HomeMy WebLinkAboutContract 58299 CSC No. 58299
AGREEMENT FOR COMMUNITY BASED PROGRAMS
STRATEGIC ENHANCEMENT PROJECTS
CAMP FIRE FIRST TEXAS
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and CAMP FIRE FIRST TEXAS, a Texas non-profit
corporation ("Contractor") acting by and through Lauren Richard, its duly authorized Chief
Executive Officer.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control
and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime
and gang-related activities through enhanced enforcement activities and crime prevention
programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
"Teens in Action" (Program),which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $50,000.00 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of the Program subject to and in
accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: ZoomGrants Narrative & Project Plan
3. Exhibit B—Budget Form OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report and Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents, employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$50,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
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expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed,clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSMgfortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date.Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.7 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
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2.8 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.9 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.5, 2.6, 2.7, 2.8.
2.10 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSMkfortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth,Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date").All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
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month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
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for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual, consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program , or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of the
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program .
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
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7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
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and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers,members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
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9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR(II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
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11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees,subcontractors,or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
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of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
FY23 Community Based Programs Agreement 12
Between CFW&Camp Fire First Texas
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
FY23 Community Based Programs Agreement 13
Between CFW&Camp Fire First Texas
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Camp Fire First Texas
Lauren Richard, Chief Executive Officer
2700 Meacham Blvd
Fort Worth TX 76137
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement.Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY23 Community Based Programs Agreement 14
Between CFW&Camp Fire First Texas
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY23 Community Based Programs Agreement 15
Between CFW&Camp Fire First Texas
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
By: By:
Name: Fernando Costa Name: Lauren Richard
Title: Assistant City Manager Title: Chief Executive Officer
Date: Oct 23, 2022 Date: Oct 12, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
6y and administration of this contract,
By Neil Noakes(Oct z ,202211:57 CDT) including ensuring all performance and
Name: Neil Noakes reporting requirements.
Title: Chief of Police
sa-'Zxl s �
Approved as to Form and Legality: By.
Name: Sarah Shannon
Title: Supplemental Funding Manager
ALL
Nico Arias(Oct 20,2022 09:29 CDT) Y `OR r
By:
p 000000,00 (
Name:Nico Arias City Secretary: ��o° °oO��d
Title: Assistant City Attorney P"g °4 d
00° ° d
° °
T�hh 'I e S. Goodclll �� 00 00
Contract Authorization By:Jannette S.Goodall(Oct 24,202209:35 CDT) �`� °°00p p000 a
M&C: NSA Name: Jannette S. Goodall (Z n1-lea.
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
FY23 Community Based Programs Agreement 16
Between CFW&Camp Fire First Texas
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Development Grants (Community Based Programs)
Deadline: 4/15/2022
Camp Fire First Texas
Teens in Action
Jump to: Agency Info & Narrative Section Project Plan & Budget Uploaded Documents
$ 50,000.00 Requested Camp Fire First Texas
Submitted: 4/15/2022 9:40:14 AM (Pacific) 2700 Meacham Blvd. Telephone817-831-2111
Fort Worth, TX 76137-4106 Fax 817-831-5070
Project Contact United States Web www.CampFireFW.org
Dorothy Wing EIN 75-0851201
DorothyQ)CampFireFW.org President/CEO
Tel: 817-925-3595 Lauren Richard
Lauren(d)CampFireFW.ora
Additional Contacts
none entered
Agency Info & Narrative Section top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#2.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in RFP guides when making your selection.
F_ Reduce crime through prevention projects
F_ Reduce crime through intervention project
F_ Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
F_ Increase safety through youth crime intervention projects
2. Please select which Development Grant category you are applying for:
See instructions for descriptions and eligibility requirements.
F_ Capacity Building Project
F_ Planning Project
✓ Strategic Enhancement Project
3. Please select the eligible target program/group(s) your agency addresses.
-answer not presented because of the answer to#2-
4. Do you have a required Letter of Commitment for your project?
-answer not presented because of the answer to#2-
5. Select Entity Type.
See instructions for descriptions and eligibility requirements
F_ Private Non-Profit 501c3
VXY R'8 fiPased Programs Agreement 17
wTexas
F_ Individual (Capacity Projects Only)
6. If applicable, will you be working with a fiscal sponsor?
-answer not presented because of the answer to#2-
7.What is your organization's annual revenue?
F_ Less than $100,000
F_ More than $100,000
✓ More than $500,000
8.Are you funded through any other CCPD Partners with a Shared Mission programs
(i.e. After School Programs, Alliance for Children, etc.)
F_ Yes
✓ No
9.Will your project address Special Emphasis: Police/Community Relations?
