HomeMy WebLinkAboutContract 56806-A4 CSC No. 56806-A4
FOURTH AMENDMENT TO PURCHASE AGREEMENT BASED UPON AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
ORIENTAL BUILDING SERVICES, INC.
FORT WORTH CITY SECRETARY CONTRACT NO.56806
This Fourth Amendment to the PURCHASE AGREEMENT BASED UPON AN
INTERLOCAL AGREEMENT ("Fourth Amendment"), Fort Worth City Secretary Contract
No. 56806, between the CITY OF FORT WORTH ("City"), a Texas home rule municipal
corporation and ORIENTAL BUILDING SERVICES, INC. ("Vendor"), a Texas Corporation,
each individually referred to as a"party" and collectively referred to as the"parties."
WHEREAS City and Vendor entered into an agreement for janitorial services for the
City's various facilities, said agreement being identified as Fort Worth City Secretary Contract
No. 56806 and having an effective date of December 14, 2021 (the "Agreement"); and
WHEREAS on March 23, 2021, City and Vendor amended the Agreement for the first
time to include janitorial services for additional City facilities (Fort Worth City Secretary Contract
No. 56806-A1); and
WHEREAS on July 11, 2022, City and Vendor amended the Agreement for the second
time to include janitorial services for the City's Bob Bolen Public Safety Complex located at 505
W. Felix Street, Fort Worth, Texas 76115 (Fort Worth City Secretary Contract No. 56806-A2);
and
WHEREAS on September 23, 2022, City and Vendor amended the Agreement for the
third time to include janitorial services for the City's facility located at 1000 Calvert, Fort Worth,
Texas 76107 (Fort Worth City Secretary Contract No. 56806-A3); and
WHEREAS City and Vendor now wish to amend the Agreement for the fourth time to
include janitorial services for the City's leased facility located at 2929 W. 5th Street, Fort Worth,
Texas 76107.
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. Amendment of Scope of Services. The services and fees included in Exhibit A—"Quote—
PD Lease of 2929 W. 5th Street" attached to this Fourth Amendment, are incorporated into the
Agreement's Exhibit C — "Vendor's Quote, Pricing, Scope of Services or Purchase Order" as if
they had been originally set forth in the Agreement.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect. Total payment made under the
Agreement shall not exceed Two Million Five Hundred Thousand Dollars ($2,500,000.00).
OFFICIAL RECORD
Fourth Amendment to Fort Worth City Secretary Contract No.56806 CITY SECRETARY
Janitorial Services FT.WORTH,TX
Oriental Building Services,Inc. Pagel of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
�q �Gf�CI`LG� responsible for the monitoring and
By: Dana Burghdoff(D c 12,202 0 :44 CST) administration of this contract, including
Name: Dana Burghdoff ensuring all performance and reporting
Title: Assistant City Manager requirements.
Date: Dec 12, 2022
APPROVAL RECOMMENDED:
By.
Name: Alan Shuror
l J,dd Title: Property Management Assistant Director
By: Steve Cooke(Dec 9,202216:34 CST)
Name: Steve Cooke APPROVED AS TO FORM AND LEGALITY:
Title: Property Management Director
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ATTEST: FORtoo�'
By:
Name: Matthew A.Murray
Tanne*fe S. Goodall Title: Assistant City Attorney
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By: Jannette S.Goodall(Dec 12,2022 15:46 CST)
Name: Jannette S. Goodall CONTRACT AUTHORIZATION:
Title: City Secretary M&C: 21-0958
December 14,2021
VENDOR:
ORIENTAL ILDING SERVICES,INC.
Name: Steve Gye
Title: President
Date: 12-8-2022
OFFICIAL RECORD
Fourth Amendment to Fort Worth City Secretary Contract No.56806 CITY SECRETARY
Janitorial Services FT.WORTH,TX
Oriental Building Services,Inc. rage z 01 s
EXHIBIT A
Ouote—PD Lease of 2929 W. 5th Street
The price quote is for the services of two custodians, one day per week, between the times of 3
pm—5:30 pm.
Below is the annual work hours and total cost:
5 weekly hours X 52 weeks per year=260 annual hours
260 annual hours X $16.48 hourly rate= $ 4,284.80 annual cost
One time per start cleaning 8 hours X 16.48 = 131.84
Fourth Amendment to Fort Worth City Secretary Contract No.56806
Janitorial Services
Oriental Building Services,Inc. Page 3 of 3
3/16/22, 10:09 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT oun
Create New From This M&C
DATE: 12/14/2021 REFERENCE **M&C 21- LOG NAME: 13P JANITORIAL SERVICES
NO.: 0958 INTERLOCAL
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Agreement with Oriental Building Services, Inc. in an Annual Amount Up
to $2,500,000.00 Per Year for City Departments and Authorize Two Annual Renewal
Options for the Same Amount Using a Tarrant County Cooperative Contract Approved by
Commissioners Court Order 133684
RECOMMENDATION:
It is recommended that the City Council authorize an agreement for janitorial services with Oriental
Building Services, Inc. in an annual amount up to $2,500,000.00 for City departments and authorize
two annual renewal options for the same amount using Tarrant County Cooperative Contract
approved by Commissioners Court Order 133684.
DISCUSSION:
On August 11, 2020, the City Council approved awarding a Janitorial Services Agreement with
American Facilities Services to provide janitorial services to City buildings in an amount up to
$5,000,000.00. As a result of Covid, American Facilites Services has had difficulty finding sufficient
staff to perform the services at all city buildings. In order to maintain janitorial services at all city
locations, Staff began looking for additional vendors to provide janitorial services to city buildings.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. In accordance with Mayor and Council Communication (M&C P-10710) approved January
15, 2008, the City Manager may enter into an interlocal cooperative purchasing agreement that
allows the City to take advantage of other competitively bid contracts. The City has an
interlocal cooperative purchasing agreement with Tarrant County. Tarrant County awarded the
contract for bid number 2020-145 for janitorial services to Oriental Building Services, Inc. after
completing a competitive bidding process. The Commissioners Court approved the contract in Court
Order 133684. Tarrant County's competitively procured agreement with Oriental Building Services,
Inc. authorizes cooperative procurements from other units of local government.
Staff recommends awarding a one year contract with two options to renew with Oriental Building
Services, Inc. for an amount up to $2,500,000.00.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
BUSINESS EQUITY-A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
Upon City Council's approval, the agreement will begin on execution of the agreement by both parties
and will end on September 30,2022 with two options for renewal periods of twelve months each.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
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3/16/22, 10:09 AM M&C Review
the above recommendation and execution of the contract. Prior to an expenditure being made, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Dana Burghdoff(8018)
Originating Department Head: Reginald Zeno (8517)
—g g—P Steve Cook (5134)
Additional Information Contact: Cynthia Garcia (8525)
ATTACHMENTS
13P Janitorial Services FID table.xlsx (CFW Internal)
OBS 1295 Certificate for 2020-145.pdf (CFW Internal)
Oriental Building Services.pdf (CFW Internal)
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