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HomeMy WebLinkAboutContract 58751CSC No. 58751 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Silsbee Ford, Inc. ("Vendor" or "Seller") and the City of Fort Worth, ("City" or "Buyer"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — City's Terms and Conditions; 3. Exhibit B — Seller's Quote, Scope of Services or Purchase Order; 4. Exhibit C — Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and 5. Exhibit D — Conflict of Interest Questionnaire. Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit A — City's Terms and Conditions and Exhibit C — [Cooperative Agency Contract], then Exhibit A — City's Terms and Conditions shall control, but only to the extent allowable under Exhibit C — [Cooperative Agency Contract]. City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall be in the amount not to exceed Ten Million Six -Hundred Twenty -Five Thousand Dollars and No Cents ($10,625,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on the date the city manager signs below and ending on November 30, 2023. City shall be able to renew this agreement for two (2) one- year renewal options by written agreement of the parties. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY OF FORT WORTH: By: Dana Burghdoff (Ja 23, 202 14:03 CST) Name: Dana Burghdoff Title: Assistant City Manager Date: Jan 23, 2023 APPROVAL RECOMMENDED: to Steve o ke (Jan 18, 202314:30 CSTI Name: Steve Cooke Title: Director ATTEST: OR Name: Janette S. Goodall Title: City Secretary VENDOR: Silsbee Ford, Inc. By: Name: S TH GAMBLIN Title: FLEET SALES Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �� By: Denise Garcia (Jan IXA02316:17 CST) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Christopher Austria \ Amar Thakrar Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0034 1295: 2022-964548 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A City's Terms and Conditions (Pages follow) CITY OF FORT WORTH, TEXAS STANDARD PURCHASING TERMS AND CONDITIONS 1 01 N W 11a 0 N 1811all1 The City of Fort Worth, its officers, agents, servants, authorized employees, Sellers and subSellers who act on behalf of various City departments, bodies oragencies. 2.0 DEFINITION OF SELLER The consultant, Contractor(s), supplier, Contractor(s)or other provider of goods and/or services, its officers, agents, servants, employees, Sellers and subSellers who act on behalf of the entity under a contract with the City of Fort Worth. 3.0 PUBLIC INFORMATION Any information submitted to the City of Fort Worth (the "City") may be requested by a member of the public under the Texas Public Information Act. See TEx. GOV'T CODE ANN. §§ 552.002, 552.128(c) (West Supp. 2006). If the City receives a request for a Seller's proprietary information, the Seller listed in the request will be notified and given an opportunity to make arguments to the Texas Attorney General's Office (the "AG") regarding reasons the Seller believes that its information may not lawfully be released. If Seller does not make arguments or the AG rejects the arguments Seller makes, Seller's information will be released without penalty to the City. 4.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS No officer or employee of Buyer shall have a financial interest, direct or indirect, in any contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer of any land, materials, supplies or services, except on behalf of Buyer as an officer or employee. Any willful violation of this section shall constitute malfeasance in office, and any officer or employee found guilty thereof shall thereby forfeit his office or position. Any violation of this section with the knowledge, expressed or implied, of the person or corporation contracting with the City Council shall render the contract invalid by the City Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter) 5.1 ORDERS 5.2 No employees of the Buyer or its officers, agents, servants, Sellers or subSellers who act on behalf of various City departments, bodies or agencies are authorized to place orders for goods and/or services without providing approved contract numbers, purchase order numbers, or release numbers issued by the Buyer. The only exceptions are Purchasing Card orders and emergencies pursuant to Texas Local Government Code Section 252.022(a)(1), (2), or (3). In the case of emergencies, the Buyer's Purchasing Division will place such orders. 5.3 Acceptance of an order and delivery on the part of the Seller without an approved contract number, purchase order number, or release number issued by the Buyer may result in rejection of delivery, return of goods at the Seller's cost and/ornon-payment. 6.0 SELLER TO PACKAGE GOODS Seller will package goods in accordance with good commercial practice. Each shipping container, shall be clearly and permanently marked as follows: (a) Seller's name and address: (b) Consignee's name, address and purchase order or purchase change order number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and (d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging unless otherwise provided. Revised July 11, 2019 Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 7.0 SHIPMENT UNDER RESERVATION PROHIBITED Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will operate as a tender of goods. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery after inspection and acceptance of the goods. 9.0 DELIVERY TERMS AND TRANSPORTATION CHARGES Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed, unless delivery terms are specified otherwise in Seller's proposals. Buyer agrees to reimburse Seller for transportation costs in the amount specified in Seller's proposals or actual costs, whichever is lower, if the quoted delivery terms do not include transportation costs; provided, Buyer shall have the right to designate what method of transportation shall be used to ship the goods. 10.0 PLACE OF DELIVERY The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase change order, or release order. 11.0 RIGHT OF INSPECTION Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller shall be responsible for all charges for the return to Seller of any goods rejected as being nonconforming under the specifications. 12.1 INVOICES 12.2 Seller shall submit separate invoices in duplicate, on each purchase order or purchase change order after each delivery. Invoices shall indicate the purchase order or purchase change order number. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, should be attached to the invoice. Seller shall mail or deliver invoices to Buyer's Department and address as set forth in the block of the purchase order, purchase change order or release order entitled "Ship to." Payment shall not be made until the above instruments have been submitted after delivery and acceptance of the goods and/or services. 12.3 Seller shall not include Federal Excise, State or City Sales Tax in its invoices. The Buyer shall furnish a tax exemption certificate upon Seller's request. 13.2 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller warrants to be no higher than Seller's current prices on orders by others for products and services of the kind and specification covered by this agreement for similar quantities under like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the prices contained in Seller's proposals, or in the alternative upon Buyer's option, Buyer shall have the right to cancel this contract without any liability to Seller for breach or for Seller's actual expense. Such remedies are in addition to and not in lieu of any other remedies which Buyer may have Revised July 11, 2019 in law or equity. 13.3 Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage or contingent fee, excepting employees of an established commercial or selling agency that is maintained by Seller for the purpose of securing business. For breach or violation of this warranty, Buyer shall have the right, in addition to any other right or rights arising pursuant to said purchase(s), to cancel this contract without liability and to deduct from the contract price such commission percentage, brokerage or contingent fee, or otherwise to recover the full amount thereof. 14.0 PRODUCT WARRANTY Seller shall not limit or exclude any express or implied warranties and any attempt to do so shall render this contract voidable at the option of Buyer. Seller warrants that the goods furnished will conform to Buyer's specifications, drawings and descriptions listed in the proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a conflict between Buyer's specifications, drawings, and descriptions, Buyer's specifications shall govern. 15.0 SAFETY WA RANTY Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970, as amended. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at Seller's expense. In the event Seller fails to make appropriate correction within a reasonable time, any correction made by Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund all monies received for such goods within thirty (30) days after request is made by Buyer in writing and received by Seller. Notice is considered to have been received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms and conditions. Failure to make such refund shall constitute breach and cause this contract to terminate immediately. 16.0 SOFTWARE LICENSE TO SELLER If this purchase is for the license of software products and/or services, and unless otherwise agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive, nontransferable, royalty free license to use the software. This software is "proprietary" to Seller, and is licensed and provided to the Buyer for its sole use for purposes under this Agreement and any attached work orders or invoices. The City may not use or share this software without permission of the Seller; however Buyer may make copies of the software expressly for backuppurposes. 