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Home My WebLink AboutContract 55043-A2 CSC No. 55043-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 55043 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth("City") and The Salvation Army, a Georgia Corporation("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 55043 ("Contract") on December 15, 2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act) referenced by HUD as "ESG-CV2"; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to increase rental assistance and decrease salaries, fica, and health/dental insurance in available ESG CV2 funds for unexpected expenditures incurred as a result of the Coronavirus pandemic(COVID-19); WHEREAS, the Agency requested a contract term extension to September 1, 2023; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with Exhibit A, Revised 9/2022, attached hereto. EXHIBIT`B"— BUDGET attached to the Contract is hereby amended and replace in its entirety with Exhibit B,Revised 9/2022, attached hereto. OFFICIAL RECORD CITY SECRETARY ESG-CV2 RRH PSA Contract CARES ACT 2020 FT. WORTH, TX The Salvation Army,A Georgia Corporation Amendment 2 II. This Amendment is effective as of the effective date the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full Force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract [SIGNATURES APPEAR ON FOLLOWING PAGE] ESG-CV2 RRH PSA Contract CARES ACT 2020 The Salvation Army,A Georgia Corporation Amendment 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: The Salvation Army, A Georgia Corporation Name: Fernando Costa By: Art Penhale(Oct 31,202215:07 CDT) Title: Assistant City Manager Name: Lt. Colonel Art Penhale Title: Texas Divisional Commander Date: Date: CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and By: v reporting requirements. Name: Victor Turner Title: Director,Neighborhood Services Department By: Name: Charletta Moaning Approved as to Form and Legality: Title: Senior Contract Compliance Specialist 4q"0'DO�n�n FORT as City Secretary: of °°°Mood %; y: �`° B _ a_° Name: Jessika Williams P o* d Title: Assistant City Attorney 76tiLiLgffB'.S. G%o�it� ��nE4p�4b By: Jannette S.Goodall(Nov1,202215:23 CDT) Name: Jannette S, Goodall Contract Authorization: Title: City Secretary M&C: C-20-0657 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ESG-CV2 RRH PSA Contract CARES ACT 2020 The Salvation Army,A Georgia Corporation Amendment 2 THE SALVATION ARMY,A GEORGIA EXHIBIT "A" CORPORATION Fort Worth Mabee Center—Rapid Re- PROGRAM SUMMARY Housing and Shelter Operations PROGRAM SUMMARY (ESG-CV2) October 1, 2020 to September 1, 2023 (Second Extension) $700,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides Rapid Re-Housing Services (RR).for individuals and families who are homeless as defined by HUD, including short-term financial assistance for rent and security deposits to help mitigate the impact of the COVID 19. Any financial assistance will not exceed 12 months, or the time period authorized by HUD guidance and Agency policy for use of ESG- CV2 funds. Rental assistance for clients who are rapidly rehoused: 1-3 months- TSA pays 100% of monthly rent; 4-6 months- TSA pays 75% of monthly rent and 6-12 months- TSA pays 50% of monthly rent. Clients needing financial assistance beyond what is listed above will be evaluated on a case by case basis and must be approved by the Program Manager. RR program offers security deposits, rent assistance on a declining subsidy model, and case management using ESG-CV2 funds. ESG-CV2 Funds will be used to pay for financial assistance in the form of rent payments and security deposits payments, including arrears if necessary for Prevention. ESG-CV2 funds will also be used to pay for salaries and fringe benefits for a full-time Case Manager. ADDED SCOPE AS OF (effective date for use of Operations funds): 10/1/2021. Program will include support for Shelter Operations, to include coverage of the following costs related to providing emergency shelter to homeless families: supplies, food supplies, maintenance, security, contract labor/staff, and HMIS software. Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Case Management services will be provided Monday through Friday, 9:00 a.m. to 5:00 p.m., with evening or weekend appointments scheduled as needed to accommodate client's schedule. Life skills and financial education classes times vary and are held Monday through Friday. Emergency Shelter is located at 1855 East Lancaster, Fort Worth, TX 76103. The Emergency Shelter program provides services to single women and all family compositions, including single fathers, intact families, single mothers, families with teenage sons, and same sex households. The Emergency ESG-CV2 The Salvation Army 2020-2022—EXHIBIT"A"—PROGRAM Page 1 SUMMARY—Amendment 2 Shelter aims to be a conduit, providing access to stable housing and supportive services to help eliminate homelessness while maintaining clients' health and preventing further spread of COVID. The program does not require the families to split up but serve them as a unit together. The intent is to promote personal empowerment to assist in restoring