
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de
minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect
cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all
associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only
to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
IM15
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved
by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or
an associated federal statute --that a purpose of some or all of the activities to be carried out under the
award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years
of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-
Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference here.
'Q16
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency
outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any
time during the course of the period of performance under this award, the recipient must disclose that fact
and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes
of this disclosure, high risk includes any status under which a federal awarding agency provides additional
oversight due to the recipient's past performance, or other programmatic or financial concerns with the
recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-
risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The
reasons for the high-risk status, as set out by the federal awarding agency.
M17
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP
website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financiaiguide/DOJ/index.htm), including any updated version that may be posted during the
period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
IQ18
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
IM19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding
agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is
designated as "high-risk" for purposes of the DOJ high-risk grantee list.
M20
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded
(in whole or in part)with award funds, the recipient (or any subrecipient) properly verifies the employment
eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient)who are or will be involved in
activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1)that, generally speaking, make it unlawful, in the
United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the
award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.
1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),
maintain records of all employment eligibility verifications pertinent to compliance with this award condition
in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications
and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be
obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure
compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically
includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will
be involved in the hiring process with respect to a position that is or will be funded (in whole or in part)with
award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,
the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov),
provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify
(and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a
"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States
that is or will be funded (in whole or in part)with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the
United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any
tier, or any person or other entity, to violate any federal law, including any applicable civil rights or
nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any
subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8
U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can
email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award
acceptance.
'Q21
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract
or subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement
contract) either requires or has required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees
or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to
or by that entity, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
'Q22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law
Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards
(that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42
of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision
as reclassified to Title 34. This rule of construction specifically includes references set out in award
conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
'Q23
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
for authorization of any subaward. This condition applies to agreements that-- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants")
must have specific federal authorization), and are incorporated by reference here.
'Q24
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants")to first-tier
subrecipients (first-tier"subgrantees"), including restrictions on subawards to entities that do not acquire and
provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
M25
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or
any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment,
repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that
otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or
any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a
Member of Congress, or Congress (or an official or employee of any of them)with respect to the awarding of
a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions
such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and
may not proceed without the express prior written approval of OJP.
'Q26
Specific post-award approval required to use a noncompetitive approach in any procurement contract that
would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
to obtain specific advance approval to use a noncompetitive approach in any procurement contract that
would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that--for purposes of federal grants administrative requirements-- OJP considers a
procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$250,000)), and are incorporated by reference here.
M27
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
M28
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award
of federal funds during the period of performance for this award, the recipient promptly must determine
whether funds from any of those other federal awards have been, are being, or are to be used (in whole or
in part)for one or more of the identical cost items for which funds are provided under this award. If so, the
recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the
potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or
change-of-project-scope Grant Award Modification (GAM)to eliminate any inappropriate duplication of
funding.
M29
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that
violates the False Claims Act; or(2) committed a criminal or civil violation of laws pertaining to fraud, conflict
of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select"Submit Report Online"); (2) mail directed to: U.S.
Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting,
950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG
Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
'Q30
Privacy; quality assurance; CODIS/NDIS The recipient shall ensure that each DNA analysis conducted and
DNA profile generated under this award is maintained pursuant to all applicable Federal privacy
requirements, including those described in 34 U.S.C. section 12592(b)(3). The recipient shall ensure that all
forensic DNA analyses conducted with funding under this award are performed either(1) by accredited
government-owned laboratories, or(2) through accredited fee-for-service vendors. Accreditation must be by
a nonprofit professional association of persons actively involved in forensic science that is nationally
recognized within the forensic science community. The recipient shall ensure that any laboratory that
conducts forensic DNA analyses under this award undergoes external audits, not less than once every two
years, that demonstrate compliance with the Quality Assurance Standards for Forensic DNA Testing
Laboratories established by the Director of the Federal Bureau of Investigation. The recipient shall ensure
that all eligible forensic DNA profiles obtained with funding under this award will be entered into the
Combined DNA Index System (CODIS), and, where applicable, uploaded to the National DNA Index System
(NDIS). No profiles generated with funding from this award may be entered into any non-governmental
database without prior express written approval from BJA. If any government-owned forensic laboratory that
will receive funding under this award to conduct forensic DNA analyses is not a member of NDIS, the
laboratory must have a written agreement in place with an NDIS-participating laboratory for the resulting
eligible forensic DNA profiles to be entered into CODIS, and, where applicable, uploaded into NDIS. If the
recipient operates a state-designated DNA database laboratory, the recipient shall ensure that analyses of
DNA database samples and reviews of associated DNA profiles conducted with funding under this award
are performed by a laboratory that (1) is accredited by a nonprofit professional association of persons
actively involved in forensic science that is nationally recognized within the forensic science community; and
(2) undergoes external audits, not less than once every two years, that demonstrate compliance with the
requirements of the Quality Assurance Standards for DNA Databasing Laboratories established by the
Director of the Federal Bureau of Investigation. The recipient shall ensure that any DNA database samples
analyzed with funding under this award are analyzed for all 20 CODIS core STR loci, using commercially
available PCR kits accepted by NDIS. The recipient shall also ensure that all profiles obtained from DNA
database samples with funding from this award are entered into CODIS within 90 days of completion of
analysis, and uploaded into NDIS. The recipient agrees to notify BJA promptly upon any change in the
accreditation status of any of the forensic science laboratories that receive funding under this award, or their
participation in NDIS.
M31
No research; nonsupplanting of State or local government funds The recipient shall ensure that none of the
funds provided under this award are used for research or statistical projects or activities as defined by 28
CFR Part 22 or for research as defined by 28 CFR Part 46. Any questions concerning this provision should
be directed to the BJA grant manager for the award. The recipient shall ensure that Federal funds made
available through this award will not supplant State or local government funds, but instead will be used to
increase the amount of funds that would, in the absence of Federal funds, be available from State or local
government sources for activities funded through this award. The recipient agrees to notify BJA promptly if
the recipient receives new State or local government funding for any of the purposes included in the
approved application for this award.
M32
The recipient agrees to notify BJA promptly upon any significant reduction in the recipient's estimate of the
number of backlogged forensic DNA cases that will be analyzed within twenty-four months using the funds
provided under this fiscal year 2022 award, above and beyond those that will be analyzed using funds from
other sources. If applicable, the recipient agrees to notify BJA promptly upon any significant reduction in the
recipient's estimate of the number of DNA database samples that will be analyzed, or associated DNA
profiles reviewed, within twenty-four months using the funds provided under this fiscal year 2022 award,
above and beyond those that can be analyzed or reviewed using funds from other sources.
4M33
The recipient understands and agrees that gross income (revenues) from fees charged for DNA testing
services constitutes program income (in whole or in part), and that program income must be determined,
used, and documented in accordance with the provisions of 2 C.F.R. 200.307, including as applied to the
BJA DNA Capacity Enhancement for Backlog Reduction Program (also known as the DNA"CEBR"
program) by the Department of Justice (DOJ) Grants Financial Guide, as it may be revised from time to
time. The recipient further understands and agrees that both program income earned during the award
period and expenditures of such program income must be reported on the quarterly and final Federal
Financial Reports (SF 425) and are subject to audit. The recipient understands and agrees that program
income earned during the award period only may be expended only for permissible uses of funds
specifically identified in the solicitation for the BJA FY 2022 DNA Capacity Enhancement for Backlog
Reduction Program. The recipient further understands and agrees that program income earned during the
award period may not be used to supplant State or local government funds, but instead may be used only to
increase the amount of funds that would, in the absence of Federal funds or program income, be available
from State or local government sources for the permissible uses of funds listed in the FY 2022 program
solicitation. The recipient understands and agrees that program income that is earned during the final one
hundred and twenty (120) days of the award period may, if appropriate, be obligated (as well as expended)
for permissible uses during the one hundred and twenty-day (120-day) period following the end of the award
period. The recipient further understands and agrees that any program income earned during the award
period that is not obligated and expended within one hundred and twenty (120) days of the end of the award
period must be returned to OJR
M34
The recipient understands and agrees that, throughout the award period, it must promptly notify BJA if it
either starts or stops charging fees for DNA testing services, or if it revises its method of allocating fees
received for DNA testing services to program income. Notice must be provided in writing to BJA grant
manager for the award within ten (10) business days of implementation of the change.
