HomeMy WebLinkAboutContract 53836-R4 CSC No. 53836-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 26, 2022
Carahsoft Technology Corp
11493 Sunset Hills Rd.,Suite 100
Reston,VA.20190
Re: Contract Renewal Notice
Contract No. CSC No. 53836 (the "Contract")
Renewal Term No. 4: December 20, 2022 to December 19, 2023
The above referenced Contract with the City of Fort Worth expires on December 19,2022.
Pursuant to the Contract,contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one(1)year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter,along with your
quote for charges for the new renewal term,and current insurance certificate,to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date,please log onto PeopleSoft
Purchasing at hgps://www.fortworthtexas. og v/depar rnents/finance/purchasing
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
Katherine.mav@fortworthtexas.gov
(817) 392-8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, T
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Carahsoft Technology Corp
By. ValerlQwaenington(Nov 8,202216:55CST) By: /�Qek2Zl�ZC� �ly2 G
Name: Valerie Washington Name: Kristina Smith
Title: Assistant City Manager Title: Contracts Manager
Date: Nov 8, 2022 Date: 11/03/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn
Title: Director,IT Solutions
By. Steven Vandever(Nov 7,202211:08 CST)
Approved as to Form and Legality: Name: Steven Vandever
Title: Sr. IT Solutions Manager
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By: �! City Secretary:
Name: Taylor Paris
Title: Assistant City Attorney
By. 4afihette S.Goodall(Nov 9,202215: ST)
Contract Authorization: Name: Jannette Goodall
M&C: P-12327 Title: City Secretary
Approval Date: 05/14/2019
Form 1295:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT 111
COUNCIL ACTION: Approved on 5/14/2019
Create New From This M&C
REFERENCE ** 13PINTERNAL DATA
DATE: 5/14/2019 NO.: P-12327 LOG NAME: SHARING SYSTEM AD IT
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreements for Software Upgrade to Socrata Connected
Government Cloud and Internal Data Sharing and Related Services with Carahsoft
Technology Corporation Using a Cooperative Agreement for an Amount Up to
$297,280.04 for the First Year and Authorize Four One-Year Options to Renew at an
Annual Cost Not-To-Exceed $170,000.04 for the Information Technology Solutions
Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Purchase Agreements with Carahsoft Technology
Corporation for the software upgrade to Socrata Connected Government Cloud and Internal Data
Sharing and related services for the Information Technology Solutions Department using cooperative
agreement U.S. General Services Administration Schedule No. GS-35F-0119Y for an amount up to
$297,280.04 for the first year with four additional options to renew at$170,000.04 per year.
DISCUSSION:
The City of Fort Worth (City) has licenses to utilize the Open Data Platform hosted by Socrata, Inc.
The current functionality allows the City to provide datasets from many of the services provided by
the City, including but not limited to, Permits, Certificates of Occupancy, Police Accidents and Police
Crime Data, to the citizens of Fort Worth as well as external companies using the City's data for their
products.
This Mayor and Council Communication (M&C) is to request authorization to expand the City's
licenses and services with Socrata to an enterprise license and related services using Socrata
Connected Government Cloud. Included in the enterprise license are the Performance Optimization
Cloud, Financial Insights Cloud and the Operational Intelligence platforms on top of the existing
agreement for the Open Data Portal.
Socrata Operational Intelligence Cloud provides data discovery, visualization, analysis, reporting
tools and applications for data like budget, expenditures, crime, permits and business records.
Socrata Financial Insights Cloud allows government leaders, financial analysts and local citizens to
view relevant financial data to understand how government is collecting and spending tax revenues.
Socrata Performance Optimization Cloud gives performance leaders the ability to map strategic goals
to meaningful indicators that can be measured, tracked and shared.
The City will work with Socrata and Carahsoft Technology Corporation to set up all three of these
platforms. Financial Insights and Performance Optimization platforms will be for later use as the initial
focus will be with the Operational Intelligence platform. The initial platform will allow the City to share
data among different areas with the City, as well as provide dashboards across datasets. The first
prototype will be a Police dashboard and visualizations. Using the Operational Intelligence platform,
the City can share data internally then identify what data fields to share externally to the public.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26906&councildate=5/14/2019 11/4/2022
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The Financial Insights and Performance Optimization platforms are scheduled to be rolled out during
Fiscal Year 2020, providing citizens with more information on City services and where tax dollars are
being spent.
COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. U.S. General Services Administration (GSA)contract
schedules have been competitively bid to increase and simplify the purchasing power of government
entities across the United States.
PRICE ANALYSIS: The GSA Schedule contract offers fixed discounts. Staff reviewed pricing and
determined it to be fair and reasonable.
M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
SUCCESSOR CONTRACTS: To facilitate planning and budgeting, Staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the GSA contract is out of alignment with the
City's Fiscal Year. The current terms of the contracts are:
Terms are as follows:
Year 1 -April 16, 2019 - December 19, 2019
Year 2 - December 20, 2019 - December 19, 2020
Year 3 - December 20, 2020 - December 19, 2021
In order for this Agreement to align with the City's Fiscal Year, adoption of this M& C technically
authorizes (i) a series of Purchase Agreements, each of which will align to a term of the GSA
Schedule contract to ensure legal authority exists for the contract, and (ii) an annual spend amount,
future years of which would be subject to City Council appropriation. In the event that a Cooperative
Agreement is not renewed, staff would cease purchasing at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for
a future year, staff would stop making purchases when the last appropriation expires, regardless of
whether the then-current Purchase Agreement has expired.
The City will initially use GSA Schedule No. GS-35F-0119Y to make purchases authorized by this M&
C. As noted, GSA Schedule GS-35F-0119Y expires December 19, 2021. If the GSA Schedule is
extended, this M&C authorizes the City to purchase similar products and services under the
extended contract. If the GSA Schedule is not extended, but GSA executes a new cooperative
agreement with Carahsoft Technology Corporation with substantially similar terms as GSA Schedule
GS-35F-0119Y, this M& C authorizes the City to purchase the products and services under the new
GSA Schedule contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager in the amount up to $75,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM: The initial term of this Agreement shall commence upon City Council's
approval and shall expire December 19, 2019.
RENEWAL OPTIONS: This Agreement may be renewed for additional terms according to the
cooperative agreement at the City's option, up to a maximum of four annual options to renew. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the General Fund. Prior to an expenditure being made, the Information Technology
Solutions Department has the responsibility to validate the availability of the funds.
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BQN\GS-35F-0119Y\AD
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
101001 5330201 0045020 $297,280.06
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
Anabelle Dunn (7648)
ATTACHMENTS
Form 1295 Certification CarahSoft Redacted.pdf (Public)
GSA CONTRACT DETAILS GS-35F-0119Y.pdf (CFW Internal)
SAMs Report Carahsoft 3.13.19.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26906&councildate=5/14/2019 11/4/2022