HomeMy WebLinkAboutContract 57911-A1DocuSign Envelope ID: 59F37628-7822-40C8-990D-6D72986AA02F
CSC No. 57911-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 57911
This First Amendment to Fort Worth City Secretary Contract No. 57911 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation,
and GTS Technology Solutions, Inc. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 57911 beginning July 13, 2022 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the overall compensation.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing the compensation language, found
on page 1 and 2 of the Agreement, in its entirety with the following:
This is a non-exclusive Agreement as stated by City M&C No. 22-1020. Services will be
provided by Vendor based on the City's staffing needs and the availability of qualified
Vendor resources. No specific contract amount is guaranteed. The maximum amount to be
paid to the Vendor for all services performed hereunder shall not exceed $3,924,000.00.
Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule
"C", ITSAC Not to Exceed Rates. All compensation is inclusive all work orders and
expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance with
the provisions of this Agreement and Schedule "C," which is attached hereto and
incorporated for all purposes herein. Each work order shall set forth the name of the Vendor
personnel to provide the services, the specific project to which the personnel will be
assigned, the specific service to be provided by the personnel, the start and end date of the
work to be performed, the hourly rate or salary of the personnel; and the other regulations
as agreed to by the parties that may apply to the specific personnel. In no event shall the
City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of
the number of hours worked by Vendor personnel. Vendor shall be solely responsible for
any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services. The City shall not be liable for any additional expenses of Consultant not specified
by this Agreement unless the City second approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 57911 Page 1 of 3
DocuSign Envelope ID: 59F37628-7822-40C8-990D-6D72986AA02F
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 57911 Page 2 of 3
DocuSign Envelope ID: 59F37628-7822-40C8-990D-6D72986AA02F
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name:
Title:
Date:
Valerie Washington (Jan 13, 202316:05 CST)
Valerie Washington
Assistant City Manager
Jan 13, 2023
GTS Technology Solutions, Inc
Do/ccuSigned by:
By: Ncv"O' tad
Name:
Title: vice President
Date: 12/20/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Title:
Kevin Gunn
Director, IT Solutions
Approved as to Form and Legality:
By:
Name:
Title:
Taylor Paris
Assistant City Attorney
Contract Authorization:
M&C: 22-1020
Approval Date: 12/13/2022
1295: 2022-951424
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Cynthi yree (Jan 3, 202319:01 HST)
Name: Cynthia Tyree
Title: Assistant Director, IT Solutions
City Secretary:
pd4UUpIl��
FORT n� 0
o
o°�.1P
0�
c°moo o
o
Pvo 0=4
o
'oo o°*�
� Goo�gGG
Q�n�TExASaa�
e7g�r�r2tte
By: Jannette S. Goodall (Jan 17, 2023 07:15 CST)
�noao4o
Name: Janette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 57911 Page 3 of 3
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
DATE:
CODE
12/13/2022 REFERENCE **M&C 22- LOG NAME
NO.: 1020
C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTH
04AMEND MAYOR AND
COUNCIL COMMUNICATION
22-0444 STAFF AUGMENT
NO
SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 22-0444 to Include
Additional Staff Augmentation Contractors and Amend Staff Augmentation Contracts to
Provide Staff Augmentation Services to the Information Technology Solutions Department
Using Cooperative Agreements with One Option to Renew
RECOMMENDATION:
It is recommended that City Council authorize an Amendment to Mayor and Council Communication
22-0444 to add staff augmentation vendors System Soft Technologies, Inc., GTS Technology
Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and Robert Half International, Inc. and amend
the respective City Secretary Contracts for each to provide staff augmentation services to the
Information Technology Solutions Department using Texas Department of Information Resources DIR
agreements and a Houston -Galveston Area Council cooperative agreement with one option to renew.
A6'T�i111*11I*]ZI
On June 14, 2022, Mayor and Council Communication (M&C) 22-0444, City Council authorized
and approved an amendment to M&C 21-0733 with various contractors using cooperative agreements
to increase the annual amount by $1,066,000.00 for a new total annual authorization of
$4,374,000.00 for the Information Technology Solutions Department (ITS). This M&C requests
authorization to amend M&C 22-0444 to add staff augmentation contractors System Soft
Technologies, Inc., GTS Technology Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and
Robert Half International, Inc. by amending the respective City Secretary Contracts to be included in
the annual authorization of $4,374,000.00. City Secretary Contracts for System Soft Technologies,
Inc., GTS Technology Solutions, Inc., and Internal Data Resources, Inc. utilize Texas Department of
Information Resources (DIR) cooperative agreements with a final expiration date of August 31, 2024,
the same expiration date for current staff augmentation contractors utilizing DIR cooperative
agreements. Each DIR cooperative agreement expires August 31, 2023 with one remaining option to
renew. Robert Half International, Inc. City Secretary Contract utilizes Houston -Galveston Area
Council (H-GAC) contract TS06-21 that expires May 31, 2024.
This M&C requests authorization to amend the City Secretary Contracts to expire the same date as
the respective cooperative agreements and include the annual authorization of $4,374,000.00.
This M&C requests authorization to add the staff augmentation contractors below:
Staff Augmentation Vendor
Cooperative
Contract
Cooperative Contract Expiration Date
System Soft Technologies, Inc.
DIR-CPO-4637
August 31, 2024
GTS Technology Solutions,
Inc.
DIR-CPO-4526
August 31, 2024
Internal Data Resources, Inc.
d/b/a IDR
DIR-CPO-4529
August 31, 2024
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30573&councildate=12/13/2022 12/16/2022
M&C Review Page 2 of 3
Robert Half International, Inc. I H-GAC TS06-21 I May 31, 2024
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the DIR or H-GAC agreements are not renewed, staff
would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative
agreement. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then -current purchase
agreement has expired.
The City will initially use the DIR and H-GAC contracts to make purchases authorized by this M&C.
The DIR Cooperative Contracts are set to expire on August 31, 2024. If DIR-CPO-4637, DIR-CPO-
4526, DIR-CPO-4529, and H-GAC TS06-21 are extended, this M&C authorizes the City to purchase
similar equipment and supplies under the extended contracts. If DIR-CPO-4637, DIR-CPO-4526,
DIR-CPO-4529, and H-GAC TS06-21 are not extended, but DIR and H-GAC execute new cooperative
contracts with each vendor and with substantially similar terms, this M&C authorizes the City to
purchase the services under the new contracts. If this occurs, in no event will the City continue to
purchase services under the new agreements for more than three (3) years without seeking Council
approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire
August 31, 2023 in accordance with the DIR contracts and May 31, 2024 in accordance with H-GAC
TS06-21.
RENEWAL OPTIONS: The DIR agreements may be renewed for one additional one-year renewal
term at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on
City funds.
Fund Department I Account I Project I Program Activity Budget Reference # Amount
ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Valerie Washington (6192)
Kevin Gunn (2015)
Cynthia Tyree (6689)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30573&councildate=12/13/2022 12/16/2022
M&C Review
Page 3 of 3
Form 1295 Certificate 100974938 System Soft Technologies.pdf (CFW Internal)
Form 1295 Certificate 100975010.pdf (CFW Internal)
Form 1295 Certificate 100975023.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30573&councildate=12/13/2022 12/16/2022