M35
Absent prior express written approval from BJA, rates for any lodging charged to the award may not exceed
the posted GSA rate for the location. (If the recipient opts to obtain lodging at a higher rate, the cost
differential, including associated taxes, may not be charged to the award.)
'Q36
Semiannual progress report narratives The recipient agrees that its semiannual progress report narratives
will include the following: (1) a summary of project goals for the fiscal year 2022 grant; (2)the grant activities
performed during the reporting period; (3)the effects of such grant activities toward achieving each project
goal for the fiscal year 2022 grant; (4) a description of any observed increases in evidence submissions; and
(5) a description of any issues that may negatively impact project goals for the fiscal year 2022 grant.
Final progress report The recipient agrees to submit a final report, at the end of this award, documenting all
relevant project activities during the entire period of performance under this award. This report will include
the following: a summary and assessment of the program carried out with the fiscal year 2022 grant, which
shall include a comparison of pre-grant and post-grant DNA-forensic capacity and take into account
cumulative performance measurement data. The final report is due no later than 120 days following the
close of this award period or the expiration of any extension periods. This report will be submitted to the
Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/ .
'Q37
Performance measurement information and data reporting The award recipient agrees to report semi-annual
and final report performance measurement information and data, along with supporting documentation,
according to the instructions specified in the BJA FY 2022 DNA Capacity Enhancement for Backlog
Reduction Program and at https://ojpsso.ojp.gov (the performance measurement internet site), or any
superseding guidance communicated by OJP. These performance measurement information and data will
be submitted to the Office of Justice Programs, on-line through the Internet at https://ojpsso.ojp.gov/.
Reported information and data should be complete, accurate, and timely. For the purposes of performance
measurement data reporting, a backlogged forensic biology/DNA case is defined as a forensic biology/DNA
case that has not been completed within 30 days of receipt in the laboratory; a backlogged DNA database
sample is defined as a DNA database sample that has not been completed within 30 days of receipt in the
laboratory. If the recipient uses award funds for procurement contracts to private accredited DNA
laboratories for analysis of forensic DNA casework samples or DNA database samples, the recipient agrees
to take any necessary steps to ensure that reports of such procurement contract expenditures (with respect
to the recipient and any subrecipient) are fully supportable by documentation and consistent with
expenditures as reported on quarterly financial status reports the recipient submits to OJP. The recipient
shall ensure that all required performance measurement information and data are collected throughout the
award period.
M38
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial
Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the
JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead
to funds being frozen and other remedies.
4M39
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within
30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award.
These reports will be submitted to the Office of Justice Programs, on-line through the Internet at
https://justgrants.usdoj.gov
'Q40
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any
tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV),
or for any accompanying accessories to support UAS.
'Q41
The recipient agrees to budget funds for up to three staff representatives to attend one two-day national
meeting in Washington, D.C. each year for the life of the grant. In addition, the recipient agrees to participate
in BJA training events, technical assistance events, or conferences held by BJA or its designees, upon
request.
M42
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34
U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate
that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
M43
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for the assessment
or evaluation of any activities within this project.
'Q44
The award recipient agrees to participate in a data collection process measuring program outputs and
outcomes. The data elements for this process will be outlined by the Office of Justice Programs.
M45
The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed
publications, reports, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30)working days prior to the targeted
dissemination date. Any written, visual, or audio publications, with the exception of press releases, whether
published at the grantee's or government's expense, shall contain the following statements: "This project
was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The
Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs,
which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile
Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view
or opinions in this document are those of the author and do not necessarily represent the official position or
policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
M46
The recipient shall transmit to the BJA grant manager copies of all official award-related press releases at
least ten (10)working days prior to public release. Advance notice permits time for coordination of release of
information by BJA where appropriate and to respond to press or public inquiries.
