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HomeMy WebLinkAboutContract 56634-A2CSC No. 56634-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 56634 This Second Amendment to Fort Worth City Secretary Contract No. 56634 ("Second Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation, and System Soft Technologies, Inc. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 56634 beginning November 9, 2021 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the overall compensation. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by replacing the compensation language, found on page 1 and 2 of the Agreement, in its entirety with the following: This is a non-exclusive Agreement as stated by City M&C No. 22-1020. Services will be provided by Vendor based on the City's staffing needs and the availability of qualified Vendor resources. No specific contract amount is guaranteed. The maximum amount to be paid to the Vendor for all services performed hereunder shall not exceed $3,924,000.00. Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule "C", ITSAC Not to Exceed Rates. All compensation is inclusive all work orders and expenses. The City shall pay Vendor per terms of individual executed work orders in accordance with the provisions of this Agreement and Schedule "C," which is attached hereto and incorporated for all purposes herein. Each work order shall set forth the name of the Vendor personnel to provide the services, the specific project to which the personnel will be assigned, the specific service to be provided by the personnel, the start and end date of the work to be performed, the hourly rate or salary of the personnel; and the other regulations as agreed to by the parties that may apply to the specific personnel. In no event shall the City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of the number of hours worked by Vendor personnel. Vendor shall be solely responsible for any required overtime pay for its personnel. Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City second approves such expenses in writing. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 56634 Page I of 3 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Second Amendment to Fort Worth City Secretary Contract No. 56634 Page 2 of 3 [Executed effective as of the date sided by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Name Title: Date: PA_ Valerie Washington D c 28,202215:24 CST) Valerie Washington Assistant City Manager Dec 28, 2022 System Soft Technologies, Inc. By: Name: David M. uishu V Q Title: Director, Corporate Operations Date: 12/16/2622 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gurus Director, IT Solutions Approved as to Form and Legality: By: Name Title: Taylor Pans Assistant City Attorney Contract Authorization: M&C: 22-1020 Approval Date: 12/13/2022 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract. including ensuring all performance and reporting requirements. By: Name Title: Cynth&yree (Dec 19, 202208:30 CST) Cynthia Tyree Assistant Director, IT Solutions City Secretary: By: Name Title: e79el-196Q S 60daGG Jannette S. Goodall (Jan 3, 202315:37 CST) Janette Goodall City Secretary ao4onab 00, t"o duo osd nezA5441 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 56634 Page 3 of 3 M&C Review Page I of 3 CITY COUNCIL AGENDA Create New From This M&C DATE CODE 12/13/2022 REFERENCE **M&C 22- LOG NAME NO.: 1020 C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWORT11 04AMEND MAYOR AND COUNCIL COMMUNICATION 22-0444 STAFF AUGMENT NO SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 22-0444 to Include Additional Staff Augmentation Contractors and Amend Staff Augmentation Contracts to Provide Staff Augmentation Services to the Information Technology Solutions Department Using Cooperative Agreements with One Option to Renew RECOMMENDATION: It is recommended that City Council authorize an Amendment to Mayor and Council Communication 22-0444 to add staff augmentation vendors System Soft Technologies, Inc., GTS Technology Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and Robert Half International, Inc. and amend the respective City Secretary Contracts for each to provide staff augmentation services to the Information Technology Solutions Department using Texas Department of Information Resources DIR agreements and a Houston -Galveston Area Council cooperative agreement with one option to renew. DISCUSSION: On June 14, 2022, Mayor and Council Communication (M&C) 22-0444, City Council authorized and approved an amendment to M&C 21-0733 with various contractors using cooperative agreements to increase the annual amount by $1,066,000.00 for a new total annual authorization of $4,374,000.00 for the Information Technology Solutions Department (ITS). This M&C requests authorization to amend M&C 22-0444 to add staff augmentation contractors System Soft Technologies, Inc., GTS Technology Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and Robert Half International, Inc. by amending the respective City Secretary Contracts to be included in the annual authorization of $4,374,000.00. City Secretary Contracts for System Soft Technologies, Inc., GTS Technology Solutions, Inc., and Internal Data Resources, Inc. utilize Texas Department of Information Resources (DIR) cooperative agreements with a final expiration date of August 31, 2024, the same expiration date for current staff augmentation contractors utilizing DIR cooperative agreements. Each DIR cooperative agreement expires August 31, 2023 with one remaining option to renew. Robert Half International, Inc. City Secretary Contract utilizes Houston -Galveston Area Council (H-GAC) contract TS06-21 that expires May 31, 2024. This M&C requests authorization to amend the City Secretary Contracts to expire the same date as the respective cooperative agreements and include the annual authorization of $4,374,000.00. This M&C requests authorization to add the staff augmentation contractors below: Staff Augmentation Vendor Cooperative Contract Cooperative Contract Expiration Date System Soft Technologies, Inc. DIR-CPO-4637 August 31, 2024 GTS Technology Solutions, Inc. DIR-CPO-4526 August 31, 2024 Internal Data Resources, Inc. d/b/a IDR DIR-CPO-4529 August 31, 2024 http://apps.cfwnet.org/council packet/mc review. asp?ID=30573&councildate=12/13/2022 12/16/2022 M&C Review Page 2 of 3 1 Robert Half International, Inc. H-GAC TS06-21 May 31, 2024 1 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event the DIR or H-GAC agreements are not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR and H-GAC contracts to make purchases authorized by this M&C. The DIR Cooperative Contracts are set to expire on August 31, 2024. If DIR-CPO-4637, DIR-CPO- 4526, DIR-CPO-4529, and H-GAC TS06-21 are extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contracts. If DIR-CPO-4637, DIR-CPO-4526, DIR-CPO-4529, and H-GAC TS06-21 are not extended, but DIR and H-GAC execute new cooperative contracts with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the services under the new contracts. If this occurs, in no event will the City continue to purchase services under the new agreements for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire August 31, 2023 in accordance with the DIR contracts and May 31, 2024 in accordance with H-GAC TS06-21. RENEWAL OPTIONS: The DIR agreements may be renewed for one additional one-year renewal term at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that approval of this recommendation will have no material effect on City funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Valerie Washington (6192) Kevin Gunn (2015) Cynthia Tyree (6689) http://apps.cfwnet.org/council packet/mc review. asp?ID=30573&councildate=12/13/2022 12/16/2022 M&C Review Page 3 of 3 Form 1295 Certificate 100974938 System Soft Technologies.pdf (CFW Internal) Form 1295 Certificate 100975010.pdf (CFW Internal) Form 1295 Certificate 100975023.pdf (CFW Internal) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 05 7 3 &councildate= 12/13 /2022 12/16/2022