HomeMy WebLinkAboutContract 55615-A5 CSC No.55615-A5
AMENDMENT NO. 5
TO
CITY OF FORT WORTH CONTRACT CSC No. 55615
This Amendment is made and entered into by and between the City of Fort Worth(hereafter
"City") and Tarrant County Samaritan Housing(hereafter"Agency"), a Texas nonprofit
corporation. City and Agency may be referred to individually as a"Party" and jointly as "the
Parties".
WHEREAS, the City and Agency made and entered into City Secretary Contract
No.55615 ("Contract") on April 21, 2021;
WHEREAS, City has received funding through the Emergency Rental Assistance
("ERA") Program established by section 501 of subtitle A of title V of Division N of the
Consolidated Appropriations Act (the "Act") ("ERA Funds"), to assist households that are
unable to pay rent and utilities due to the public health emergency posed by the COVID-19
pandemic and that meet eligibility criteria;
WHEREAS, Section 5.2.3.1 of the Contract permits Agency to request an
amendment of the budget, subject to written approval by the Director of the City's
Neighborhood Services Department;
WHEREAS,the Agency requested a budget amendment from City in order to amend
EXHIBIT B, for the increase in funds to support additional program and administrative
personnel;
WHEREAS,the City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS,it is the mutual desire of the City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW,THEREFORE, City and Agency herby agree to amend the Contract as follows:
1.
AMENDMENTS
EXHIBIT"A"—PROGRAM SUMMARY and EXHIBIT"B"-BUDGET attached to
Contract are hereby amended and replaced in its entirety with EXHIBIT"A"and EXHIBIT
"B"Revised, attached hereto.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
3. FT.WORTH,TX
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument.A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as anoriginal.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: of this contract,including ensuring all
Name: Fernando Costa performance and reporting requirements.
Title: Assistant City Manager
Date: Pec 14, 2022
By:
APPROVAL RECOMMENDED: Name: Joshua Hezlep
Title:
Neighborhood Program Coordinator
By./ APPROVED AS TO FORM AND LEGALITY:
l/ Name: Victor Turner
Title: Neighborhood Services Director
4,dg404n�� B
ATTEST: FORr,0 Y Name: Jessika Williams
pis o�=v Title: Assistant City Attorney
o
aQ�o0
/ *�
�/R�L�LHb S� /p/p b
. � GLW nExpp4�J4�QA'
By.Jan nette S.Goodall(Dec 15,2022 07:43 CST)
Name: Janette Goodall
Title: City Secretary
<Ref>:
By:
Name: Kim Robinson
Title: President and CEO
Date: Dec 13,2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Tarrant County Samaritan Housing EXHIBIT"A"
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE—ERA#1
PROGRAM SUMMARY
January 11, 2021 to December 29, 2022 $10,445,704.92
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide housing stabilization services through emergency
rental assistance, utility assistance, and related housing services on behalf of income-eligible Fort
Worth residents who have been impacted by COVID-19 in order to help them maintain housing
stability.
The Program provides housing stabilization services to clients by assisting them with
applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of
the Fort Worth Emergency Rental Assistance Program(FWERAP)authorized by Title III, Subtitle
B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility
companies, or related vendors, following up with clients to confirm ongoing housing status, and
re-certifying tenant household eligibility on a quarterly basis if they continue to need rental
assistance.The Program also provides additional housing stabilization services such as information
and referral to various supportive services(including employment and training services,child care,
legal aid, etc.) and direct financial assistance for similar services that remove barriers to
employment and housing stability.
The Program also makes rental and arrears payments directly to eligible tenants when
landlords decline to participate in the program, following Treasury Department guidance for
landlord and tenant communications. The Program also accepts referrals of clients from the City
of Fort Worth and other nonprofit program partners, and makes rental, arrears and utility payments
on their behalf, as needed in order to meet the customer service goals of the Emergency Rental
Assistance Program.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
• All eligible clients must demonstrate housing instability as established by FWERAP
Policies and Procedures as updated from time to time by City in consultation with program
partners,must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and/or occurred during the Coronavirus Pandemic, and must have
household incomes under 80% of Area Median Income.
• Eligible clients will receive 3 months' rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month's utility payments
(electricity, gas) that have been shown to be past due. The period of assistance may be up
to 18 months (including the period of any rental assistance provided with the City's first
allocation of Treasury Department Emergency Rental Assistance funds,known as ERA#1)
pending recertification of client eligibility every three months.
• Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
documenting case notes for provision of ongoing services or recertification, maintaining
all required data, and preparing reports.
• Categorical Eligibility demonstrating that client household income is at or below 80%AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program —
(SNAP/Food Stamps)within 12 months of date of application,provided the dollar amount
of the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility notice, or other means
as further described in the FWERAP Policies and Procedures and/or Treasury Department
guidance.
• Agency will update client service practices, policies, procedures, and implementation of
the program in accordance with guidance received from the City and the US Treasury, as
it is communicated to Agency throughout the term of the Contract.
• Agency will document client need for direct financial assistance for additional housing
stability services at recertification with case notes and supporting cost documentation
uploaded to the client's case file in Neighborly Software
Agency's Program services will be provided at 929 Hemphill Street, Fort Worth Texas, 76104 from
9.00 am to 5:00 pm Monday thru Friday
FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget,
including rental and utility payments to landlords and utility providers, direct financial assistance for
housing stability support, operational costs of providing housing stability services to clients
(intake/referral,case management, etc.)such as salaries and benefits for staff implementing the program,
costs of office supplies, communications, and related operations, and administrative overhead costs
(accounting, audit, supervision, etc.)
Agency Name Tarrant County Samaritan Housing,Inc. EXHIBIT`B"
TREASURY DEPARTMENT RENTAL ASSISTANCE(ERAI) Budget
PROGRAM BUDGET
City of Fort Worth Other Funding
Cost Line Item Treasury Rental Sources(Donations, Total Program Budget
Assistance Funds etc.)
Program Operational and Housing Stability Costs
Salaries 215,440.78 215,440.78
FICA 16,377.27 16,377.27
Health/Dental Insurance 6,329.51 6,329.51
Life 79.99 79.99
Unemployment Insurance
Workers'Compensation Insurance
Employee Retirement Plan 118.75 118.75
Office Supplies 1,198.00 1,198.00
Postage
Transportation
Contracted Services(Office Temps Etc.) 99,315.99 99,315.99
Communications/Telephone
Laptops/Cellular Hotspots/Scanners
Neighborly Software/Related Client Service Software Costs (allocated
portion of online application cost)
Subtotals Operations/Housing OperationslHousing Stability 338,860.29 338,860.29
Rental Payments(including arrears) 10,000,000.00 10,000,000.00
Utility Payments(including arrears)
Subtotal,Direct Program Costs
FWERAP Administrative Costs
Salaries/ 88,124.56 88,124.56
Salaries/
FICA 6,707.55 6,707.55
Dental/Heath Insurance 1,246.96 1,246.96
Life 46.20 46.20
Retirement 245.30 245.30
Unemployment/Workers'Comp
Admin Svcs-Fee/Legal 885.70 885.70
Compputers&Relatd Equip 2,148.94 2,148.94
Neighborly Software 6,238.21 6,238.21
Equipment Rental
Payroll Processing 1,201.21 1,201.21
Background Checks
Contracted Services:Accounting/Audit
Contracted Services:Office Temps Etc.
Office Rent
Subtotals Administrative Costs 106,844.63 106,844.63
GRAND TOTALI 10,445,704.92 10,445,704.92