Projects must have measurable activities or outcome objectives that `increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders."See RFP guide for more information.
✓ Yes
F_ No
10.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
F_ District 3
F_ District 4
✓ District 5
F_ District 6
F_ District 7
✓ District 8
F_ District 9
11.What do you believe is the most significant crime/safety problem the community faces?What causes it? How
do you know?
While the prevalence of mental health disorders in children and adolescents has been increasing in recent years, the
disruption of daily life caused by COVID-19 further added to the psychological distress of adolescents. In 2021, the American
Academy of Pediatrics, American Academy of Child and Adolescent Psychiatry and Children's Hospital Association jointly
declared the state of mental health among youth as a national emergency, due to increases in anxiety, depression, and rising
suicide rates for youth between the ages of 10 and 24.
Factors that contribute to declines in youth mental health during the pandemic include disengagement from school and peers,
the digital divide that keeps underserved youth from participating in virtual learning, lack of food access, caretaking of younger
siblings and older adults, lack of peer and adult relationships, and housing instability. National League of Cities, Addressing
Student Reengagement in the Time of COVID-19.
In Texas public schools, Black and Hispanic students were more than twice as likely as white students to lack full
engagement with their teachers during the pandemic. Economically disadvantaged students were more than three times as
likely to lack full engagement relative to their non-economically disadvantaged peers. Experts project that high school dropout
rates will increase, which could further exacerbate opportunity gaps in learning. The Brookings Institution.
Youth leadership, community service, and even traditional youth empowerment programs actually fail to serve a lot of young
people today. Too reliant on youth complacency and obedience, these programs are failing to foster modern thinking,
implement accurate strategies, and create successful cultures that engage disengaged youth, especially affecting low-income
youth and youth of color.Adam F.C. Fletcher, Transformation through Engagement.
A meta-analysis of after-school programs that include programming directed at developing social and emotional skills or that
provided staff professional development around social and emotional skills found positive effects on social behaviors and self-
perceptions, and a significant effect on the reduction of problem behaviors. American Journal of Community Psychology, Vol.
45, No. 3-4, 2010, pp. 294-309.
Te i_V&hffi W q t &Wgig iR,?,,egfactivities effectively address disengagement as a strategy to imprq* mental
wTexas
health, school and life-long success.
12.What is the situation your agency faces in order to respond to this crime/safety problem?
In the Fort Worth ISD, of the 826 youth who dropped out during a recent school year, 125 of them—or about 15 percent—
were in seventh or eighth grade, according to district and state data. Camp Fire's Teens in Action program purposefully
targets middle schools to help alleviate this problem.
Victor Hugo's 19th century remark, "He who opens a school door closes a prison," still holds true today. Dropouts are three
and one-half times more likely than high school graduates to be arrested, and more than eight times as likely to be
incarcerated.Across the country, 68 percent of state prison inmates have not received a high school diploma.
https://ed.stanford.edu/in-the-media/schools-v-prisons-educations-way-cut-prison-population-op-ed-deborah-sti pek
Criminal involvement during adolescence, measured by registered contacts with the police, is related to school dropout. Rud,
I., van Klaveren, C., Groot, W. et al. What Drives the Relationship Between Early Criminal Involvement and School Dropout?. J
Quant Criminol 34, 139-166 (2018). https://doi.org/10.1007/s10940-016-9326-5
Students who are not involved with their school have a high chance of dropping out. According to a study by the High School
Survey of Student Engagement, at least 65% of students are bored at least once a day.Additionally, over half of dropouts list
boredom as the reason for leaving school.
Attending school consistently is a mitigating influence on the dropout rate.A study done of public school students showed
that chronic absenteeism of even 1 year from grades 8 to 12 grade leads to a seven-fold increase in dropping out. Chronic
absenteeism is also blamed for students falling behind.Additionally, absenteeism spikes in high school students.
https://teens.lovetoknow.com/Causes—of—High_SchooI_Dropouts
The problem is pervasive: Nationally, white students at public colleges are two and a half times more likely to graduate than
Black students, and 60 percent more likely to graduate than Latino students.
Camp Fire will add post-secondary support for Camp Fire alumni beginning in 2023 by providing mentors to every 2023
graduate, strategically chosen to match the student's prospective career area of interest. Alumni will receive care packages in
the fall, spring and summer of basic hygiene needs, snacks, gift cards and motivational letters from Camp Fire staff.Alumni
will be matched with prospective internships in the Fort Worth area and will have opportunities to reinforce their ties to the
community by engaging in volunteer opportunities over holiday and summer breaks.
