HomeMy WebLinkAboutContract 58432 CSC No. 58432
INTERLOCAL AGREEMENT
BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH
FISCAL YEAR 2023
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")acting by and
through Fernando Costa, its duly authorized Assistant City Manager, and Crowley Independent
School District,hereinafter referred to as("District"),acting by and through Michael McFarland,
Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime prevention programs,
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods,and(3)to support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS, the City Council of Fort Worth and the Crowley Independent School
DistrictBoard of Trustees have determined that the security and well-being of students at middle
and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance;
and
WHEREAS,City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue the Crowley ISD Sports &
Tutoring("Program") in conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following: OFFICIAL RECORD
1. This Interlocal Agreement
2. Exhibit A—Scope of Work: Project Plan CITY SECRETARY
3. Exhibit B—Budget Narrative
4. Exhibit C—Request for Reimbursement (RFR) FT. WORTH, TX
5. Exhibit D—Project Plan Status Report
FY23 Partners with a Shared Mission Page 1 of 29
Agreement between City of Fort Worth&Crowley Independent School District
6. Exhibit E—Quarterly Outcomes Report&Participant Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
his Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
erms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents,employees,and representatives.
The term "District" shall include District, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or District.
The term"Parties" shall refer to both City and District.
AGREEMENT
1. Responsibilities of District
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan.District shall be responsible for the day-to-day administration of the Program.District agrees
to expend the Program Funds in accordance with the Budget Narrative Form as described in
Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
1.2 District will be responsible for the enforcement of these responsibilities on any After-
School Service Providers Contracts that District enters into associated with the funds provided
through this Agreement. The City will be provided copies of all executed agreements between the
District and any After-School Program Service Providers within five days of their execution.
2. Program Funds
2.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of$143,750.00 ("Program Funds").
2.2 Payment of the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
FY23 Partners with a Shared Mission Page 2 of 29
Agreement between City of Fort Worth&Crowley Independent School District
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. District shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the District or duly authorized
officer of the District.
2.3 Due Dates District agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the District falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the District not be able to meet these
requirements in the given month,the District shall provide written notification prior to the deadline
that details the justification and expected date of submission. If no notification is received by the
15th, the City may document for future corrective action. If, by the last day of the same month,
District has not submitted the required reports,the City will send a non-compliance letter notifying
District's duly authorized representative of a possible suspension of program funding. Submittal
of a monthly RFR is required even if expenses do not occur.
2.4 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed, clear and concise. The submitted RFR shall include program reports as.
Submissions must be scanned and submitted to the Grants and Program Management Section of
the Fort Worth Police Department. Submissions should be titled "DISTRICT NAME - Month"
and sent either via email to PSM@fortworthtexas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the District. Additionally, a Quarterly Outcomes Report is required as described in
section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within
30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the
District for resubmission, restarting the 30-day reimbursement schedule.
2.5 Reimbursements shall be made within 30 days of receipt of said documents. With the
exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions
shall be returned to the District for revision, restarting the 30-day reimbursement schedule.
2.6 The last day for the City to receive RFRs and supporting expense documentation from the
District for this agreement is October 15, 2023. No corrections or additional documentation will
be allowed after this date. Any discrepancies on the final RFR or expense documentation will be
adjusted from the final reimbursement amount.
2.7 District is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, District must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
FY23 Partners with a Shared Mission Page 3 of 29
Agreement between City of Fort Worth&Crowley Independent School District
2.8 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by
City,before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.10 District will document cost allocations for all budgeted expenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in section 2.
2.13 Request for Budget Modification Form(Exhibit"F") shall be submitted via either email to
PSM@fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
2.14 Sub-Grantee Funds District is responsible for imposing the same program funding
requirements as outlined in this section of the Agreement on any subgrantee agency carrying out
services under Exhibit A Project Plan. District will review and report any budget modifications
that its subgrantee makes to the City.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date"). All of District's expenditures under this Agreement must
FY23 Partners with a Shared Mission Page 4 of 29
Agreement between City of Fort Worth&Crowley Independent School District
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the District.
4. Program Performance
4.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates District agrees that all program reports will be submitted to the City no later
than the 15th of each month. If this obligation of the District falls due on a weekend or Federal
holiday, then that obligation shall be due the next business day following such weekend day or
Federal holiday. Should the District not be able to meet these requirements in the given month,the
District shall provide written notification prior to the deadline that details the justification and
expected date of submission. If no notification is received by the 15th,the City may document for
future corrective action. If, by the last day of the same month, District has not submitted the
required reports, the City will send a non-compliance letter notifying District's duly authorized
representative of a possible suspension of program funding. Submittal of a monthly RFR is
required even if expenses do not occur.
