HomeMy WebLinkAboutContract 58638CSC No. 58698
AGREEMENT FOR COMMUNITY BASED PROGRAMS
RIVERTREE ACADEMY- PROGRAM GRANTS
FISCAL YEAR 2023
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Fernando
Costa, its duly authorized Assistant City Manager, and RIVERTREE ACADEMY, a Texas non-
profit corporation ("Contractor"), acting by and through Justina Jenkins, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community -Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang -related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community -Based Program called
Behavior Management Program ("Program"), which will support the police department's crime
prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Community Based Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B — Budget Narrative Worksheet
4. Exhibit C — Request for Reimbursement (RFR)
5. Exhibit D —Project Plan Status Report
6. Exhibit E — Quarterly Outcomes Report & Participant Zip Code Sheet
7. Exhibit F — Request for Budget Modification Form OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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8. Exhibit G — Corrective Action Plan
9. Exhibit H — Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15ffi day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday, then that obligation shall be due on the next business day following
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such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "Agency Name - RFR
Month" and sent either via email to PSM(afortworthtexas.2ov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements.
2.3 Reimbursements shall be made within 30 days of receipt of said documents. With
exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect
submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is January 15, 2026. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 Any modifications of more than five (5) percent of any budgeted line -item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.7 Any modifications to zero line -items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line -item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
November 1, 2025.
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2.8 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.9 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.10 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.11 Budget Modifications shall be submitted via either email to PSM(afortworthtexas.gov or
to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon January 1, 2023 ("Effective Date"), and shall end
on December 31, 2025 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than December 31, 2025. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
All final reports for this agreement must be received by January 15, 2026.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Monthly Reports Contractor agrees to provide a monthly Project Plan Status to
document the performance of the work described in Exhibit "D". The Project Plan Status shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. The monthly Project Plan
Status shall be submitted to City no later than the 151h day after the end of each month. If this
obligation of Contractor falls due on a weekend or Federal holiday, then that obligation shall be
due on the next business day following such weekend day or Federal holiday.
4.3 Quarterly Reports In addition to requirements outlined in Section 4.2, Contractor
agrees to provide a Quarterly Outcomes Report to document the performance of work as described
in Exhibit "E". The Quarterly Outcomes Report shall document details of the quarterly progress
toward outcome objectives achieved in support of the CCPD goals. Quarterly Outcomes Report
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shall be included in the October, January, April, and July report submissions. Additionally, the
Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data
for unduplicated participants. The program reports shall be submitted to City no later than the 15th
day after the end of each month. If this obligation of Contractor falls due on a weekend or Federal
holiday, then that obligation shall be due on the next business day following such weekend day or
Federal holiday.
4.4 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit "G".
4.6 The final Quarterly Outcomes and Project Plan Status reports will be due January 15,
2026.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
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of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Eauiument and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
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expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
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provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
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OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
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Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
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15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverazes and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilitv (CGL): Contractor is self -insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self -Insurance in lieu of the
required general liability insurance certificate.
(b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY2023 Community Based Programs Agreement 12
Between CFW & Rivertree Academy
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
FY2023 Community Based Programs Agreement 13
Between CFW & Rivertree Academy
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Rivertree Academy
Justina Jenkins, Head of School
5439 Bonnell Ave.
Fort Worth TX 76107
19. Counterparts: Electronicallv Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
FY2023 Community Based Programs Agreement 14
Between CFW & Rivertree Academy
as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
FY2023 Community Based Programs Agreement 15
Between CFW & Rivertree Academy
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2023 Community Based Programs Agreement 16
Between CFW & Rivertree Academy
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 9th day of lanuary , 20 23
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Jan 6, 2023
Vendor:
By: J ina Jenkins (Dec 20, 2W13:51 CST)
Name: Justina Jenkins
Title: Head of School
Date: Dec 20, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: . RobRtld"ge(Jan6,202319:31CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-1068
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
*VVII
By:
Georgia Tucker (Jan 5, 2023 12:48 CST)
Name: Georgia Tucker
Title: Finance Manager 4�44ouub
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City Secretary: $ a o°
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By: Jannette S. Goodall (Jan 9, 2023 09:17 CST)
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Community Based Programs Agreement
Between CFW & Rivertree Academy
17
FORTWORTH®
Powered by ZoomGrantsTm and
Fort Worth Police Department
FY23 - Program Grants (Community Based Programs)
Deadline: 11/30/2022
Rivertree Academy
Behavior Management Program
Jump to: Concept Paper Narrative Proiect Plan & Budaet Uploaded Documents
USD$ 300,000.00 Requested
Submitted: 8/15/2022 2:19:14 PM (Pacific)
Project Contact
Michael Handley
michael(a)rivertreeacademv.oro
Tel: 817-420-9310
Additional Contacts
tiera@rivertreeacademy.org
Concept Paper top
1. Agency Legal Name
Rivertree Academy
2. Contact Person Name, Phone, Email
Karis Spooner
3. Agency's Annual Non-CCPD Revenue
2335571
4. What Districts will this project serve?
Check all that apply.
LJ District 2
Y: District 3
FJ District 4
❑ District 5
LJ District 6
FJ District 7
LJ District 8
FJ District 9
Rivertree Academy
5439 Bonnell Ave
Fort Worth, TX 76107
United States
Head of School
Justina Jenkins
iustina(a)..rivertreeacademv.ora
Telephone817-420-9310
Fax
Web www.rivertreeacademy.org
EIN 45-2668753
UEI
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5. What is the mission of your agency?
