HomeMy WebLinkAboutContract 58374 CSC No. 58374
INTERLOCAL AGREEMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM
FORT WORTH INDEPENDENT SCHOOL DISTRICT
This Interlocal Agreement for the School Resource Officer Program("Agreement") is made
and entered into between the City of Fort Worth,a home rule municipal corporation of the State of
Texas("City'),acting by and through Fernando Costa,its duly authorized Assistant City Manager,
and the Fort Worth Independent School District("FWISD"or"District"),a political subdivision
of the State of Texas located in Tarrant County and a legally constituted Independent District
("District"),acting by and through Ang6lica M.Ramsey,its duly authorized Superintendent.
RECITALS
WHEREAS,this Agreement is made under the authority granted to the City and the District
pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL
COOPERATION ACT;
WHEREAS,the citizens of Fort Worth and the City Council have determined that the security
of students is paramount;
WHEREAS, District wishes to participate in the School Resource Officer Program ("SRO
Program")through which City provides school security to participating school districts with facilities
within the City's territorial limits using City's police officers;and
WHEREAS,City will receive funds through the Fort Worth Crime Control and Prevention
District("CCPD")to assist in funding City's portion of the SRO Program costs.
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
herein expressed,the Parties agree as follows:
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
OFFICIAL RECORD
1. This Agreement for the SRO Program
2. Exhibit A—Scope of Services CITY SECRETARY
3. Exhibit B—Payment Schedule
4. Exhibit C—Roles and Responsibilities for Officers
FT. WORTH, T
FW[SD&CFW FY 2023 SRO lnterlocal Agreement Page t of 15
Exhibits A and B,attached hereto are incorporated herein and made a part of this Agreement for all
purposes.In the event of any conflict between the terms and conditions of Exhibits A and B and the
terms and conditions set forth in the body of this Agreement,the terms and conditions set forth in the
body of this Interlocal Agreement shall control.
The term "District" shall include the District, and its officers, agents, employees, representatives,
servants,contractors or subcontractors.
The term"City"shall include its officers,employees,agents,and representatives.
The term"Party"shall refer to either the City or the District.
The term"Parties"shall refer to both the City and the District.
1. SCOPE OF SERVICES.
In partnership with the District, City hereby agrees to provide the District with school
security services for the purpose uCcreating a safe educational environment.The City will provide
Fort Worth Police Department("FWPD")officers at District schools within the territorial limits of
Fort Worth. The District covenants and agrees to fully cooperate with the City in the implementation
of the SRO Program. Attached hereto and incorporated for all purposes incident to this Agreement
is "Exhibit A," Scope of Services, more specifically describing the services to be provided
hereunder.
2. TERM.
This Agreement shall commence on October 1,2022("Effective Date")and shall continue in
full force and effect until September 30, 2023, unless terminated earlier in accordance with the
provisions of this Agreement.
3. CONSIDERATION.
The District shall pay City$4,422,312.47(the"Agreement amount")in accordance with the
provisions of this Agreement and the Payment Schedule attached as"Exhibit B."Such Agreement
amount is based upon fixed expenditures for personnel and operating costs for police officers assigned
to the SRO Program. The District will be required to have at least one officer assigned per 1,500
students in any school that an officer is assigned. The Agreement amount represents 50% of all
personnel and operating costs incurred by the City for the forty-four(44)police officers assigned to
the District. The District will be required to accept the assignment of additional police officers to
accommodate the proper ratio between student body and on-campus police officers. If additional
officers are required pursuant to this section, the District shall pay City an additional $158,970,00
FWISD&CFW FY 2023 SRO Interlocal Agreement Page 2 of 15
annually per additional officer.The Agreement amount is a projected figure based upon estimated
costs for the program for the coming City Fiscal Year.' The Agreement amount also includes the
District's proportional share of the personnel, training and operating costs of the FWPD command
staff that oversee the SRO Program. The command staff costs are shared by all participating school
districts,and the participating school districts pay a proportional amount of the command staff costs
based on the number of SRO Program officers assigned to each participating school district. The
command staff includes one(1)detective,five(5)sergeants, two(2)relief police officers,and one
(1)lieutenant assigned to the SRO Program.In addition,the Agreement amount includes the District's
proportional share of the administrative operating fees of SRO-assigned patrol vehicles.