4.3 Monthly Reports District agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.2, District
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the District will correct that
issue, who the responsible person will be to ensure completion, and a target completion date. An
example of this form is attached as Exhibit"G".
4.6 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
FY23 Partners with a Shared Mission Page 5 of 29
Agreement between City of Fort Worth&Crowley Independent School District
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
4.8 Sub Grantee Program Performance District is responsible for imposing the same
program performance requirements as outlined in this section of the Agreement on any subgrantee
agency carrying out services under the Exhibit A Project Plan.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be reinstatement
of this Agreement. District expressly waives any and all rights to monetary damages, including
but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty(30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City.District shall maintain all equipment used in the administration and execution of the Program.
District shall maintain,replace,or repair any item of equipment used in support of the the Program,
FY23 Partners with a Shared Mission Page 6 of 29
Agreement between City of Fort Worth&Crowley Independent School District
or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost
for maintenance, replacement or repair of any equipment used in support of the Program and/or
for use under the terms of this Agreement is the sole responsibility of District. District shall not
use Program Funds to repair or replace said equipment. District shall use any and all equipment
purchased with Program Funds exclusively in support of the Program. Within 10 days following
the purchase of equipment, District shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grants and Program Management Section at the address set
forth in paragraph 2.4 above. The equipment inventory shall include an itemized description of
each piece of equipment,the date each piece of equipment was purchased,the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours,at the expense of the City or District,with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required,at its own cost,to engage an independent third-party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If
funding recipient is already obtaining a general audit of its financial matters by independent third-
party,that audit may be used to satisfy this requirement so long as it specifically includes separate
review of the records of CCPD funds. Because the independence of external audit firms is best
maintained by changing firms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years,that fact will be reported to the Board and may result
in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
7.3 If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
FY23 Partners with a Shared Mission Page 7 of 29
Agreement between City of Fort Worth&Crowley Independent School District
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Program assets
as appropriate, if deemed required by the City in its sole discretion.
7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
If the District maintains the information the City is requesting, the District shall provide the
requested information to the City within 30 days of receipt of the request. If the District does not
maintain the requested information as of the date it receives the City's request, the District shall
begin collecting such information as of that date, shall provide an initial response regarding that
information within sixty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
District will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
FY23 Partners with a Shared Mission Page 8 of 29
Agreement between City of Fort Worth&Crowley Independent School District
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort
Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any
liability for claims against the City of Fort Worth other than claims that may arise as set forth in
this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District
shall incorporate,or cause to be incorporated,like language prohibiting such interest,in all District
and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
FY23 Partners with a Shared Mission Page 9 of 29
Agreement between City of Fort Worth&Crowley Independent School District
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances,District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 District will not unlawfully discriminate against any person or persons because of age,race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination covenant by
District, its personal representatives, assigns, subcontractors, or successors in interest, District
agrees to assume such liability and to indemnify and defend City and hold City harmless from such
claim, to the extent allowed by law.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors or program participants, then District shall immediately desist from and correct
such violation.
13.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers, members, agents, employees,program
participants or subcontractors, then District shall immediately desist from and correct such
violation.
14. Waiver of Immunity
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
FY23 Partners with a Shared Mission Page 10 of 29
Agreement between City of Fort Worth&Crowley Independent School District
otherwise with respect to any action based on or occurring as a result of this Agreement.
15. Insurance Requirement
15.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
FY23 Partners with a Shared Mission Page 11 of 29
Agreement between City of Fort Worth&Crowley Independent School District
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and(iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Crowley Independent School District
Michael McFarland
Superintendent
PO Box 688
Crowley TX 76036
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
FY23 Partners with a Shared Mission Page 12 of 29
Agreement between City of Fort Worth&Crowley Independent School District
shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. District will be
responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City.DISTRICT SHALL INDEMNIFY CITY AND HOLD
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES.
16.10 After-School Service Provider Background Screenings. The District will be responsible for
imposing the same background screening requirements as listed in this section of Agreement on
any After-School Program Service providers that it selects to carry out its After-School Programs.
16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.13 City actively supports the Immigration&Nationality Act(INA)which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. District shall
verify the identity and employment eligibility of its employees who perform work under this
Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain
photocopies of all supporting employment eligibility and identify documentation for all
employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. District shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. District shall provide City with a
certification letter that is has complied with the verification requirements required by this
Agreement. To the extent allowed by law, District shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY23 Partners with a Shared Mission Page 13 of 29
Agreement between City of Fort Worth&Crowley Independent School District
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
7;14
By: By:MichaelMc land(Nov7,202210:04CST)
Name: Fernando Costa Name: Michael McFarland
Title: Assistant City Manager Title: Superintendent
Date: Nov 10, 2022 Date: Nov 7, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
rQ, ` and administration of this contract,
By.Robert lldre ge(N®v10,202212:08CST) including ensuring all performance and
Name: Robert A. Alldredge Jr. reporting requirements.
