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Contract 58348
CSC No. 58348 INTERLOCAL AGREEMENT BETWEEN WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2023 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")acting by and through Fernando Costa, its duly authorized Assistant City Manager, and White Settlement Independent School District,hereinafter referred to as ("District"), acting by and through Frank Molinar, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods,and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, the City Council of Fort Worth and the White Settlement Independent School DistrictBoard of Trustees have determined that the security and well-being of students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS,City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, District proposes to continue the Blue Haze ES After School Program("Program") in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: OFFICIAL RECORD 1. This Interlocal Agreement CITY SECRETARY 2. Exhibit A—Scope of Work: Project Plan 3. Exhibit B—Budget Narrative F T. WORTH, T 4. Exhibit C—Request for Reimbursement(RFR) FY23 Partners with a Shared Mission Page 1 of 32 Agreement between City of Fort Worth&White Settlement Independent School District 5. Exhibit D—Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report&Participant Zip Code Spreadsheet 7. Exhibit F—Request for Budget Modification Form 8. Exhibit G—Corrective Action Plan Template 9. Exhibit H—Previous Year's Corrective Action Plan Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City, and its officers, agents,employees, and representatives. The term "District" shall include District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or District. The term"Parties" shall refer to both City and District. AGREEMENT 1. Responsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan.District shall be responsible for the day-to-day administration of the Program.District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After- School Service Providers Contracts that District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After-School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of$57,500.00 ("Program Funds"). FY23 Partners with a Shared Mission Page 2 of 32 Agreement between City of Fort Worth&White Settlement Independent School District 2.2 Payment of the Program Funds from City to District shall be made on a cost- reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. District shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the District or duly authorized officer of the District. 2.3 Due Dates District agrees that the RFR with supporting documentation will be submitted to the City no later than the 15th of each month. If this obligation of the District falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. Should the District not be able to meet these requirements in the given month,the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports,the City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. 2.4 Each monthly RFR should be sequentially numbered and include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include program reports as. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "DISTRICT NAME - Month" and sent either via email to PSM@fortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the District. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.5 Reimbursements shall be made within 30 days of receipt of said documents. With the exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for revision, restarting the 30-day reimbursement schedule. 2.6 The last day for the City to receive RFRs and supporting expense documentation from the District for this agreement is October 15, 2023. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.7 District is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, District must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of FY23 Partners with a Shared Mission Page 3 of 32 Agreement between City of Fort Worth&White Settlement Independent School District Program Funds. 2.8 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification for this agreement is August 1, 2023. 2.10 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in section 2. 2.13 Request for Budget Modification Form(Exhibit"F") shall be submitted via either email to PSM@fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 2.14 Sub-Grantee Funds District is responsible for imposing the same program funding requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under Exhibit A Project Plan. District will review and report any budget modifications that its subgrantee makes to the City. 3. Term FY23 Partners with a Shared Mission Page 4 of 32 Agreement between City of Fort Worth&White Settlement Independent School District This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end on September 30, 2023 ("End Date"). All of District's expenditures under this Agreement must be completed no later than September 30, 2023. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the District. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Due Dates District agrees that all program reports will be submitted to the City no later than the 15th of each month. If this obligation of the District falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. Should the District not be able to meet these requirements in the given month,the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th,the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. 4.3 Monthly Reports District agrees to provide a Monthly Project Plan Status Report ("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall document program activity names, numbers of participants attending, details of activities, and a description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is required even if services do not occur. 