In the event that an officer is on leave due to an occupational injury,the Agreement Amount
shall not be reduced or amended due to such absence unless agreed by both Parties in writing.
It is understood and agreed that District shall remit funds to the City within thirty(30)calendar
days following receipt of an official invoice. Invoices shall be provided by City to District on a
monthly basis.
In connection with the City's annual budget process, following the end of each Fiscal Year,
funding shall be subject to a 'true up" process in accordance with this paragraph. The City shall
compare the actual costs of tire prior Fiscal Year's program with the projected/budgeted amount for
the current Fiscal Year and calculate any deviation between the two.The City shall notify the District
of such deviation on or before the ninetieth(90u')day of the new Fiscal year.Any deviation will be
reconciled with District by one of the following methods: (1) adjusting the projected/budgeted
amounts for the next Fiscal Year's School Resource Officer contract;or(2)if the parties elect not to
enter into another contract for the next Fiscal year, a direct payment of funds to the District, if the
actual costs of the program were less than the projected costs program;or a direct payment of funds
to the City if the actual costs exceed the projected costs of the program.Regardless of such true up
process,in no event shall the contract amount exceed$4,647,269.04.
4. TERMINATION.
4.1 CCPD funds
This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. In the event that funds from the CCPD are not timely received, in
whole or in part,City may,at its sole discretion,terminate this Agreement and City shalt not
be liable for payment for any work or services performed by District under or in connection
with this Agreement.Before terminating this Agreement for the reason stated above,City will
provide written notice to District and provide District with 15 days to cure deficiency.
t Fiscal Year shall be defined as:the twelve-month period beginning October I and ending September 30,or such
alternate twelve-month period as approved In writing by the City.
FW1SD&CFW FY 2023 SRO Interlocal Agreement Pagc 3 of 15
4.2 Convenience.
Either Party may terminate this Agreement at anytime and for any reason by providing
the other Party with 30 days'written notice of termination.
4.3 Non-apt"priationof Funds.
In the event no funds or insufficient funds are appropriated by either the City nor the
District in any fiscal period to fund the SRO Program,that Parry will notify the other Party
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to that Party of any kind
whatsoever.
4.4 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date,the District
shall pay City for services actually rendered up to the effective date of termination and City
shalt continue to provide the District with services requested by the District and in accordance
with this Agreement up to the effective date of termination.Within thirty(30)days after the
effective date of such termination, City shall forward to District a final invoice for the
appropriately prorated unpaid balance due on the Agreement Amount for services rendered
and District shall remit payment in full within thirty(30)days after the date of such invoice.
5. DISCLOSURE OF CONFLICTS AND CONY IDENTIAL INFORMATION.
5.1 Disclosure of Conflicts.Both Parties hereby warrant to the other Party that they have
made full disclosure in writing of any existing or potential conflicts of interest related to
services under this Agreement. In the event that any conflicts of interest arise after the
Effective Date of this Agreement, the Parties hereby agree immediately to make full
disclosure to the other Party in writing.
5.2 Confidential Information;The Parties, each for itself and its officers, agents and
employees, agree that they shall treat all information provided to it by the other Party as
confidential and shall not disclose any such information to a third party without the prior
written approval of the other Party.
5.3 Unauthorized Access. The Parties shall store and maintain City and District
Information in a secure manner and shall not allow unauthorized users to access,modify,
delete or otherwise corrupt City or District Information in any way.The Parties shall notify
the other Party immediately if the security or integrity of any City or District information
FWISD&CFW FY 2023 SRO Interlocal Agreement Page 4 of 15
has been compromised or is believed to have been compromised, in which event,the Party
shall,in good faith,use all commercially reasonable efforts to cooperate with the other Party
in identifying what information has been accessed,modified,deleted or otherwise corrupted
by unauthorized means and shall fully cooperate with the other Party to protect such
information from further unauthorized tampering.