Rivertree Academy's mission is to educate under-resourced students to live life well: following Jesus, thriving academically,
and transforming their communities.
6. What is the target group for this project?
The target group for this project is students ranging in age from Pre-K 3 to 5th Grade.
Ou �i r In i4@ Fi )2 1 2P @ �Se �1 lGdents who largely reside in the one square mile neighborhood YLake
rsetween k-r w & xrvertree Acaaemy
Como located in the heart of Fort Worth. Our school demographics report 57% of our students are African American, 34% are
Hispanic, 4% are White, and 5% are two or more races. Additionally, 54% of students are female, 46% are male.
Many of our students face difficult circumstances at home, including trauma and exposure to multiple Adverse Childhood
Experiences (ACEs). ACEs can include divorce or separation of a parent (66% of our students are growing up in single parent
homes, mostly with single mothers), incarceration of a household member, domestic violence toward a parent, abuse toward
self, or alcoholism of a household member. Because many of our students have been exposed to multiple ACEs, they are at
a higher risk of experiencing learning and behavioral challenges that impact their academic performance.
7. What is the crime/safety problem you are addressing?
Early intervention in the life of children, especially those in the Como community, is critical. The students Rivertree serves
experience many influencing circumstances, including the threat of violent crime, that makes their academic success a
challenge. School lockdowns and lockouts due to neighborhood shootings, burglaries, and gang activity are some of the
stressful events our students are exposed to regularly. Neighborhood crime may result in a child's family member being
incarcerated, and some students also witness and experience domestic violence, which may lead to changing and unstable
households.
"Absent factors that can prevent or reduce toxic stress, children growing up under these conditions often struggle to learn and
complete schooling. They are at increased risk of becoming involved in crime and violence, using alcohol or drugs, and
engaging in other health -risk behaviors..."(CDC, 2019) The crime and safety problems the Lake Como area experiences are
fed by an extreme lack of resources and support for at -risk and disadvantaged children and families. If the academic, mental,
and behavioral health needs are not directly addressed early in a child's life, the cost to the child, the family, and the
community is overwhelming. Early behavioral and academic intervention is crucial to not only succeeding academically and
keeping our students safe, but also to growing future community leaders who know their value and limitless potential.
8. What are the causes of the crime/safety problem identified in the previous question?
As our educators work to teach our students to learn well, love well, work well, and lead well, they observe risk factors that
can be improved with early intervention. Some of these risk factors include impulsiveness, low school achievement, young and
single mothers, parental conflict, disrupted families, poverty, delinquent peers, and an under-resourced neighborhood. The
main cause for compromised safety and juvenile crime is the amount of adverse childhood experiences (ACEs) our students
experience. Research shows that the more ACEs a child is exposed to, the more likely he or she is to struggle academically
and behaviorally. ACEs can include divorce or separation of a parent, incarceration of a household member, domestic
violence, abuse toward self, or alcoholism of a household member (CDC, 2020). Because a vast majority of our students have
been exposed to four or more of these situations, they suffer from significant learning and behavioral challenges that have
resulted in low academic performance. The cumulative impact of multiple adverse childhood experiences is also linked
statistically to violence -related outcomes during adolescence (Duke, 2010). Rivertree has developed a Behavior Management
Program to effectively counter the many adverse circumstances our students experience.
9. How does your strategy address those causes?
Our Behavior Management Program uses a framework of interventions and supports to address our students' behavioral and
academic challenges. This MTSS (Multi -Tiered System of Support) framework involves evaluating and placing each student in
one of three tiers that correlates with the academic and behavioral hurtles the child is experiencing. Our Behavior
Management Team (BMT) is responsible for assessing students to see what tier they fall into, working with students who
need more intervention to ensure they get their needs met, creating Behavior Intervention Plans for students who need a
higher level of intervention, and helping those students stay or reach lower, more stable tiers. Mentoring, Behavior
Management Plans, one-on-one counseling, chapel services, the classroom communication method CHAMPS, tutoring, and
Restorative Practices sessions are a few of the unique tools we use to serve students both academically and behaviorally.
Our intention in employing these intervention and support methods is to cultivate empathy, motivation, team problem solving
and delayed gratification - all ultimately reducing developmental risk factors for our students. We also partner with Operation
Progress police, to pair a Police Officer with a 3rd-5th grade student to provide mentoring, tutoring assistance, and family
support. We also know that to be successful, we must partner with each family in addressing their student's needs —
ultimately strengthening families and the community.
10. What measurable impact will your strategy have related to crime and safety?
The Behavior Management Program has always been a priority at Rivertree since we started the school six years ago.
Rivertree takes a whole -child approach to education and so from day one, our classrooms have been trauma -informed and
have been focused on social, emotional, spiritual, and academic support. In the school year 2021-2022, we were awarded a
Special Projects grant through CCPD which allowed us to formalize the program and begin measuring the impact we have
been seeing. So far, the number of infractions that our BMT has responded to has been drastically lower than the school year
2020-2021. This gives us confidence that the many interventions we use throughout the school day are working to serve our
students and enable them to manage their behavior well. Receiving this funding will allow us to expand and continue the
important work our Behavior Management Program is doing. We will know the success of the program by seeing our students
go 893t C mselve ty Based idencrogranV improving in the Tiers as outlined on our project plan. We know that by irffroving
rsetween k,r w & xivertree Acaaemy
academic skills, we improve motivation, which in turn will yet improve skill and impact the rest of their life in the most positive
way. "If a child is not motivated to learn and engage early on in life, the more likely it is that when the child becomes an adult,
he or she will fail in social and economic life," (Heckman 2008).