Title: Police Assistant Chief
I s e"
Approved as to Form and Legality: By:
Name: Sarah Shannon
Title: Supplemental Funding Manager
4,dq�40p�
F FORToa�d
may
Name: Taylor Paris City Secretary: per° od
*000 �
Title: Assistant City Attorney Tan �EXASo��
Y p
�nndR44'O.
By ette S.Goodall(Nov 10,2022 16 CST)
Contract Authorization:
M&C• 22-0703 Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. DRTH, TX
FY23 Partners with a Shared Mission Page 14 of 29
Agreement between City of Fort Worth&Crowley Independent School District
EXHIBIT A
ZoomGrants Narrative
FORT WO RT Ho Email This Preview Save as PDF Print Close Window A♦
Powered by ZoomGrantsT""
Fort Worth Police Department
FY23-Partners with a Shared Mission(Non-competitive)
Deadline:5/20/2022
Crowley ISD
Crowley ISD Sports & Tutoring
Jump to: Narrative Project Plan&Budge t Required Attachments
$143,750.00 Requested Crowley ISD
Submitted:5/20/2022 9:17:49 AM(Pacific) PO Box 688 Telephone817-297-5800
Crowley,TX 76036 Fax
Project Contact United States Web
Crystal Polk
crystel.polka-)crowlev.kl2.tx.us Superintendent
Tel:817-297-5296 Michael McFarland
Michael.mcfarland(a)crowlev.kl2.tx.us
Additional Contacts
adra.harper@Crow1ey.k12.tx.us,
rhamilton@claytonyouth.org,
kimberly.sherfield@crowley.kl2.tx.us
Narrative top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1.Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
F Reduce crime through prevention projects
F_ Reduce crime through intervention project
F_ Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
F_ Increase safety through youth crime intervention projects
2.Select Entity/Organization Type
F Private Non-Profit 501c3
✓ Public non-Profit
3.Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
I— Yes
✓ No
4.What Council Districts will this project serve?
Mark all that apply.
I— District 2
FY23 Partners with a Shared Mission Page 15 of 29
Agreement between City of Fort Worth&Crowley Independent School District
r District 3
r District 4
r District 5
✓ District 6
F District 7
✓ District 8
r District 9
5.Provide a description of your program.
Crowley ISD and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe
environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of
children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when
school is out.
6.Describe the eligible crimelsafety situation the target group faces.Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
After-school programs are a well-established community support designed to enhance the safety of children and youth
between the hours of 3:00 pm—6:00 pm. These are the hours between the time when classes release students and the time
when parents get off work,which means students are often going home to little or no adult supervision.
Decades of both qualitative and quantitative research confirm that after-school programs are important to children,families and
communities. Every weekday, our local after-school programs are keeping kids safe and out of trouble, as well as inspiring
them to explore and learn in an attractive, adult-supervised setting.After-school programs also give parents the peace of mind
they need to be more productive at work and keep their jobs.
Clayton Youth Enrichment, CISD's community partnerfor after-school programs, surveyed parents of children in their
programs and found that 96%said the number one reason their child was in the after-school program was because they
needed a safe environment while parents completed their work day. In addition, 74%of parents cited the program's
opportunities for enrichment activities and academic support. In research sponsored by the U.S. Department of Education,
An-Me Chung comes to the conclusion that:
"First and foremost, after-school programs keep children of all ages safe and out of trouble.The after-school hours are the
time when juvenile crime hits its peak, but through attentive adult supervision, quality after-school programs can protect our
children. As this report shows, in communities with comprehensive programs, children are less likely to commit crimes or to
be victimized, and are less likely to engage in risky behavior such as drug, alcohol and tobacco use."
Chung goes on to detail the risks unsupervised children face after school:the rate for juvenile crime peaks in the after-school
hours. Children are also at a much greater risk of being the victim of a violent crime(murder,a violent sex offense, robbery, or
assault)in the after-school hours, roughly 2 p.m.to 6 p.m. (Chung;After-School Programs: Keeping Children Safe and Smart;
U.S. Department of Education, ED-00-PO-1711)This is one of many studies supporting the efficacy and importance of CISD
after-school programs. CCPD funding for Crowley ISD will ensure that over 400 students in Fort Worth have the opportunity to
be in a safe, enriching environment after school.
7.Define the target group and how many will benefit from this project.Include defining characteristics,how the
crime or safety situation(described in the previous question)affects them,and how they relate to community
efforts to impact CCPD crime and safety goals.
The after-school program will serve 270 total students ages 4-12, in Pre-Kindergarten through 5th grades. Students who are
most in need of academic assistance will be the first student group targeted. The next group that will be targeted will be"latch
-key"students and those likely to benefit from structured after-school activities by Crowley ISD staff.