'Q47
Pursuant to 28 C.F.R. Part 18, OJP may suspend or terminate funding under this award before the
completion of the project funded by this award, for the recipient's failure to comply with these award
conditions or with the project's goals, plans and methodology set forth in the approved application. In the
case of suspension, the recipient will be unable to draw down funds until OJP determines that the recipient
is in compliance.
M48
Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in
connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under
an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subrecipient (at
any tier) purchases ownership with Federal support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the
data first produced under any such award or subaward; and (2) authorize others to receive, reproduce,
publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal
Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data- General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the
provisions of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all
rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a
proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such
rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the
award and not proceed with the agreement in question without further authorization from the OJP program
office.
M49
The Project Director and/or any other key program personnel designated in the application shall be replaced
only for compelling reasons. Successors to key personnel must be approved by OJP, and such approval is
contingent upon submission of appropriate information, including, but not limited to, a resume. Changes in
program personnel, other than key personnel, require only notification to OJP and submission of resumes,
unless otherwise designated in the award document.
'Q50
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of$650 per day. A
detailed justification must be submitted to and approved by the OJP program office prior to obligation or
expenditure of such funds.
Load more
R I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of
my knowledge and belief, that the following are true as of the date of this award acceptance: (1)
have conducted or there was conducted (including by applicant's legal counsel as appropriate
and made available to me) a diligent review of all terms and conditions of, and all supporting
materials submitted in connection with, this award, including any assurances and certifications
(including anything submitted in connection therewith by a person on behalf of the applicant
before, after, or at the time of the application submission and any materials that accompany this
acceptance and certification); and (2) 1 have the legal authority to accept this award on behalf of
the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this declaration
and certification, DOJ will rely upon this declaration and certification as a material
representation; and (2) 1 understand that any materially false, fictitious, or fraudulent information
or statement in this declaration and certification (or concealment or omission of a material fact
as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to
civil penalties and administrative remedies under the federal False Claims Act (including under
31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise.
LAgency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Deputy Assistant Attorney Maureen Henneberg 9/14/22 11:57 AM
General
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Assistant City Manager
Name of Authorized Entity Official
Fernando Costa
OFFICIAL RECORD
Signed Date And Time CITY SECRETARY
10/14/2022 10:58 AM FT.WORTH,TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Fernando Costa
Assistant City Manager
Date: Oct 19,2022
APPROVAL RECOMMENDED:
Michael Ward
Forensics Division Manager
Date: Oct 19,2022
By: aoemais,mzueaa coT�
Robert Alldredge
Assistant Chief of Police
Date: Oct 19,2022
APPROVED AS TO FORM
AND LEGALITY:
By:
Taylor Paris
Assistant City Attorney
Contract Authorization:
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Date Approved: 9/13/2022 �►°° op�d
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By: a��enesoo� dau(ol2zgzozzoas TEXecor�
Jannette Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements. OFFICIAL RECORD
CITY SECRETARY
Angela Love
Grants Specialist FT. WORTH, TX
FORTWORTH.
DOCUMENT APPROVAL / CORRECTION FORM
TO: Angela Miller
DEPT: Police Department
DATE: October 4, 2022
SUBJECT: US DEPT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, FY 2022 DNA CAPACITY
ENHANCEMENT AND BACKLOG REDUCTION PROGRAM GRANT AWARD ACCEPTANCE
TITLE OF DOCUMENT(S): FY22 DNA Capacity Enhancement and Backlog Reduction Program Grant
Award Acceptance
X APPROVED FOR SIGNATURE — The Document has been reviewed and approved for signature
conditioned on the department ensuring compliance on the statutes and processes as laid out in the application
of the grant documents, specifically, the EEO Program requirements.
RETURN TO DEPARTMENT —The above referenced document(s) are being returned to your
department for corrections. Please see comments below.
