HomeMy WebLinkAboutContract 51017-R3 CSC No. 51017-R3
CITY OF FORT WORTH
THIRD RENEWAL OF AGREEMENT
WHEREAS, the City of Fort Worth, ("City"), and ADS, LLC, authorized to do
business in Texas, ("Contractor"), entered into that certain ORIGINAL AGREEMENT
(City Secretary#51017,M&C P-12204) for the PROJECT generally described as: Citywide
Wastewater Collection System Flow Monitoring; and
WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as
provided by M&C P-12204; and
WHEREAS, The City and Contractor agreed to the first renewal of the ORIGINAL
AGREEMENT for an additional term at the amount of $147,600.00 said FIRST
RENEWAL was available in the 2018 operating budget of the Water and Sewer Capital
Projects Fund,as appropriated in Ordinance#23835-09-2019; and
WHEREAS, The City and Contractor agreed to the second renewal of the
ORIGINAL AGREEMENT for an additional term at the amount of $147,600.00 said
SECOND RENEWAL was available in the 2021 operating budget of the Water and Sewer
Capital Projects Fund,as appropriated in Ordinance#24446-09-2020; and
WHEREAS, The City and Contractor desire to renew the ORIGINAL
AGREEMENT for the third term at the amount of$135,610.00, said THIRD RENEWAL is
available in the 2022 operating budget of the Water and Sewer Capital Projects Fund, as
appropriated in Ordinance#25073-09-2021.
NOW,THEREFORE, it is agreed by the City and Contractor as follows:
Article I
The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed.
Article II
The Contractor's compensation shall be in the amount up to $135,610.00. The Term of this
renewal agreement shall be for one year, effective as of the effective date or the expenditure
of the funding,whichever occurs first.
Article III
There are no other changes to any other terms or conditions of the ORIGINAL
AGREEMENT.
OFFICIAL RECORD
CITY SECRETARY
Third Renewal of Agreement City Secretary No 51017 R3
ADS,LLC FT. WORTH, TX Page 1 of 2
EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date
subscribed by the City's designated City Manager.
City of Fort Worth ADS, LLC.
0494,A;",4AJ 470,f9V I47601dN1
Dana Bur¢hdoff( v2,20 9:54 CDT) Joseposep—h�n VP(Oct18,202218:22CDT)
Dana Burghdoff Joseph J. Goustin
Assistant City Manager Assistant Treasurer
DATE: Nov 2, 2022 DATE: Oct 18, 2022
APPROVAL RECOMMENDED:
Christopher Hard (Oct20,202267:11CDT)
Chris Harder,P.E.
Director,Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: P-12204
WA Date: June 5,2018
Dilack(Ott 26,202216:02 CDT)
Douglas W. Black
Sr. Assistant City Attorney
Contract Compliance Manager
By signing I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
Am Kasavich,P.E. aaa�FORr4 a
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4&fihette S.Goodall(Nov 2,202211: DT) �adb4
Jannette S. Goodall CITY SECRETARY
City Secretary FT. WORTH, T
Third Renewal of Agreement City Secretary No 51017 R3
ADS,LLC Page 2 of 2
o ENVIRONMENTAL
SERVICES°
October 10,2022
John Kasavich, P.E.
Project Manager
200 Texas Street, Lower Level
Fort Worth,TX 76102-6314
Subject: ADS Environmental Services, LLC
Flow Monitoring Products and Services
Proposed Second Contract Renewal
City Project#100854
Dear Mr. Kasavich,
ADS Environmental Services (ADS) is pleased to provide this information to support the
third contract renewal request.
This request is to continue the data collection data analysis and maintenance as required
in the City project # 100854 referenced above and that ADS has performed for the past
three years.
The fee for all work requested is $135,610. A summary of these charges is shown in the
attached Fee Schedule.
This work will be completed within 60 days from the City's NTP.