To encourage student participation, our programs include a range of age-appropriate tutoring services, sports and recreation,
and academic enrichment, including: Math/Literacy tutoring and homework assistance; Health,wellness and recreation
activities,Academically related STEM and Fine Arts, and Social Emotional Learning lessons and character development.
Crowley Independent School District is a suburban school district covering 58.4 square miles in southern Tarrant County and
stretches over two municipalities: Fort Worth and Crowley.Crowley ISD serves more than 16,000 students in grades Pre-
Kindergarten through 12th. Crowley ISD has 24 campuses, including 15 elementary schools, 3 middle schools, 2 ninth grade
schools, 2 high schools, an alternative learning center; and a career and technology education center.
Currently, Crowley ISD is 68.1%economically disadvantaged, 16.4% limited English proficient, and our at-risk population is
54.7%.We are a fast growing district and changing demographics mean we must seek ways to expand our services to meet
the needs of more local families. Partner funding will be used to enhance after-school programs on 5 campuses across two
Fort Worth zip codes as follows: 4 campuses in 76123 and 1 campus in 76134.
8.Describe your project.Discuss how you will address the causes of the crimelsafety problem(s)faced by the
target group. Describe how the project will be measured and how it will impact crimelsafety goal(s). Explain how
it is unique,new,and/or similar to other efforts.Include relevant data and outside sources that prove that the
FY23 Partners with a Shared Mission Page 16 of 29
Agreement between City of Fort Worth&Crowley Independent School District
project is likely to achieve the desired results.
Crowley ISD's mission is to provide our students with excellence in education so that all students achieve their full potential.
Crowley ISD(CISD)will achieve this mission by providing all students with a world-class, high-quality education where
students are inspired to succeed in the global community. Our goals are 1)Thriving Students:All CISD students will be
equipped to thrive today and in the future 2)Engaged Community: CISD will partner with families and the community to meet
the needs of all students and 3)Empowered Staff: CISD will empower all staff to provide a quality education for all students.
Each of our schools has developed a plan tailored to address the needs of its students and families and the district supports
and enables those plans.
Funding received through the CCPD Shared Mission program will support the CISD Sports and Tutoring Program at five
schools. This after-school program is designed to address the goals of the Fort Worth Crime Control and Prevention District
by offering safe, adult supervised enrichment and tutoring activities from the end of the school day until 5:30pm. Research
published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book,www.ojjdp.gov)indicates these
are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to
experiment with drugs, alcohol, and sex. Providing an alternative to these behaviors will increase our students'ability to thrive
today and in the future.
9.Discuss your anticipated results.Explain how the crimelsafety situation will change in measurable ways for both
the target group and the community.
CISD's after-school programs in Fort Worth run from school dismissal until at least 5:30pm Monday-Thursday. This ensures
that working parents and school personnel have safe, reliable programs available, and that CISD students are receiving the
extra academic and enrichment support needed to help be more successful in school.
Research indicates that one cause to youth engaging in risky behavior, such as juvenile crime, is the lack of access to high
quality after school enrichment programs.We believe that an effective after school program can connect students to greater
academic success,as well to building the internal skills of managing emotions,working in teams, and achieving goals.As
reported by the Collaborative For Academic,Social,And Emotional Learning(CASEL), after school programs that focus on
social emotional learning skills can lead to an 11-17% increase in academic performance.
The program will monitor overall program attendance, academic performance and student behavior, and rely on support from
on-campus teachers to recruit targeted students and provide the needed tutoring instruction. Progress will be measured
through parent and principal surveys.
CISD will be able to provide students with tutorials and hands-on enrichment activities. In addition, by offering safe, reliable
childcare on school campuses, CISD ensures that as many children as possible will be in a supervised environment after
school. This aligns with the district goal 2 which focus on meeting the needs of students and their families.The after-school
provider will track student participation in the various activities and overall to monitor attendance patterns and adjust the
program as needed to maintain its attractiveness to students and parents. CISD will also track student interventions provided
to help close the academic achievement gap. Research indicates that higher involvement in after school enrichment activities,
increased competency in academic success, and higher levels of social emotional learning lead youth to positive outcomes
instead of to negative and risky behaviors, such as juvenile crime.We also believe that the school environment provides a safe
space for youth away from negative behaviors during the at-risk hours of 3:OOpm-6:OOpm.
Our anticipated outcomes include 50%of participating youth demonstrating improved behavior and 50%of participating youth
demonstrating improved academic performance during each quarter, as a result of attending the after school program.Studies
conducted through the Texas Education Agency show that higher rates of school attendance lead to higher academic gains
and lower levels of school drop-outs, both factors that impact the likelihood of juvenile crime and delinquency.And we believe
that a high quality after school program creates a bridge to the school day and provides an incentive to keep at-risk youth
connected to their academics.