5.4 Federal Law Enforcement Database Access.If District,or any District Personnel,has
access to any federal law enforcement database or any federal criminal history record
information system,including but not limited to Fingerprint Identification Records System
("FIRS"),Interstate Identification Index System("III System"),National Crime Information
Center("NCIC")or National Fingerprint File("NFF"),that is governed by and/or defined
in Title 28, Code of Federal Regulations Part 20 ("CFR Part 20'), for the purpose of
providing services for the administration of criminal justice as defined therein on behalf of
the City under this Agreement,District shall comply with the Criminal Justice Information
Services Security Policy and CFR Part 20,and shall separately execute the Federal Bureau
of Investigation Criminal Justice Information Services Security Addendum.
6. RIGHT TO AUDIT.
Each Party agrees that the other Party shall, until the expiration of three years after final
payment under this Agreement,or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books,
documents,papers and records of the other Party involving transactions relating to this Agreement
at no additional cost to the Party. Each Party agrees that the other Party shall have access during
normal working hours to all necessary District facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section.
The requesting Party shall give the other Party reasonable advance notice of intended audits.
Section 6 shall survive the termination or expiration of this Agreement.
7. INDEPENDENT CONTRACTOR.
District shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City.City shall operate hereunder as in independent contractor and not as an
officer,agent,servant,or employee of the District. City shall be solely responsible for the acts and
omissions of its officers, members, agents, servants, and employees. District shall be solely
responsible for the acts and omissions of its officers, members, agents, servants, and employees.
Neither City nor District shall be responsible under the Doctrine of Respondent Superior for the acts
and omissions of the officers,members,agents,servants,or employees of the other. Nothing in this
Agreement shall waive any statutory or common-law immunity or defense of City or District.
FW1SD&CFW FY 2023 SRO Interlocal Algeement Page 5 of 15
8. PROPERTY LOSS.
The Parties shall in no way nor under any circumstances be responsible for any property
belonging to the other Party, its officers, members, agents, employees, subcontractors, program
participants,licensees or invitees,which may be lost;stolen,destroyed or in any way damaged.
9. PROVISIONS REGARDING AGE.
City and District covenant that neither it nor any of its officers,members,agents,employees,
program participants, or subcontractors,while engaged in the performance of this Agreement shall,
in connection with the employment,advancement,or discharge of employees,or in connection with
the terms,conditions or privileges of their employment,discriminate against persons because of their
age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory
requirement.
10. LIABDATYANDENINI MCATION.
"TO THE EXTENT PERMITTED BY LAW, AND WITHOUT THE WAIVER OF ANY
1MMUINITY OR DEFENSE, EACH PARTY SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S)
OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF ITS OWN
OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
Section 10 shall survive the termination or expiration of this Agreement.
11. NON-DISCRIMINATION COVENANT.
Each Party, for itself, its personal representatives, assigns,subcontractors and successors in
interest,as part of the consideration herein,agrees that in the performance of its duties and obligations
hereunder, shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis prohibited by law.
Section 11 sbali survive the termination or expiration of this Agreement.
12. NOTICES.
FWISD&CFW FY 2023 SRO Interloeal Agreement Page 6 of 15
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when(1)hand-delivered to the other Party, c/o the designated
person listed below, or (2) received by the other Party by United States Mail, registered, return
receipt requested,addressed as follows:
City.of Fort Worth_ FWISD
Attn:Fernando Costa Attn:Angdlica M.Ramsey
Assistant City Manager Superintendent
200 Texas Street 100 N.University Drive
Fort Worth,Texas 76102-631 I Fort Worth,Texas 76107
With Copy to the City Attorney With Copy to District's General Counsel
at same address at same address
13. GOVERN-NMNTAL POWERS/IMMUNITIES.
It is understood and agreed that by execution of this Agreement,the Parties do not waive or
surrender any of their governmental powers or immunities.
14. NO WAIVER.
The failure of the City or District to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or
District's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
15. GOVERNING LAW/VENUE.
This Agreement shalt be construed in accordance with the laws of the State of Texas.If any
action,whether real or asserted,at law or in equity,is brought pursuant to this Agreement,venue for
such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas,Fort Worth Division.