17.2 The SELLER warrants that all Deliverables, or any part thereof, furnished hereunder, including but not limited to: programs, documentation, software, analyses, applications, methods, ways, and processes (in this Section each individually referred to as a "Deliverable" and collectively as the "Deliverables,") do not infringe upon or violate any patent, copyrights, trademarks, service marks, trade secrets, or any intellectual property rights or other third party proprietary rights, in the performance of services under this Agreement. 17.3 SELLER shall be liable and responsible for any and all claims made against the City for infringement of any patent, copyright, trademark, service mark, trade secret, or other intellectual property rights by the use of or supplying of any Deliverable(s) in the course of performance or completion of, or in any way Revised July 11, 2019 connected with providing the services, or the City's continued use of the Deliverable(s) hereunder. 17.4 SELLER agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the payment of attorney's fees, any claim or action against the City for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from City's use of the Deliverable(s), or any part thereof, in accordance with this Agreement, it being understood that this agreement to indemnify, defend, settle or pay shall not apply if the City modifies or misuses the Deliverable(s). So long as SELLER bears the cost and expense of payment for claims or actions against the City pursuant to this section 8, SELLER shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest, and City agrees to cooperate with SELLER in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the City for infringement arising under this Agreement, the City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, SELLER shall fully participate and cooperate with the City in defense of such claim or action. City agrees to give SELLER timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or expenses shall not eliminate SELLER's duty to indemnify the City under this Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, SELLER shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non -infringing Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to SELLER, terminate this Agreement, and refund all amounts paid to SELLER by the City, subsequent to which termination City may seek any and all remedies available to City under law. Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas, processes, methods, programs, and manuals that were developed, prepared, conceived, made or suggested by the Seller for the City pursuant to a Work Order, including all such developments as are originated or conceived during the term of the Contract and that are completed or reduced to writing thereafter (the "Work Product") and Seller acknowledges that such Work Product may be considered "work(s) made for hire" and will be and remain the exclusive property of the City. To the extent that the Work Product, under applicable law, may not be considered work(s) made for hire, Seller hereby agrees that this Agreement effectively transfers, grants, conveys, and assigns exclusively to Buyer, all rights, title and ownership interests, including copyright, which Seller may have in any Work Product or any tangible media embodying such Work Product, without the necessity of any further consideration, and Buyer shall be entitled to obtain and hold in its own Revised July 11, 2019 name, all Intellectual Property rights in and to the Work Product. Seller for itself and on behalf of its Sellers hereby waives any property interest in such WorkProduct. 19.0 NETWORK ACCESS The City owns and operates a computing environment and network (collectively the "Network"). If Seller requires access, whether onsite or remote, to the City's network to provide services hereunder, and the Seller is required to utilize the Internet, Intranet, email, City database, or other network application, Seller shall separately execute the City's Network Access Agreement prior to providing such services. A copy of the City's standard Network Access Agreement can be provided upon request. 20.0 CANCELLATION Buyer shall have the right to cancel this contract immediately for default on all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof, including warranties of Seller. Such right of cancellation is in addition to and not in lieu of any other remedies, which Buyer may have in law or equity. 21.0 TERMINATION The performance of work or purchase of goods under this order may be terminated in whole or in part by Buyer, with or without cause, at any time upon the delivery to Seller of a written "Notice of Termination" specifying the extent to which performance of work or the goods to be purchased under the order is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to and not in lieu of any other termination rights of Buyer as set forth herein. 1 ►1/ I DI ► N WA-1181Z No interest, obligation or right of Seller, including the right to receive payment, under this contract shall be assigned or delegated to another entity without the express written consent of Buyer. Any attempted assignment or delegation of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. Prior to Buyer giving its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all documents, as determined by Buyer, that are reasonable and necessary to verify Seller's legal status and transfer of rights, interests, or obligations to another entity. The documents that may be requested include, but are not limited to, Articles of Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to verify tax identification number, etc. Buyer reserves the right to withhold all payments to any entity other than Seller, if Seller is not in compliance with this provision. If Seller fails to provide necessary information in accordance with this section, Buyer shall not be liable for any penalties, fees or interest resultingtherefrom. 23.0 WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration in writing and is signed by the aggrievedparty. 1 1l nummon N Loop This contract can be modified or rescinded only by a written agreement signed by bothparties. 25.0 THE AGREEMENT In the absence of an otherwise negotiated contract, or unless stated otherwise, the Agreement between Buyer and Seller shall consist of these Standard Terms and Conditions together with any applicable proposal documents published by the Buyer and Seller's Response to such proposal Revised July 11, 2019 26.0 27.0 28.1 (the "contract documents"). This Agreement is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of trade shall be relevant to supplement or explain any term used in this Agreement. Acceptance of or acquiescence in a course of performance under this Agreement shall not be relevant to determine the meaning of this Agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever a term defined by the Uniform Commercial Code (UCC) is used in this Agreement, the definition contained in the UCC shall control. In the event of a conflict between the contract documents, the order of precedence shall be these Standard Terms and Conditions, the Buyer's published proposal documents and the Seller's response. If Buyer and Seller have otherwise negotiated a contract, this Agreement shall not apply. This agreement shall be governed by the Uniform Commercial Code wherever the term "Uniform Commercial Code" or "UCC" is used. It shall be construed as meaning the Uniform Commercial Code as adopted and amended in the State of Texas. Both parties agree that venue for any litigation arising from this contract shall be in Fort Worth, Tarrant County, Texas. This contract shall be governed, construed and enforced under the laws of the State ofTexas. INDEPENDENT CONT RACTO WS) Seller shall operate hereunder as an independent Contractor(s)and not as an officer, agent, servant or employee of Buyer. Seller shall have exclusive control of, and the exclusive right to control, the details of its operations hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, Sellers and sub- Sellers. The doctrine of respondeat superior shall not apply as between Buyer and Seller, its officers, agents, employees, Sellers and subSellers. Nothing herein shall be construed as creating a partnership or joint enterprise between Buyer and Seller, its officers, agents, employees, Sellers and subSellers. LIABILITY AND INDEMNIFICATION. 28.2 LIABILITY - SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. 28.3 INDEMNIFICATION - SELLER HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY (ALSO REFERRED TO AS BUYER), ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO SELLER'S BUSINESS, AND ANY RESULTING LOST PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF SELLER, ITS OFFICERS, AGENTS, SUBCONTRACTOR(S)S, SERVANTSOR EMPLOYEES. 29.0 SEVERABILITY In case any one or more of the provisions contained in this agreement shall for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this agreement, which agreement shall be construed as if such invalid, illegal or unenforceable provision had never been containedherein. 1 1 Y�1�if�T11►171►Cei 11 lu I Y 1►:11�1 [�7�i In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for payments due under this contract, then Buyer will immediately notify Seller of such occurrence and this contract shall be terminated on the last day of the fiscal period for which funds have been appropriated without penalty or expense to Buyer of any kind whatsoever, except to the portions of annual payments herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. 