10.Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community,its mission, partnerships,and nature of your services.
Crowley ISD Sports&Tutoring programs are provided in partnership with Clayton Youth Enrichment. CISD and Clayton have
been serving the community in partnership for several years and have a strong working partnership that is focused on
addressing the changing needs of the children and families in the communities we serve. For example, both CISD and Clayton
independently identified the need for a focus on social and emotional learning in our schools.We are now working together to
implement complimentary programs so that CISD students receive the benefits of learning and practicing self-awareness and
self-management, social awareness, responsible decision-making and healthy communication and relationship skills.
Improvement in these skills has been shown to lead to fewer discipline referrals, better school day attendance, higher
academic performance and both academic and personal success. Long term studies show that these skills also lead to
increased personal success and satisfaction as adults. The close coordination of district and Clayton in providing this program
will create an exceptional opportunity for CISD students to prepare for fulfilled,successful lives. In terms of improving existing
City of Fort Worth projects,Crowley ISD's programs are able to serve students after school where there is not an existing
community center.
11.Describe how the project fits the mission of your agency.
Crowley ISD has received CCPD funds for over 10 years.The district has used Clayton to manage the CCPD funds for
afterschool since 2016. Crowley ISD is seeing increases in our need indicators with 68.1%economically disadvantaged,
16.4%limited English proficient, and 54.7%at-risk population of academic failure. CCPD funds creates an avenue for parents
FY23 Partners with a Shared Mission Page 17 of 29
Agreement between City of Fort Worth&Crowley Independent School District
to receive 100%free afterschool enrichment at Fort Worth campuses where needs are concentrated.Without CCPD funds,
families that currently receive services through the Sports and Tutoring program would likely be unable to access the care and
supplemental enrichment that provides additional interventions and educational activities.CCPD funding continues to be
necessary to fund enrichment services that elevate the program beyond basic childcare,and to help main a cost-free after-
school program for our most in-need families. Plus,state funding that supports regular school-day instruction does not cover
the cost of these after school support activities.
12.Describe the geographic area you will serve(i.e.city-wide,council districts,zip code,neighborhood,census
tracts,etc.)and why it was selected.
All of the afterschool programs provided by Crowley ISD through Clayton Youth Enrichment will serve district students at their
home campus, located within city limits of Fort Worth.All of these schools have a free-reduced lunch population greater than
50%, and serve predominantly African American and Hispanic/Latino residents.Specifically,the CCPD program will provide
programming at the following schools:Sycamore Elementary, located in zip code 76134 in Council District 8, Meadowcreek
Elementary, located in zip code 76123 in Council District 6, and Sue Crouch Elementary, located in zip code 76123 in
Council District 6.
13.Describe and list what other funds you have secured or requested on behalf of this project.If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
Crowley ISD does not assign any other funding to this afterschool project. Clayton Youth Enrichment,the partner provider who
operates the program on behalf of the district, also sustains the program by charging market-rate parent fees at some of the
school locations,with financial assistance available. This program has been sustainable since its inception.
14.Describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
-answer not presented because of the answer to#3-
FY23 Partners with a Shared Mission Page 18 of 29
Agreement between City of Fort Worth&Crowley Independent School District
con N M p O N
} N O °'
O
bA 'd O N N 0 � U
p r
m co
r� O
A rn p No O
O y U
� o � Uvn ON .�� �
O O
U O
y U
W C 71
-
4-
U Cd
r' _ V] sue', •�
Ln
x o 0Cd
¢ U
� s
-
° ¢ a a
r^ sO�yy 'd
W O \ \ U co
In
cd p
pq
ci
FBI Oyy.yy +-' •�• d" 'b it iti w O cd •t
y O O U O q U O Cd i/� •Q" Q U U
Vi y
W ,0 OCd
O U O p
0
U
bA O
c U
Cd
'd O
U a M a
asr`�� O O °o p M
w �g
a
bUA O V w p O s
v� p.[�
N M p O U O N M O O U O � N M O a
NCd 1.0 N O N o
cq
0 bA �' 0 U M U � s0 U
V N s E V] U >, YO U N s y y U >' y0 V N s
N N " O R 0 b N N O O y b N N O U
un
Cd cd T 4i s, rn � cd T 4i s, m
45 0N y v' U O O > 9 p, N .�' U p N
Uv� ON E- ' P� Z Ur%� ON � E- ' PZ Ur%� ON
,s
O
� O
y
O 0 O as
u un
u
°O °O
U ' U ' o
a� a�
cnp rnw U
y >1 >1
O y O ^O y ^O
a C u C '; v� y 'codv�
p U C� it p C,
d a C dr ad
0 0 b y :� p o 0 C]
0
O O c Ocj
� O p U p
O p it it �
000 u U CJ
ON as y U i
0
U
U r
Wy cd N o 0
as
to^ y r2,, y � .�
a
pa0 cd O s Q"-d 'd Q
� .., 3 '" E
a
W 0 en 0 cn `d 0 '" U 0 w
C� Ur• O ,� rn i N 'i„ 0
'd �� � �d s'" bU � �C "C •�+� � �d ca
� M spy
os � y U �� >' o U P,
U U
O R d O N NN -00 p Mf
•� U � y � H � r-i y � � '� U � � �
u cd �c O Y 0 �
Cd cd T 4 i s, rn Cd cd
EL
O O > cd p N ��� m U O O > cd
U
U
as
O
O
mas
.�
Ln
t cn
0 O
3U
UrnP-�
p �
•� u
Cd
p � �
y
u
Q b
O
x ca cn
p � � 0 � b
7 o p es o
� +d Na b
0
U
y P.