4.4 Quarterly Reports In addition to the requirements outlined in Section 4.2, District agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet shall be included in the January, April, July and October report submissions. The Quarterly Outcomes Report shall document details of the quarterly progress toward outcome objectives achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even if services do not occur. 4.5 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City,how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.6 A representative of the program from the District shall attend quarterly meetings of the FY23 Partners with a Shared Mission Page 5 of 32 Agreement between City of Fort Worth&White Settlement Independent School District Crime Control and Prevention District Board as requested. 4.7 Final program reports will be due with the final RFR submission on October 15, 2023. 4.8 Sub Grantee Program Performance District is responsible for imposing the same program performance requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under the Exhibit A Project Plan. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid,the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty(30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the FY23 Partners with a Shared Mission Page 6 of 32 Agreement between City of Fort Worth&White Settlement Independent School District City.District shall maintain all equipment used in the administration and execution of the Program. District shall maintain,replace,or repair any item of equipment used in support of the the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.4 above. The equipment inventory shall include an itemized description of each piece of equipment,the date each piece of equipment was purchased,the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours,at the expense of the City or District,with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required,at its own cost,to engage an independent third-party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third- party,that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years,that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or FY23 Partners with a Shared Mission Page 7 of 32 Agreement between City of Fort Worth&White Settlement Independent School District misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. FY23 Partners with a Shared Mission Page 8 of 32 Agreement between City of Fort Worth&White Settlement Independent School District No federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate,or cause to be incorporated,like language prohibiting such interest,in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial FY23 Partners with a Shared Mission Page 9 of 32 Agreement between City of Fort Worth&White Settlement Independent School District interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances,District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age,race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 If any claim arises from an alleged violation of this non-discrimination covenant by District, its personal representatives, assigns, subcontractors, or successors in interest, District agrees to assume such liability and to indemnify and defend City and hold City harmless from such claim, to the extent allowed by law. This section shall survive the expiration or termination of this Agreement. 13. Comuliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers, members, agents, employees,program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunity FY23 Partners with a Shared Mission Page 10 of 32 Agreement between City of Fort Worth&White Settlement Independent School District The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Requirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. FY23 Partners with a Shared Mission Page 11 of 32 Agreement between City of Fort Worth&White Settlement Independent School District 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and(iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 DISTRICT: White Settlement Independent School District Frank Molinar, Superintendent 401 S Cherry Lane White Settlement, TX 76108 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, FY23 Partners with a Shared Mission Page 12 of 32 Agreement between City of Fort Worth&White Settlement Independent School District operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City.DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 After-School Service Provider Background Screenings. The District will be responsible for imposing the same background screening requirements as listed in this section of Agreement on any After-School Program Service providers that it selects to carry out its After-School Programs. 16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.13 City actively supports the Immigration&Nationality Act(INA)which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a certification letter that is has complied with the verification requirements required by this Agreement. To the extent allowed by law, District shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by District. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY23 Partners with a Shared Mission Page 13 of 32 Agreement between City of Fort Worth&White Settlement Independent School District IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of 120 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: Frank Moiingr By: By:Frank Molinar(Oct 27,2022 16:22 CDT) Name: Fernando Costa Name: Frank Molinar Title: Assistant City Manager Title: Superintendent Date: Oct 28, 2022 Date: Oct 27, 2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, By:Ro�hBd�(Od28,202212:40CDT) including ensuring all performance and Name: Robert A. Alldredge Jr. reporting requirements. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Sarah Shannon Title: Supplemental Funding Manager 44��na� By: so o�d� Name: Taylor Paris City Secretary: o n o 1. Title: Assistant City Attorney dPpa�n�nEza54p� Contract Authorization: By:4affiette S.Gooda 11(Nov1,2022 08: DT) M&C• 22-0703 Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY23 Partners with a Shared Mission Page 14 of 32 Agreement between City of Fort Worth&White Settlement Independent School District EXHIBIT A ZoomGrants Narrative FORT WORTH, Email This Preview Saveas PDF Print Close Window AA V Powered by ZoomGrantsT"'and Fort Worth Police Department FY23-Partners with a Shared Mission(Non-competitive) Deadline:5/20/2022 White Settlement Independent School District Blue Haze ES After School Program Jump to:Narrative Proiect Plan&Buda et Required Attachments $57,500.00 Requested White Settlement Independent Submitted:5/19/2022 3:02:43 PM(Pacific) School District Telephone817-367-1300 Fax 817-367-1304 Project Contact 401 S.Cherry Lane Web www.wsisd.com Heidi Monsees White Settlement, hmonsees(a-)wsisd.net TX 76108 Tel:817-367-5323 United States Additional Contacts Superintendent dburnett@wsisd.net,kim.alexander@wsisd.net,dharris@ymcafw.org,hwinn@ymcafw.org Frank Molinar fmolinarQr�wsisd.net Narrative top Some answers will not be presented because they are not part of the selected group of questions based on the answer to#3. 1.Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. F_ Reduce crime through prevention projects F_ Reduce crime through intervention project F_ Increase safety through Direct Neighborhood Projects ✓ Increase safety through youth crime prevention projects I- Increase safety through youth crime intervention projects 2.Select Entity/Organization Type F_ Private Non-Profit 501c3 ✓ Public non-Profit 3.Does your project address Special Emphasis:Police/Community Relations? Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and minority/underserved community members and stakeholders." ✓ Yes F_ No 4.What Council Districts will this project serve? Mark all that apply. F District 2 r District 3 r District 4 r District 5 r- District 6 ✓ District 7 7 District 8 F_ District 9 FY23 Partners with a Shared Mission Page 15 of 32 Agreement between City of Fort Worth&White Settlement Independent School District 5. Provide a description of your program. It has been proven that successful after-school programs can reduce risky behaviors(i.e.,crime,drug and alcohol abuse)by keeping children engaged in a safe,fun,and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After-school and Tutoring program at Blue Haze Elementary. 6. Describe the eligible crimelsafety situation the target group faces.Support the description with relevant data from your agency and the community that explains the extent of the problem and what causes it to persist. In Texas,according to the 2021 After-School Alliance Report, unmet demand for afterschool programs has reached an all-time high,with more than 2 million children who would be enrolled in a program if one were available to them. Demand for afterschool in Texas surges as parents see key benefits from afterschool, including keeping kids safe, helping them learn and grow,and providing peace of mind for working families.As families face barriers to participation,such as cost and accessibility,there is strong support behind public funding for afterschool programs in the state.One in five kids are alone and unsupervised from 3 to 6 p.m and these are the hours when juvenile crime and victimization peak—and many parents are still at work.When kids have no place to go after school,they miss-out on valuable learning opportunities,parents lose 8 days of work and businesses lose up to$300 billion a year.With after-school programs in place, the percentage of children who are alone and unsupervised has decreased from 24%in 2004 to 12%in 2020. Participation in afterschool programs has been associated with reduced drug use and criminal behavior and increased safety of children in elementary and middle school areas(Supporting Social and Emotional Development Through Quality Afterschool Programs,2015).Effective afterschool programs can improve classroom behavior,school attendance,academic aspirations,and can reduce the likelihood that a student will drop out(Huang, Leon,La Torre, Mostafavi,2008).Attending afterschool programs can improve students'academic performance.A national evaluation found that over 40 percent of students attending 21st Century Community Learning Center programs improved their reading and math grades,and that those who attended more regularly were more likely to make gains(Naftzger et.al.,2007). Investing in the development of non-cognitive factors,such as social and emotional competencies and academic behaviors,can not only improve academic performance in the short-term,but also benefit educational achievement and contribute to the reduction of inequalities in school performance and post-secondary attainment in the long-term as well as decrease the juvenile crime rate and increase youth safety (National Research Council and Institute of Medicine.2002.Community Programs to Promote Youth Development.Washington, DC:The National Academies Press.). 