31.0 NOTICES TO PARTIES Notices addressed to Buyer pursuant to the provisions hereof shall be conclusively determined to have been delivered three (3) business days following the day such notice is deposited in the United States mail, in a sealed envelope with sufficient postage attached, addressed to Purchasing Manager, City of Fort Worth, Purchasing Division, 200 Texas Street, Fort Worth, Texas 76102. Notices to Seller shall be conclusively determined to have been delivered three (3) business days following the day such notice is deposited in the United States mail, in a sealed envelope with sufficient postage attached, addressed to the address given by Seller in its response to Buyer's invitation to proposals. Or if sent via express courier or hand delivery, notice is considered received upon delivery. 32.0 NON-DISCRIMINATION This contract is made and entered into with reference specifically to Chapter 17, Article III, Division 3 ("Employment Practices"), of the City Code of the City of Fort Worth (1986), as amended, and Seller hereby covenants and agrees that Seller, its employees, officers, agents, Sellers or subSellers, have fully complied with all provisions of same and that no employee, participant, applicant, Contractor(s)or subContractor(s)has been discriminated against according to the terms of such Ordinance by Seller, its employees, officers, agents, Contractor(s)or subSellers herein. 33.0 IMMIGRATION NATIONALITY ACT Seller shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I- 9). Upon request by City, Seller shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Seller shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Seller employee who is not legally eligible to perform such services. SELLER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY SELLER, SELLER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Seller, shall have the right to immediately terminate this Agreement for violations of this provision by Seller. Revised August 31, 2017 34.0 HEALTH. SAFETY. AND ENVIRONMENTAL REQUIREMENTS Services, products, materials, and supplies provided by the Seller must meet or exceed all applicable health, safety, and the environmental laws, requirements, and standards. In addition, Seller agrees to obtain and pay, at its own expense, for all licenses, permits, certificates, and inspections necessary to provide the products or to perform the services hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations of this provision. Buyer shall have the right to immediately terminate this Agreement for violations of this provision by Seller. 35.0 RIGHT TO AUDIT Seller agrees that the Buyer, or Buyer's authorized representative, shall, until the expiration of three (3) years after final payment under this contract, and at no additional cost to Buyer, have access to and the right to examine and copy any directly pertinent books, computer disks, digital files, documents, papers and records of the Seller involving transactions relating to this contract, including any and all records maintained pursuant to Section 31 of this Agreement. Seller agrees that the Buyer shall have access, during normal working hours, to all necessary Seller facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the provisions of this section. Buyer shall pay Seller for reasonable costs of any copying in accordance with the standards set forth in the Texas Administrative Code. The Buyer shall give Seller reasonable advance written notice of intended audits, but no less than ten (10) business days. 36.0 DISABILITY In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Seller warrants that it and any and all of its subSellers will not unlawfully discriminate on the basis of disability in the provision of services to general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, or employees of Seller or any of its subSellers. Seller warrants it will fully comply with ADA's provisions and any other applicable federal, state and local laws concerning disability and will defend, indemnify and hold Buyer harmless against any claims or allegations asserted by third parties or subSellers against Buyer arising out of Seller's and/or its subSeller's alleged failure to comply with the above -referenced laws concerning disability discrimination in the performance of this agreement. 09110003M all 19 El MMIJ ROW I LIMI If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter through this dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort, either through email, mail, phone conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach or other matter in question that may arise out of, or in connection with this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of receipt of the notice of the dispute, then the parties may submit the matter to non -binding mediation upon written consent of authorized representatives of both parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other applicable rules governing mediation then in effect. If the parties cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute. Revised August 31, 2017 38.0 PROHIBITION ON CONTRACTING WITH COM ANTES THAT BOYCOTT ISRAEL If Seller has fewer than 10 employees or the Agreement is for less than $100,000, this section 31 does not apply. Seller acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Seller certifies that Seller's signature provides written verification to City that Seller: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Revised August 31, 2017 Exhibit B Seller's Quote, Scope of Services or Purchase Order (Pages follow) TIPS RFP 210907 Automobiles LAKE COUNTRY CHEVROLET YOU MAY PROPOSE ON ALL THREE PRICING OPTIONS IN ORDER TO HAVE A PRICING MODEL TO FIT VARIOUS SALES SITUATIONS Proposers may contact TIPS for help on how to respond appropriately but DO NOT MENTION ANY SPECIFIC PRICING IN YOUR CONVERSATION WITH TIPS STAFF WHEN SEEKING HELP. Please present a hypothetical situation. Section A - pricing option GOODS TEMPLATE PRICING Primary Method for Section "A" - In section "A", Vendors may insert line items, if they choose to, "EQUIPMENT/GOODS" and provide the requested information for each line item. YOU MAY ADD ADDITIONAL LINES AS REQUIRED. See Example 1 below. Alternate method for Section "A" - In Section "A", vendor may choose not to list line items because of the number of items available are too numerous. As an alternative, the vendor may list brands or manufacturers of goods with a minimum discount off that line of goods. You should provide a link or document reflecting the catalog pricing for each line of goods OR indicate that you will provide catalog pricing upon request. See Examples 2 and 3 below. Units description - (each, dozen, hour, % EQUIPMENT/GOODS by line Product q Description day, etc) MSRP Discount TIPS Price Example 1: Widget A 12345AB gadget part each $100.00 15.00% $85.00 see Acme catalog located at All Acme products available from our see Acme catalog located Example 2: All Acme Product Line www.Acme.com company at www.Acme.com 10.00% Catalog pricing to be provided upon All Acme products available from our Catalog pricing to be Example 3: All Acme Product Line request company provided upon request 10.00% Insert below this line only NO MSRP FOR 2023** Pricing is available for GM Fleet Government WILL UPDATE WHEN WE customers as determined by the GM Company. HAVE IT. Sport Utility Vehicle. Base model must have EVR LET -TRAVERSE LS, POWER cruise control not including power package); WINDOWS / LOCKS, REAR VIEW 3.5 liter dual -overhead CAMERA, BLUETOOTH cam, V6 engine; automatic transmission 1NB56 MODEL 1NB561LS 1 EACH $29,781.60 Heavy Duty Cargo Van.Base model (must have cruise control not including power package); CHEVROLET EXPRESS 2500 CARGO, 135" 4.0liter, dual overhe WHEELBASE, 4.3L V6 ENGINE W/ ad cam, V6 engine; automatic transmission AUTOMATIC, POWER WINDOWS / complete with all manufacturer's standard LOCKS, REAR VIEW CAMERA. MODEL equipment. CG23405 CG23405 1WT 1 EACH $29,783.00 Chevrolet Tahoe 1FL, 5.3L V8 ENGINE Chevrolet Tahoe 1FL, 5.31. V8 ENGINE WITH WITH AUTOMATIC TRANS, POWER AUTOMATIC TRANS, POWER WINDOWS/ WINDOWS / LOCKS, CRUISE, R LOCKS, CRUISE, REAR VIEW CAMERA. CC15706 EAR VIEW CAMERA. 1 EACH $41,074.20 CHEVROLET TRAX LS, 1.41. ECOTEC WITH CHEVROLET TRAX LS, 1.41- ECOTEC WITH AUTOMATIC TRANSMISSION, POWER AUTOMATIC TRANSMISSION, POWER WINDOWS / LOCKS, C WINDOWS / LOCKS, REAR VIEW RUISE, REAR VIEW CAMERA 1JU76 CAMERA 1 EACH $25,128.00 CHEVROLET MALIBU FL, 1.51. TURBO 4CYL, CHEVROLET MALIBU FL, 1.51- TURBO POWER WINDOWS / LOCKS, CRUISE, REAR 4CYL, POWER WINDOWS / LOCKS, VIEW CAMERA, CRUISE, REAR VIEW CAMERA, BLUETOOTH 1ZC69 BLUETOOTH 1 EACH $21,459.00 CHEVROLET EQUINOX LS, 1.51. TURBO 4CYL CHEVROLET EQUINOX LS, 1.51. TURBO WITH AUTOMATIC, POWER WINDOWS / 4CYL WITH AUTOMATIC, POWER LOCKS, CRUISE, WINDOWS / LOCKS, CRUISE, REAR VIEW CAMERA, BLUETOOTH 1XP26 REAR VIEW CAMERA, BLUETOOTH 1 EACH $29,285.20 CHEVROLET SILVERADO 1500 REGULAR CHEVROLET SILVERADO 1500 REGULAR CAB, 8' CAB, 8' BED, 4.3L V6 ENGINE W/ BED, 4.31. V6 ENGINE W/ AUTOMATIC, CRUISE, MANUAL WINDOW LOCKS, REAR VI REAR VIEW CAMERA CC10903 EW CAMERA 1 EACH $33,355.00 CHEVROLET SILVERADO 1500 DOUBLE CAB (EXTENDED CAB), 4.3L V6 ENGINE W/ CHEVROLET SILVERADO 1500 DOUBLE AUTOMATIC, POWER CAB (EXTENDED CAB), 4.31- V6 ENGINE WINDOWS / LOCKS, CRUISE, REAR VIEW W/ AUTOMATIC, POWER CAMERA CC10753 WINDOWS / LOCKS, REAR VIEW CAMERA 1 EACH $34,215.00 CHEVROLET SILVERADO 1500 CREW CAB, 4.31. CHEVROLET SILVERADO 1500 CREW CAB, V6 ENGINE W/ AUTOMATIC, 5 1/2' BED, 4.31. V6 ENGINE W/ AUTOMATIC, 5 1/2' POWER WINDO BED, POWER WINDO WS / LOCKS, REAR VIEW CAMERA, CRUISE, WS / LOCKS, REAR VIEW CAMERA, BLUETOOTH CC10543 BLUETOOTH 1 EACH $35,439.00 CHEVROLET SILVERADO 2500 REGULAR CAB, CHEVROLET SILVERADO 2500 REGULAR 6.61. V8 GAS ENGINE W/ AUTOMATIC, LONG CAB, 6.61- V8 GAS ENGINE W/ MANUAL, BED, POWER WINDOWS / LOCKS, CRUISE, LONG BED, / LOCKS, REAR VIEW REAR VIEW CAMERA, BLUETOOTH