13.What is your experience with the identified crime/safety problem(s), and what is the target group/program?
Camp Fire First Texas has been providing afterschool and teen youth development programs for over 100 years, evolving the
programs and delivery methods to meet societal changes.
The target group are middle and high school students in under-served neighborhoods of Fort Worth ISD. 90+% are students of
color: In District 2: Meacham, Kirkpatrick, and J.P. Elder Middle Schools and Diamond Hill Jarvis and Northside High
Schools; District 5: Jean McClung Middle School; District 8: O.D. Wyatt High School.
14.What is your strategy to address the crime/safety problem(s)you identified in Question #11?
Camp Fire has a three-year strategic plan to develop a richer, more robust experience for students participating in Teens in
Action. Over the 3 years, we will increase attendance from 120 to 250 youth.
- Structured social-emotional curriculum dosage once per week =4/month x 8 months = 32 sessions
- S.T.E.A.M.: Science, Technology, Engineering, Arts/Agriculture and Math -with virtual reality apps for college visits,
National Geographic sites, arts performances, lab experiments.
- Healthy Relationships with family and other adults, school, community, peers and money(financial literacy classes for teens
and parents).
- College & Scholarship Readiness: Understanding all of the collegiate pathways, prepare teens for post-secondary education,
monthly guest speakers from an array of higher education institutions (HBCU's, HSI's)will engage students through an
explanation of the true college experience from financial aid to student athletics to degree offerings to fraternity and sorority
life and more.
- Career Speaker Series: Bio-engineering, tattoo artistry, entrepreneurship, construction, e-sports/gaming, military academies
and Fort Worth Police Department with visit to Police Academy.
Social Responsibility: Youth led- monthly opportunity to serve within their communities and explore other communities in
need.
-TLe
�,,s ht Out; Fiiat Fr' of eac month youth-led free chaperoned outings to sporting events, art museums,lfipe dining
exti�r�i l i} t � i mpgq certs, etc. to foster en a ement with eers and new, ositive, modern
DCLWCC11Crwx
learning experiences outside of school.
New and exciting programming will keep the students engaged in the Teens in Action program and in school and disengaged
with risky behavior that leads to dropping out, supporting them to reach their goals, despite life's obstacles.
15.What will change if you receive funding? How will you measure this project's success?
Over the next 3 years, the focus will be on adding middle schools in Fort Worth ISD to provide the best return on investment
for recruiting students and engaging them in the program until high school graduation.
Middle School
• Add 3 middle schools 2022-2025, targeting middle schools in the historic Stop Six and Las Vegas Trail Rise areas.
• Ensure matriculation from middle school to high school
• Increase the amount of student interaction from 1 day a week (lunch session and afterschool session) to 2 days per week
for each middle school served beginning 2023-2024 school year
High School
• Add 1 high school over the next three years (2022-2025), targeting the historic Stop Six area.
• Ensure matriculation from high school to a positive post-secondary option (college, trade school, career, and/or military, Fort
Worth Police).
In order to accomplish the goals and outcomes described in this application, Camp Fire will need to add a full time Program
Director for the Teens in Action program.
16.Who will help you make these changes? If your project requires collaboration with a Consultant/Contractor,
what is their experience and how will they support this project's success?
Camp Fire is beginning a 90-day pilot of"Second Saturday" community engagement events at Diamond Hill Station, beginning
June 11th. Teens in Action will be regular monthly volunteers for these events. We are currently working to finalize the
partnerships. The day begins with breakfast, followed by STEM engagement activities and lunch. A USDA food distributor will
provide the meals at no cost. The Perot Museum will bring its "tech truck"for STEM activities. Texas Health Resources has
agreed to bring their mobile unit to provide well women check-ups and mammograms for adults. Tarrant Area Food Bank will
bring food, so that each family who attends can go home with a box of fresh produce and pantry staples. Fort Worth ISD will
bring their Bookmobile. After the STEM activities, the children may select and keep books from the Bookmobile.
During spring break, 55 Teens in Action students participated in a 3-day college/career trip, sponsored by Comerica Bank.
The first day was spent at Lincoln Tech and the Medical and Dental School of Dallas. On the second day the youth visited the
Dallas Art Institute with lunch at Klyde Warren Park. The third trip was a visit to Baylor University in Waco. Comerica has
agreed to sponsor annual spring break college/career trips for Teens in Action.
Funded by a grant from Texas Parks &Wildlife Department, 35 Teens In Action youth spent the weekend at Camp El Tesoro
on their annual spring camp out. They hiked, learned and practiced archery, climbed and zip lined on the high ropes course,
kayaked on Lake Leo and made s'mores. Experiences in nature can heal emotional wounds, spark a career in the outdoors,
and inspire treasured memories.