M o~-d cd
3 � o 'Y N
rn
•b y , rn
co
U
v
En =
Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 -Crowley ISD (Overall Program Budget)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
A.SALARY
$0.00
TOTALSALARY1 $0.00
B.FRINGE
$0.00
TOTAL FRINGE 1 $0.00
C.TRAVEL
$0.00
TOTAL TRAVELI $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENT 1 $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES1 $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
The Crowley ISD Sports&Tutoring program will be managed by Clayton Youth
Enrichment.Clayton was chosen as the districtwide contract afterschool provider in a
five-year competitive application in 2016,based on an application,interview,and
reference-check process conducted by Crowley ISD's Grant department personnel and 1.00 CONTRACT $143,750.00 $1439750.00
approved by the district Board of Trustees.Clayton performance,progress and
outcomes will be monitored by the district's Director of Grants,as well as each
applicable school Principal.These costs relate to Outcome Objectives 1.1& 1.2.
TOTAL SUB-GRANTS1 $143,750.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
$0.00
FY23 Partners with a Shared Mission Page 22 of 29
Agreement between City of Fort Worth&Crowley Independent School District
Crime Control and Prevention District
Sub Grantee for Crowley ISD:Clayton Youth Enrichment(Partners with a Shared Mission)
FY2023 SUB-GRANT LOCATIONS
Crowley LSD will Sub-(rant CCPD Funds to Clayton Youth Enrichment. CCPD Programming and expenses will occur at the following schools:
-Meadowcreek Elementary
-Sycamore Elementary
-Sue Crouch Elementary
DESCRIPTION/JUSTIFICATION QUANT rY QUANTITY RATE TOTAL
MEASURE
A.SALARY
Program Manager-One(1)Program Manager funded at approx$25.00 per hour for approx 25.00
hours per week over 32 weeks during the year.This role oversees the Crowley ISD region and 800.00 Hours $25.00 $20,000.00
will hire and train staff,culminate attendance data and outcomes,and work with school principals
to ensure connection to school-day.
Site Coordinators-Two(2)Site Coordinators funded at approx$18.00perhour forapprox 15.00
hours per week over 32 weeks during the school year. These positions supervise the on-site 960.00 Hours $18.00 $17,280.00
staff,purchase supplies for theirprograms,organize lesson plan materials,and also work directly
with youth.
Program Specialists-Three(3)part-time programactivity specialists funded at approx$15.00 per
hour forapprox 6 hours per week over 30 weeks during the school year.These positions will 540.00 Hours $15.00 $8,100.00
directly operate youth activities including homework assistance,academic enrichment,physical
recreation and social emotional learn .
B.FRINGE
Program Manager-Approx annual estimate to cover the payroll taxes and health insurance for 20.001/6 Percent $ 20,000.00 $4,000.00
the position described above.
Site Coordinators-Approx annual estimate to cover the payroll taxes and health insurance for 20.001/6 Percent $ 17,280.00 $3,454.00
the positions described above.
Program Specialists-Approx annual estimate to coverthe payrolltaxes forthe part-time(non- 10.00% Percent $ 8,100.00 $808.00
benefitedpositions described above.
C.TRAVEL
Mileage-mileage for staffto attend required trainings and purchase supplies.Calculated at 320.00 Miles $ 0.50 $160.00
approx$10.00 er month Oct.-May for the shopping and travel between program locations.
D.EQUIPMENT
N/A $0.00
E.SUPPLIES A.