Sincerely,
Paul Needham
Project Manager
ADS Environmental Services
(682)330-8924
pneedham@idexcorp.com
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ADS Environmental Services, LLC. - Flow Monitoring Products and Services
PROPOSED Second Contract Renewal
FEE SCHEDULE
City Project# 100854 10/10/2022
Description Units Amount
Pay Item 1: Flow Meter Unit With Submerged AV Sensor(Combo Sensor which includes a Pressure Depth Sensor and
Doppler Velocity Sensor)and Downlooking Ultrasonic Depth Sensor (0 units at$5,600 per each)
Pay Item 2: Additional Submerged AV Sensors(Combo Sensor which includes a Pressure Depth Sensor and Doppler
Velocity Sensor) with 30-ft Cables-Replacement Parts for Contractor Meter Installations (0 units at$1495 per each)
Pay Item 3: Additional Downlooking Ultrasonic Depth Sensors with 30-ft Cables-Replacement Parts for Contact Meter
Installations (0 units at$1175 per each)
Pay Item 4: Initial Submerged AV Sensor Flow Meter Unit Installations(Includes initial site calibration,coordination with the
third party telemetry service provider as applicable,and a final confirmation inspection within 7 days of installation) (0 units
at$1800 per each)
Pay Item 5: Flow Meter Unit with Non-Contact AV Sensor(includes a Doppler Radar Velocity sensor or laser velocity sensor
with an ultrasonic depth sensor)and pressure depth sensor (0 units at$6040 per each)
Pay Item 6: Initial Non-Contact Flow Meter Installations(Includes initial site calibration,coordination with the third party
telemetry service provider as applicable,and a final confirmation inspection within 7 days of installation) (0 units at$1800
per each)
Pay Item 7: Meter Site Maintenance,as Required Including Scheduled Calibrations(bi-weekly for the first 60 days and then
quarterly thereafter)-Monthly Servicing Fee[monthly fee per meter,assumed up to 10 CONTACT or NON-CONTACT(select
meter type provided)meters deployed during a 12 month period] (10 units at$760 per each per month per contract 120 91,200.00
period(12 Mos.))
Pay Item 8: Additional Meter Site Maintenance and Calibration Site Visits for Use as Directed/Authorized by the City(related
to additional calibration requested beyond specified in the scope and related to telemetry-related manual collects above and
beyond regularly scheduled site calibration and meter maintenance visits). Not for Use for Regular Calibration and 3 2,145.00
Maintenance Visits. (3 units at$715 per each)
Pay Item 9: Flow Meter Removal(Includes final site calibrations,meter cleanup and servicing and recalibration of meter and 5 4,000.00
probes prior to redeployment) (12 units at$800 per each)
Pay Item 10:Flow Meter Redeployment Fee(includes meter site investigations,documentation,and site selections;
installation,miscellaneous field supplies associated with new installation,initial site calibration,communications check(s)and 5 4,425,00
a final confirmation inspection to start the clock on the metering period for that site) (12 units at$885 per each)
Pay Item BA#1: Additional Data Management,Analysis and Reporting-Monthly Data Management,Analysis,and Reporting
Fee(monthly fee per meter,up to 20 meters deployed during a 12 month period)as noted in Section 30.0"Scope of Work". 120 32,400.00
This is an ADD/DEDUCT item. (10 units at$270 per each per month per contract period(12 Months))
Pay Item BAII: ADS ECHO Level Only Monitoring and Alarming System-Complete With Batteries,Mounting Rod,and
Antenna (2 units at$2495 per each)
Pay Item BA2:ECHO Installations (2 units at$250 per each)
Pay Item BA3: ECHO Monitoring Charges Involving Battery Replacements,Web Hosting,Communications,and SIMS
Charges and any required maintenance. (2 units at$60 per each per month per contract period(12 Mos.) 24 1,440.00
Pay Item BA4: Smart Cover Buy Back Allowance-Functioning or Non-Functioning (0 units at-$1200 per each)
Pay Item 11: Cable,EXT Power,EXPAC(for Triton+SCADA system),10'. (0 unitsat$219 per each)
Pay Item 12: Assembly,XI 0,2X4-201/0(for Triton+SCADA system) (0 units at$3195 per each)
Pay Item 13: Shipping of Equipment
Pay Item 14: Installation of XIO units (0 units at$250 per each)
Pay Item 15: City Directed Services(Scope Must be Pre-authorized Prior to Initiating Work)
Totals This Unit: $135,610.00
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 23, 2022 REFERENCE NO.: **M&C 22-0647
LOG NAME: 60CITYWIDE WW METER RENEWAL NO.3 -ADS/HACH
SUBJECT:
(ALL)Adopt Appropriation Ordinance in the Amount of$267,610.00 to Fund the Third and Final Renewal to
a Professional Services Agreement with Hach Company in the Amount of$132,000.00, and the Third and
Final Renewal to a Professional Services Agreement with ADS, LLC in the Amount of$135,610.00 for the
Citywide Wastewater Collection System Flow Metering Project and Effect a Portion of Water's Contribution
to the Fiscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Water& Sewer Capital Projects Fund in the amount of$267,610.00,
transferred from available funds within the Water& Sewer Fund, for the purpose of funding the Citywide
Wastewater Collection System Flow Monitoring project (City Project No. 100854) and to effect a portion of
Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
This Appropriation includes funding for the third and final renewals of the Hach Company and ADS, LLC
contracts as described below:
On June 5, 2018, Mayor and Council Communication (M&C) (P-12204), the City Council authorized a
Professional Services Agreement with Hach Company ("Hach") in the amount of$326,000.00 (City
Secretary Contract No. 51038) and ADS, LLC ("ADS") in the amount of$356,560.00 (City Secretary
Contract No. 51017)for the Citywide Wastewater Collection System Flow Metering Project. The project is
to monitor wastewater flows within the wastewater collection system with portable flow metering devices
allowing the Water Department to collect data to direct maintenance activities. Both contracts were
awarded for an initial two-year term plus three one-year renewal options.