COMMENTS:
ENTITY ADMINISTRATOR MUST ASSIGN A FINANCIAL MANAGER, GRANT AWARD ADMIN, AND
AUTHORIZED REP IN THE JUSTICE GRANTS SYSTEM (JUSTGRANTS). TRAINING REQUIRED FOR
ADMIN AND ALL FINANCIAL MANAGERS WITHIN 120 DAYS OF ACCEPTANCE. POSSIBLE REQUIRED
TRAINING FOR MEMBERS OF LAW ENFORCEMENT TASK FORCES FUNDED BY AWARD. TERMS DO
NOT PRESENT LEGAL CONCERNS, BUT DO REQUIRE THE DEPARTMENT TO COMPLY WITH
DIFFERENT STATUTES AND PROCESSES REGARDING DISCRIMINATION, CONFIDENTIALITY,
ENVRINMENTAL LAWS, AND LOBBYING. AWARD FUNDS MAY NOT BE USED TO PURCHASE DNA
EQUIPMENT AND SUPPLIES UNLESS THE RESULTING DNA PROFILES ARE ENTERED INTO CODIS.
DNA ANALYSIS MUST BE DONE BY AN ACCREDITED GOVERNMENT-OWNED LAB OR AN
ACCREDITED FEE-FOR-SERVICE VENDOR. AWARD FUNDS MAY NOT BE USED TO PURCHASE
UNMANNED AIRCRAFT SYSTEMS (UAS). VARIOUS OTHER RESTRICTIONS. UP TO THREE STAFF
ARE REQUIRED TO ATTEND ONE TWO-DAY NATIONAL MEETING IN DC EACH YEAR FOR THE LIFE
OF THE GRANT. MUST PARTICIPATE IN BJA EVENTS UPON REQUEST. REQUIREMENTS APPEAR TO
BE THE SAME OR SIMILAR AS PAST REQUIREMENTS.
Please send the original copies for signature once they are received from the vendor.
By: A)-/'
Nico Arias, Assistant City Attorney
OFFICE OF THE CITY ATTORNEY
The City of Fort Worth*200 Texas Street,Third Floor*Fort Worth,Texas 76102
817-392-7600*Fax 817-392-8359
REQUIRED SIGNATURES ON DOCUMENT(S)
X VENDOR
X DEPARTMENT DIRECTOR
X ASSISTANT CITY ATTORNEY
X ASSISTANT CITY MANAGER
X CITY SECRETARY
X CONTRACT MANAGER
OFFICE OF THE CITY ATTORNEY
The City of Fort Worth * 1000 Throckmorton Street*Fort Worth,Texas 76102
817-392-7600*Fax 817-392-8359
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT� W H
Create New From This M&C
DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY2022 DNA CEBR
NO.: 0699 PROGRAM-FORMULA
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Ratify the Application for, and Authorize the Acceptance of the DNA Capacity
Enhancement for Backlog Reduction Program Grant Fiscal Year 2022, if Awarded, from
the United States Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance in an Amount Up to $777,735.00, Authorize Execution of a Grant Agreement
with the United States Department of Justice, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify the application for, and Authorize the acceptance of the DNA Capacity Enhancement
for Backlog Reduction Program Grant Fiscal Year 2022, if awarded, from the United States
Department of Justice, Office of Justice Programs, Bureau of Justice Assistance in an amount
up to $777,735.00;
2. Authorize execution of a grant agreement with the United States Department of Justice,
Office of Justice Programs and Bureau of Justice Assistance; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up
to $777,735.00, for the purpose of the DNA Capacity Enhancement for Backlog Reduction
Program Grant Fiscal Year 2022.
DISCUSSION:
The overarching goal of the United States Department of Justice DNA Capacity Enhancement
for Backlog Reduction Grant Program (Program) is to assist eligible states and units of local
government with existing crime laboratories or laboratory systems to increase the capacity of publicly
funded forensic DNA and DNA databases laboratories to process more DNA samples, thereby
helping to reduce the number of forensic DNA and DNA database samples awaiting analysis and/or
prevent a backlog of forensic and database DNA samples.