Narrative top
1. Please select the CCPD Goal(s) your project addresses.
❑ Reduce crime through prevention projects
❑ Reduce crime through intervention projects
❑ Increase safety through Direct Neighborhood Projects
Y'. Increase safety through youth crime prevention projects
.'. Increase safety through youth crime intervention projects
2. Select entity type
.'. Private Non -Profit 501c3
❑ Public Non -Profit
3. Does your project address the Special Emphasis: <I>Police/Community Relations</i>?
Projects must have measurable activities or outcome objectives that 'increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders'.
❑ Yes
No
4. Which Council Districts will this project serve?
Mark all that apply.
❑ District 2
: District 3
District 4
LJ District 5
District 6
LJ District 7
LJ District 8
District 9
5. Provide a description of your project (up to 375 characters).
Rivertree Academy's Behavioral Management Program uses a multi -tiered system of support (MTSS) to increase positive
academic, behavioral, and social emotional outcomes for our students living in Como. Our whole -child approach addresses
developmental risk factors by employing counseling, restorative practices, parent involvement, and targeted academic support.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
Students living in the Como neighborhood struggle with generational poverty and the many risk factors that come with such an
upbringing. Rivertree Academy takes a whole -child approach to address the spiritual, physical, emotional, and educational
needs of each student we serve. As our educators work to teach our students to learn well, love well, work well, and lead well,
they observe risk factors that can be improved with early intervention.
Some of these risk factors include impulsiveness, low academic achievement, young and single parents, parental conflict,
disrupted families, poverty, delinquent peers, and an under-resourced neighborhood. The main cause for compromised safety
and juvenile crime is the amount of adverse childhood experiences (ACES) our students experience.
Research shows that the more ACEs a child is exposed to, the more likely he or she is to struggle academically and
behaviorally. ACEs can include divorce or separation of a parent, incarceration of a household member, domestic violence,
abuse toward self, or alcoholism of a household member (CDC, 2020). Because a vast majority of our students have been
exposed to four or more of these situations, they suffer from significant learning and behavioral challenges that have resulted
in low academic performance. The cumulative impact of multiple adverse childhood experiences is also linked statistically to
violence -related outcomes during adolescence (Duke, 2010). James Heckman's research
indicates the same and states, "Although analysts do not agree on which specific aspects of adverse family environments
mop",%4ttf��t��taerng empirical relationship between early adverse environments alo child
rsetween k-r w & xivertree Acaaemy
participation in crime later on in life," (Heckman, 2007). Rivertree agrees, and has developed a Behavior Management Program
to effectively counter the many adverse circumstances our students experience.
Growing excellent leaders starts early, and centers around supporting and engaging students and their families with a focused
and individualized program. After the 2021-22 school year, it became clear that the approach taken by our Behavior
Management Team is working. By taking the data from the previous year, as well as adapting to new students and new
classroom dynamics every year, our goal is to continue growing with the program in to subsequent school years.
7. Define the participants and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Rivertree Academy primarily serves students who reside in the one square mile neighborhood of Lake Como, with an
anticipated enrollment of 96 students for 2022-23. Self -reported demographics from parents/students show that 59% of our
students are African American, 37% are Hispanic, and 4% are two or more races. A majority of our students (over 60%) are
growing up in single parent homes, mostly with single mothers.
Many of our children face difficult circumstances at home, including trauma and exposure to multiple ACEs that significantly
impact future graduation rates and lifetime success. these ACEs fall into three main categories - Neglect; Abuse; and
Household Dysfunction. With a median household income of less than $19,000, the opportunity to attend a private school is
rarely a choice for Como's residents (City of Fort Worth, 2020). James Heckman's research of disadvantaged families reports
"that about half of the inequality in the present value of lifetime earnings is due to factors determined by age 18," (Heckman,
2008). The individualized education at Rivertree considers these unique needs and circumstances and believes that early
intervention in the lives of our students is crucial to their success and the success of the Como community.
8. Discuss how your project will address the causes of the crime/safety situation faced by the target group.
Describe how the project will be measured and how it will impact the selected crime/safety goal. Explain how it is
unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the project is
likely to achieve the desired results.
Our Behavior Management Team (BMT) addresses the spiritual, physical, emotional, and educational needs of each student
we serve, and evaluates their needs using a Multi -Tiered System of Support (MTSS). We recognize that a higher percentage
of our student population needs this support because of the high number of students who are victims of adverse childhood
experiences and developmental risk factors.
Our Behavior Management Program uses a framework of interventions and supports to address our students' behavioral and
academic challenges. This MTSS framework involves evaluating and placing each student in one of three tiers that correlates
with the academic and behavioral hurtles the child is experiencing. Our BMT integrates proactive classroom interventions on a
school -wide basis to help as many students as possible thrive in Tier 1 (green). The students in Tier 1 experience the benefits
of weekly chapel services, our volunteer -led mentoring program, daily 15 minute proactive restorative circles, an intentional
and nurturing discipline plan, and the classroom communication method CHAMPS. Free counseling is always available to
students, and this year we added a chaplain who also serves as our school counselor. When students exhibit phenomenal
behavior and meet expectations, they are rewarded with class dojo points they can use to purchase a toy from the school
store they have saved for. The goal is for students to receive 5-7 points per day. Our teachers use our virtual school store and
point system to teach students life skills, math concepts, and delayed gratification. The BMT also spearheads campaigns
targeting bullying, purity, and loving your neighbor well. Our intentions in employing these intervention and support methods is
to cultivate empathy, motivation, team problem solving and delayed gratification - all ultimately reducing developmental risk
factors for our students.