16. SEVERABitLITV.
If any provision of this Agreement is held to be invalid,illegal or unenforceable,the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
FWISD&CFW FY 2023 SRO Interlocal Agreement Page 7 of 15
17. FORCE MAJI URE.
City and District shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement,but shall not be held liable for any delay or omission in performance due
to force majeure or other causes beyond their reasonable control, including, but not limited to,
compliance with any government law,ordinance or regulation,acts of God,acts of the public enemy,
fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, material or labor
restrictions by any governmental authority,transportation problems,restraints or prohibitions by any
court, board, department, commission, or agency of the United States or of any States, civil
disturbances,other national or regional emergencies,and/or any other similar cause not enumerated
herein but which is beyond the reasonable control of the Party whose performance is affected
(collectively"Force Majeure Event").The performance of any such obligation is suspended during
the period of, and only to the extent of, such prevention or hindrance,provided the affected Party
provides notice of the Force Majeure Event, and an explanation as to how it hinders the party's
performance,as soon as reasonably possible,after the occurrence of the Force Majeure Event.The
form of notice required by this section shall be the same as section 12 above.
18. Prohibition on Boycotting Energy Companies
City acknowledges that in accordance with Chapter 2274 of the Texas Government Code,as added
by Acts 2021,87th Leg.,R.S.,S.B. 13,§2,the District is prohibited from entering into a contract for
goods or services that has a value of$100,000 or more that is to be paid wholly or partly from public
funds of the District with a company with 10 or more full-time employees unless the contract contains
a written verification from the company that it: (1)does not boycott energy companies;and(2)will
not boycott energy companies during the term of the contract. The terms "boycott energy
company" and"company"have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code,as added by Acts 2021, 87th Leg.,R.S.,S.B. 13,§2. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement, City
certifies that City's signature provides written verification to the District that City: (0 does not
boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement.
19. Prohibition on Discrimination Against Firearm and Ammunition Industries
City knowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
as added by Acts 2021, 87th Leg., R.S.,S.B. 19, § 1,the District is prohibited from entering into a
contract for goods or services that has a value of$100,000 or more that is to be paid wholly or partly
from public funds of the District with a company with 10 or more full-time employees unless the
contract contains a written verification from the company that it:(1)does not have a practice,policy,
guidance,or directive that discriminates against a firearm entity or firearm trade association;and(2)
will not discriminate during the term of the contract against a firearm entity or firearm trade
association. The terms "discriminate,""firearm entity" and "firearm trade association" have the
meaning ascribed to those terms by Chapter 2274 of the Texas Government Code,as added by Acts
FWISD&CFW FY 2023 SRO Inlerlocal Agreement Page 8 of 15
2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is
applicable to this Agreement,by signing this Agreement,City certifies that City's signature provides
written verification to the District that City:(1)does not have a practice,policy,guidance,or directive
that discriminates against a firearm entity or firearm trade association;and(2)will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
20. HEADINGS NU]'CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement,and are not intended to define or limit the scope of any provision
of this Agreement.
21. APPROVAL OF AGREEMENT.
The governing bodies of City and District have approved the execution of this Agreement,
and the persons signing the Agreement have been duly authorized by the governing bodies of the City
and District to sign this Agreement on behalf of the governing bodies.
22. REVIEW OF COUNSEL.
The Parties acknowledge that each Party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting Party shall not be employed in the interpretation of this Agreement or
exhibits hereto.
23. AMENDMENTS.
No amendment ofthis Agreement shall be binding upon a Party hereto unless such amendment
is set forth in a written instrument,which is executed by an authorized representative of each Party.
24. ENrIRETY OF AGREEMENT.
This Agreement, including Exhibits A and B, contains the entire understanding and
agreement between the City and District,their assigns and successors in interest,as to the matters
contained herein.Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent it conflicts with any provision of this Agreement.
FW1SD&CFW FY 2023 SRO Interlocal Agreement Page 9 of 15
25. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall,for
all purposes, be deemed an original, but all such counterparts shall together constitute one and the
same instrument.