7. Define the target group and how many will benefit from this project. Include defining characteristics, how the crime or safety situation(described in the previous question)affects them,and how they relate to community efforts to impact CCPD crime and safety goals. White Settlement ISD will operate and After-school and Tutoring Program on the Blue Haze ES campus five days per week for a minimum of 3 hours per day and focuses on students in Kindergarten through 5th grade.The Afterschool program,provided by the YMCA,enrolls students who perform below proficiency in math and literacy,come from households with earnings less than the poverty level,and/or exhibit additional risk factors such as repeated absences,chronic tardiness,and frequent behavioral referrals.The afterschool program emphasizes program academic enrichment, health and wellness,as well as social and emotional development and provide a variety of other program activities and services to keep student engaged and safe.The program relies on a highly-coordinated community partner delivery model,requiring strong relationships between school staff and program staff.The program works to align with school day learning and ensures this connection by employing a full-time site director and certified teacher liaison at each site.The program is flexible across grade levels,targets high-need youth in need of academic support,and has been successfully implemented in Ys in different communities across the nation. Nine components are incorporated into our curriculum as a way to intentionally foster holistic youth development through a range of activities focused on helping youth achieve, build relationships and feel like they belong.The Principal of Blue Haze ES and the YMCA Director of Association Childcare will discuss and plan the activities after-school and law enforcement special emphasis activities for students. Possible activities: 21st Century Skills-Project based learning aligned with school-day curriculum that involves teamwork,time management,STEM, journalism and robotics. -Arts-Projects with clear learning objectives that engage youth in planning, implementation and debriefing. -College and Career Readiness-Activities that allow participants to explore career paths and higher education opportunities. -Family and Parent Engagement-Multiple ways for parents and families to engage including monthly events, interactions with staff& Volunteer opportunities. -Global Learning and Inclusion-Cultural events and projects that explore diverse perspectives, idea,beliefs,and customs. -Health&Wellness-Nutrition education and other activities related to well-being aligned with the Ys Healthy Eating and Physical Activity standards. -Academic enrichment-Board-based conceptual/cognitive learning that may or may not directly relate to school content beyond homework(e.g., Kidzlit,KidzMath,Afterschool Math Plus) -Leadership Development-Experiences that intentionally allow participants to plan develop and lead program components with staff support. -Service Learning-Projects with clear learning objectives that engage youth in planning,implementation and debriefing. 8. Describe your project. Discuss how you will address the causes of the crimelsafety problem(s)faced by the target group. Describe how the project will be measured and how it will impact crimelsafety goal(s). Explain how it is unique, new,and/or similar to other efforts. Include relevant data and outside sources that prove that the project is likely to achieve the desired results. The Program Coordinator conducts site observations to ensure utilizing that programs are adhering to planned activities and implementation fidelity.The Y after-school team will work closely with its campus's administrators,to ensure that activities are aligned with the identified needs of the student population.Tutoring will be geared to address the specific academic needs of each center's student population.The campus's after school team will use tools such as the current Campus Needs Assessment and the Campus Improvement Plan to identify those needs.The team will communicate closely with the teachers to align after school activities with core day lessons,as well as to determine student academic progress.Activity leaders will facilitate the development of non-cognitive factors:social and emotional learning and FY23 Partners with a Shared Mission Page 16 of 32 Agreement between City of Fort Worth&White Settlement Independent School District academic behaviors.They will reward success to encourage students and help motivate others to strive to do better.The after-school team will also recruit participants based on referrals by counselors and the campus administrative team. In addition,a campus administrator, preferably the Principal,will be encouraged to actively participate in the team's Monthly Meetings,where the team discusses specific issues and how the program can assist in addressing those issues with its resources.Once analyses are conducted, a general review meeting will be held with the principal and the Y after-school team to discuss results,clarify any areas of concern,and gather additional feedback that may provide context for the outcomes. White Settlement ISD understands the importance of providing a balance of academically rich activities with a focus on social-emotional learning as well as improving youth physical well-being. In practice,site-based leaders partner with schools to align the monthly curricular activities to each school's unique focus while also creating a program environment that supports the individual needs of the children in the program.Students develop SMART goals and staff helps them achieve the goals through programming,clubs,in-school check-ins,and sharing resources and results with families and the school community.The YMCA provides a continuum of experiences for children birth- teenage years. In addition to Texas Rising Star highly rated early learning centers,and licensed out-of-school time programs,the Y offers a menu of programs for teens focused on their development.YMCA programs support youth growth across many avenues such as the Youth&Government program introduces middle and high school youth to the branches of government and civic participation. Mentoring programs ie., Diamond Girls,M3,Teen Camp and Lifeguard Academy provide youth with role models,workplace skills and employment to prepare them for the next phase of their lives.These strategies support educational readiness,whole child development and student engagement and its focus on efficient operations and administration. 