HomeMy WebLinkAboutContract 57522-A2 CSC No. 57522-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 57522
This Second Amendment to Fort Worth City Secretary Contract No. 57522 ("Second
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Ideal Fire and Security, LLC a Texas Limited Liability Company("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 57522 beginning May 6, 2022(the"Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
compensation under this agreement.
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
and through their duly authorized representatives,agree to the following terms, which amend the
Agreement as follows:
1. The second sentence in Section 3. Compensation. is hereby deleted and its entirety
and replaced with the following: Total compensation under this Agreement will not exceed TWO
HUNDRED NINETY-SEVEN THOUSAND ONE HUNDRED AND SEVENTY-FIVE
DOLLARS AND 00/100 ($297,175.00).
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Second Amendment to Fort Worth City Secretary Contract No.57522 Page t of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
z�a"f� zeztili of this contract,including ensuring all performance
By: Dana Burghdoff(Nov 29,20 16:45 CST and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Eliana Guevara on bohallFofAlan Shuror
Date: Nov 29, 2022 By: Eliana Guevara on behalfof Alan Shuror Nov 23,202208:40 CST
Name: Alan Shuror
Approval Recommended: Title: Property Management Assistant Director
Approved as to Form and Legality:
By: Steve o ke(Nov 23,202213:34 CST)
Name: Steve Cooke
Title: Property Management Director By:
b4400Duu Name: Jessika Williams
Attest: P of FORTiyaa Title: Assistant City Attorney
�.g
°_° Contract Authorization:
%An"H'-S. aovda,CG QTEXASo4 M&C: 22-0301 /April 26,2022
By: Jannette S.Goodall(Nov 30,2022 09:13 CST) �b aao44 Form 1295:2022-862556
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Ideal Fire and Security, LLC
By:
Name: Brandon Horton
Title: Regional Manager
Date: r/ 2 7
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Second Amendment to Fort Worth City Secretary Contract No.57522 Page 2 of 2
11/22/22,4:34 PM M&C Review
Official site of the Cr',,of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTW ORT11
Create New From This M&C
REFERENCE**M&C 22- LOG 13P22-0008 FIRE SPRINKLERS &
DATE: 4/26/2022 NO.: 0301 NAME: SUPPRESSION SYSTEM SERVICES
WTR LO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize an Agreement with Ideal Fire & Security, LLC for Fire Sprinklers and
Suppression System Services in an Annual Amount Up to $237,740.00 and Authorize
Four Annual Renewal Options for the Same Amount for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Ideal Fire & Security, LLC for
fire sprinklers and suppression system services in an annual amount up to $237,740.00 and
authorize four annual renewal options for the same amount for City Departments.
DISCUSSION:
The Aviation, Public Events, Transportation and Public Works, Property Management and Water
Departments approached the Purchasing Division to procure an annual agreement for fire sprinklers
and suppression system services for multiple buildings throughout the City of Fort Worth (City). The
City will utilize this agreement for maintenance, repair, inspection and testing of fire sprinkler systems,
and suppression systems in city owned/operated facilities. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0008. The bid detailed specifications regarding duties, performance
expectations, required experience, scheduling, and supervision requirements for all areas of the
building.
The ITB was advertised in the Fort Worth Star-Telegram on December 22, 2021, December 29, 2021,
January 5, 2022, January 10, 2022, and January 13, 2022. Five responses were received. APS
FireCo, LLC, Fire & Life Safety America, LifeProtection Sprinkler, and Century Fire Protection,
LLC were deemed non-responsive due to failing to meet the Business Equity goal assigned to the ITB.
Staff evaluated the remaining response based on a Best-Value criteria, which included (a)
qualifications, (b) experience, (c) references, (d) availability of resources to provide services
(personnel), (e) business equity commitment, and (f) price. The individual scores were averaged for
each of the criteria and the final scores listed in the following table. Upon review of the
information, Ideal Fire & Security, LLC received the highest overall score and was determined to
present the best value to the City.
Proposers [- Evaluation Factors
b [—c d e f Total Score
Ideal Fire & Security, LLC 6.8 5 00 4 5 11.5 1 5.0 35 0 67.75
FUNDING: The maximum annual amount allowed under this agreement city wide will be
$237,740.00, however the actual amount used will be based on the need of the department and
available budget.
BUSINESS EQUITY: Ideal Fire and Security is in compliance with the City's Business Equity
Ordinance by committing to 8\% Business Equity participation on this project. The City's Business
Equity goal on this project is 8\%.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4)four one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
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appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and authorization of an agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity udget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Dana Burghdoff(8018)
Originating Department Head: Anthony Rousseau (8338)
—g g—P Steve Cooke (5134)
Additional Information Contact: Cynthia Garcia (8525)
Laura Ortiz (6467)
ATTACHMENTS
1295 Form- Ideal Fire&Security, LLC.pdf (CFW Internal)
131322-0008 FIRE SPRINKLERS&SUPPRESSION SYSTEM SERVICE funds availability.docx (CFW Internal)
13P22-0008 FIRE SPRINKLERS&SUPPRESSION SYSTEM SERVICE Update Combined FID.xlsx (CFW Internal)
MWBE Compliance Memo.pdf (CFW Internal)
SAM- Ideal Fire&Security,, LLC.pdf (CFW Internal)
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