CC20903 CAMERA, BLUETOOTH 1 EACH $32,914.00 CHEVROLET SILVERADO 2500 DOUBLE CAB CHEVROLET SILVERADO 2500 DOUBLE (EXTENDED CAB), 6.61- V8 GAS ENGINE W/ CAB (EXTENDED CAB), 6.61- V8 GAS AUTOMATIC, 6 1/ ENGINE W/ AUTOMATIC, 6 1/ 2' BED, POWER WINDOWS / LOCKS, CRUISE, 2' BED, POWER WINDOWS / LOCKS, REAR VIEW CAMERA, BLUETOOTH CC20753 REAR VIEW CAMERA, BLUETOOTH 1 EACH $33,219.00 CHEVROLET SILVERADO 2500 CREW CAB, 6.61. CHEVROLET SILVERADO 2500 CREW CAB, V8 GAS ENGINE W/ AUTOMATIC, 6 1/2' BED, 6.61. V8 GAS ENGINE W/ AUTOMATIC, 6 POWER WI 1/2' BED, POWER WI NDOWS / LOCKS, CRUISE, REAR VIEW CAMERA, NDOWS / LOCKS, CRUISE, REAR VIEW BLUETOOTH CC20743 CAMERA, BLUETOOTH 1 EACH $35,920.00 CHEVROLET SILVERADO 3500 REGULAR CAB, CAB, 6.61- V8 GAS ENGINE WITH 6.61. V8 GAS ENGINE WITH AUTOMATIC, MANUAL POWER WINDOWS / LOCKS, CRUISE, REAR VIEW CAMERA, BLUETOOTH CC30903 REAR VI 1 EACH $36,375.30 CHEVROLET SILVERADO 3500 DOUBLE CAB (EXTENDED CAB), 6.61- GAS ENGINE WITH CHEVROLET SILVERADO 3500 DOUBLE AUTOMATIC, CR CAB (EXTENDED CAB), 6.61- GAS ENGINE UISE, REAR VIEW CAMERA, POWER WINDOWS WITH AUTOMATIC, REAR VIEW CAMERA, / LOCKS, 61/2FT BED CC30953 POWER WINDOWS / LOCKS, 61/2FT BED 1 EACH $37,548.40 CHEVROLET SILVERADO 3500 CREW CAB, 6.61- CHEVROLET SILVERADO 3500 CREW CAB, GAS ENGINE WITH AUTOMATIC, 6 1/2FT BED, 6.61- GAS ENGINE WITH AUTOMATIC, 6 POWER 1/2FT BED, POWER WINDOWS / LOCKS, CRUISE, REAR VIEW WINDOWS / LOCKS, REAR VIEW CAMERA, BLUETOOTH CC30743 CAMERA, BLUETOOTH 1 EACH $38,262.00 CHEVROLET SILVERADO 3500 REGULAR CAB, CHEVROLET SILVERADO 3500 REGULAR CHASSIS 6.61. GAS ENGINE WITH AUTOMATIC, CAB, CHASSIS 6.61- GAS ENGINE WITH 60" CA, CRUISE, BLUETOOTH CC31003 MANUAL, 60" CA, BLUETOOTH 1 EACH $34,237.40 CHEVROLET SILVERADO 3500 CREW CAB, CHEVROLET SILVERADO 3500 CREW CAB, CHASSIS 6.61. GAS ENGINE WITH AUTOMATIC, CHASSIS 6.61- GAS ENGINE WITH 60" CA, CRUISE, POWER WINDOWS / LOCKS, AUTOMATIC, 60" CA, POWER WINDOWS BLUETOOTH CC31043 / LOCKS, BLUETOOTH 1 EACH $36,299.80 CHEVROLET SILVERADO MEDIUM DUTY CHEVROLET SILVERADO MEDIUM DUTY REGULAR CAB 4500, 6.61- DIESEL ENGINE, REGULAR CAB 4500, 6.61- DIESEL ENGINE, AUTOMATIC, CRUISE 60" CA CT31003 AUTOMATIC, 60"CA 1 EACH $53,196.66 CHEVROLET SUBURBAN 1FL, 5.31. V8 GAS CHEVROLET SUBURBAN 1FT, 5.31- V8 GAS WITH WITH AUTOMATIC, POWER WINDOWS / AUTOMATIC, POWER WINDOWS / LOCKS, LOCKS, CRUISE, RE CRUISE, REAR VIEW CAMERA, BLUETOOTH CC15906 AR VIEW CAMERA, BLUETOOTH 1 EACH $44,911.80 CHEVROLET TAHOE PPV, 5.31- V8 ENGINE CHEVROLET TAHOE PPV, 5.31- V8 ENGINE WITH WITH AUTOMATIC, POWER WINDOWS / AUTOMATIC, POWER WINDOWS / LOCKS, LOCKS, REAR VIEW REAR VIEWCAMERA, BLUETOOTH, CRUISE CC10706 91C CAMERA, BLUETOOTH, CRUIS 1 EACH $36,524.00 CHEVROLET TAHOE SSV 4X4, 5.31. V8 ENGINE CHEVROLET TAHOE SSV 4X4, 5.31. V8 WITH AUTOMATIC, POWER WINDOWS / ENGINE WITH AUTOMATIC, POWER LOCKS, REAR VIEW WINDOWS / LOCKS, REAR VIEW CAMERA, BLUETOOTH, CRUISE CK10706 CAMERA, BLUETOOTH, CRUISE 1 EACH $39,992.00 CHEVROLET COLORADO CREW CAB, 4CYL CHEVROLET COLORADO CREW CAB, 4CYL ENGINE, AUTOMATIC, CRUISE, REAR VIEW ENGINE, AUTOMATIC, REAR VIEW CAMERA 12M43 CAMERA 1 EACH $28,366.80 CHEVROLET COLORADO EXTENDED CAB, 4CYL CHEVROLET COLORADO EXTENDED CAB, ENGINE, AUTOMATIC, CRUISE, REAR VIEW 4CYL ENGINE, AUTOMATIC, REAR VIEW CAMERA 12M53 CAMERA 1 EACH $27,202.20 CHEVROLET ALL BOLTEV -1FB48 - Bolt CHEVROLET ALL BOLTEV -1FB48 - Bolt EV: 2LT 1FB48 EV: 2LT- 1 EACH $28,175.00 CHEVROLET 4500 LCF RC, 5.21- DIESEL ENHGINE CHEVROLET 4500 LCF RC, 5.21- DIESEL W/ AUTOMATIC, CRUISE CONTROL, 109" ENHGINE W/ AUTOMATIC, CRUISE WHEEL BASE LCFDSL CONTROL, 109" WHEEL BASE 1 EACH $39,922.00 CHEVROLET 3500 LCF RC, 6.01- V8 GAS, CRUISE CHEVROLET 3500 LCF RC, 6.01. V8 GAS, CONTROL LCFGAS CRUISE CONTROL 1 EACH $32,267.00 PRICING IS FOR TEXAS CUSTOMERS PRICING IS SUBJECT TO CHANGE FROM STATE TO STATE. •• inaen more record: as needed. B - Pricing Option - Discount off catalog price Catalog Discount Percentage must be provided in the Attribute Question 35 entitled, "Discount Offered" andnot on this page. BELOW PLEASE SELECT THE METHOD OR METHODS THAT YOU WILL USE TO PROVIDE "Catalog" pricing to which, at aleast, the minimum discount percentage you proposed in Attribute Question #35 in the eBid system agree to provide the following documentation of our pricing Dntract compliance by one or more of the following methods: Catalog Pricing is included in my uploaded icuments for this RFP >>> Website link(sl with Cataloe Pricine >>> Links or other uploaded Catalog Pricing is not available but will be Mark an X beside the applicable price catalog methods below that you propose. you have selected #2 to the left, and you required TIPS to ce a login or password to acess the information, please ovide the login and password to the cell to the right .»> Section C - Pricing Option - Cost plus markup method - CAUTION: Selecting the Markup method of pricing as the ONLY METHOD PROPOSED may limit the availability of the contract because some jurisdictions prohibit cost plus pricing contracts. NOTE: If you do not have list prices or a catalog as defined in the RFP document you may propose pricing as a markup from your cost from your provider. Vendor must document the cost to the member to prove compliant pricing. PERCENTAGE MAXIMUM MARKUP of items, goods, equipment (not services) not listed in this RFP, but provided for sale by vendor. Markup is from actual hard cost seller has paid for the good. Percentage markup (end cost to member) may be decreased due to volume or other factors but may not be increased. Percentage markup may be any percentage vendor deems appropriate but it will be considered as part of the evaluation AND MUST APPLY TO ANY POTENTIAL PURCHASE BY A TIPS MEMBER. you wish to offer this aMaximum Markup -rcentage in cell to right: Vendor may add additional information as required or desired. Dealer installed additional items **PRICING VARIES BY MODLE** 98 DECKED 2019/2020 REV FROM LIST PRICE) 99 FENIEX 2019/2020 REV FROM LIST PRICE) 100 WHELEN PL19.0WD FROM LIST PRICE) 101 SOUND OFF 2019 REV08/19 DISCOUNT FROM LIST PRICE) 102 WHELEN GB2SP3J CARBIDE SIREN, SPEAKER 103 SOUND OFF ENFLBS1248DUO SPEAKER 104 SOUND OFF ENFWBFSFOx LIGHTING 105 SOUND OFF ENFWBRFFOx NFORCE REAR INTERIOR LIGHT B 106 WHELEN ISFL508 FRONT INNER EDGE W/TAKEDO\ 107 SOUND OFF EL3H12AOOx 12 MODULE LED ULTRALITE 108 SOUND OFF EL3PH12A00 8 MODULE LED ULTRALITE 109 WHELEN D6****** 6 LAMP DOMINATOR LIGHT STIC 110 WHELEN TAL85 8 LAMP LED AMBER TRAFFIC AD' 111 SOUND OFF EPL7PDxC NFORCE MINI LED LIGHTBAR 112 WHELEN MC16Px CENTURY MINI LED LIGHTBAR 113 SOUND OFF ELB45BCLOxx 4000 SERIES LED BEACON 114 WHELEN L21LxP L21 SERIES LED BEACON 115 SOUND OFF EMG200054A MAGNUM EMG2000 AMBER LIG 116 WHELEN JE2AAAA REAR MODULES 117 SOUND OFF ELUC2S010x UNDERCOVER HIDDEN LED 118 WHELEN VTX609x VERTEX HIDDEN LED 119 SOUND OFF EGHST1x GHOST LED (GRILLE) 120 WHELEN IONx ION SUPER LED (GRILLE) 121 SOUND OFF ENT2133x INTERSECTORS (MIRROR) 122 WHELEN MBFX11xx MIRROR BEAM LED 11:2 MUM Cni nnn.,r nnn cC:QiC:c 1 Gn /DCUQKADQ1 135 WHELEN SLPMMxx SLIMLIGHTER DECK/WNDW 136 WHELEN M4FF15B 15+ F150 M4 FOG LAMP MOUNT 137 WHELEN M4CT15B TAHOE M4 FOG LAMP MOUNT k 138 SOUND OFF ETFBSSN-P TAIL LAMP FLASHER 139 WHELEN SSFPOS HEADLAMP FLASHER 140 7500036 LIGHTED ROCKER SWITCH 141 WHELEN PCC6W WHELEN 6 SWITCH BOX 142 WHELEN CCSRN3 CENCOM SAPPHIRE SIREN 143 WHELEN 295SLSA6 SIREN/SWITCH BOX COMBO 144 WHELEN 295SLSA1 STANDARD SIREN AMPLIFIER 145 WHELEN HHS3200 HAND HELD SIREN 146 SOUND OFF ETSA481RSP n-ERGY 400 SERIES REMOTE HEA 147 SOUND OFF ETSA481CSP n-ERGY 400 SERIES COMBO 148 SOUND OFF ETSA461HPP n-ERGY HAND HELD SIREN 149 SHO-ME 30-2504 4 TONE UNDERCOVER SIREN 150 SHO-ME 31-2515-4040 4 TONE UNDERCOVER SIREN/SV% 151 WHELEN SA315P SPEAKER 152 WHELEN SAK# SPEAKER BRACKET 153 FEDERAL SIG ES100 DYNAMAX SPEAKER 154 FEDERAL SIG ESB-U UNIVERSAL SPEAKER BKT 155 SOUND OFF ETSS100D 100D SERIES SPEAKER 156 SETINA 10XLC-ISED INTERCEPTOR SEDAN "XL" 157 PRO-GARD PSSP3614INT13A INT SEDAN SPACE SAVER 158 SETINA 10XLC-ISUV INTERCEPTOR UTILITY "XL" 159 PROGARD P4714UINT13A ULTILITY FLAT PARTITION W/ RE 160 JOTTO 475-1104 2015+ F150 CREW CAB 161 GAMBER 7160-0350KT DOCK) 11 i- � /- A A A r r M -2 A r- r% � � r � w I -% T r M w r� % I I I w I n 1 r r% r- w 1 01 M a r� I r 175 WATCHGUARD 4RESTDGPSRV2 DIGITAL VIDEO SYSTEM 176 WATCHGUARD 4RE-VISTA VISTA BODY CAMERA 177 MOBILE VISION FB3DVS L3 DIGITAL VIDEO 178 MOBILE VISION IRCAM2 ADDITIONAL CAMERA 179 DIGITAL ALLY DVM750 DIGITAL IN CAR VIDEO 180 MARTEL 3330 CAMERA 181 LAIRD TES.386825 700-800 Mhz STUBBY 182 LARSEN TES.61596 800 Mhz 3DB GAIN NMO 183 LARSEN TES.43884 152-162 Mhz VHF 1/4 WAVE AN- 184 LARSEN TES.80715 144-174 Mhz VHF 3DB GAIN AW 185 LARSEN TES453440 ANTENNA COAX NMO 0-6Ghz 186 911 CIRCUITS CH8.0 CH8 WIRING HARNESS BASIC 187 911 CIRCUITS CH15.1 CH15.1 WITH TIMER WIRING HA 188 911 CIRCUITS CH15.0 CH15.0 WIRNG HARNESS STAND 189 911 CIRCUITS CH27.1 CH27.1 WITH TIMER WIRING HA 190 911 CIRCUITS CH27.0 CH27.0 WIRING HARNESS ADVAI 191 WHELEN P46SLC WHELEN LED P46 BULB 192 UNITY 330PL-0002/189 UNITY SPOTLIGHT 2015+ F150 193 UNITY 330PL-0002/189 UNITY SPOTLIGHT F-SDUTY 194 SILSBEEFLEET TXPATROLI SIREN/SPEAKER, 4 CORNER LEDS 195 SILSBEEFLEET TXCHIEFI SIREN/SPEAKER, 4 CORNER LEDS 196 UNITY 330PL-0002/189 UNITY SPOTLIGHT EXPEDITION N 197 TOMMY 60-1040TP38 1000# LIFT GATE FOR PICKUP TR 198 TOMMY 60-1342TP38 1300# LIFTGATE FOR PICKUP TRl 199 TOMMY 60-1542TP38 1500# LIFTGATE FOR PICKUP TRl 200 TOMMY 54-1040TP38 1000# LIFTGATE FOR SERVICE BC 201 TOMMY 54-1342TP38 1300# LIFTGATE FOR SERVICE BC --1 e% 1% T /\ A A 11 A%/ r A A /- A 1% T M 1% A A 0" r% r% 1 1 1 1 r T /� A T r r /% M 1^ r M\ 1 1 d— r M 215 RKI 61S 61" STEEL SIDE MOUNT TOOLBO 216 RKI 61SA 61" ALUMINUM SIDE MOUNT T( 217 TRUCKERS REC RECEIVER TUBE AND HITCH 218 TRUCKERS PIN 15-TON PINTLE HOOK HITCH