9. Discuss your anticipated results. Explain how the crimelsafety situation will change in measurable ways for both the target group and the community. We believe that youth should view our law enforcement officers as community heroes rather than someone to fear.Youth today have more access to view the negative aspects of law enforcement and it can screw their view on how they see our local police officers.This often leads to youth being frightened of our police officers and they try to avoid interactions with them if they can. In our program,we believe that youth need to experience positive interactions with our law enforcement officers therefore, in our programs the Fort Worth Police Department is highly engaged with our youth.The Fort Worth Police Department visit our program at Blue Haze Elementary on a monthly basis. During their visits,the Officers engage in a variety of activities with the children.They sometimes lead discussions on a specific topic to help educate our youth on the dangers that are in their community.They also engage more informally by sitting down and playing a board game with them or taking them to the gym for a round of basketball. From our experience,this has changes the view of the children in our program.They love seeing the police officers in their uniforms and think it is so fun to have them play silly games with them in the program.We feel this partnership has many benefits to the children and their families.It removes any preconceived thoughts about law enforcement while also helping to potential reduce future crime through the educational component.Over the next year we hope to expand upon this partnership to host family events with the Fort Worth Police Department and out families.We also want to increase the activities at the site and give children more opportunities to interact in a more relaxed environment. 10.Briefly describe your agency and why it is the best to lead this project. Include how long your agency has served the community, its mission, partnerships,and nature of your services. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction;the latest technology;and extra-curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project-based learning, classroom transformations and morel White Settlement ISD is a growing suburban school district that serves more than 6,600 students who reside in the City of White Settlement and a portion of the City of Fort Worth.The district is comprised of nine schools and has more than 900 employees.WSISD offers four elementary campuses including the North Elementary STEAM Academy,a Fine Arts Academy,an intermediate school (grades 5 and 6),a middle school(grades 7 and 8),a high school(grades 9 through 12),and an alternative campus.WSISD is a community rich in pride and tradition,and every family can become a part of the Brewer Bear tradition because the district offers Open Enrollment for kindergarten through 12th grade students. We believe: •All students are our top priority. •Every student has value and purpose. •Our students deserve a passionate teacher in every classroom every day. •A safe,secure and enriched environment enhances learning. •Learning is a shared responsibility that requires active involvement by students,staff, families and the community. •Continuous professional growth is essential for student success. 11. Describe how the project fits the mission of your agency. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction,the latest technology,and extra-curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project-based learning, classroom transformations and morel At White Settlement ISD,WE BELIEVE: •All students are our top priority. •Every student has value and purpose. •Our students deserve a passionate teacher in every classroom every day. •A safe,secure and enriched environment enhances learning. FY23 Partners with a Shared Mission Page 17 of 32 Agreement between City of Fort Worth&White Settlement Independent School District •Learning is a shared responsibility that requires active involvement by students,staff, families and the community. •Continuous professional growth is essential for student success. 12. Describe the geographic area you will serve(i.e.city-wide,council districts,zip code, neighborhood,census tracts,etc.) and why it was selected. White Settlement ISD is a growing suburban school district that serves more than 6,700 students who reside in the City of White Settlement and a portion of the City of Fort Worth in the 76108 zip code.The district is comprised of nine schools and has more than 900 employees.WSISD offers four elementary campuses including the North Elementary STEAM Academy,a Fine Arts Academy,an intermediate school(grades 5 and 6),a middle school(grades 7 and 8),a high school(grades 9 through 12),and an alternative campus. Blue Haze ES,the campus for the after-school program in this proposal, is located in the Fort Worth portion of 76108 and is served by District 7 of the Fort Worth City Council. Blue Haze ES enrollment for 2021-2022 is approximately 700 students for grades per-kindergarten through 5th grade. Blue Haze Elementary School placed in the bottom 50%of all schools in Texas for overall test scores(math proficiency is bottom 50%,and reading proficiency is top 50%)for the 2020-2021 school year.The percentage of students achieving proficiency in math is 43%(which is lower than the Texas state average of 52%)for the 2020-2021 school year.The percentage of students achieving proficiency in reading/language arts is 41%(which is lower than the Texas state average of 45%)for the 2020-2021 school year.Current demographics for Blue Haze ES is a Title I school with 52.3%students of color and 47.7%white with 49.5%of students being economically disadvantaged and 55.3%at-risk for dropping out of school. 