This year we plan to partner with the Writer's Garret, America's Dinner Table, Fort Worth Police Department, and several
other partners to elevate our youth experiences during our 2022-2023 bi-annual Camp El Tesoro camping trips. The focus will
be on healing from racial trauma for youth of color. This camping trip will be the beautiful healing back-drop that will set the
stage for youth to facilitate access to power, lift their voice, ask questions about other races and cultures, provide a safe place
for these discussions and build a platform for equitable access to healing outlets. Please see#17 on how we plan to partner
with FWPD for these events.
17. If applicable, describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
For Capacity and Planning Projects, describe how this project will benefit the Target Group/Program focus.
To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan
section. If this is not applicable to this project, please list N/A
As described in question#14 above, the career speaker series will include a several speaker opportunities for the Fort Worth
Police Department to speak at any of our partnering middle school and high schools. Also, to provide a behind-the-scenes-
lo+Pt_" ffii9R9tbAfe@ M%A'TkreTM&Win Action plans to schedule a visit to the Fort Worth Police AcadeN.
wTexas
For our monthly Social Responsibility Y'all civic engagement activity, Teens in Action plans to partner with the Fort Worth
Police Department, several times throughout the year and volunteer in various areas of Fort Worth through clean-up,
gardening, and other community projects. After each volunteer opportunity the students and Fort Worth Police Department
volunteers will have lunch together to allow students to further get to know the volunteers and the role/s that they carry within
the police department
Camp Fire will invite Fort Worth Police Department officers to attend and volunteer at our bi-annual camping trip at Camp El
Tesoro that is filled with team building activities, new experiences like zip-lining and ropes courses, and creating new
friendships. For the 2022-2023 school year, the fall and spring camping trips will focus on youth of color healing from racial
trauma and providing an opportunity for youth to speak up and speak out about the injustices that they have witnessed, how
to heal from them, and how they can be proactive within their communities to decrease the effects of racial trauma and
injustices. To have Fort Worth Police Department weekend volunteers participate in this weekend could truly be the starting
foundation on building trust between youth of color and the police.
FY23 Community Based Programs Agreement 21
wTexas
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
Tarrant County Youth Development FY23 contract 1.00 GRANT $49,000.00 $49,000.00
Paul E.Andrews,Jr.Foundation grant 1.00 GRANT $40,000.00 $40,000.00
Bernau Family Foundation grant 1.00 GRANT $5,000.00 $5,000.00
Texas Pediatric Society grant 1.00 GRANT $2,500.00 $2,500.00
Comerica grant for annual spring break trip and activities 1.00 GRANT $5,000.00 $5,000.00
Texas Parks&Wildlife FY23 grant 1.00 GRANT $25,000.00 $25,000.00
Total Revenue 11 11
A.SALARY
Program Director:Lead and manage program specialists,provide exceptional learning
environment,implement and ensure adherence to policies,procedures and processes,
maximize program enrollment;control and manage program expenses,manage personnel 686.40 HOURS $24.05 $16,507.92
records,including timesheets,staff evaluation,program evaluation,ensure safety for program
staff and participants. 33%of annual salary requested from CCPD.
Program Specialist 1-Provide effective Teens in Action programming to participants high
school students through one on one mentoring and small group sessions.
•Implement a recruitment plan including collaboration with schools and community
organizations.
Enroll new students in the program and collect necessary paperwork.
Maintain complete and accurate files for all youth.
Accurately complete all reports and submit on time. 665.60 HOURS $19.05 $12,679.68
Attend all meetings and functions required by the position.
•Participate in all program activities with youth.
Drive bus as needed to off-site program activities.
32%of annual salary funded by CCPD.
Program Specialist 2-Provide effective Teens in Action programming to middle school
participants through one on one mentoring and small group sessions.
•Implement a recruitment plan including collaboration with schools and community
organizations.
Enroll new students in the program and collect necessary paperwork.
Maintain complete and accurate files for all youth. 969.28 HOURS $16.99 $16,468.07
Accurately complete all reports and submit on time.
Attend all meetings and functions required by the position.
•Participate in all program activities with youth.
Drive bus as needed to off-site program activities.
46.6%of annual salary funded by CCPD.
TOTALSALARY1 $45,655.67
B.FRINGE
Fringe for Program Director and Program Specialists. Fringe benefits will include FICA
(7.65%),Workers Comp(1%),and State Unemployment tax(.84%). Total Fringe is based off 9.49% Percent $ 45,655.67 $4,344.33
total Salaries at approximately 9.49%x$45,655.67=$4,344.33.