Our Behavior Management Program knows our students who fall into Tier 2 (yellow) need a higher level of support. Often times
the students who struggle academically also struggle behaviorally and socially. Tier 2 (yellow) levels of support include,
counseling, reactive restorative practices circles, and any other targeted interventions such as additional mentoring hours and
self-regulating strategies. In addition to the school -wide support our program provides, we also partner with Operation
Progress, a targeted mentoring program that works to pair a Fort Worth Police Officer with an at -risk 3rd-5th grade student to
provide mentoring and tutoring assistance as well as family support.
For the top Tier 3 (red) students, a much higher level of intervention is needed to bring these students back down to the yellow
and green tiers, and often takes the full school year or longer. Our BMT creates intervention plans for each student in this
category. For all students, we aim to eliminate behavior issues so each student can govern themselves in and out of the
classro
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
The outcome objectives from the previous years' grant with CCPD overall showed positive results. We've mirrored our project
plan activities and outcomes on what was tracked the prior school year because these activities and outcomes worked well to
track how are students were progressing, but also because our student body will look different in subsequent school years.
Th $$`�er 1 FCPD goal f red,} ing juvenile crime through prevention projects will not happen overnight - we recognizief this and
wil cbf5 11 e _VVDtff, geA V rlsgs mool near.
tseiween vertree Acaaem}
Attention in particular should be drawn to volunteering from parents and restorative practices taking place throughout the
school day. We saw positive progress in students by implementing restorative practices throughout the school day.
Additionally, we received positive feedback from parents about the volunteer opportunities available. In subsequent school
years, our goal is to build upon the positive progress that began in the 2021-22 school and enact lasting change over time
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partners, and the nature of your services.
Rivertree Academy is an elementary school of choice for families living in poverty in the Lake Como community of Fort Worth.
We give under-resourced students in Como the choice and opportunity to receive an excellent, private, Christian education,
free of charge. Our mission is to educate under-resourced students to live life well: following Jesus, thriving academically, and
transforming their communities. Our vision is to end the cycle of poverty in every family we serve by educating students from
Como to learn well, love well, work well, and lead well. We offer a Christ -centered dynamic classroom approach that develops
and enhances student learning by encouraging critical thinking, problem solving, teamwork, and self -management. Currently
in our fifth year of school, we serve 96 children in grades PreK-3 through fifth grade living in the Lake Como neighborhood. Our
innovative approach to education gives children living in generational poverty a bigger vision for their lives and shows them they
can dream big goals and accomplish anything!
Since opening the school in 2014, the Behavior Management Program has remained a top priority. Since its' inception, we
have made adjustments to the goals and objectives each year, observing what works for our students and what areas might
still need improvement. Rivertree takes a whole -child approach to education and from day one, our classrooms have been
trauma -informed and have focused on social, emotional, spiritual, and academic support. During the 2019-20 school year, we
started using Restorative Practices and the Nurtured Heart approach. The goal was to nurture students' inherent desire to
learn and help them develop empathy and understanding of their neighbors, as they understand how their actions affect those
around them and how to make things right and restore community when it has been broken.
The project we've partnered with CCPD to carry out is unique because it centers around relationships with our at -risk
students. The enrichment opportunities our program provides are intentionally woven into the school day and our students
experience multiple early interventions on a daily basis. Beginning at age three, small class sizes and trauma -informed
educators begin to love, support, and teach our students that they are wonderfully and fearfully made. We incorporate trauma -
informed practices to effectively build relationships with all of our students, particularly those who struggle with exposure to
multiple ACEs. Our Behavior Management Program includes a consistent discipline plan, structured and nurturing
classrooms, and skilled faculty trained to handle and de-escalate situations. We plan to continue the positive work that took
place in the 2021-22 school year into the future.
11. Describe how the project fits the mission of your agency.
This Behavior Management Program fits the overall mission of Rivertree Academy to address the whole -child and provide
opportunities that empower our students to become future leaders. The enrichment our Behavior Management Program
provides has long term impact on our students and families who live in the Como neighborhood. By intervening early and
sufficiently in the lives of at -risk students, our team sets our students up for success in life, which includes lower incarceration
rates, higher graduation rates, and a life lived well.
12. Describe the geographic area(s) you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
The geographic area we serve is the one square mile of Como in Fort Worth. Como lies in city council district 3, in zip code
76107. The median household income is $18,507 and the families living below the poverty rate is 41 %. The unemployment
rate of its 1,909 residents is 14%. The crimes against persons per 1,000 residents is 45 (City of Fort Worth, 2020).
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
Outside of the CCPD partnership we began last fiscal year, we do not currently request specific funding on behalf of this
project. However, Rivertree Academy has a robust and healthy fundraising plan. Beyond the CCPD grant period, and during it
as well, we will continue seeking donations from our generous community partners including individuals, philanthropic
grantmaking foundations and organizations, churches, and other organizations for the programming at Rivertree. Because the
Behavior Management program is now formalized and we have are growing the data we have on -hand, we believe it will be a
great opportunity to apply for other targeted grant funding. Rivertree's board of directors, as well as our development
department, consistently searches for innovative plans of self-sustainability and ways to generate income for our school.