13.Describe and list what other funds you have secured or requested on behalf of this project. If this is a new project, include a description of how you plan to maintain these services beyond the CCPD grant period. None at the time.We continually strive to look for additional resources to expand and/or improve our after-school program. 14.Describe how your project will address the CCPD Special Emphasis: Police/Community Relations. We believe that youth should view our law enforcement officers as community heroes rather than someone to fear.Youth today have more access to view the negative aspects of law enforcement and it can screw their view on how they see our local police officers.This often leads to youth being frightened of our police officers and they try to avoid interactions with them if they can. In our program,we believe that youth need to experience positive interactions with our law enforcement officers therefore, in our programs the Fort Worth Police Department is highly engaged with our youth.The Fort Worth Police Department visit our program at Blue Haze Elementary on a monthly basis. During their visits,the Officers engage in a variety of activities with the children.They sometimes lead discussions on a specific topic to help educate our youth on the dangers that are in their community.They also engage more informally by sitting down and playing a board game with them or taking them to the gym for a round of basketball. From our experience,this has changes the view of the children in our program.They love seeing the police officers in their uniforms and think it is so fun to have them play silly games with them in the program.We feel this partnership has many benefits to the children and their families.It removes any preconceived thoughts about law enforcement while also helping to potential reduce future crime through the educational component.Over the next year we hope to expand upon this partnership to host family events with the Fort Worth Police Department and out families.We also want to increase the activities at the site and give children more opportunities to interact in a more relaxed environment. 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O O vi 'C 'C U O tn Y L Cd rirA o A•,1 p. a� 8 0 8 0 0 c a' o a 3 tn u9 .5 � FM 0 0 � .o�+ � •� � � o mow° Cd �4 0i to U eq rA � a � m � � � •� o �.'� � aoi _ 0i A y Cd bUA O a O y s. 0 0 ai N U +� =U U o o -o o .o w d V0 on' O .� cOC w UU > P4 ACQ � A C FC% �. p CQ � — q $ \ ¥'2 � § o § ` a \ cd r 4 G * ® � � \ \ 3 �\ B \ ° & tom % � / P, 1 / S ( \ 0 \ J \ \f \ 2227:1 \ § 4 / k20 \ ƒ k � I � ) d \ \ 0 cn § ± e \ \ $ : en% o � ® n D � r Ska3 $ cn Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B-BUDGET NARRATIVE FY23 Partners with a Shared Mission-White Settlement ISD DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 Total Revenue 00 A.SALARY $0.00 TOTALSALARY1 $0.00 B.FRINGE $0.00 TOTAL FRINGE 1 $0.00 C.TRAVEL $0.00 TOTAL TRAVELI $0.00 D.EQUIPMENT $0.00 TOTAL EQUIPMENTI $0.00 E.SUPPLIES $0.00 TOTAL suppLrEsl $0.00 F.CONSULTING/CONTRACTING $0.00 TOTAL CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS YMCA Sub-Grant-White Settlement ISD sub-contracts with YMCA Metropolitan Fort Worth to provide campus after-school care at Blue Haze Elementary.Please see 1.00 SUBGRANT $51,750.00 $51,750.0 separate budget for detail on YMCA's associated costs.This item supports the YMCAFW who is the after-school provider of the program/project. TOTAL SUB-GRANTS $51,750.0 H.00CUPANCY $0.00 TOTAL OCCUPANCY1 $0.00 INDIRECT Administrative Costs-Program is implemented at the school and the district receives 10%administrative costs related to accounting,budgeting,purchasing,facilities,and 1.00 INDIRECT $5,750.00 $5,750.00 utility usage for White Settlement ISD and Blue Haze ES. Total Expense Total Requested FY23 Partners with a Shared Mission Page 22 of 32 Agreement between City of Fort Worth&White Settlement Independent School District Crime Control and Prevention District Partners with a Shared Mission EXIDBIT B-BUDGET NARRATIVE Sub Grantee for Wbite Settlement ISD:YMCA(Partners with a Shared Mission FY21V3 SLID-Q1ANT IDCAUONS White Settlement ISD will SubL3aot CCM Funds to YMCA ofMetroponae Foe Worth.CCPD Prgrm i g and expenses will occur at the following schools: I$w Han Ebox ter,School DES(RIPFION/JUSTIFICATION QUANTITY QUANTNE sATE TUTA A.SALARY Program Coordinator-I staff x S18hr x 5 his per day x 5 days per week x 32 wits-$14,400.This position will oversee the daily programming.They will supervise the Activity Leaders and am=that the program is being administered properly.They will also be the pam n liaison,maintaining open lines of comet nication between the 1.00 Staff $14,400.00 $14,400.00 school day,afterschool and home.(Chia position supports and supervises the entire Program and Project Plan Activities 1.1-1.3,2.1-2.2,3.1 Activity Leader I-1 staff x$12.25hr x 5 hrs per day x 3 days a wk x 32 wk.=$5,880 Activity leaders will be them m assist with ratios,supervision as well as transitions.They will assist the Activity Leader II as well as the program coordinator daily.(This poshion supports Project AR Plan Activities(1.1-1.3, 1.00 Staff $5,880.00 $5,880.00 2.1-2.2,3.1)and the program.Activity Leaders are not cosigned certain activities and support the rotation ofall wthritiee within required ratios. Activity Leader R-2 staffs:$11.75hr x 5 his per day x 5 days a wk x 32 wits-$18,800 The Activity Leader II will administer the program curriculum and lead the activities with the 8tudem8 daily.They ale in direct supervision of children and work in ratio.