W/ 219 TRUCKERS GSN 516" BALL 220 TRUCKERS EBC ELECTRIC BRAKE CONTROLLER 221 SETINA PB400S SEDAN ALUMINUM PUSH BUMP 222 SETINA PB40OVS SUV/TRUCK/VAN PUSH BUMPER 223 SETINA 43617 FROM RETAIL) 224 RANCH HAND F150 / F-SDUTY RANCH HAND LEGEND REAR BM 225 RANCH HAND RH-FBF175BLR WINCH MOUNT 226 BIG COUNTRY F-SERIES ALL BIG COUNTRY 3" ROUND BLACK 227 BIG COUNTRY F-SERIES ALL BIG COUNTRY 4" OVAL BLACK 228 MOTOROLA CM-300 MOTOROLA 32 CH 45 WATT NOI 229 RKI L5680 LOW PROFILE SERVICE BODY FOI 230 RKI L6080 LOW PROFILE SERVICE BODY FOI 231 RKI L56DW94 LOW PROFILE SERVICE BODY FOI 232 RKI L60DW94 LOW PROFILE SERVICE BODY FOI 233 RKI L84DW94 LOW PROFILE SERVICE BODY FOI 234 RKI S SERIES ADD FOR STANDARD HEIGHT RK 235 RKI T SERIES ADD FOR TOP OPENING RKI SERA 236 TRUCKERS 515DE CAPACITY 237 TRUCKERS 519DE TON CAPACITY 238 TRUCKERS 5000SU DONOVAN ROLL COVER TOP CR) 239 TRUCKERS 5000SU DONOVAN ROLL COVER GROUN 240 TRUCKERS 1212/430 HEADBOARD 241 TRUCKERS 1540/485 W/ HEADBOARD 1% A 1% T m 1 1 1- 1/ r m r^ A r A r% I I- A -% I I r A r% M /1 A M r1 255 TRUCKERS 750 9' GOOSENECK BODY W/ 30K 2 E 256 TRUCKERS 875 BALL 257 TRUCKERS 1212/324 9X8 STAKE BED WOOD OR STEEL 258 TRUCKERS 1347/360 10X8 STAKE BED WOOD OR STEE 259 TRUCKERS 1540/380 12X8 STAKE BED WOOD OR STEE 260 TRUCKERS 1762/417 14X8 STAKE BED WOOD OR STEE 261 TRUCKERS 1977/454 16X8 STAKE BED WOOD OR STEE 262 TRUCKERS 750/243 GOOSNECK BALL 263 TRUCKERS 875/243 GOOSNECK BALL 264 KOHLER IR-30 14HP AIR COMPRESSOR 265 RKI CRANE RKI CRANE REINFORCEMENT (UF 266 RKI MASTER BODIES 267 RKI MASTER84 MASTER LOCK SYSTEM FOR 84" 268 RKI LAD/BOW RKI PIPE BOW LADDER RACK 269 RKI LAD/ SIDE RKI SIDE MOUNT ANGLE LADDEF 270 RKI TELETOP56 RKI TELESCOPING TOP 56" CA SR 271 RKI TELETOP60 RKI TELESCOPING TOP 60" CA DF 272 RKI TELETOP84 RKI TELESCOPING TOP 84" CA DF 273 RKI WG10 LOUVERED REAR WINDOW GRIL 274 LIFTMOORE 320OREL-11 3200# 11' CRANE W/ BOOM RE! 275 LIFTMOORE 320OREL-15 3200# 15' CRANE W/ BOOM RES 276 WARN 47801 M15000 / 15000LB WARN WINC 277 WARN 96820 VR-12 12000# STANDARD DUTY 278 WARN 96800 VR-8 8000# STANDARD DUTY WI 279 WARN 37441 XD9000i MULTI MOUNT WARN 280 WARN 32966 REAR WIRING KIT FOR MULTI M( 281 SILSBEE LABOR INSTALLATION HOURLY RATE ��� 0"11 1-r%rr 1-1 1w1Tr- Mk I e I I I w w 1r1I Iw1/- w w Ir\ r`I I/1n 295 PRO-GARD S5705T15 2015+ TAHOE PRISONER SEAT \N 296 PRO-GARD S4705U I NT13 I NT UTILITY SEAT W/CARGO BAR 297 SETINA QK06351TU 20 2020+ 1 NT UTILITY SEAT W/CARC 298 SETINA QK04911TU 12 INT UTILITY FLOOR PAN 299 PRO-GARD B4705U I NT13 UTILITY CARGO BARRIER 300 SETINA PK01231TU1202ND 2020 UTILITY CARGO BARRIER 301 SETINA WK05141TU20 VERTICAL WNDW ARMOR 20204 302 SETINA WK05141SU12 VERTICAL WNDW ARMOR INT U' 303 SETINA DKO1001TU20 MOLDED DOOR PANEL 2020+ IN 304 SETINA DKO1001TU12 MOLDED DOOR PANEL INT UTILI 305 PROGUARD W1357T15 VERTICAL WNDW ARMOR 20154 306 PROGUARD WB47UINT13 VERTICAL WNDW ARMOR INT U' 307 PROGUARD DP57T15 FLAT ABS DOOR PANE L2015+ T� 308 PROGUARD DP47UINT13 FLAT ABS DOOR PANEL INT UTILI 309 OPS DY W/MOUNTING PLATFORM 310 RAY ALLEN EZ1-T2015 RAY ALLEN K9 INSERT FOR 2015d 311 RAY ALLEN EZ1-INSUV RAY ALLEN K9 INSERT FOR FORD 312 RAY ALLEN F3 ALARM SYSTEM W/ PAGER 313 DEERSKIN ACCM6 MOUNT 314 DEERSKIN CAT12 CONTROL UNIT 315 BOWIE C-100 compartment w/ rear storage 316 BOWIE C-100-NS compartment-- no storage 317 BOWIE PRO 6W6 compartment-- no storage 318 BOWIE PRO 6WS7 compartment w/ rear storage 319 BOWIE PRO 6WD7 compartment w/ quarantine 320 BOWIE PRO 8W8 compartment-- no storage 321 BOWIE PRO 8WS9 compartment w/ rear storage 335 BOWIE Scene Light Clear Scene Light - 1 Left - 1 Righ 336 BOWIE Amber Strobe LED 3" x 5" Surface Mount AmbE 337 BOWIE Mini Strobe mount 338 BOWIE Tadvisor digital controller in cab 339 BOWIE Beacon LED Rooftop Beacon - Amber 340 BOWIE GoLight GoLight Spotlight with dash and 341 BOWIE BSMirror Rear Blind Spot Mirror 342 BOWIE Cpole Catch Pole Holder - tube style wi 343 BOWIE Rvison Rear Vision Camera with 5.6" fla 344 SUPREME SVA12085096 Alum. Van Body, length 12', heig 345 SUPREME SVA14085096 Alum. Van Body, length 14', heig 346 SUPREME SVA14085096F 3/8" FRP exterior wall in lieu of z 347 SUPREME SVG 12085096 width 96" 348 SUPREME SVG 14085096 width 96" 349 MOBILITY WORKS TX138 WHEELCHAIRS, REAR ACCESS 350 MOBILITY WORKS TX137 WHEELCHAIRS, REAR ACCESS 351 Al TINT 2DR WINDOW TINT 352 Al TINT 4DR WINDOW TINT 353 Al TINT SUV WINDOW TINT 354 Al TINT VAN W I N DOW TI NT 355 FORD PROTECT PLANS DISCOUNT FROM RETAIL) 356 BAF 779 AREA TANKS 357 BAF 780 AREA TANKS 358 BAF 781 CNG GGE 10, ECONOLINE BIFUEI 359 BAF 782 TANKS 360 BAF 783 BENCH TANKS 361 BAF 785 TANKS � i- � r% A r- —7 e% i- T A A I 1.1 r 375 GENERAL BODY C63A BODY TOOL BOX 376 GENERAL BODY BED LINER SPRAY IN BED LINER, SPECIFY UN 377 GENERAL BODY GG1 RANCH HAND STYLE GRILL GUAF 378 GENERAL BODY ABUA97 WHELEN 97DB BACK UP ALARM 379 GENERAL BODY 2012 WHELEN 2012 ROOFTOP AMBEI 380 GENERAL BODY FL2AAAA WHELEN FL2AAAA LED AMBER L 381 GENERAL BODY W/ADVISOR LAMP LED TRAFFIC ADVISOR, CO 382 BODY 325 SPOTLIGHT UNITY / PER SIDE 383 GENERAL BODY 9035 TEKONSHA ELECTRONIC BRAKE 384 GENERAL BODY BUYERS BUYERS RECEIVER HITCH CLASS 385 GENERAL BODY B6 BUYERS 6-WAY TRAILER PLUG 386 GENERAL BODY B7 BUYERS 7-WAY TRAILER PLUG 387 BODY 6011CC ECCO 4 CORNER LED STROBE LIC 388 GENERAL BODY FR1210CA w/105 gallon L-shaped tank. 389 GENERAL BODY 60-1040 TP27 CAPACITY W/58"X27" PLATFORI 390 GENERAL BODY 60-1040 TP38 CAPACITY W/2PC 58"X38" PLATF 391 GENERAL BODY G2-60-1342 TP27 CAPACITY W/58"X27" PLATFORI 392 GENERAL BODY G2-60-1342 TP38 CAPACITY W/2PC 58"X38" PLATF 393 GENERAL BODY APPLICATION CAB LENGTH BLACK TUBULAR NI 394 GENERAL BODY 680J compts. Both sides 395 GENERAL BODY 680FJ compts both sides + top opening 396 GENERAL BODY 54-1040 TP W/ 52"X27" PLATFORM 397 GENERAL BODY 54-1040F11 TP CAPACITY W/ 2PC 52"X38" PLAT 398 GENERAL BODY G2-54-1342 TP27 CAPACITY W/ 52"X27" PLATFO 399 GENERAL BODY G2-54-1342 TP38 CAPACITY W/ 2PC 52"X38" PLAT 400 GENERAL BODY BBP9R Cab 401 BODY L5680 Both sides A e%'% m /1 r1 % 1 T r 1— A r% I _ . • . _ 1 _ . 415 GENERAL BODY TOPSIDE 78 TOP SIDE ON THE DECK BOX 16._` 416 GENERAL BODY TOPSIDE 90 TOP SIDE ON THE DECK BOX 16._` 417 GENERAL BODY TOPSIDE 96 TOP SIDE ON THE DECK BOX 16._1 418 GENERAL BODY TOPSIDE 72A ALUMINUM 419 GENERAL BODY TOPSIDE 90A ALUMINUM 420 GENERAL BODY TOPSIDE 96A ALUMINUM 421 BODY L8080 Both sides 422 BODY T6080 sides + top opening compts both 423 GENERAL BODY 6108J compts. Both sides 424 GENERAL BODY 6108FJ compts both sides + top opening 425 GENERAL BODY TELETOP add for teletop cargo area cover 426 GENERAL BODY PLUS 50 add thru compt w/drawers for t add thru compt w/drawers for t aint Inside Service Body Compa 427 GENERAL BODY PLUS 50 428 GENERAL BODY PNTCOM 429 GENERAL BODY CMPLITE Lights inside each compartment 430 GENERAL BODY SPRBED Spray in Bed Liner Cargo Area of 431 BODY TXDOT STROBE REAR 432 GENERAL BODY 91-1050 TP42 CAPACITY 8711x42" PLATFORM 433 GENERAL BODY G2-92-1350 TP41 CAPACITY 8711x42" PLATFORM 434 GENERAL BODY BBP9R Bumper to Bumper Pipe Rack 8fl 435 GENERAL BODY BBP9C Bumper to Bumper Pipe Rack 8fl 436 GENERAL BODY INV1.6 1600 watt HD inverter w/1 aux h 437 GENERAL BODY INV3K 3000 watt HD inverter w/2 aux h 438 GENERAL BODY LEDLITE LED light upgrade 439 GENERAL BODY WRKLIT4E 2 work lights on head rack 440 GENERAL BODY RGP Rear Goal Post w/Front Storage 441 GENERAL BODY TPHB tapered headboard in lieu of squ A A % M /1 r1 % 1 1 r 0" r1 1 • / A A r% . I _ I _ 455 GENERAL BODY RPLBUMP Guard 456 GENERAL BODY TRANS II Guard, black 457 GENERAL BODY W 10K Requires either TRANS II Grill Gu 458 GENERAL BODY W 12K Requires either TRANS II Grill Gu 459 GENERAL BODY ACHD13 Air Compressor Honda 13HP Gay 460 GENERAL BODY C110GED34HC Air Compressor Diesel Engine, El 461 BODY VR70 70 CFM Vehicle Engine Driven Sc 462 GENERAL BODY AIR REEL W/Plumbing 463 GENERAL BODY NT 250 w/Leads, Stinger, Clamp 464 GENERAL BODY 3203-PRX W/Body Reinforcment, jack leg, 465 GENERAL BODY 4004EH Reinforcment, dual outriggers, b 466 SERVICE TRUCK W TH 3K CRANE 3200LB CAPACITY ELECTRIC OVE 467 SERVICE TRUCK W TH 4K CRANE 4000LB CAPACITY ELECTRIC OVE 468 SERVICE TRUCK W TH 5K CRANE 5000LB CAPACITY ELECTRIC OVE 469 SERVICE TRUCK W TH 6K CRANE 6000LB CAPACITY ELECTRIC OVE 470 TRANSIT WORKS TW0001 Additional Wheelchair Location 471 TRANSIT WORKS TW0002 3PT GOES Seat 472 TRANSIT WORKS TW0003 Galvaneal steel short step (Drive 473 TRANSIT WORKS TW0004 Galvaneal steel full passenger sti 474 TRANSIT WORKS TW0005 Power Sliding Cargo Door 475 TRANSIT WORKS TW0006 Stanchion Poles Side Cargo Door 476 TRANSIT WORKS TW0007 First Aid Kit & Triangle Reflector 477 TRANSIT WORKS TW0008 Body spill kit in Plastic Storage 478 TRANSIT WORKS TW0009 Roof Hatch 479 TRANSIT WORKS TW0010 Full Wood Floor with Altro Floor 480 TRANSIT WORKS TW0011 Aftermarket Seat (Per Seat Posit 481 TRANSIT WORKS TW0012 seats Included) 494 TRANSIT WORKS TW0037 Flat ramp) 495 TRANSIT WORKS TW0038 Lok retractable system 496 TRANSIT WORKS TW0046 Window Tint 497 TRANSIT WORKS TW0047 ADA Interlock 498 TRANSIT WORKS TW0050 2nd row stow-n-go factory seath 499 TRANSIT WORKS TW0051 Steel footplate 500 TRANSIT WORKS TW0081 Freight Flat Bed Truck (Per Mile 1 501 TRANSIT WORKS TW0083 Delivery Schedule) 502 TRANSIT WORKS TW0082 Freight Flat Bed Truck (Per Mile 1 503 TRANSIT WORKS TW0080 Schedule) 504 TRANSIT WORKS TW0090 include manual rear ramp, 1 or 2 505 TRANSIT WORKS TW0102 Ford Transit Connect Wagon 506 TRANSIT WORKS TW0112 Regular Length LOW Roof 507 TRANSIT WORKS TW0113 Extended Length HIGH Roof 508 TRANSIT WORKS TW0114 w/ three-point lap/shoulder belt 509 TRANSIT WORKS TW0116 facing 3PT seat w/ three-point 510 TRANSIT WORKS TW0119 seat w/ three-point lap/shoulder 511 TRANSIT WORKS TW0128 w/ three-point lap/shoulder belt 512 TRANSIT WORKS TW0130 facing 3PT seat w/ three-point 513 TRANSIT