14. If applicable, describe how your project addresses the CCPD Special Emphasis: Police/Community Relations.
To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan
section..
N/A
FY2023 Community Based Programs Agreement 22
rsetween t,r w & Kivertree Academy
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Community Based Programs — Program Grants
Proposer Name: Rivertree Academy
Project Title: Behavior Management Program
CCPD Goal(s) Increase safety through youth crime prevention projects.
Increase safety through youth crime intervention projects.
Outcome Objective 1.1 135 out of 270 (50%) students that start the year on Tier 1 maintain their place in Tier 1 for the school year. The status and
progress of the students at Rivertree will be tracked by the Behavior Management Program's Records Database.
Outcome Objective 1.2 20 students (approximately 7 students each school year) will achieve movement downward (internal or external behaviors) from
Tier 2 (yellow) or Tier 3 (red) as measured by the Multi -Tiered System of Supports (MTSS) overseen by our Behavior
Management Team from the beginning of year to the end of year.
Contractor Activity Measurable Activity Goal PeopleInvolved/Responsible
Activities for All Students (Tier 1.2. 3) 1.228 Unduplicated number of K — 5th Dean of Students Contract Term: January 1, 2023 —
Grade students December 31, 2025
All students will be assessed at beginning
of school year, and then placed in Tiers.
All students will receive 15 minutes/day
of peer -involved proactive Restorative
Circle class time facilitated by their
Teacher to have the opportunity to build
self-esteem and empathy for their
classmates.
Each student will be paired one-on-one
with a volunteer mentor who they meet
with monthly to develop relationships
and have another caring adult supporting
their education.
- Year 1 — 76 K — 5' Grade
Students Enrolled
- Year 2 — 76 K — 5t' Grade
Students Enrolled
- Year 3 — 76 K — 5t' Grade
Students Enrolled
2.42 Unduplicated/new Pre-K students
(14 Pre-K students will be enrolled each
year)
3. Number Students who Re -Enroll
(Report)
(approximately 92% or 82 students will
return each year)
4. Number of Assessments (Report)
- Tier 1
- Tier 2
- Tier 3
5. 1,080 Hours of Restorative Circle
Time (Estimated at 15 minutes/day x 5
days x 8 classrooms x 36 weeks x l year /
Restorative Practices Coach
Classroom Teachers
School Counselor
Volunteer Mentors
Assessments conducted three times a
year: beginning (Tier placement —
August/September), middle
(December/January), and end
(April/May)
Restorative Circle Sessions take place 5
days a week, 1 hour/day, for 36 weeks.
Mentoring Activity sessions will occur
once a month on Fridays
FY2023 Community Based Programs Agreement 23
Between CFW & Rivertree Academy
Tier 2 & 3 Activities
Students identified for targeted behavior
and social emotional assistance in Tiers 2
and 3 will receive 1 hour/week of
counseling to receive individual
emotional and mental support to reduce
the number of office referrals and student
suspensions.
Weekly check -ins with staff mentor
Every time a student in Tier 2 or 3
receives an office referral for a related
offense, they will participate in a reactive
Restorative Practices circle facilitated by
the Restorative Practices Coach to learn
how their actions affected others, what
they can do to repair community, and
ILSelf-regulation techniques for the future.
Tier 3 Activities
Every student in Tier 3 is placed on a
Behavior Intervention Plan to help
identify areas the student is struggling the
most, ways other faculty and staff can
support them, and the actions the student
needs to take to descend tiers
Familv Involvement
Per Family (All Students)
Parents will attend Parent University
classes, monthly family events, or
volunteer in their child's classroom to
help fulfill their volunteer requirements.
60 minutes = 360 hours per year, for 3
years)
6. 1,440 hours of mentoring time with a
volunteer (Estimated at 60 students x 1
hour x 8 sessions x 1 year = 480 hours
per year, for 3 years)
7.2,160 Hours of 1-on-1 counseling (1
hour/week x 20 students x 36 weeks x 1
year = 720 hours per year, for 3 years)
(Based on average hours of Tier 2 & Tier
3 served)
8. Number of Reactive Restorative
Practice Circles Sessions (Report)
The number of reactive Restorative
Practices Circles will decrease from
beginning of year to end of year.
9. Number of Behavior Intervention
Plans (Report)
There will be a 20% decrease in the
number of students on Behavior
Intervention plans from beginning of year
to end of year.
10. 180 unduplicated parent/guardians
that attend a Parent University
class/event, or volunteer (60 per year,
for 3 years)
11. Number of Parents/Guardians that
complete Volunteer Requirements each
year (report)
(90% of parents/guardians will complete
their required 10 volunteer hours each
Dean of Students
School Counselor
Restorative Practices Coach
Dean of Students
Restorative Practices Coach
School Counselor
Behavior Management Team
Volunteers
School Office Manager (tracking hours)
Contract Term: January 1, 2023 —
December 31, 2025
Contract Term: January 1, 2023 —
December 31, 2025
Contract Term: January 1, 2023 —
December 31, 2025
FY2023 Community Based Programs Agreement 24
Between CFW & Rivertree Academy
year to show active participation in their
child's education as demonstrated by
program attendance records.)