(Thh position supports Project AR Plan Activities(1.1-1.3,2.1-2.2,3.1)and the 2.00 Staff $9,400.00 $18,800.00 program.Activity Leaders are not cosigned certain activities and support the rotation of ail activities within required ratios.) Teachers for Afterschool Tutoring-m offer virtual tutoring with studems when the child will be with us bra the teacher will meet with the child or children virtually via google meets or TRAMS.-1 Teachers X 4 bra per week X32 1.00 Teachers $2,688.00 $2,688.00 weeks X$21hr.Supports activities 1.2 and 3.1. 1 t TOTAL SALARY $41,768.00 B.FRINGE Program Coordinator-This position supports and supervises the entire Program and Project Plan Activities(1.1-1.3, 0.10 Percent $14,400.00 $1,440.00 2.1-2.2,3.1 Activity Leader I-This position supports Project All Plan Activities(1.1-1.3,2.1-2.2,3.1)and the program Activity 0.10 Percent $5,880.00 $588.00 Leaders are nor assigned certain activities and support the rotation of all activities within m d ratios. Activity Leader R-This position supports Project All Plan Activities(1.1-1.3,2.1-2.2,3.1)and the program Activity 0.10 Percent $18,800.00 $1,880.00 Leaders are nor assigned certain activi ies and support the rotation of all activi ies within m d ratios. Teachers for Afterschool Tutoring-These positions supports the Project under student tutoring.Supports actvlties 1.2 0.15 Percent $2,688.00 $403.00 and 3.1. TOTAL FRINGE1 $4,311.00 C.TRAVEL. Staff Travel-Program Coordinator purchases supplies for the program each week traveling around 25 miles round hip,multiple stops.34 weeks,25 miles per week with the mimbursemem rate of.58.5 cams per mile-$450.Rounded 1.00 Travel $450.00 $450.00 0$476. TOTAL TRAVEL 5450.00 D.EQUIPMENT s0.00 TOTAL EQUIPMENT1 $0.00 H SUPPLIES Program Supplies-(Cost per Student-$109)Weekly supplies for 5 days ofprogiamming for a goal of 50 kids per day including snacks,trails,teaching supplies,commonable materials-Active play materials-playground ball, basketball,football,soccer bell,radio,been bags,safety cones,flag football set,Aff balls,jump ropes,gator skin balls, poly spot markers,volleyball,glue,scissors,drawing paper,construction paper,butcher paper,poste board,makers, crayons,map pencils,pencils,variety of beads,pipe cleanera,yam fabric,craft sticks,paint,chalk,drawing pencils, carreaws,books,smocks,table coverings,easel with paper,board games,variety of card games,math supplies,oilers, timers,counters,tape measure,measuring spoons,game dice,large dice,rhythm sticks,buckets,tabs,jara posters and resources for leaming,Lincoln loge,legos,blocks,manipulates,pencil sharpener,pens,binders,folders,name tags, lanyards,student incentives-assorted prima and toys,and parent events activities-table cloths,party decmratians. 1.00 SUPPLIES $4,321.00 $4,321.00 This also covers the DESSA assessment fee which is$2.00 per student,per assessment plus$300 staff training fee for data analysis. Thee supplies are used f daily curriculum components of the program;21.t Century Skill.,STEM,Arts,Healthy Eating Physical Activity,Leadership Development,Academic lnrichmem,College and Career Readiness.These components help us to engage youths the program so that they desire to attend Youth learn through project-based activitie.that prorate academic emcee... TOTAL SUPPLIES $4,321.00 F.CONSULTINGICONTRACCING Educational Providers-Providers to enhance our program throughout the year and provide fon educational activities f the.mdem.. High Touch High Tech$450 Worth Learaiog$450 Loo Contract $900.00 Mom Thee providers have engaging hand.-on learning experience.for.tudem.that.park interest in math and science with activities that am fon and exciting.Students get to learn about meal wows or create exploding color volcanoes. These activities am usually more adventurous and creative then our typical daily programming offers TOTAL CONSULTING/CONTRACTING $900.00 G.SUB-GRANTS 50.00 TOTAL SUS-GRANTS 50.00 H.00CUPANCY $0.00 TOTAL OCCUPANCY1 Woo INDIRECT TOTAL INDIRECT 90.00 Total Expense Tots]Reque.ted FY23 Partners with a Shared Mission Page 23 of 32 Agreement between City of Fort Worth&White Settlement Independent School District FORT WORTH: Exhibit Request for Reimbursement(RFR) FY 2023 CRIbIE CONTROL AND PRF%TNDON DISTRICT By Email: Submit To: Submitting Agency: White Settlement ISD PSM@fmtworthtexas.gov Contact Name: Frank Molinar Phone Number: S 17-367-1300 Mail: Bob Bolen Pubhc Safety Complex Bn1at1: frnolinar(tIlwsisd.net Attn: Contract Compliance Specialist Remit Address: 401 S.Cherry La,white Settlement,TX 76108 Financial Management Division Invoice Number: 505 West Felix St. Month ofRequest: Fort Worth,TX 76115 DBtECT COSTS(90%Mnimmn) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Mouth" Total Re g ry Request quested Remaining Balance Requested To-Date Available A Personnel - B Fringe Benefits - C Travel&Training - D JEquipment - B Supplies S - S - F Contracts/Consultants S - S - G Sub-Awards S 51,750.00 S - S 51,750.00 H Occupancy S - S - Total Direct Costs $ 51750.00 S S S S 51750.00 INDRIECT COSTS(10%Ma>immn) =BudftgetA�not B C D E Total of Previous (B+C) (A-D) This Mouth's Budget Category Reimbursements Request Total Requested RemainingBalance Requested To-Date Available Total InDirect Costs S $ $ 5,750.00 Supportingdocumeots required with monthly requests. Summary: See Requestjor Re6nbwsement Instroclions for reference Total Budget: Previous Requests: S This Request: S Total Requested To-Date S Remaining Funds S 57,500.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Ftrnd Dept ID Account RFR Approved For Payment(Forth World Police Depamneat CCPD StaJjUse Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below FY23 Partners with a Shared Mission Page 24 of 32 Agreement between City of Fort Worth&White Settlement Independent School District N O O O M O O O 000 O rn as N Cd F"i CC O i ~ � Cd U O V A bA ... O cc 9 Y M •� � a� Ua � o o ti P. O rn � U O y •� U ¢,i � o0 0 cd o � 5 a a P� 0 0 - 40. O~ 0 U A W '`0 Pti rA En a ° o ° ° En ;* U rA A w >1 0 r � ? 