Consumable Supplies-Used for consumable supplies and programmaterials across three(3)
school sites. Each site will spend approx$210 per month between October 2022 through May
2023.These supplies include instructional materials fortutoring(such as pencils,flash cards,
dry erase markers/boards and composition notebooks),sports equipment for physical recreation
(such as soccer balls and goals,frisbees,basketballs,beanbags,jump ropes,hula hoops,poly 3.00 School Sites $ 1,680.00 $5,040.00
spot markers,cones and SPARK physical activity curriculumbinders)visual arts supplies for
academic enrichment and character development(such as paper,scissors,coloring utensils,
paints and modeling clay)and other curriculm materials needed for academic enrichment.The
estimated cost per student participant is$28.00 for the programyear.
F.CONSULTINGCDNTRA
Credentialed Teachers-Used to contract nine(9)Crowley LSD teachers paid at$30.00 per hour
for approx 8.00 total hours each per week over 28 weeks,selected by the campus Principal. The
monitoring of Crowley ISD staff is shared between the Clayton Youth Enrichment program 2016.00 Hours $ 30.00 $60,480.00
manager and the Crowley ISD school principals at the three targeted campuses,with MOUs
handled by the Clayton Youth Enrichment office.
Paraprofessionals-Used to contract two(2)non-certified Crowley LSD classroom aides paid at
$16.00 per hour for approx 10.00 hours per week each over 28 weeks,selected by the campus
Principal The monitoring of Crowley LSD staffis shared between the Clayton Youth Enrichment 560.00 Hours $ 16.00 $8,960.00
programmanager and the Crowley LSD school principals at the three targeted campuses,with
MOUs handled by the Clayton Youth Enrichment office.
Enrichment Providers-Used to contract vendors for specialized enrichment instruction and
services,paid at$75.00 per hour for approx.2.00 hours per site visit for 16 total site visits during
the school year.The monitoring ofthese enrichment providers is shared between the Clayton 32.00 Hours $ 75.00 $2,400.00
Youth Enrichment programmanager and the Crowley ISD school principals at the three targeted
campuses,with MOUs handled by the Clayton Youth Enrichment office.
G SUB-GRANTS
N/A $0.00
H.00CUPANCY
N/A $0.00
INDME.CT
Administrative Costs-covers the partial payroll ofarea supervisors,human resources personnel, 10% Percent $ 130,682.00 $13,068.00
and accountin s ecialists as wellas ro ramrelated liability insurance costs.
FY23 Partners with a Shared Mission Page 23 of 29
Agreement between City of Fort Worth&Crowley Independent School District
FORT WORTH Exhibit C
Request for Reimbursement(RFR)
FY 2023
CRIAiF.CONTROL
AND PRFN r',rlON DISTRICT
By EmaO• Submit To: Submitting Agency: Crowley ISD
PSM@fc)rtworthtexas.gov Contact Name: Michael McFarland
Phone Number: 817-297-5800
Matt.
Bob Bolen Public Safety Complex michael.mcfariandt5cmwlev.kl2.tx.us
Attn: Contract Compliance Specialist Ren*Address: PO Box 688,Crowley,TX 76036
Financial Management Division Invoice Number:
505 West Felix St. Month of Request
Fort Worth,TX 76115
DHMCTCOSTS(90%Mini®rm)
A B C D E
Total of Previons (B+C) (A-D)
Budget Cate et Amount Reimbursements This Mouth's Total Re mai
� Category Budget Request quested Rening Balance
Requested To-Date Available
A Personnel -
B Fringe Benefits -
C Travel&Training -
D 113quipment -
E Supplies $ - $ -
F Contracts/Consultants $ - S -
G Sub-Awards S 143,750.00 $ - S 143,750.00
H Occupancy $ - $ -
Total Direct Costs S 143750.00 $ $ $ S 143750.00
INDBIECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Cate Budget Amount Reimbursements This Mouth's Total Re
Category Request quested Remaining Balance
Requested To-Date Available
Total lnDirect Costs $ $ $
Supporting documents required with monthly requests. Summarv:
See Requertfor Reimbursenert l[ructions for ref Total Budget: $ 143,750.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 143,750.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authodred Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept!D Account
RFRApproved ForPoDnamt(Forth Worth PoliceDepatmost CCPD Staff Use Only)
Reviewed by: Approved by:
(rant Staff Signature Date Grant Staff Signature Date
Finance Received Stanop Placed Below
FY23 Partners with a Shared Mission Page 24 of 29
Agreement between City of Fort Worth&Crowley Independent School District
Cd
C� � N
•i~•i y 5 � � � C
"d
c� U" N
"d
� U
O as
sue, O O
�°
as
z 4 Q
O
X"• FOOiAA � v
O O m = C
3 bCd
WCd
O
U O
U �
i••i U U
rA O s." v v O
b �" ~O C Q
O CL
dcd
A > v' ts
W .. cd a 13
m '�, bD'Zt
45
Qm
° V " cn
q o � 'oo mob
N N y r
U 0 0 0 0
O O ■ ■ ■ ■ ■
U
0
OIn. �j
W O P
z � � z ° ° ° 0
r m
A Pti Ucn
^�� cc u
0 y
u]Cd
r.