The Fort Worth Police Department Crime Laboratory will apply for program funding in an amount up
to $777,735.00 in eligible grant expenses including but not limited to personnel, supplies, equipment,
training, and/or contractual services.
Matching funds are not required under the grant. The funding type is reimbursable.
Indirect costs are an allowable budget category in the grant. The budget will include indirect costs if
applicable.
The grant will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, receipt of the
grant and adoption of the attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department
(and Financial Management Services) will be responsible for the collection and deposit of funds due
to the City. Prior to an expenditure being incurred, the Police Department has the responsibility to
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30251&councildate=9/13/2022 9/16/2022
M&C Review Page 2 of 2
validate the availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I Year (ChartField 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Angela Miller(4441)
ATTACHMENTS
35FY2022_DNA_CEBR_PROGRAM-FORMULA_21001_A022(R3).docx (Public)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30251&councildate=9/13/2022 9/16/2022
FORT WORTH
City of Fort Worth Police Department
I n t e r-O f f i c e C o r r e s p o n d e n c e
DATE: October 17,2022
FROM: A. Love
Supplemental Funding Unit
SUBJECT: FY2022 DNA Capacity Enhancement and Backlog Reduction(CEBR)Grant Award
x Please forward to City Secretary
For your review and/or electronic signature, please find attached a copy of the FY2022 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Grant Award Agreement with the Department of Justice in
the amount of$777,735.00.The City of Fort Worth Crime Laboratory will use the funds to outsource DNA
evidence for testing to reduce the number of DNA samples in backlog and pay for a Property Control Specialist
to track and inventory evidence for secure long term storage in the Property Control Unit.
Also attached, please find the M&C, 22-0699, authorizing the execution of this document, which was
approved on September 13, 2022, and a copy of the Legal Award Acceptance Approval Memo,
authorizing acceptance.
Should additional information be needed, please contact me at 817-392-4441 or at
angela.miller@fortworthtexas.gov.
Thank you.
Funding Source:
FI D:21001—0350420—5330500—5110101-xxxxxx—993501
Contract Amount:$777,735.00
Budgeted Amount:$777,735.00
Remaining Budget to Date:$777,735.00
❑ M&C Not Required
X M&C Required: 22-0699
❑ Form 1295 Number:Not Required
POLICE DEPARTMENT
The City of Fort Worth*Bob Bolen Public Safety Complex*505 W.Felix Street*Fort Worth,Texas 76115
817-392-4210*Fax 817-392-4216
Oct 18,2022 ❑ Approved
Taylor Paris Date ❑ Not Approved
Assistant City Attorney ❑Comments Attached
I Oct 19, 2022 ❑ Approved
Michael Ward Date ❑ Not Approved
Forensics Division Manager ❑Comments Attached
sus - Oct 19, 2022 ❑ Approved
Sarah Shannon Date ❑ Not Approved
Management Analyst II ❑Comments Attached
JAM/, Oct 19 2022 ❑ Approved
Georgiatu-(-19,202215:03 CDT) ,
Georgia Tucker Date ❑ Not Approved
Sr.Management Analyst ❑Comments Attached
K� Oct 19,2022 ❑ Approved
Keith Morris Date ❑ Not Approved
Assistant Police Director ❑Comments Attached
UQJ-`° Oct 19,2022
Jdi�S eznngln(0-9,202215:Z]CDT) ❑ Approved
Julie Swearingin Date ❑ Not Approved
Assistant Chief of Police ❑ Comments Attached
Ra-'jr �a,,,g,z02216i44CDT, ❑ Approved
Oct 19, 2022
Robert Alldredge Date ❑ Not Approved
Assistant Chief of Police ❑Comments Attached
'5� G- Oct 19, 2022 ❑ Approved
Fernando Costa Date ❑ Not Approved
Assistant City Manager ❑Comments Attached
POLICE DEPARTMENT
The City of Fort Worth*Bob Bolen Public Safety Complex*505 W.Felix Street*Fort Worth,Texas 76115
817-392-4210*Fax 817-392-4216