Parent hours tracked by attendance
records
FY2023 Community Based Programs Agreement 25
Between CFW & Rivertree Academy
Crime Control and Prevention District
FY23 Program Grants
EXHIBIT B - Budget Narrative
Rivertree Academy
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE YEAR 1 YEAR 2 YEAR 3 •
REVENUE (represents total revenue for programs across our organization)
A. SALARY
Dean of Students - This position is directly involved in facilitating activities for
outcomes 1.1 and 1.2. The Dean of Students will work with Principal to lead the
School Counselor and Behavior Management Team in strategies for effective social,
emotional, and spiritual student support at the school; oversee wraparound services for
student body including chapel services, counseling services, discipleship groups, 3.00 FTE $60,000.00
$60,000.00
$60,000.00
$60,000.00 :1 111 11
mentoring, and parent university; and analyze school -wide approach to behavior
management including creating behavioral management plans for students needing
additional social, emotional, and spiritual support in this area.
Note: The amounts listed do not include fringe benefits.
Behavior Management Team Member - This position is directly involved in
facilitating activities 1.1, 1.2. This position works with the Dean of Students to
increase school's proactive restorative practices and Nurtured Heart approach to
decrease behavioral challenges for all students. This includes conducting responsive
circle times, organizing school initiatives, promoting Christ -like behaviors, and
assisting with school -wide activities. Additionally, this position supports the Dean of
Students with collecting and recording behavior data for students that are involved in
reflection room, restorative circles, and discipline referrals. As a member of the 3.00 FTE $36,500.00
$36,500.00
$36,500.00
$36,500.00 1 of 1 1
Behavior Management Team, this person will collaborate to create a loving, Christ -
centered atmosphere where students learn and demonstrate the word of God and
Christian practices. This includes supporting chapel services, mentor program, school -
wide campaigns, and other school activities designed to address social, emotional, and
spiritual child development.
Note: The amounts listed do not include fringe benefits.
B. FRINGE
C. TRAVEL & TRAINING
'1 11
1
D. EQUIPMENT
FY2023 Community Based Programs Agreement 26
Between CFW & Rivertree Academy
$1 11
EQUIPMENT 1
I II
E. SUPPLIES
'111
TOTALSUPPLIES
I II
F. CONSULTING/CONTRACTING
'111
CONSULTING/COCONSULTING/CONTRACTING TOTALI
II
G. SUB -GRANTS
'111
TOTALI
II
H.00CUPANCY
'111
OCCUPANCY TOTALI
II
INDIRECT
Facility costs for 3 campuses including rent, utilities, repair, janitorial and
1.00 INDIRECT $10,500.00 $3,500.00 $3,500.00 $3,500.00
1 1 1 1 1
maintenance costs. This hel s accom lish all activities. ❑
INDIRECTI
1 11 11
Total Program Expenses
$300,000.00
Total Requested from CCPD
$300,000.00
FY2023 Community Based Programs Agreement 27
Between CFW & Rivertree Academy
FORT WORTH.
CRIKE CONTROL
AND PREVENTION DISTRICT
Submit To:
By Email:
PSM@fortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Exhibit C
Request for Reimbursement (RFR)
FY 2023
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month ofRequest:
Rivertree Academy
Justin Jenkins
817-420-9310
i usti nail mertreeacademv. ora
5439 Bonnell Ave
Fort Worth TX 76107
DIRECT COSTS (90 % Minimum)
A
B C
Total of Previous
This Month's
Budget Category
Budget Amount
Reimbursements
Request
Requested
A
Personnel
$ 289,500.00I
$
B
Fringe Benefits
I
$
C
Travel & Training
I
$
D
Equipment
I
$
E
Supplies
I
$
F
Contracts/Consultants
I
$
G
Sub -Awards
I
$
H
Occupancy
I
$
Total Direct Costs
$ 289,500.00 $
- $ - $
Budget Category
Total InDirect Costs
Supporting documents requved with monthly requests. Summary:
See Requestfor Reimbursementlnstructions forreference Total Budget: $
Previous Requests: $
This Request: $
Total Requested To -Date $m Retraining Funds $
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title
Date
D
E
(B+C)
Total Requested
To -Date
-
Remaining
$
(A-D)
Balance
Available
289,500.0(
IND][RWT COSTS (10 % Maximum)
A
B
C
D
E
Total of Previous
(B+C)
(A-D)
Budget Amount
Reimbursements
This Month's
Total Requested
Remaining Balance
Requested
Request
To -Date
Available
$ 10,500.00
$
$
$ 10,500.00
300,000.00
300,000.00
Fiscal Agent Use Only
Purchase Order #
Fund
Dept ID
Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature
Finance Received Stamp Placed Below
Date
FY2023 Community Based Programs Agreement 28
Between CFW & Rivertree Academy
Exhibit D
Crime Control and Prevention District
Monthly Project Plan Status Report
Date:
Agency Name: Rivertree Academy
Program/Project Title: Behavior Management Program
Month of Report:
Contact Name: Justina Jenkins
CCPD Goal (s)
Outcome Objective 1.1
Outcome Objective 1.2
Agency Activity
1.228 Unduplicated number of
K — 5" Grade students
- Year 1 — 76 K — 51
Grade Students
Enrolled
- Year 2-76K-51
Grade Students
Enrolled
- Year 3-76K-5m
Grade Students
Enrolled
2.42 Unduplicated/new Pre-K
students
(14 Pre-K students will be
enrolled each year)
3. Number Students who Re -
Enroll (Report)
(approximately 92% or 82
students will return each year)
4. Number of Assessments
(Report)
- Tier 1
Email: justina@rivertreeacademy.org
Increase safety through youth crime prevention projects.