26. BODY WORN CAMERAS.
City and District agree that any use of body-worn cameras by FWPD officers will be subject to and
in compliance with state law and local regulations regarding the use and operation of body-worn
cameras(B WC). City shall use its best efforts to notify the District at least two weeks before its SRO
Program officers assigned to the District are to begin use of BWCs, and will provide written
information and training to the principal and assistant principals of the schools to which the officers
are assigned, on the objectives and procedures for the use of BWCs. Every SRO Program officer
equipped with a B WC shall be trained in the operation of the equipment prior to its use.When utilizing
BWCs, the SRO Program Officers shall adhere to the objectives and procedures outlined in this
Agreement and the Fort Worth Police Department General Orders so as to maximize the effectiveness
of the B WC and the integrity of the video documentation.City may, if not otherwise prohibited by
law,provide to the District copies of any such filming of students,parents,employees,or others upon
school property,upon request for such copies by the District,as an intergovernmental transfer. In the
event the City believes the providing of a copy of such videos would be prohibited,City agrees to
utilize its best efforts to facilitate the availability of the officer who made the video to testify,upon
request by the District,in any school disciplinary hearing concerning the officer's knowledge of the
facts and circumstances of the incident which was videoed.The Parties also agree that any such film
or video taken by, and kept in the possession of, the City's officers may be considered "law
enforcement records"under the Family Educational Rights and Privacy Act(FERPA),20 U.S.C.see.
1232g and 34 C.F.R. Sec. 99.8, and that any copy of such film or video, if permitted by law to be
provided to the District,may then become an educational record of the District under FERPA. In the
event the District determines that such educational record is required to be released to the public or
to a parent or a student under FERPA,the District agrees,prior to release of such records,to provide
the City advanced written notice sufficient for the City to determine if a protective order or other
injunctive relief may be required to protect the confidentiality of the record.
[THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK]
FWISD&CFW FY 2023 SRO Interlocal Agreement Page 10 of 15
APPROVED AND AGREED FOR CITY
OF FORT WORTH
57
Fernando Costa ATTEST
Assistant City Manager APPROVED AND AGREED FOR
Date: Novz,zozz \�
APPROVAL RECOMMENDED
Dr.Angdlica M.Ramsey
Robert Idre ge(taov2,2o2212:09 CDT) Superintendent
Robert A.Alldredge,Jr.
Executive Assistant Chief
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT Tobl(,Tacitson
WORTH Board President
5�1
Taylor Paris APPROVED AS TO FORM AND
Assistant City Attorney LEGALITY FOR FWISD
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract,including
ensuring all performance and reporting FW SD General Counsel
requirements.
,t.�.r...1�..
5asha 1,202213:50 CDT) -
Sasha Kane
Sr.Contract Compliance Specialis a�...
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Tannoffo S.Goodall � °
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Jannette S.Goodall(Nov 3,202210:17 CDT) �E)(pS,00a
Jannette Goodall OFFICIAL RECORD
City Secretary
Date: / 39 1 /2022 CITY SECRETARY
M&C No,22-0711 Form 1295 Certification No:NOT REQUIRED FT. WORTH, Ty
FWTSD&CFW FY 2023 SRO Interiocal Agreement Page 11 of 15
EXHIBIT A
SCOPE OF SERVICES
1. City,through the commander of the SRO Program,shall assign FWPD officers to specific
schools within the District to provide school security and officers shall work directly with
the District's school principals.
2. There shall be forty-four (44) City police officers assigned to the District for the SRO
Program. In addition,there shall be a command staff comprised of one:(1)detective;five
(5)sergeants; two (2) relief police officers; and one (I) lieutenant assigned to the SRO
Program.The Lieutenant shall command the SRO Program. The District shall submit a
written request for additional Police Officers to Cily ten 10 months Prior to the start
of new Fiscal Year(the end of the month of December).
3. Assigned officers shall have the SRO Program as their primary duty, and will not be
regularly assigned additional police duties. City reserves the right,however,to reassign
any or all officers temporarily in the event of an emergency or when the City, in its sole
discretion,deems necessary.