WORKS TW0132 seat w/ three-point lap/shoulder 514 TRANSIT WORKS TW0134 Armrest (indicate left or right) 515 TRANSIT WORKS TW0135 more seats + driver) 516 TRANSIT WORKS TW0136 COLOR WHEN ORDERING; 517 TRANSIT WORKS TW0137 COLOR WHEN ORDERING; 518 TRANSIT WORKS TW0138 COLOR WHEN ORDERING; 519 TRANSIT WORKS TW0139 COLOR WHEN ORDERING; 520 TRANSIT WORKS TW0140 COLOR WHEN ORDERING; r• 1% A T M A w l f^ 1 T 1•/ /1 M I f^ T\ A r% A A A 1 -% A 1- /\ 1 w 1 i 1 • r% 1 A /' 534 TRANSIT WORKS TW0156 lap & shoulder restraints 535 TRANSIT WORKS TW0157 Wall -mounted tiedown storage c 536 TRANSIT WORKS TW0158 pass side, for future wheelchair 537 TRANSIT WORKS TW0159 shoulder mounts 538 TRANSIT WORKS TW0160 Straight stanchion pole 539 TRANSIT WORKS TW0161 Entry assist grab handle at ambu 540 TRANSIT WORKS TW0169 Ferno 175-3 cot mount Installed 541 TRANSIT WORKS TW0170 Stryker 6370 cot mount Installec 542 TRANSIT WORKS TW0177 Red / white reflective tape on in; 543 TRANSIT WORKS TW0178 SmartFloor rubber strip rail inset 544 TRANSIT WORKS TW0179 Seal floor to walls 545 TRANSIT WORKS TW0180 RAM 546 TRANSIT WORKS TW0181 PARATRANSIT PACKAGE A 547 TRANSIT WORKS TW0182 -- Al 3P Bench Floor Upgrade 548 TRANSIT WORKS TW0183 -- A2 GO -Seat Upgrade 549 TRANSIT WORKS TW0184 -- A3 2P Fold -Away Seat Upgrad 550 TRANSIT WORKS TW0185 PARATRANSIT PACKAGE B 551 TRANSIT WORKS TW0186 -- B1 3P Bench Floor Upgrade 552 TRANSIT WORKS TW0187 -- B2 GO -Seat Upgrade 553 TRANSIT WORKS TW0188 -- B3 2P Fold -Away Seat Upgrad 554 TRANSIT WORKS TW0189 -- B4 Four Wheelchairs Floor Up 555 TRANSIT WORKS TW0190 PARATRANSIT PACKAGE R 556 TRANSIT WORKS TW0191 -- R1 (3) Rear Smart Seats Upgra 557 TRANSIT WORKS TW0192 TRANSPORTER PACKAGE C 558 TRANSIT WORKS TW0193 -- Cl GO -Seat Upgrade 559 TRANSIT WORKS TW0194 -- C2 4P Bench Floor Upgrade 560 TRANSIT WORKS TW0195 PARATRANSIT PACKAGE D r /` A T M A A 1 f^ 1 T 1 A -% M I f^ T\ A r% A A I- f% A 1% f1 fl 1 r 1 1 1 _ 574 TRANSIT WORKS TW0209 PARATRANSIT PACKAGE G 575 TRANSIT WORKS TW0210 -- G1 3P Bench Floor Upgrade 576 TRANSIT WORKS TW0211 -- G2 GO -Seat Upgrade 577 TRANSIT WORKS TW0212 -- G3 2P Fold -Away Seat Upgrad 578 TRANSIT WORKS TW0213 PARATRANSIT PACKAGE H 579 TRANSIT WORKS TW0214 -- H1 3P Bench Floor Upgrade 580 TRANSIT WORKS TW0215 -- H2 GO -Seat Upgrade 581 TRANSIT WORKS TW0216 -- H3 2P Fold -Away Seat Upgrad 582 TRANSIT WORKS TW0217 -- H4 Four Wheelchairs Floor Up 583 TRANSIT WORKS TW0218 TRANSPORTER PACKAGE 1 584 TRANSIT WORKS TW0219 -- 11 GO -Seat Upgrade 585 TRANSIT WORKS TW0220 -- 12 4P Bench Floor Upgrade #REF! VERSALIFT VST47 SERVICED BODY W/ 47 AERIAL #REF! VERSALIFT VST40 SERVICE BODY WITH 40 AERIAL #REF! VERSALIFT SST40 SERVICE BODY WITH 40 SST AER #REF! VERSALIFT VO40 SERVICE BODY WITH 40' VO AER #REF! VERSALIFT VST6000 SERVICE BODY WITH 55' AERIAL TIPS RFP # 210907 Required Confidential Information Status Form LAKE COUNTRY CHEVROLET Name of company SETH GAMBLIN, FLEET SALES Printed Name and Title of authorized company officer declaring below the confidential status of material 1211 US HIGHWAY 96 N Address SILSBEE TX 77656 512.436.1313 City ALL VENDORS MUST COMPLETE THE ABOVE SECTION State ZIP Phone CONFIDENTIAL INFORMATION SUBMITTED IN RESPONSE TO COMPETITIVE PROCUREMENT REQUESTS OF EDUCATION SERVICE CENTER REGION 8 AND TIPS (ESC8) IS GOVERNED BY TEXAS GOVERNMENT CODE, CHAPTER 552 If you consider any portion of your proposal to be confidential information and not subject to public disclosure pursuant to Chapter 552 Texas Gov't Code or other law(s), you must attach a cony of all claimed confidential materials within your proposal and put this COMPLETED form as a cover sheet to said materials then scan, name "CONFIDENTIAL" and upload with your proposal submission. (You must include all the confidential information in the submitted proposal. The copy uploaded is to indicate which material in your proposal, if any, you deem confidential in the event the receives a Public Information Request.) ESC8 and TIPS will follow procedures of controlling statute(s) regarding any claim of confidentiality and shall not be liable for any release of information required by law. Upon your claim and your defense to the Office of Texas Attorney General is required to make the final determination whether the information submitted by you and held by ESC8 and TIPS is confidential and exempt from public disclosure. ALL VENDORS MUST COMPLETE ONE OF THE TWO OPTIONS BELOW. OPTION 1: I DO CLAIM parts of my proposal to be confidential and DO NOT desire to expressly waive a claim of confidentiality of all information contained within our response to the solicitation. The attached contains material from our proposal that I classify and deem confidential under Texas Gov't Code Sec. 552 or other law(s) and I invoke my statutory rights to confidential treatment of the enclosed materials. IF CLAIMING PARTS OF YOUR PROPOSAL CONFIDENTIAL, YOU MUST ATTACH THE SHEETS TO THIS FORM AND LIST THE NUMBER OT TOTAL PAGES THAT ARE CONFIDENTIAL. ATTACHED ARE COPIES OF 0 PAGES OF CLAIMED CONFIDENTIAL MATERIAL FROM OUR PROPOSAL THAT WE DEEM TO BE NOT PUBLIC INFORMATION AND WILL DEFEND THAT CLAIM TO THE TEXAS ATTORNEY GENERAL IF REQUESTED WHEN A PUBLIC INFORMATION REQUEST IS MADE FOR OUR PROPOSAL. Signature Date ----------------------------------------------------------- OR -------------------------------------------- OPTION 2: I DO NOT CLAIM any of my proposal to be confidential, complete the section below. Express Waiver: I desire to expressly waive any claim of confidentiality as to any and all information contained within our response to the competitive procurement process (e.g. RFP, CSP, Bid, RFQ, etc.) by completing the following and submitting this sheet with our response to Education Service Center Region 8 and TIPS. Signature �YrDate 10/18/21 Confidentiality Claim Form rev 1001202ORP Exhibit C Cooperative Agency Contract (The Interlocal Purchasing System cooperative contract No. 210907 Pages follow) TIPS VENDOR AGREEMENT Between SILSBEE FORD INC and (Company Name) THE INTERLOCAL PURCHASING SYSTEM (TIPS), a Department of Texas Education Service Center Region 8 for TIPS RFP 210907 Automobiles General Information The Vendor Agreement ("Agreement") made and entered into by and between The Interlocal Purchasing System (hereinafter "TIPS") a government cooperative purchasing program authorized by the Region 8 Education Service Center, having its principal place of business at 4845 US Hwy 271 North, Pittsburg, Texas 75686 and the TIPS Vendor. This Agreement consists of the provisions set forth below, including provisions of all attachments referenced herein. In the event of a conflict between the provisions set forth below and those contained in any attachment, the provisions set forth shall control unless otherwise agreed by the parties in writing and by signature and date on the attachment. A Purchase Order ("PO"), Agreement or Contract is the TIPS Member's approval providing the authority to proceed with the negotiated delivery order under the Agreement. Special terms and conditions as agreed between the Vendor and TIPS Member should be added as addendums to the Purchase Order, Agreement or Contract. Items such as certificate of insurance, bonding requirements, small or disadvantaged business goals are some, but not all, of the possible addendums. Terms and Conditions Freight All quotes to Members shall provide a line item for cost for freight or shipping regardless if there is a charge or not. If no charge for freight or shipping, indicate by stating "No Charge", "$0", "included in price" or other similar indication. Otherwise, all shipping, freight or delivery changes shall be passed through to the TIPS Member at cost with no markup and said charges shall be agreed by the TIPS Member unless alternative shipping terms are agreed by TIPS as a result of the proposal award. Warranty Conditions All new supplies equipment and services shall include manufacturer's minimum standard warranty unless otherwise agreed to in writing. Vendor shall be legally permitted to sell all products offered for sale to TIPS Members if the offering is included in the Request for Proposal ("RFP") category. All goods proposed and sold shall be new unless clearly stated in writing. Customer Support The Vendor shall provide timely and accurate customer support for orders to TIPS Members as agreed by the Parties. Vendors shall respond to such requests within a commercially reasonable time after receipt of the request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with the TIPS Member. TIPS Vendor Agreement 06022020_sr Page 1 Agreements Agreements for purchase will normally be put into effect by means of a contract, agreement, or purchase order(s) executed by authorized agents of the TIPS Member participating government entities, but other means of placing an order may be used at the Member's discretion. Vendor accepts and understands that when a purchase order or similar purchase document is sent from a customer through TIPS to the Vendor, TIPS is recording the purchase and verifying whether the purchase is within the parameters of the TIPS Contract only. Vendor agrees that TIPS is not a legal party to the purchase order or similar purchase document and TIPS is not responsible for identifying fraud, mistakes, or misrepresentations for the specific order. Vendor agrees that any purchase order or similar purchase document issued from a customer to Vendor, even when processed through TIPS, constitutes a legal contract between the customer and Vendor only. A Vendor that accepts a purchase order or similar purchase document and fulfills an order, even when processed through TIPS, is representing that the vendor has carefully reviewed the purchase order or similar purchase document for legality, authenticity, and accuracy. Tax exempt status