HomeMy WebLinkAboutContract 52517-A3 CSC No. 52517-A3
AMENDMENT No.3
TO CITY SECRETARY CONTRACT No. 52517
WHEREM, the City of Fort Worth (CITY) and CDM Smith Inc. , (ENGINEER)
made and entered into City Secretary Contract No. 52517, (the CONTRACT) which
was authorized by M&C C-29181 on the 25th day of June, 2019 in the amount of
$192,600.00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment No.1 in the
amount of $97,448.00 authorized administratively on May 29, 2020 and Amendment
No.2 in the amount of $141,740.00 authorized by M&C 21-0540 on August 3, 2021;
and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Westside Water Treatment Plant Plate Settler Expansion;
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed by
Engineer totals $99,500.00.
2.
Article II of the CONTRACT is amended to provide for an increase in the
fee to be paid to Engineer for all work and services performed under the
Contract, as amended, so that the total fee paid by the City for all work and
services shall be an amount of $531,288.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [Westside WTP Plate Settler Exp.]
Page 1 of 2 [CPN 102052]
EXECUTED and EFFECTIVE as of the date subscribed by the City's designated
Assistant City Manager.
APPROVED:
City of Fort Worth ENGINEER
CDM Smith, Inc.
Rana.8ar&h-d- �
Dana aurghdoB( v2,20/tUY:Sa Cui7
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Dana Burghdoff Stacy LABaxna
Assistant City Manager Client Services Leader
DATE: Nov 2, 2022 DATE: /Q DZ2
APPROVAL RECONMNDED:
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Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring
and administration of this contract, including ensuring all performance and
reporting requirements.
Scott Taylor PE
Scott Taylor, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: N/A
WA Date: N/A
DRIack(CrCt 25,2022 MIN CDT)
Douglas W. Black Form 1295: N/A
Senior Assistant City Attorney
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(/�/��� CITY SECRETARY
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Jannette S. Goodall FT. WORTH, TX
City Secretary
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [Westside WTP Plate Settler Exp.]
Page 2 of 2 [CPN 1020521
r
CDM.
Smith
801 Cherry Street
Unit 33,Suite 1820
Fort Worth,Texas 76102
(817)332-8727
September 26,2022
Mr.Scott Taylor
Fort Worth Water Department
1000 Throckmorton
Fort Worth,Texas 76102
Subject: Westside Water Treatment Plant Plate Settler Expansion Project(City Project 102052)
City Secretary Contract No. 52517
Request for Amendment
Dear Mr.Taylor:
CDM Smith was requested to perform construction phase services for the above listed project.
Neither the original Contract,Amendment No. 1,or Amendment No.2 included construction
phase services beyond the construction contract final completion date of November 29,2022.
Due to construction delays,the construction final completion date will extend to approximately
November 2023.We request an amendment to our current contract for performing these additional
services.The attached scope of work provides a more detailed explanation for these additional
services. Also attached is our fee proposal table developed for the additional scope of work.
The requested fee for base services is $99,500. This fee is broken down as follows:
• CDM Smith $99,500
A summary of the total contract amount is provided below:
• Original Agreement Amount $ 192,600
• Amendment 1 $97,448
• Amendment 2 $ 141,740
• Proposed Amendment 3 $99,500
• Revised Agreement Amount $ 531,288
Note that we have based the on-site resident project representative (RPR) effort on an average of
eight hours per week for an additional 48 weeks of construction.The proposed RPR is Sterling
Greback.He will be supported by senior engineering staff at CDM Smith as needed for process
i«1
WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES
CDM.
Smith
Mr. Scott Taylor
September 26,2022
Page 2
mechanical,electrical,and instrumentation and controls work. Please review and if acceptable
prepare an amendment for this work. Please contact me if you have any questions or comments.
Sincerely,
71,4C*-
Matt Dobbertien,PE,PMP
Project Manager
CDM Smith Inc.
Cc: Tony Sholola,FWWD
Stacy Barna,CDM Smith
CIO
LETTER-Westside WTP Plate Settlers Project-Amendment No.3 Request Letter FINAL
SCOPE OF SERVICES
FOR
WESTSIDE WATER TREATMENT PLANT PLATE SETTLER EXPANSION
PROJECT 102052
AMENDMENT NO. 3 - EXTENDED CONSTRUCTION PHASE SERVICES
(THROUGH NOVEMBER 29,2023)
BACKGROUND
CDM Smith contracted with the City of Fort Worth for the Westside Water Treatment Plant
(WSWTP) Plate Settler Expansion Project. The initial scope of work included development of
design for adding additional plate settlers to the three sedimentation basins and the WSWTP to
expand their capacity from the existing 15 MGD capacity to 18 MGD.Amendment No.1 to the
contract was executed to provide additional design for the addition of Filter No. 5 and
coordination of changes related to the membrane addition. Amendment No. 1 included design
services for the following items:
• Replace the existing raw water transit time meter and flow control valve with magnetic
flow meter for better accuracy,
• Provide an additional membrane feed pump with variable frequency drive,and
• Relocate the potable water sample point following the clearwell storage tank.
Amendment No.1 was for design only and did not include any engineering services during
construction related to shop drawing review and RFI responses associated with the work for
Filter No.5,the raw water meter and control valve,the membrane feed pump,or the potable
water sample pump. The original agreement and Amendment No.1 included four construction
meetings and two site visits throughout the 13-month contractual construction period. No
onsite inspection or observation was included via the original agreement and Amendment No.1
Amendment No.2 provided for an on-site resident project representative for 8 hours per week,
supported as needed by senior technical staff,for the 56-week (13 month) contractual
construction period currently scheduled to end effective November 29,2022 (based on
construction start date of October 25,2021). Amendment No.2 also provided for added
duration of project management through June 30,2021 -10 months beyond the originally
planned construction completion date of August 2020. Lastly,Amendment No.2 also provided
for an additional 10 shop drawing reviews and 4 RFI reviews.