4. City shall coordinate assignment and duty hours with District. If necessary, to handle
unplanned absences at schools, FWPD officers from other units may be assigned
temporarily to provide coverage. City shall not provide replacements for officers who are
on leave due to an occupational injury. Replacement officers, when available, will be
assigned to District when the assigned police officer's absence is for an extended period of
time.
5. City shall provide to the officers assigned to the SRO Program all the law enforcement
training and certification,vehicles and police equipment,benefits,and insurance(including
liability coverage)that are provided to all City's police officers. District shall provide any
radio equipment necessary to allow the assigned officers to communicate with District
staff.
6. The City shall maintain emergency response plans for every school within their
jurisdiction.To the extent allowed under Texas law,these plans shall be kept confidential
within the Fort Worth Police Department for security purposes,but meetings shall be held
with authorized representatives of District to provide relevant information and excerpts
FWISD&CFW FY 2023 SRO Interlocal Agreement Page 12 of 15
from the plan necessary for implementation. City's Chief of Police shall designate a
commander to be responsible for maintenance and dissemination of these plans.
7. All police personnel assigned to the SRO program will remain subject to the rules and
regulations applicable to all sworn personnel, including General Orders, Special Orders,
Personnel Rules and Regulations,directives,and other applicable law.
8. City understands and agrees that all School Resource Officers under this Agreement will
be required to attend District sponsored Racial Equity training at the discretion of the
District. The District agrees to facilitate the training and to coordinate with the City a
training schedule and curriculum acceptable to both Parties.
(THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK]
FWISD&CFW FY 2023 SRO interlocal Agreement Page 13 of 15
EXHIBIT B
PAYMENT SCHEDULE
District will remit 11 payments at$368,526.04 per month within 30 days of receipt of an invoice
from the City and the final payment of$368,526.03 The failure of District to pay an invoice
within 30 days of receipt.
$368,526.04 x 1 i=$4,053,786.44
Final Payment $368,526.03
Total Payments $4,422,312.47
FWISD&CF W FY 2023 SRO Interlocal Agreement Page 14 of 15
Exhibit C
Rotes and Responsibilities for Officers
SRO will collaborate with school administrators to establish and maintain a safe and
secure learning environment.
SRO will assist with conflict resolution efforts and build a positive rapport with students,
parents,visitors and campus staff.
SRO will conduct activities that will help to maintain order,by enforcing state laws and
city ordinances.
SRO will conduct foot patrols and monitoring of District campuses to deter criminal
activity.
SRO will work closely with school administration to develop and train school staff in'
responding to various crisis situations once approved by SRO's chain of command as
well as the districts Safety&Security department.
SRO may,when available,attend and participate in school events such as drills,
assemblies,and other daytime school activities,as needed and requested by campus
administration and approved by SRO's supervisor.
SRO will assist campus administration in the removal of any unauthorized persons on
the campus during their shift.
SRO will assist school administration with campus security and safety concerns.
SRO will consult with the campus threat assessment team created by Senate Bill 11 for
the purposes of assessing risks and threats in school.
SRO may assist with traffic on public and school property to ensure proper traffic flow
around school campuses.
FWISD&CFW FY 2023 SRO lnterlocal Agreement Page 15 of 15
M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
I COUNCIL D�! FORT�' gRTll
Create New From This M&C
REFERENCE 35SCHOOL RESOURCE
DATE: 9/13/2022 NO.: M&C 22-0711 LOG NAME: OFFICER PROGRAM
FY23
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Eagle Mountain
Saginaw, and Northwest Independent School Districts, as well as Lena Pope Home, Inc.,
to Operate the School Resource Officer Program, Formerly Known as the School
Security Initiative Program, for Fiscal Year 2023 in the Total Amount of
$6,706,864.36 Funded by Crime Control Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the execution of the School Resource Officer
Program agreements with the Fort Worth, Keller, Eagle Mountain Saginaw, and Northwest
Independent School Districts, as well as Lena Pope Home, Inc., to operate the School Resource
Officer Program for Fiscal Year 2023 in the total amount of$6,706,864.36.
