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Home My WebLink AboutContract 55856-SP6 CSC No.55856-SP6 Application No. 2951561 o B U S I N E S S Master Agreement No. 500-0650038-000 Supplement S E R V I C E S Supplement No. -006 jb.-Full Legal Name: City Of Fort Worth Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102 Phone: (817)392-6689 Fax: - DBA: Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102- Replaces 55856-05 EQUIPMENTADDED: Qty. Make Item Description(or Accessories) 1 Ricoh 418284 IM C2500 1 Ricoh 418284 IM C2500 1 Ricoh 418284 IM C2500 2 Ricoh 52810 Tall Cabinet (added to IM C30OF-D55801 &D55803) EQUIPMENT DELETED: Qty. Make Item Description(or Accessories) 1 Ricoh MP 2555-C290R600176 1 Ricoh P C600-5321X115550 3 Ricoh P 800-5301 X126082, 5301 X228001, 5300XB22368 NEW TOTAL . . . : Workgroup-B&W Allowance 840,000 Excess Per Image Charge(WG B&W) $ 0.00600 Rental Payment* Workgroup-Color Image Allowance 250,000 Excess Per Image Charge(WG Color) $ 0.05300 $105,949.11 Desktop-B&W Image allowance 633,000 Excess Per Image Charge(Desktop B&W) $ 0.00950 Desktop-Color Image Allowance 171,666 Excess Per Image Charge(Desktop Color) $ 0.08500 METERS READINGS VERIFIED Quarterly *plus applicable taxes ❑� Balance of applicable term.Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement. mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement shall remain in full force and effect for the remaining original equipment. TERMS AND CONDITIONS: You have requested this supplement to the Master Agreement(the"Supplement").Which Supplement incorporates the terms and conditions of the Master Agreement(as amended), and constitutes an agreement between you and us with respect to the Equipment reference herein,separate and distinct from the Master Agreement. "Master Agreement"refers to the agreement between customer and Owner(or its predecessor)identified in Owner's records by the Master Agreement No.above.The parties agree that the original hereof for enforcement and perfection purposes,and the sole"record"constituting"chattel paper"under the UCC,is the paper copy hereof bearing(1)the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Supplement,and(ii)our original manual signature.Except for the specific provisions set forth above,the original terms and conditions set forth in the Master Agreement and any personal guaranty(s)shall remain in full force and effect and are incorporated herein by reference. CUSTOMER Print Name: Valerie Washington Signature: X y&&a—• Title: Assistant city Manager vmenawazni.coece,aon w:w can Date: Dec 8,2022 For: City Of Fort Worth OWNER ACCEPTANCE: Print Name: Scott Hanson Signature: Date: Dec 5,2022 For: UBEO, LLC ACCEPTANCE OF DELIVERY: The Customer hereby certifies that all the Equipment:1)has been received,installed,and inspected, and 2)is fully operational and unconditionally accepted. All conditions and terms of the agreement have been reviewed,acknowledged and are now irrevocable and unconditional. •Vd",kk—• Signature: X ValeripWashington(Dec 8,202210:30CST) Date: Dec 8,2022 Print Name: Valerie Washington For: City Of Fort Worth Supplement- Cons OFFICIAL RECORD Rev.10/23/2020 CITY SECRETARY FT.WORTH,TX TEXAS ADDENDUM (STATE AND LOCAL GOVERNMENT) AGREEMENT # 2951561 Addendum to Agreement # 2951561, between City of Fort Worth, as Customer and UBEO, LLC, as Owner. The words you and your refer to Customer. The words we, us and our refer to Owner. The parties wish to amend the above-referenced Agreement by adding the following language: You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas Administrative Code Chapter 46 the following (select one of the applicable): X You have received the required "disclosure of interested parties" from us that was submitted by us to the Texas State Ethics Commission. The Agreement is for less than $1,000,000 and a Lessee's Counsel's Opinion has been provided to us confirming the following applies: (a) your governing body has legal authority to delegate to its staff the authority to execute the Agreement; (b) your governing body has delegated to its staff the authority to execute the Agreement; and (c) your governing body did not participate in the selection of the business entity with which the Agreement is entered into. By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. UBEO, LLC City of Fort Worth Owner Customer ff/— X •VdA,k*- Scott Hanson(Dec 5.202215:05 