Most TIPS Members are tax exempt and the related laws and/or regulations of the controlling jurisdictions) of the TIPS Member shall apply. Assignments of Agreements No assignment of this Agreement may be made without the prior notification of TIPS. Written approval of TIPS shall not be unreasonably withheld. Payment for delivered goods and services can only be made to the awarded Vendor, Vendor designated reseller or vendor assigned company. Disclosures • Vendor and TIPS affirm that he/she, or any authorized employees or agents, has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this Agreement. Vendor shall attach, in writing, a complete description of any and all relationships that might be considered a conflict of interest in doing business with the TIPS program. • The Vendor affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other vendors in the award of this Agreement. Term of Agreement and Renewals The Agreement with TIPS is for approximately three (3) years with an option for renewal for an additional one (1) consecutive year. If TIPS offers the renewal extension year, the Vendor will be notified by email to the primary contact of the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded Vendor notifies TIPS of its objection to the additional term. TIPS may or may not exercise the available extension(s) provided in the original solicitation beyond the base three-year term. Whether or not to offer the extension is at the sole discretion of TIPS. TIPS Vendor Agreement 06022020_sr Page 2 "Start Date" for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for Agreement "term" calculation purposes only, the Agreement "start date" is the last day of the month that Award Notifications are anticipated as published in the Solicitation Example: If the anticipated award date published in the Solicitation is May 22, 2020 but extended negotiations delay award until June 27, 2020 The end date of the resulting initial "three-year" term Agreement, (which is subject to an extension(s)) will still be May 31, 2023. "Termination Date": The scheduled Agreement "termination date" shall be the last day of the month of the month of the Original Solicitation's Anticipated Award Date plus three years. Example: If the original term is approximately three years, and the solicitation provides an anticipated award date of May 22, 2020, the expiration date of the original three-year term shall be May 31, 2023. Extensions: Any extensions of the original term shall begin on the next day after the day the original term expires. Example Following the Previous Example: If TIPS offers a one-year extension, the expiration of the extended term shall be May 31, 2024. TIPS may offer to extend Vendor Agreements to the fullest extent the original Solicitation permits. Automatic Renewal Clauses Incorporated in Awarded Vendor Agreements with TIPS Members Resulting from the Solicitation and with the Vendor Named in this Agreement. No Agreement for goods or services with a TIPS Member by the awarded vendor named in this Agreement that results from the solicitation award named in this Agreement, may incorporate an automatic renewal clause that exceeds month to month terms with which the TIPS Member must comply. All renewal terms incorporated in an Agreement by the vendor with the TIPS Member shall only be valid and enforceable when the vendor receives written confirmation by purchase order, executed Agreement or other written instruction issued by the TIPS Member for any renewal period. The purpose of this clause is to avoid a TIPS Member inadvertently renewing an Agreement during a period in which the governing body of the TIPS Member has not properly appropriated and budgeted the funds to satisfy the Agreement renewal. This term is not negotiable and any Agreement between a TIPS Member and a TIPS awarded vendor with an automatic renewal clause that conflicts with these terms is rendered void and unenforceable. Shipments The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable time after the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated, the Vendor shall notify TIPS Member as to why delivery is delayed and shall provide an estimated time for completion of the order. TIPS or the requesting entity may cancel the order if estimated delivery time is not acceptable or not as agreed by the parties. Invoices Each invoice or pay request shall include the TIPS Member's purchase order number or other identifying designation as provided in the order by the TIPS Member. If applicable, the shipment tracking number or pertinent information for verification of TIPS Member receipt shall be made available upon request. Payments The TIPS Member will make payments directly to the Vendor, the Vendor Assigned Dealer or as agreed by the Vendor and the TIPS Member after receiving invoice and in compliance with applicable payment statute(s), whichever is the greater time or as otherwise provided by an agreement of the parties. TIPS Vendor Agreement 06022020_sr Page 3 Pricing Price increases will be honored according to the terms of the solicitation. All pricing submitted to TIPS shall include the participation fee, as provided in the solicitation, to be remitted to TIPS by the Vendor. Vendor will not show adding the fee to the invoice presented to TIPS Member customer. Participation Fees and Reporting of Sales to TIPS by Vendor The Participation Fee that was published as part of the Solicitation and the fee published is the legally effective fee, along with any fee conditions stated in the Solicitation. Collection of the fees by TIPS is required under Texas Government Code §791.011 Et seq. Fees are due on all TIPS purchases reported by either Vendor or Member. Fees are due to TIPS upon payment by the Member to the Vendor, Reseller or Vendor Assigned Dealer. Vendor, Reseller or Vendor Assigned Dealer agrees that the participation fee is due to TIPS for all Agreement sales immediately upon receipt of payment including partial payment, from the Member Entity and must be paid to TIPS at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently, or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS. Thus, when an awarded Vendor, Reseller or Vendor Assigned Dealer receives any amount of payment, even partial payment, for a TIPS sale, the legally effective fee for that amount is immediately due to TIPS from the Vendor and fees due to TIPS should be paid at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently. Reporting of Sales to TIPS by Vendor Vendor is required to report all sales under the TIPS contract to TIPS. When a public entity initiates a purchase with a TIPS Awarded Vendor, if the Member inquires verbally or in writing whether the Vendor holds a TIPS Contract, it is the duty of the Vendor to verify whether or not the Member is seeking a TIPS purchase. Once verified, the Vendor must include the TIPS Contract number on any communications and related sales documents exchanged with the TIPS Member entity. To report sales, the Vendor must login to the TIPS Vendor Portal online at https://www.tips-usa.com/vendors form.cfm and click on the PO's and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting FAQ's for more information about reporting sales and if you have further questions, contact the Accounting Team at accounting@tips-usa.com. The Vendor or vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreement and submitting same to TIPS. Failure to render the participation fee to TIPS shall constitute a breach of this agreement with our parent governmental entity, Texas Education Service Center Region 8, as established by the Texas legislature and shall be grounds for termination of this agreement and any other agreement held with TIPS and possible legal action. Any overpayment of participation fees to TIPS by a Vendor will be refunded to the Vendor within ninety (90) days of receipt of notification if TIPS receives written notification of the overpayment not later than the expiration of six (6) months from the date of overpayment and TIPS determines that the amount was not legally due to TIPS pursuant to this agreement and applicable law. It is the Vendor's responsibility to identify which sales are TIPS Agreement sales and pay the correct participation fee due for TIPS Agreement sales. Any notification of overpayment received by TIPS after the expiration of six (6) months from the date of overpayment will be non-refundable. Region 8 ESC and TIPS reserve the right to extend the six (6) month deadline to notify if approved by the Region 8 ESC Board of Directors. TIPS reserves all rights under the law to collect the fees due. Please contact TIPS at tips@tips-usa.com or call (866) 839-8477 if you have questions about paying fees. Indemnity The Vendor agreesto indemnify and hold harmless and defend TIPS, TIPS Member(s), officers and employees from and against all claims and suits by third parties for damages, injuries to persons (including death), TIPS Vendor Agreement 06022020_sr Page 4 property damages, losses, and expenses including court costs and reasonable attorney's fees, arising out of, or resulting from, Vendor's performance under this Agreement, including all such causes of action based upon common, constitutional, or statutory law, or based in whole or in part, upon allegations of negligent or intentional acts on the part of the Vendor, its officers, employees, agents, subcontractors, licensees, or invitees. Parties found liable shall pay their proportionate share of damages as agreed by the parties or as ordered by a court of competent jurisdiction over the case. NO LIMITATION OF LIABILITY FOR DAMAGES FOR PERSONAL INJURY OR PROPERTY DAMAGE ARE PERMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas Education Code §44.032(f), and pursuant to its requirements only, reasonable Attorney's fees