TOTAL FRINGE $4,344.33
C.TRAVEL
TOTAL TRAVEL $0.00
D.EQUIPMENT
TOTAL EQUIPMENT $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES1 $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS1 $0.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
$0.00
TOTAL INDIRECT $0.00
Total Expense 1 111 11
Total Requested I III I I
FY23 Community Based Programs Agreement 24
Between CFW&Camp Fire First Texas
FoRT ■ ORTH. Exhibit C
Request for Reimbursement(RFR)
FY 2023
CROWE CONTROL
AND PRF.VFNTION D15TRTCT
Submit To: Submitting Agency: Camp Fire First Texas
By Email:
PSM(a fortworthtexas.gov Contact Name: Lauren Richard
Phone Number: 817-831-2111
Mail: Frtal. Lauren(rDCampFireFW.ora
Bob Bolen Public Safety Complex
Attu: Contract Compliance Specialist Remit Address: 2700 Meacham Blvd,Fort Worth,Tx 761374106
Financial Management Division Invoice Number
505 West Felix St Month of Request:
Fort Worth,TX 76115
DIRECT COSTS(90%Mmiaarm)
A B C D E
Total ofPcevions This Month's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $45,655.67 $ - $ 45,655.67
B Fringe Benefits $4,34433 $ - $ 4,34433
C Travel&Training $ - $ -
D JEquiptrent $ - $ -
E Supplies $ - $ -
E Contracts/Consultants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ - $ -
Total Direct Costs $ 50,000.00 $ $ $ $ 50,000,00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance.
Requested Request To Date Available.
Total FnDivect Costs $ $ $
Supporting docurrents required with monthly ragoests. Surma rv:
See Regaestfor Reunbemsement7 nurtrons for reference Total Budget: $ 50,000.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 50,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund DTL ID Account
RFR Approved For Paymmt(Forth Wow PoliceDepmtment CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
FY23 Community Based Programs Agreement 25
Between CFW&Camp Fire First Texas
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Camp Fire First Texas
Program/Project Title: Strategic Enhancement
Fiscal Period: Reporting Period:
Contact Name: Lauren Richard Email: lauren(acampfirefw.org
1. Report outcome measure data and respond to the questions below to provide more
detailed commentary on the implementation of the project. Complete the following
questions in a brief 2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date Goal
# Quarter (Cumulative)
84 out of 120(70%)participants will show
improvements in factors that build resilience and 84
support vulnerable youth with social-emotional
1.1 strengths necessary to mitigate negative outside out of
influences and to set and achieve goals despite life's 120
obstacles,as measured by Program Quality (70%)
Assessment Tools(PQA).
2. Describe major accomplishments achieved in implementing the project. Highlight
specific aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing
the project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the
identified CCPD goals outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Community Based Programs Agreement 28
Between CFW&Camp Fire First Texas
E 3hib it E
C rime Control and Pre;ertion District
Partners with a Shared NI scion
ZinCode Spreadsheet
Agency Name:Camp File First Twos PNy ect Title:Tam inAclim
Fisral Year. Reporting Period:
ContaetName:LaurenRichard Finai1:laureq campGrafW.org
Instructions:PlmaaprnsidemAuplicated(um)participant data by zip codeaffT d this quarter. Rep-art ahauld
reflect F art Wank Partiapautaonb-. This apreadahedahouldbeirrcLrdedwidLyvwagmcy'aQuarkT4-
Outcomes Rep a rt
Numberof Number❑
Zipfbde Participanta Zap Code Farticipauv
76,C,
76_"1 '6133
76103 76234
76104 76135
76105 76236
76106 76137
7610' 7629
76IOS 76143
76'113 762 vC
76�_U 76155
76111 76261
'76112 76262
76113 76163
76114- 76264
76115; 7627'
76116 76178
76-,? -6_-3
761i3 v_S_
7612C 1618=
7921 -6_S'
76122 -6.3-,
76123 76293
7612' 76195;
'6, 76296
76125 76297
76131, 76293
76131 76195
Car ificatioa Ihave m iawad the abnme fiflamialand program raquirameah. I verify that theaflclasad raport materials
accurately mtect the status of the aforementioned pmgram:projact.
Signature: Data:
FY23 Community Based Programs Agreement 29
Between CFW&Camp Fire First Texas
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Camp Fire First Texas
Contact Name Lauren Richard
Phone Number and Email 817-831-2111,lauren cam firefw.or
Remit Address 2700 Meacham Blvd
Fort Worth Texas, 76137
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY23 Community Based Programs Agreement 30
Between CFW&Camp Fire First Texas
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