CST) ValerierWashineton(Dec 8.202210:30 CST) Signature Signature Vice President&General Mgr. Dec 5, 2022 Assistant City Manager Dec 8, 2022 Title Date Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT,UNLESS SPECIFICALLY STATED OTHERWISE. A634 REV 03/17 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos,1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2022-958822 UBEO LLC Grapevine ,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/28/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2951561 Office Equipment Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION p My name is Scott and my date of birth is 3' My address is kO I We5+D014 Dgu.) 17�cV rOti1�� r_ , 7&05-1 U519 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in c�.rra n County, State of !--�e-X(.IJ on the th day of (month) (year) Sig e of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42 TEXAS ADDENDUM (STATE AND LOCAL GOVERNMENT) AGREEMENT # 2951561 Addendum to Agreement#2951561 and any future supplements/schedules thereto, between City of Fort Worth, as Customer and UBEO, LLC, as Owner. The words you"and"your"refer to Customer. The words`we,""us"and"our"refer to Owner. The parties wish to amend the above-referenced Agreement by adding the following language: In accordance with Subtitle F, Title 10, Chapter 2274 of the Texas Government Code(the Firearms Non-Discrimination Act'), we hereby verify that(a) neither we nor any of our affiliates that are included in the definition of"Company"contained in the Firearms Non-Discrimination Act(each,an"Affiliate) have a practice,policy,guidance or other directive that discriminates against a firearm entity or firearm trade association,and(b)neither we nor any of our Affiliates will discriminate during the term of the Agreement against a firearm entity or firearm trade association. Terms used without definition in this paragraph have the meanings given in the Firearms Non-Discrimination Act. We represent that to the extent the Agreement constitutes a contract for goods or services having a value of$100,000 or more that is to be paid wholly or panty from your public funds and for which a written verification is required under Section 2274.002(as added by Senate Bill 13 in the 87th Texas Legislature, Regular Session), Texas Government Code, as amended, we hereby verify that we and our parent company, wholly or majority-owned subsidiaries,and other affiliates,if any,do not boycott energy companies and will not boycott energy companies during the term of the Agreement. The foregoing verification is made solely to enable you to comply with such Section. As used in the foregoing verification, "boycott energy companies"shall have the meaning set forth in Section 809.001, Texas Government Code. By signing this Addendum,Customer acknowledges the applicable changes noted above are incorporated by reference into the Agreement. In all other respects,the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. In the event of any conflict between the terms and conditions of the Agreement and this Addendum,the terms and conditions of this Addendum shall control. Customer has caused this Addendum to be executed by its duly authorized officer as of the date below. UBEO, LLC City of Fort Worth Owner Customer Pam^ X -yAJ., . Scott Hanson(Dec 5,202215,05 CST) Valeri-Washington(Dec 8.202210:30 CST) Signature Signature Vice President&General Mgr. Dec 5, 2022 Assistant City Manager Dec 8,2022 Title Date Title Date NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT,UNLESS SPECIFICALLY STATED OTHERWISE. 11576 REV 10/21-MODIFIED-12.2.22 bank. CONSENT TO ASSIGNMENT EQUIPMENT FINANCE AGREEMENT # 2951561 Re: Agreement# 2951561 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement"). Customer hereby consents to the assignment of the above-referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above-referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor"). Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC CITY OF FORT WORTH Assignor Customer Val Scott Hanson(Dec 5,202215:05 CST) ValeriL ashington(Dec 8,202210:30 CST) Signature Signature Vice President&General Mgr. Dec 5, 2022 Assistant City Manager Dec 8, 2022 Title Date Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT,UNLESS SPECIFICALLY STATED OTHERWISE. A562 REV 04/16 Modified-City of Fort Worth-12.2.22 Ub O BUSINISS Summary of Changes for UBEO 45 Month s E R v I c E S Supplement Current Monthly Payment: $ 105,621.11 Additions Monthly Payment Request# Department Address Description Device ID Added 124105 Neighborhood Services 1100 NW 18th St. IM C2500,Cabinet,PostScript, D57058 $126.00 Card Reader IM C25001 Int'I Finisher,Punch, 141183 Neighborhood Services 3551 New York Ave. Cabinet,Fax,PostScript,Card D56965 $185.00 Reader IM C2500,Cabinet,Opt'I Counter 129344 Library 4200 S Frwy#1338 Interface,Coin-Op,Pedistal, D57099 $275.00 1-12O1(it 133196 Water 2201 W.Daggett Tall Cabinet(added to D55803) NA $5.00 134559 Water 2201 W.Daggett Tall Cabinet(added to D55801) NA $5.00 Total Additions $ 596.00 Deletions Monthly Payment Request# Department Address Description Device ID Deleted 139776 Prop Mgmt 900 Monroe St.#400 P C600-Low usage-no need D55460 $ (26.00) 133467 Police 2530 Brennan Ave. P 800-no longer needed D56194 $ (25.00) 133467 Police 2500 Brennan Ave. P 800-no longer needed D55551 $ (25.00) 133467 Police/Traffic 2500 Brennan Ave. P 800-no longer needed D55401 $ (25.00) 129344 Library 4200 S.Frwy#1338 MP 2555-upgraded to color D55358 $ (167.00) Total Deletions $ (268.00) New Monthly Paymnet Effective 10/1/2022: $ 105,949.11 Month 1 $104,788.11 (60 month agreement)Invoiced Month 2 $105,796.11 (59 month supplement)Invoiced Month 3 $105,796.11 (59 month supplement)Invoiced Month 4 $105,800.11 (57 month supplement)Invoiced Month 5 $105,800.11 (57 month supplement)Invoiced Month 6 $105,800.11 (57 month supplement)Invoiced Month 7 $105,825.11 (54 month supplement)Invoiced Month 8 $105,825.11 (54 month supplement)Invoiced Month 9 $105,825.11 (54 month supplement)Invoiced Month 10 $105,722.11 (51 month supplement)Invoiced Month 11 $105,722.11 (51 month supplement)Invoiced Month 12 $105,722.11 (51 month supplement)Invoiced Month 13 $105,621.11 (48 month supplement)Invoiced Month 14 $105,621.11 (48 month supplement)Invoiced Month 15 $105,621.11 (48 month supplement)Invoiced Month 16 $105,949.11 (45 month supplement) Month 17 $105,949.11 (45 month supplement) Month 18 $105,949.11 (45 month supplement) Month 19-60(without any equipment additions or deletions) $105,949.11 Total 60 month Stream of Payments $6,352,995.60 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Ubeo: -Us, k—• B at— By: Valeriy:Washington(DeC 8,202210:30 CSC J S .—n f.,-.2-6*) Name: Valerie Washington Name: Scott Hanson Title: Assistant City Manager Title: Vice President&General Mgr. Date: Dec 8,2022 Date: Dec 5,2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration � _ of this contract,including ensuring all By: Jc performance and reporting requirements. Name: Kevin Gunn Title: Director,IT Solutions By: C-thi�ce. _r___;Cnl Approved as to Form and Legality: Name: Cynthia Tyree Title: Assistant Director-IT Finance 4.00�oun�� 1�1 � 00000000 �d By: City Secretary: ago pep� Name: Taylor Paris ��0 0 Title: Assistant City Attorney Boa 00000000 000000 a B ,7a##6tt2 cf GOO�G[l� a�nexasaa y Jannette S.Goodall(Dec 8,202213:20 Un Contract Authorization: Name: Jannette Goodall M&C: 21-0235 Title: City Secretary Approved: 04/05/2021 1295 Cert: 2021-703506 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWORRTI1 Create New From This M&C REFERENCE **M&C 21- 13P UBEO MANAGED DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi- Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One-Time Amount of$42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi-functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of$42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi-functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi-functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making http://apps.cfwnet.org/council_packet/mc review.asp?ID=28785&councildate=4/6/2021 9/27/2022 M&C Review Page 2 of 2 purchases when the last appropriation expires, regardless of whether the then-current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. M/WBE OFFICE -An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT-An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (ChartField 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year I (ChartField 2) Submitted for City Manager's Office by. Jay Chapa (5804) Valerie Washington (6192) Originating Department Head: Reginald Zeno (8517) Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS SAMs.pdf (CFW Internal) Ubeo 1295 Form.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=28785&councildate=4/6/2021 9/27/2022