dignity and self-sufficiency. While enrolled in the programs, clients receive lodging, hot meals, shower facilities, hygiene products, referral, and case management REGULATORY CLASSIFICATION: Regulatory Citations: Rapid Re-Housing: 24 CFR 576.104d Emergency Shelter Operations: 24 CFR Component Requirements: 24 CFR 576.102 Rapid Re-Housing Assistance Documentation Agency will maintain documentation that 100% of clients served meet the criteria under paragraph(1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless definition and live in an emergency shelter or other place described in paragraph (1) of the homeless definition. Agency will also maintain documentation on eligibility for each Rapid Rehousing housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. Emergency Shelter Operations Documentation (Added Scope) Agency will maintain and follow written intake procedures to verify status of homeless clients receiving emergency shelter, including use of Homeless Management Information System to document intake worker observations or other information regarding how the client meets the HUD definition of homeless at the time of entry in the shelter. PROGRAM GOALS: Rapid Re-Housing Assistance Minimum Number of Fort Worth Clients to be Served: During the CARES grant period, the RRH program anticipates serving a minimum of 28 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Shelter Operations (Added Scope): Minimum Number of Clients to Be Served: During the term of the contract, the Mabee Center Emergency Shelter will serve a minimum of 100 households and 250 unduplicated persons. ESG-CV2 The Salvation Army 2020-2022—EXHIBIT"A"—PROGRAM Page 2 SUMMARY—Amendment 2 EX MIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ FICA 1002 $ Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ Unemployment-State 1005 $ Worker's Compensation 1006 $ - Office Supplies 1007 $ Food Supplies 1008 $ 23,063.00 $ 23,063.00 Insurance 1009 $ Accounting 1010 $ Contract Labor Security City needs copy o contract before expenses can be reimbursed) 1011 $ Other(Admin) 1012 $ - SHELTER OPERATIONS Maintenance 2001 $ 35,000.00 $ 35,000.00 Security 2002 $ 35,000.00 $ 35,000.00 Insurance 2003 $ - Utilities 2004 $ - Supplies 2005 $ 55,437.00 $ 55,437.00 Repairs 2006 $ - Other(kitchen staff/operation-contract labor) 2007 $ 46,250.00 $ 46,250.00 SUBTOTAL EMERGENCY SHELTER $ 194,750.00 $ - $ 194,750.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 120,120.00 $ 39,660.00 $ 80,460.00 FICA 4002 $ 9,190.00 $ 3,098.00 $ 6,092.00 Life/Disability Insurance 4003 $ - $ - Health/Dental Insurance 4004 $ 28,890.00 $ 15,318.00 $ 13,572.00 Unemployment-State 4005 $ Worker's Compensation 4006 $ - HRA 4007 $ Retirement 4008 $ - Parking 4009 $ Mileage 4010 $ Rental Asistance/Security Deposits $ Utility Deposits/Payments Other:(Program supplies and admin):Food; postage;telephone/network/intemet;occupancy; mileage;training and professional development; HMIS/professicnal/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parking,employee prescreening,BRA,worker's compensation 4011 Admin SUBTOTAL HR&S $ 158,200.00 $ $ 58,076.00 $ 100,124.00 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 315,800.00 $ 59,326.00 $ 375,126.00 Security Deposits 6002 $ 30,000.00 $ 30,000.00 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ 345,800.00 $ 59,326.00 $ - $ 405,126.00 HOMELESS MANAGEMENT INFORMATION SYSTEM(HhIIS) HMIS Software Casts 7001 $ 1,250.00 $ 1,250.00 $ - SUBTOTAL HMIs $ 1,250.00 $ - $ 1,250.00 $ - BUDGET TOTAL $ 700,000.00 $ 59,326.00 1$ 59,326.00 $ 700,000.00 FUNDING A: FUNDING B: FUNDING C: $700,000.00 ESG CV2 PSA CONTRACT 2020-EXHIBIT"B"-AMENDMENT 2 Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2023. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant RR Case Management Specialist $ 60,060.00 100.0% $ 80,460.00 RR Case Management Specialist $ 20,400.00 TOTAL 1 $ 80,460.00 1 100.0%1 $ 80,460.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA $ 6,092.00 100.0% $ 6,092.00 Life/Disability Insurance Health/DentalInsurance % $ 13,572.00 100.0% $ 13,572.00 Unemployment-State Worker's Compensation HRA Retirement Parking Mileage Other TOTAL $ 19,664.00 100.0% $ 19,664.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies $ 23,063.00 100.0% $ 23,063.00 TOTAL 1 $ 23,063.00 100.0%1 $ 23,063.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) Other() ESG CV 2 CONTRACT 2020-EXHIBIT "B"-BUDGET THE SALVATION ARMY-AMENDMENT 2 Page 2 TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance $ 35,000.00 100.0% $ 35,000.00 Security $ 35,000.00 100.0% $ 35,000.00 Insurance Utilities Supplies $ 55,437.00 100.0% $ 55,437.00 Repairs Other(kitchen staff/operation-contract labor) $ 46,250.00 100.0% $ 46,250.00 TOTAL $ 171,687.00 100.0% $ 171,687.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ 375,126.00 100.0% $ 375,126.00 Security Deposits $ 30,000.00 100.0% $ 30,000.00 Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 405,126.00 $ 405,126.00 HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs $ - $ - TOTAL $ 700,000.00 $ 700,000.00 ESG CV 2 CONTRACT 2020-EXHIBIT 'B"-BUDGET THE SALVATION ARMY-AMENDMENT 2 Page 3