DISCUSSION:
The Fort Worth Police Department(FWPD) and area independent school districts (ISDs) work
together to provide youth a safe educational environment by providing FWPD officers at schools within
the City limits of Fort Worth. Under the School Resource Officer Program, operational costs,
equipment funds, and personnel costs are provided through the Crime Control Prevention District
(CCPD) budget, which is then reimbursed pursuant to the terms of the agreements with each school
district and Lena Pope Home, Inc.
For Fiscal Year(FY) 2023, a total of 78 officers are assigned to the School Resource Officer Program
with a total budget of$10,049,712.00, of which $6,706,864.36 will be allocated for the School
Resource Officer Program Agreements with the school districts and Lena Pope Home, Inc. The
participating school districts, and Lena Pope Home Inc., reimburse CCPD for 50 percent of operating
and personnel costs for 68 of the 78 positions. Eagle Mountain Saginaw ISD will have School
Resource Officers for an abridged period during the FY 2023. Keller ISD will have one mobile officer
to rotate between schools specifically within the school district. Keller ISD will reimburse CCPD for 100
percent of the dedicated officer's costs. The remaining nine supervisor and relief positions, consisting
of two relief officers, one detective, five sergeants, and one lieutenant, are reimbursed to CCPD at 100
percent. The reimbursement costs of the supervisor and relief positions are apportioned to each
participant based on the number of officers assigned to each school district.
Share of
Cost Category No. of Cost ISD Participants
Positions CCPD ISDs
FWISD , Keller ISD,
Operating and 68 50\% 50\% Northwest ISD, Eagle
Personnel Cost Mountain Saginaw ISD,
Lena Pope Home
Of icer Mobile 1/01 Keller ISD
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Cost for FWISD , Keller ISD,
Supervisors and 9 100\ Northwest ISD, Eagle
Relief Positions % Mountain Saginaw ISD, At the end of each full
Lena Pope Home fiscal year, FWPD staff
Total Number 78 reconciles the actual
of Positions cost of the prior year
program with the
budgeted costs. In past years, the actual costs have exceeded the budgeted costs. This resulted in
the schools paying for the additional cost of the prior year's program in the upcoming program year.
However, in FY2020 and FY2021, the actual costs of the program were less than the budgeted costs
due to COVID-19. Since the schools made payments based on the original budgeted costs, this
resulted in the schools overpaying for services and the overpaying amounts needs to be deducted
from the FY2023 plan.
During the term of these contracts, October 1, 2022 through September 30, 2023, each participant will
have a set number of officers assigned to them as shown in the following table. Payments from the
participating school districts and the Lena Pope Home shall be rendered to the City on a monthly basis
and deposited into a CCPD account. The total expected reimbursement amount is $6,706,864.36.
NO' FY23 Plan Payback Adjusted FY23
ISD Officers Amount Amount/Deduct Plan Amount
Assigned from FY23 Plan
Fort Worth 44 $224 956.57 $4,422,312.47
ISD $4,647,269.04 '
Keller ISD 1 12 $1,346,921.90 $28,607.86$1,318,314.04
Northwest 8 $844,958.01 $40,901.19 $804,056.82
ISD
Lena
Pope 1 $105,619.75 $5,112.65 $100,507.10
Home Inc.
Wort Lake $0 $5,112.66 -$5,112.66
h ISD
Eagle
Mountain 4 $105,619.75 $38,833.16 $66,786.59
Saginaw
ISD
Total 1$7,050,388 $343,524.09 $6,7063864.36
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year
2023 operating budget, as appropriated, in the Crime Control & Prevention District Fund. The Police
Department (and Financial Management Services) is responsible for the collection and deposit of
funds due to the City. Prior to an expenditure being incurred, the Police Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2) _
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
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ID ID Year I (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Paula Fimbres (4121)
ATTACHMENTS
Form 1295 City of Fort Worth SRO-Lena Pope.pdf (CFW Internal)
FY23 SRO Billing 8.25 KISD 11-1 updated 8.30 Calc.pdf (CFW Internal)
FY23 SRO Billinq 8.25 KISD 11-1 updated 8.30 summary.pdf (CFW lnternal)
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