Increase safety through youth crime intervention projects.
135 out of 270 (50%) students that start the year on Tier 1 maintain their place in Tier 1 for the school year. The status and
progress of the students at Rivertree will be tracked by the Behavior Management Program's Records Database.
20 students (approximately 7 students each school year) will achieve movement downward (internal or external behaviors)
from Tier 2 (yellow) or Tier 3 (red) as measured by the Multi -Tiered System of Supports (MTSS) overseen by our Behavior
Management Team from the beginning of year to the end of year.
Activity progress during reporting period Undunlicated Cumulative
Provide brief, bulleted explanations. Month (Year-to-Date)
Total Total
Activity
Goal
228
42
FY2023 Community Based Programs Agreement
Between CFW & Rivertree Academy
29
Tier 2
Tier 3
5. 1,080 Hours of Restorative
Circle Time
6. 1,440 hours of mentoring
time with a volunteer
7.2,160 Hours of 1-on-1
counseling
8. Number of Reactive
Restorative Practice Circles
Sessions (Report)
9. Number of Behavior
Intervention Plans (Report)
10. 180 unduplicated
parent/guardians that attend a
Parent University class/event,
or volunteer
11. Number of
Parents/Guardians that
complete Volunteer
Requirements each year
(report)
Certification: I have reviewed the abo`
aforementioned program/project.
Name:
Title:
-e financial and program requirements. I verify that the enclosed report materials accurately reflect the st
Date:
1080
1440
2160
180
Aus of the
FY2023 Community Based Programs Agreement 30
Between CFW & Rivertree Academy
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Ouarterlv Outcomes Report
Date:
Agency Name: Rivertree Academy
Program/Project Title: Behavior Management Program
Fiscal Period:
Contact Name: Justina Jenkins
Reporting Period:
Email: justina@rivertreeacademy.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project. Complete the following questions in a brief
2-3 page narrative format.
Outcome
Measure
Outcome Description
Outcome
135 out of 270 (50%) students that start the year on Tier 1
Objective
maintain their place in Tier 1 for the school year. The
1.1
status and progress of the students at Rivertree will be
tracked by the Behavior Management Program's Records
Database.
Outcome
20 students (approximately 7 students each school year)
Objective
will achieve movement downward (internal or external
1.2
behaviors) from Tier 2 (yellow) or Tier 3 (red) as measured
by the Multi -Tiered System of Supports (MTSS) overseen
by our Behavior Management Team from the beginning of
year to the end of year.
This Year to Date Goal
Quarter (Cumulative)
135
out of
270
(50%)
20
2. Describe major accomplishments achieved in implementing the project. Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2023 Community Based Programs Agreement 31
Between CFW & Rivertree Academy
EXHIBIT E — Participant Zip Code Spreadsheet
E 31tibit E
C r ini a Control and Prey ention District
Partners %iith a Shared Mission
Zin C ode Spreadsheet
agency Name: Project Title:
Fiscal Year: Reporting Peand:
Cmtact Name: Email:
.. '-..,:. PleaaeprovReundup&ated (new) partici and daftk- zip coiie serT ai this quarter. Report ahould
rd1ectFartWnrdLParticipan1soxib-. This spreadabeetshwldbemchiedwi&yaw agency'sQuarterk-
Outeomes Report.
Nair of
Zip Code Participants
76101
76102
76103
76104
76103
76106
76107
76103
76109
76110
76111
76112
76113
76114
76115
76116
76113
76119
76120
76121
76122
76123
76124
76126
76129
76130
76131
Nimber of
Zip Code PartiriPanb
76132
76133
76134
76135
76136
76137
76140
76148
76150
76155
76161
76162
76163
76164
76177
7617E
76179
76181
76185
76191
76192
76193
76195
76196
76197
76198
76199
Ceftificatim: I have remawed tha above financial and program requinment$. I ,;wi{y that the enclosed report materials
accurately ra$ect the status of tba aforementioned program'prol ect.
signatura:
Date:
FY2023 Community Based Programs Agreement 32
Between CFW & Rivertree Academy
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency
Rivertree Academy
Contact Name
Justina Jenkins
Phone Number and Email
817-420-9310, justina(a),rivertreeacademy.org
Remit Address
5439 Bonnell Ave
Fort Worth TX 76107
Budget Category
A.
Personnel
B.
Fringe Benefits
C.
Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total
Direct Costs
Approved Budget
$ 10,500
DIRECT COSTS (90% minimum)
Approved Budget Change Requested Revised Budget
$ 289,500
INDIRECT COSTS (10% maximum
Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
❑ Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
❑ Modification NOT Approved
Date
FY2023 Community Based Programs Agreement 33
Between CFW & Rivertree Academy
Exhibit G:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in
which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document
approved by the governing board. Additional Instructions are below.