On June 18, 2019, (M&C C-29152), City Council authorized Amendment No. 1 with Hach in the amount
of$114,000.00 for installation of an additional five (5) meters on Sanitary Sewer Mains Big Fossil 54-inch
M-402A and the parallel relief main, West Fork Mains including the 90-inch M-280B and 90-inch M-338B
and the existing 48-inch M-285 and provided for a twelve (12) month monitoring period for the new
meters, roughly aligning with the second year of overall monitoring.
On June 16, 2020, (M&C 20-0394), the City Council authorized funding for the first renewals in the
amounts of$132,000.00 with Hach (City Secretary No. 51038-R1) and $147,600.00 with ADS (City
Secretary No. 51017-R1).
On August 24, 2021, (M&C 21-0623), the City Council authorized funding for the second renewals in the
amounts of$132,000.00 with Hach (City Secretary No. 51038-R2) and $147,600.00 with ADS (City
Secretary No. 51017-R2).
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and
to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2022-2026 Capital Improvement Program, as follows:
60CITYWIDE WW METER RENEWAL NO.3-ADS HACH
Budget Revised
Capital Fund Project FY2022 CIP Change
Name Name Appropriations Authority (Increase/ Budget
Decrease) Budget
56002— 100854 $0.00 This M&C $267,610.00 $267,610.00
Water & Citywide
P
ewer Capital IWWC SysIIIrojects Fund Flow Metering u 11
Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for
the purpose of funding the Citywide WWC Sys Flow Metering project within the Water& Sewer Capital
Projects Fund.
The City, ADS and Hach, now desire to exercise the 3rd and final renewal of their respective contracts.
Professional Services for Citywide Wastewater Collection System Flow Metering Project is one
component of the overall project that includes the purchase and installation of temporary meters. This
project will impact the Water Department's Operating Budget due to the on-going maintenance and
calibration requirements of the installed meters. These costs will be incorporated into future Water
Department Operating Budgets.
Appropriations for the Citywide Wastewater Collection System Flow Monitoring are depicted below:
Fund Existing Additional project Total*
Appropriations Appropriations
Water
Capital Fund $115,000.00 $0.00 $115,000.00
59601
W&S Capital
Projects Fund $1,502,355.00 $267,610.00 $1,769,965.00
56002
Project Total $1,617,355.00 $267,610.00 $1,884,965.00
*Numbers rounded for presentation purposes.
The project is citywide and affects ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water&
Sewer Fund and upon approval of the above recommendation and adoption of the attached appropriation
ordinance, funds will be available in the W&S Capital Projects Fund for the Citywide WWC Sys Flow
Metering project. Prior to any expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs).:
TO
Fund Department ccount Project Programl ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
FROM
Fund Department ccount Project Program ctivity Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60 CITYWIDE WW METER RENEWAL NO. 3-ADS HACH SAM (ADS).pdf (CFW Internal)
2.60 CITYWIDE WW METER RENEWAL NO. 3 -ADS HACH SAM (HACH),pdf (CFW Internal)
3. 60CITYWIDE WW METER RENEWAL NO.3-ADS HACH FID Table (WCF 07.12.22).xlsx (CFW
Internal)
4. 60CITYWIDE WW METER RENEWAL NO.3-ADS.HACH.docx (CFW Internal)
5. 60CITYWIDE WW METER RENEWAL NO.3-ADS HACH 56002 A022(r1).docx (Public)
6. PBS CPN 100854.pdf (CFW Internal)
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