0 ay Cd o CD 0 as ° O m OCd ° w O � 00 00as ■ ■ ■ ■ ■ ■ ■ abi cd O hO Py r-•+ 0 A P� Cd U cd o cd ° U U N a� a� as O Cd Cd a C 94: Cd U 0 0 0P� ri .Ei � c•i � � v°� Sri . Boa ra w � CZ M O OCD yr� O -- M O N y O N d � U w `"A 12 oI b Cd so Cd Cd � y a� � � A"d O O o � A Y it "CS O � C� ram, �••" 'd sir ti GJ O oy w cd c O U ° O � o 0 O o yw° 64 Cd Cd 0 oV. o tb -dam -do 1.0 � � � om 0 o v P-� ai a� R Z o z o N b F o •Y �n 06U o; Q UU � � � O n as u a°i wd � o U Cd Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: White Settlement ISD Program/Project Title: Blue Haze ES After School Program Fiscal Period: Reporting Period: Contact Name: Frank Molinar Email: fmolinar@wsisd.net 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome Outcome Description This Year to Date Goal Measure# Quarter Cumulative 50 out of 100(50%) enrolled students will 50 out of 1.1 attend the program between 35-45 days 100 during each quarter,as demonstrated by daily o attendance reports for the program. (50/o) 40 out of 100(40%) enrolled students will show an improvement in their attitude, 40 out of 1.2 behavior,and emotional management based 100 on assessments from character development (40%) curriculum. 75 out of 100(75%) of Tutoring students will see an improvement in their academic 75 out of 2.1 performance,based on pre/post tutoring 100 (75/o) assessments. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? 5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY23 Partners with a Shared Mission Page 27 of 32 Agreement between City of Fort Worth&White Settlement Independent School District E 3hib it E C:rim a C:ontroI and Prevention District Partners%xith a Shared Mission Zin C ode Spre adshe et Agency Name: ]?mj=-ct Title: Fiwcal Y ear: R=_posting Rmu d: Cmtact Name: Email: Ina&vetioua:Pleaaepro eunduplirated(near)participant databy zip tndeauTdLh6quarter. Reportahoutd rdlectFortWorthParticipauba*-. Thissp read T beet abauld6emrhvdedrei&ymwage'sQu-i-ne_ly Outeonea RepwL Numbir of - -iu e-o Zip Cade P>t 64-118 Zip Cbde P7=-dc ip 7 ue- 761C1 76132 76133 761133 76134 76104 7613= 761U 76136 761"6 7613' 16_C- 7614C 76103 76145 761,09 7615C 7611C 761== 76111 76'r, 76112 7616-1 76113 76163 76114 76164 7611 761" 76116 76178 76'_18 76179 16113 76191 76121, 7618= 7612.1 76191 76122 76192 76123 76193 7612.4 761i= 76126 76196 7612.9 7619' 76130 76193 76131 76199 Cefti=L_a-:- :_ .a =._ ._:. the 2bor uncial am prag=r=;-v ii�ta. I verity that the eocl*sau report material's aecurateh-re3a:-_._ -.a-v- .=th=a7T-mentions pmgmm prcj Y-.. Signature: Data: FY23 Partners with a Shared Mission Page 28 of 32 Agreement between City of Fort Worth&White Settlement Independent School District Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2023 Date Submitting Agency White Settlement ISD Contact Name Frank Molinar Phone Number and Email 817-367-1300/ ftnolinar@wsisd.net Remit Address 401 S. Cherry Ln,White Settlement,TX 76108 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑Modification Approved ❑Modification NOT Approved FWPD Staff Signature Date FY23 Partners with a Shared Mission Page 29 of 32 Agreement between City of Fort Worth&White Settlement Independent School District � / q ■ � 7 / � � § £ k k � � � � 3 ■ e � o 2 40. ■ 7 � � — � 2 k ■ & ' � Q ■ � O © � � ■ § -_ W � � � © ■ � it / o § 7 K b � PC \ - � ■ � k 2 \ ° ° k S 4 § k o 0 2 \ — � — 2 o �■ o � Q _ � § f 2 � o � � ■ � � e,4 en cl N M O M N bA c� d a u ° °r. g 39zx a oT O G7 � Or i i C vJ y a, ej O t U 'O i .w 4. u O w y •O V a tw in pro mz u U �• ° ~ on u c o o 0 yi ,d '« b W ow� 3 � a � M N wd q % q \ a \ \ ) § > a s - a / \ l \ � \ ) \ � ( d �CD 2 � - 40. § 4 ! { 2 3 / [ m ■ � � / 2 % Q } 3 ■ ; £ ) \ \ _ § § 6 % . � , © % e © § 5 [ \ / a k / ® PC ; A 0 % 1 s § \ £ f { / 4 & e f / w \ ) z 7 % E I � en a / \ § ± � k wa 10/7/22, 11:15 AM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fo1 Create New From This MSC DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY23 CCPD AFTER SCHOOL NO.: 0703 PROGRAMS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts for Operation of After-School Programs in a Total Program Amount Up to $2,024,000.00 for Fiscal Year 2023 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount up to $2,024,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2023. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after-school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after-school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after-school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount up to $2,024,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2023. Funding will be allocated as follows to each district in Fiscal Year 2023 on a reimbursement basis: Fort Worth ISD funding in the amount up to $1,644,500.00; Keller ISD funding in the amount up to $158,125.00; Crowley ISD funding in the amount up to $158,125.00; and White Settlement ISD funding in the amount up to $63,250. Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev Distr Operating Fund for Fiscal Year 2023. These Agreements will be effective for one year, beginning October 1, 2022, and will end on September 30, 2023, with no renewals. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 apps.cfwnet.org/council_packet/mc_review.asp?ID=30255&councildate=9/13/2022 112 10/7/22, 11:15 AM M&C Review operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure being incurred, the Police Department has the responsible to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM IF Department Account Project Program Activity Budget Reference# Amount ID ID I I Year (Chartfield 2) Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Elizabeth Garza (5571) Sarah Shannon (4254) ATTACHMENTS FID Table-After School.xlsx (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30255&councildate=9/13/2022 212