Neither the original Contract,Amendment No. 1,or Amendment No.2 included any
construction phase services beyond the 13-month contractual construction period scheduled to
end effective November 29,2022 or any project management services beyond June 30,2021.
This proposal for Amendment No.3 requests authorization for additional scope of work and
engineering fee for providing additional engineering services during construction through the
currently-projected construction completion date of November 2023. CDM Smith will provide
project management for the period from June 30,2021 through the projected construction
Westside WTP Plate Settler Expansion Project(102052) 1
Scope of Work—Amendment No.3 9/26/2022
completion date of November 2023. CDM Smith will also continue to provide an on-site
resident project representative (RPR)for 8-hours per week for an additional 48 weeks,
supported as needed up to 40 hours by senior technical staff assistance.
SCOPE OF WORK-BASE SERVICES
The scope of work presented below describes the additional base services included in this
Amendment No.3.
Task 1 Project Management
Additional Task 1A-Extended Construction Duration Project Management
CDM Smith will provide additional engineering services related to the day-to-day management
of the project from June 2022 through November 2023.
• Project Management and Administration Support Services: Plan, organize, staff, direct,
manage,coordinate,and report work tasks of project team including subconsultants.
• Reporting and invoicing:Prepare and submit twelve (12) monthly invoices with required
forms.
Construction Meetings: Project manager to attend up to 12 additional monthly onsite
Construction Progress Meeting from June 2022 through November 2023 to review the
construction progress, submittal status, proposals, outstanding invoicing, proposed change
orders (PCOs),RFIs,and other pertinent construction issues.
Task 1A Work Products:
a) Twelve (12) Project Summary Reports.
b) Twelve (12) Invoices with typically required City of Fort Worth forms.
c) Twelve (12) Construction Progress Meeting Minutes.
Task 2 - Basis of Design Memorandum
No changes in scope of work.
Task 3 -TCEQ Coordination
No changes in scope of work.
Task 4- Final Design
No changes in scope of work.
Task 5 - Bidding Phase Services
No changes in scope of work.
Task 6- Construction Phase Services
Additional Task 6.1A-Extended Construction Duration Construction Services
Westside WTP Plate Settler Expansion Project(102052) 2
Scope of Work—Amendment No.3 9/26/2022
The ENGINEER shall provide the continued services of the on-site resident project
representative (RPR) for limited observation for up to 8-hours per week for the period from
November 30,2022 through November 29,2023. RPR duties will be same asunder
Amendment No.2,including review the quality of work (as observable at point of time onsite),
document field progress,respond to field questions from the Contractor,and coordinate with
City Staff.
An additional 40 hours of senior level engineering staff will eb provided to provide technical
support to the RPF in responding to field questions from the Contractor.
Limits of On-Site Representation Responsibility: The purpose of on-site representation
during the project will be to enable the ENGINEER to carry out the duties and
responsibilities assigned and undertaken by ENGINEER during the Construction Phase,
and,in addition,by the exercise of ENGINEER's efforts as an experienced and qualified
design professional,to provide the CITY with a greater degree of confidence that the
completed work will conform to the Contract Documents and that the Contractor and its
Subcontractors have implemented and maintained the integrity of the design concept of the
completed Project as a functioning whole as indicated in the Contract Documents.
ENGINEER shall not be assumed to have reviewed work undertaken and covered or buried
when not on site. ENGINEER will not, during such visits or as a result of such observations
of the Contractor's work in progress, supervise, direct,or have control over the Contractor
or its Subcontractor's work,nor shall ENGINEER have authority over or responsibility for
the means,methods,techniques,sequences,or procedures of construction selected or used
by the Contractor,for security or safety on the site,for safety precautions and programs
incident to the Contractor's or its Subcontractors work,not for any failure of the Contractor
or its Subcontractors to comply with Laws and Regulations applicable to the Contractor
furnishing and performing the work.
The ENGINEER's Project Manager,RPR,and one senior technical process mechanical staff
member will participate in one Substantial Completion Inspection to review and advise the
Owner on contract work to be completed as observable. ENGINEER will compile and submit a
punch list documenting the remaining work to the CITY and Contractor.
Compensation
The total requested amount of this proposed Amendment No. 3 is$99,500 per attached Fee
Development table
The contractual Labor Rate Schedule shall be revised to include hourly billing rates for 2022 and
2023.
Labor Category 2022 Rate $/hour 2023 Rate $/hour
Officer/Principal $300 $300
Senior Technical Specialist $270 $270
Project Manager $250 $250
Senior Engineer Level 7/8 $250 $250
Project Engineer Level 5/6 $195 $195
Westside WTP Plate Settler Expansion Project(102052) 3
Scope of Work—Amendment No.3 9/26/2022
Engineer Level3/4 $165 $165
Graduate Engineer Level 1/2 $155 $155
CADD Designer/Drafter $145 $145
Senior Administration $140 $140
Contract Administration $135 $135
Clerical Administration $105 $105
Schedule
Total duration for construction phase services is estimated to begin on the contractual
construction period scheduled to end effective November 29,2022 and end on the projected
construction completion of November 29,2023.
END OF SCOPE OF SERVICES
Westside WTP Plate Settler Expansion Project(102052) 4
Scope of Work—Amendment No.3 9/26/2022
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