ITEM ID
MONITORING
FIlYDIlYG
CORRECTIVE ACTION
RESPONSIBLE
PEON
TARGET
COMPLETION
DATE
SECTION -ff
FIN - 1
PERS - 2
ADM-3
List the CCPD Improvemen
Comment here
Detail the corrective action to be
taken_
Designate a person to
ensure completion
Designate a target
date to complete the
action
Authorized Representative Signature
Name of Autb prized Representative — Please Print
Date
FY2023 Community Based Programs Agreement
Between CFW & Rivertree Academy
34
EXHIBIT H - Previous Year Corrective Action Plan
FY 22 - Rivertree Academy
CSC# 55425
CORRECTIVE ACTION PLAN
INSTRUCTIONS: In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended
actions and timeline in which the corrective action will be completed_ It is advisable that all corrections to procedure be
formalized by a policy document approved by the governing board. Additional instructions are Wow.
ITEM I❑ I MDNITORING FINDING
sr lram-
PiOG•f
FIN • t U.lhc CCFb miprowvneM e�meam pure
PLR%-3
AIM-4
3- PERS
Agencies must provide a formalized
Retention policy during the grant
Aerrpd-
CORRECTIVE ACTION
6edll ehc tea. tine ardw.m he cwvmnu
was isken.
will be added to the Employee
Handbeck-
Authorri�ax! Representativerill.
Name of Rut oriz d Re P n A�
RESPONSIBI F- TARGET
PERSON COMPLETION
DATE
Dv igftbe a ~tde
Io COmpWe the eCUom. or
8us.gi�� premn eo eaau1v P-10.--Pb 9m cola
complrpon dwrrrcR.a xhvn- (GoVcumrptar'on 0 Fred
in ots❑ prrd Po bu
WA090)
Michael Handley GrjQ2032
Data
FY2023 Community Based Programs Agreement 35
Between CFW & Rivertree Academy
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/13/22 M&C FILE NUMBER: M&C 22-1068
LOG NAME: 35FY23 COMMUNITY BASED PROGRAMS - PROGRAM GRANTS FIRST ROUND
SUBJECT
(ALL) Authorize Execution of Contracts with Big Thought, Christ's Haven for Children, Rivertree Academy, SafeHaven of Tarrant County, and
Unbound North Texas From the Crime Control Prevention District Community Based Programs Fund in the Total Program Amount of Up to
$1,500,000.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with Big Thought, Christ's Haven for Children, Rivertree Academy,
SafeHaven of Tarrant County, and Unbound North Texas from the Crime Control Prevention District Community Based Programs Fund in the total
program amount of up to $1,500,000.00 to operate crime prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection
panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated
the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board.
On November 29, 2022, the Board reviewed and approved the recommendation to fund five crime prevention programs. The following programs'
awards total up to $1,500,000.00 and are funded by the CCPD Community Based Fund (25100). The five programs will have a contract term of
January 1, 2023 through December 31, 2025 with no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2023 on a reimbursement basis:
Big Thought ($300,000.00) - Implementing the program "Preventing Juvenile Incarceration Through Creative Solutions" to serve the adjudicated
youth of Fort Worth. This seven -week program occurs at Texas Wesleyan University and is taught by professional artist mentors using each
participant's track to teach workforce and college preparedness skills. The curriculum combines social and emotional learning skills and the
fundamentals of the artistic process to establish an immersive experience. At the end of the program, the youth produce their own performing arts
production or visual arts exhibition. This results in positive gains in social -emotional skills like engagement, cooperation, empathy, self -regulation,
and goal attainment. The program will serve youth in Council Districts 5 and 8.
Christ's Haven for Children ($300,000.00) - Funding will expand the Family Resource Center to serve at -risk youth and families in Fort Worth. The
Family Resource Center provides parent/caregiver education trainings, weekly food boxes, counseling services, and "Foster Family Care
Packages" containing food, toiletries, and clothing items. This program will serve participants in Council District 7.
Rivertree Academy ($300,000.00) - This is an expansion to the Behavior Management Program to serve Fort Worth students, grades Pre-K to
fifth. The Behavior Management Program uses a framework of interventions and supports to address students' behavioral and academic
challenges. The MTSS (Multi -Tiered System of Support) framework involves evaluating and placing each student in one of three tiers that correlate
with the academic and behavioral hurdles the child is experiencing. Mentoring, behavior management plans, one-on-one counseling, chapel
services, tutoring, and restorative practice sessions are a few of the services offered to help to serve students both academically and behaviorally.
This program will serve participants in Council District 3.
SafeHaven of Tarrant County ($300,000.00) - Implementation of the SafeHorizons Mentoring Program. Youth in home environments with domestic
violence are at increased risk of modeling those same behaviors as they grow older. The SafeHorizons Program focuses on youth ages 5 — 17
who come to the shelter with their families and provides them with support and mentoring services to work past this trauma. The program will serve
participants from all Council Districts.
Unbound North Texas (formerly Unbound Fort Worth) ($300,000.00) - This is an expansion to programming through the use of the Outcomes for
Survivors of Human Trafficking (OHTS) tool. Unbound North Texas provides 24/7 resources and trauma services to survivors of human trafficking
to aid them in their restorative journey. Advocates work closely with clients through motivational interviewing techniques to educate them on the
signs of trafficking and develop safety plans to avoid revictimization or criminal activity. The program will serve participants from all Council
Districts.
Funding is budgeted in the CCPD Community Based Programs Department's CCPD Community Based Fund for the purpose of funding the
CCPD Community Based Program FY23 project, as appropriated.
This M&C will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based
Fund for the CCPD Community Based Prgm FY23 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 4254