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Home My WebLink AboutContract 54927-A3 CSC No. 54927-A3 THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 54927 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and SafeHaven of Tarrant County ("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54927 ("Contract") on November 23, 2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS,Agency submitted a proposal and was selected to use ESG-CV2 funds for an eligible program under the ESG Regulations whereby Agency will provide services to homeless persons or persons at risk of becoming homeless; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; WHEREAS, Agency requested line item adjustments to fica and life/disability insurance in Exhibit B; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT`B"—BUDGET attached to the Contract is hereby amended and replace in its Entirety with Exhibit B, Revised 10/25/2022, attached hereto. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX SafeHaven of Tarrant County ESG CV2 RRH Amendment 3 II. This Amendment is effective as of the effective date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] SafeHaven of Tarrant County ESG CV2 RRH Amendment 3 ACCEPTED AND AGREED: SAFEHAVEN OF TARRANT COUNTY CITY OF FORT WORTH &�i 4 7n ob �� By: Kathryn Rut Jacob(Nov 2,2022 22:04 CDT) By: Kathryn Jacob,President and CEO Fernando Costa,Assistant City Manager �ORtu➢➢ doF,°° yo°a ATTEST: °° '=o APPROVE AS TO FORM AND LEGALITY: Yann&fte,S. ,+aadgll By: Jannette S.Goodall(Nov 11,2022 09:37 CST) By. Jannette Goodall, City Secretary Jessika Williams,Assistant City Attorney M&C: C-20-0657 1295 Certification No.2020-661592 Date: September 15,2020 RECOMMENDED: By: Victor Turner,Director—Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: OFFICIAL RECORD By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including CITY SECRETARY ensuring all performance and reporting requirements FT. WORTH, TX By: Charletta Moaning, Senior Contract Compliance Specialist SafeHaven of Tarrant County ESG CV2 RRH Amendment 3 EITFIBIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/DisabilityInsurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 Othero 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/DisabilityInsurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 83,026.75 $ 83,026.75 FICA 4002 $ 6,049.27 $ 161.41 $ 5,887.86 Life/DisabilityInsurance 4003 $ 1,318.75 $ 534.29 $ 784.46 Health/Dental Insurance 4004 $ 6,295.24 $ 6,295.24 Unemployment-State 4005 $ - $ - Worker's Compensation 4006 $ 247.29 $ 247.29 BRA 4007 $ - $ - Retirement 4008 $ $ Parldng 4009 $ - $ - Mileage 4010 $ 1,047.28 $ 695.70 $ 1,742.98 Rental Asistance/Security Deposits $ - Utility Deposits/Payments $ Other:(Program supplies and admin):Food; postage;telephone/network/intemet;occupancy; mileage;training and professional development; HMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parlong,employee prescreening,BRA,worker's compensation 4011 SUBTOTAL HR&S IS 97,984.58 $ 695.70 $ 695.70 $ 97,984.58 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 252,015.42 $ 252,015.42 Security Deposits 6002 $ - Utility Deposits 6003 $ Utility Payments 6004 $ Moving Costs 6005 $ Motel/Hotel Vouchers 6006 $ SUBTOTAL FINANCIAL ASSISTANCE $ 252,015.42 $ - $ $ 2529015.42 HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL I I$ 3509000.00 1$ 695.70 1$ 695.70 $ 350,000.00 ESG CV2 RRH CONTRACT 2020-EXHIBIT"B"-Amendment 3-SafeHaven of Tarrant County Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2023. SALARY DETAIL Est. Percent to Position Title Annual Salary Grant Amount to Grant Case Manager $ 38,000.00 100.0% $ 58,071.01 Case Aide $ 24,955.74 100.0% $ 24,955.74 TOTAL 1 $ 62,955.74 131.9%1 $ 83,026.75 FRINGE DETAIL Percent of Est. Percent to Payroll Amount Grant Amount to Grant FICA $ 5,887.86 $ 5,887.86 Life/Disability Insurance $ 784.46 $ 784.46 Health/DentalInsurance $ 6,295.24 $ 6,295.24 Unemployment-State Worker's Compensation $ 247.29 $ 247.29 HRA Retirement Parking Mileage $ 1,742.98 $ 1,742.98 Other TOTAL 1 $ 14,957.83 100.0% $ 14,957.83 SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Insurance Accounting Contract Labor(Security) ESG CV2 RRH CONTRACT 2020-EXHIBIT"B"-BUDGET SafeHaven of Tarrant County-Amendment 3 Page 2 Other() TOTAL SHELTER OPERATIONS Est. Percent to Total Budget Grant Amount to Grant Maintenance Security Insurance Utilities Supplies Repairs Other() TOTAL FINANCIAL ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Rental Assistance $ 252,015.42 $ 252,015.42 Security Deposits $ - $ - Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 252,015.42 1 $ 252,015.42 HMIS Est. Percent to Total Budget Grant Amount to Grant HMIS Software Costs TOTAL $ 350,000.00 ESG CV2 RRH CONTRACT 2020-EXHIBIT'B"-BUDGET SafeHaven of Tarrant County-Amendment 3 Page 3