� U �n
V 0 0 � C'i cli � 0 � � tri r° 4 w �
a,
N
O
1 N 1 N
cd
U
U
cd
U
U
W
as
1.0
cd
�i
O
1.0
'd
O
U U
1.0
1.0
U Q
�a
v�
cd
'd C]
c
oo
ca
O
■ ■ ■ ■ ■ ■ ■ 0
cd id
3
y � o
y O U
o c�
CD 1.0
Z •F C14 °
oo W °O o '" abi o x o a� 3 °'
� a b cd
cdcd ej 0w q
cd cd as
"6 .5 c`dil� Qp� oo .5 o; F� C7 � .� C7 � x m � .� C7
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Crowley ISD
Program/project Title: Sports&Tutoring
Fiscal Period: Reporting Period:
Contact Name: Michael McFarland Email: michael.mcfarland&crowley.kl2.tx.us
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a
brief 2-3 page narrative format.
Outcome This Total-To-
Measure# Outcome Description Quarter Date Goal
Cumulative
135 out of 270 participants(50%)will 135
1.1 improve behavior as a result of afterschool out of
activities,as demonstrated by quarterly 270
surveys to principals and parents. 50%
135 out of 250 participants(50%)will show 135
1.2 increased academic performance as a result out of
of afterschool activities,as demonstrated by 270
quarterly surveys to principals and parents. 50%
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified
CCPD goals outlined in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the
Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the
enclosed report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Partners with a Shared Mission Page 27 of 29
Agreement between City of Fort Worth&Crowley Independent School District
E 3hib it E
C:rim a C:ontroI and Prevention District
Partners%xith a Shared Mission
Zin C ode Spre adshe et
Agency Name: ]?mj=-ct Title:
Fiwcal Y ear: R=_porting Rmu d:
Cmtaet Name: F.m3i1:
Ina&vetioua:Pleaaeprocidernduplirated(near)participant databy zip tndeauTdLh6quarter. Reportahould
rdlectFmtWmthParticipaubn*-. Thissp read T beet ahauld6eiurhvdedni&ymwsgmiT'sQu-i-ne_l.v
Outeuuea RepwL
Numbir of - -iu e-o
Zip Cade P>t 64-118 Zip Cbde P7=-dc ip 7 ue-
761C1 76132
76133
761133 76134
76104 7613=
761U 76136
761"6 7613'
16_U- 7614C
76103 76145
761,09 7615C
7611C 761==
76111 76'r,
76112 7616-1
76113 76163
76114 76164
7611 761"
76116 76178
76'_18 76179
16113 76191
761121, 7618=
7612.1 76191
76122 76192
76123 76193
7612.4 761i=
76126 76196
7612.9 7619'
76130 76193
76131 76199
Cefti=L_a-:- :_ .a =._ ._:. the 2bor fuMncial am prag=r=;-v ii�ta. I veei{y that the eocl*sau report material's
aacurateh-re3a:-_._ -.a-v- .=th=a7T-mentions pm=-=prcjY-..
Signature: Data:
FY23 Partners with a Shared Mission Page 28 of 29
Agreement between City of Fort Worth&Crowley Independent School District
� N
� � N
O
w
10
p � �
oz ago z
it
U
v b a
C y V F
1*4
Ho
y �
o
y A N M o
cl
a � M
10/7/22, 11:15 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo1
Create New From This MSC
DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY23 CCPD AFTER SCHOOL
NO.: 0703 PROGRAMS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in a Total
Program Amount Up to $2,024,000.00 for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount up to
$2,024,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2023.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a
multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District (ISD) schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded after-school programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after-school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the after-school programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort
Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program
amount up to $2,024,000.00 for the operation of after-school programs at selected schools during
Fiscal Year 2023.
Funding will be allocated as follows to each district in Fiscal Year 2023 on a reimbursement basis:
Fort Worth ISD funding in the amount up to $1,644,500.00;
Keller ISD funding in the amount up to $158,125.00;
Crowley ISD funding in the amount up to $158,125.00; and
White Settlement ISD funding in the amount up to $63,250.
Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev
Distr Operating Fund for Fiscal Year 2023.
These Agreements will be effective for one year, beginning October 1, 2022, and will end on
September 30, 2023, with no renewals.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
apps.cfwnet.org/council_packet/mc_review.asp?ID=30255&councildate=9/13/2022 112
10/7/22, 11:15 AM M&C Review
operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsible to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
IF Department Account Project Program Activity Budget Reference# Amount
ID ID I I Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
FID Table-After School.xlsx (CFW Internal)
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30255&councildate=9/13/2022 212