are recoverable by the prevailing party in any dispute resulting in litigation. State of Texas Franchise Tax By signature hereon, the Vendor hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code. Miscellaneous The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion and that any Vendor may be removed from the participation in the Program at any time with or without cause. Nothing in the Agreement or in any other communication between TIPS and the Vendor may be construed as a guarantee that TIPS or TIPS Members will submit any orders at any time. TIPS reserves the right to request additional proposals for items or services already on Agreement at any time. Purchase Order Pricing/Product Deviation If a deviation of pricing/product on a Purchase Order or contract modification occurs between the Vendor and the TIPS Member, TIPS must be notified within five (5) business days of receipt of change order. Termination for Convenience of TIPS Agreement Only TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part 200 if the customer is using federal funds for the procurement. All purchase orders presented to the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this agreement shall be honored at the option of the TIPS Member. The awarded Vendor may terminate the agreement with ninety (90) days prior written notice to TIPS 4845 US Hwy North, Pittsburg, Texas 75686. The vendor will be paid for goods and services delivered prior to the termination provided that the goods and services were delivered in accordance with the terms and conditions of the terminated agreement. This termination clause does not affect the sales agreements executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may negotiate a termination for convenience clause that meets the needs of the transaction based on applicable factors, such as funding sources or other needs. TIPS Member Purchasing Procedures Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and should indicate on the order that the purchase is per the applicable TIPS Agreement Number. Orders are typically emailed to TIPS at tipspo@tips-usa.com. • Awarded Vendor delivers goods/services directly to the participating member. • Awarded Vendor invoices the participating TIPS Member directly. • Awarded Vendor receives payment directly from the participating member. • Fees are due to TIPS upon payment by the Member to the Vendor. Vendor agrees to pay the participation fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from TIPS Vendor Agreement 06022020_sr Page 5 the Member Entity or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS. Licenses Awarded Vendor shall maintain, in current status, all federal, state and local licenses, bonds and permits required for the operation of the business conducted by awarded Vendor. Awarded Vendor shall remain reasonably fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of goods or services under the Agreement. TIPS and TIPS Members reserves the right to stop work and/or cancel an order or terminate this or any other sales Agreement of any awarded Vendor whose license(s) required for performance under this Agreement have expired, lapsed, are suspended or terminated subject to a 30-day cure period unless prohibited by applicable statue or regulation. Novation If awarded Vendor sells or transfers all assets, rights or the entire portion of the assets or rights required to perform this Agreement, a successor in interest must guarantee to perform all obligations under this Agreement. A simple change of name agreement will not change the Agreement obligations of awarded vendor. TIPS will consider Contract Assignments on a case by case basis. TIPS must be notified within five (5) business days of the transfer of assets or rights. Site Requirements (only when applicable to service or job) Cleanup: When performing work on site at a TIPS Member's property, awarded Vendor shall clean up and remove all debris and rubbish resulting from their work as required or directed by TIPS Member or as agreed by the parties. Upon completion of work, the premises shall be left in good repair and an orderly, neat, clean and unobstructed condition. Preparation: Awarded Vendor shall not begin a project for which TIPS Member has not prepared the site, unless awarded Vendor does the preparation work at no cost, or until TIPS Member includes the cost of site preparation in a purchase order. Site preparation includes, but is not limited to: moving furniture, installing wiring for networks or power, and similar pre -installation requirements. Registered sex offender restrictions: For work to be performed at schools, awarded Vendor agrees that no employee of a subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are, or reasonably expected to be, present unless otherwise agreed by the TIPS Member. Awarded Vendor agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at the TIPS Member's discretion. Awarded Vendor must identify any additional costs associated with compliance of this term. If no costs are specified, compliance with this term will be provided at no additional charge. Safety measures: Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Awarded Vendor shall post warning signs against all hazards created by the operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage. Safety Measures Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Awarded vendor shall post warning signs against all hazards created by the operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage. Smoking TIPS Vendor Agreement 06022020_sr Page 6 Persons working under Agreement shall adhere to the TIPS Member's or local smoking statutes, codes or policies. Marketing Awarded Vendor agrees to allow TIPS to use their name and logo within TIPS website, marketing materials and advertisement subject to any reasonable restrictions provided to TIPS in the Proposal to the Solicitation. The Vendor may submit an acceptable use directive for Vendor's names and logos with which TIPS agrees to comply. Any use of TIPS name and logo or any form of publicity, inclusive of press release, regarding this Agreement by awarded vendor must have prior approval from TIPS which will not be unreasonably withheld. Request may be made by email to TIPS@TIPS-USA.COM. Supplemental Agreements The TIPS Member entity participating in the TIPS Agreement and awarded Vendor may enter into a separate Supplemental Agreement or contract to further define the level of service requirements over and above the minimum defined in this Agreement such as but not limited to, invoice requirements, ordering requirements, specialized delivery, etc. Any Supplemental Agreement or contract developed as a result of this Agreement is exclusively between the TIPS Member entity customer and the Vendor. TIPS, its agents, TIPS Members and employees not a party to the Supplemental Agreement with the TIPS Member customer, shall not be made party to any claim for breach of such agreement unless named and agreed by the Party in question in writing in the agreement. If a Vendor submitting a Proposal requires TIPS and/or TIPS Member to sign an additional agreement, those agreements shall comply with the award made by TIPS to the Vendor. Supplemental Vendor's Agreement documents may not become part of TIPS' Agreement with Vendor unless and until an authorized representative of TIPS reviews and approves it. TIPS review and approval may be at any time during the life of this Vendor Agreement. TIPS permits TIPS Members to negotiate additional terms and conditions with the Vendor for the provision of goods or services under the Vendor's TIPS Agreement so long as they do not materially conflict with this Agreement. Survival Clause All applicable sales, leases, Supplemental Agreements, contracts, software license agreements, warranties or service agreements that were entered into between Vendor and TIPS or the TIPS Member Customer under the terms and conditions of this Agreement shall survive the expiration or termination of this Agreement. All Orders, Purchase Orders issued or contracts executed by TIPS or a TIPS Member and accepted by the Vendor prior to the expiration or termination of this agreement, shall survive expiration or termination of the Agreement, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified herein relating to termination of this agreement. Legal obligations It is the responding Vendor's responsibility to be aware of and comply with all local, state and federal laws governing the sale of products/services identified in the applicable Solicitation that resulted in this Vendor Agreement and any awarded Agreement thereof. Applicable laws and regulations must be followed even if not specifically identified herein. Audit rights Due to transparency statutes and public accountability requirements of TIPS and TIPS Members', the awarded Vendor shall, at their sole expense, maintain appropriate due diligence of all purchases made by TIPS Member that utilizes this Agreement. TIPS and Region 8 ESC each reserve the right to audit the accounting of TIPS related purchases for a period of three (3) years from the time such purchases are made. This audit right shall survive termination of this Agreement for a period of one (1) year from the effective TIPS Vendor Agreement 06022020_sr Page 7 date of termination. In order to ensure and confirm compliance with this agreement, TIPS shall have authority to conduct audits of Awarded Vendor's pricing or TIPS transaction documentation with TIPS Members with 30 days' notice unless the audit is ordered by a Court Order or by a Government Agency with authority to do so without notice. Notwithstanding the foregoing, in the event that TIPS is made aware of any pricing being offered to eligible entities that is materially inconsistent with the pricing under this agreement, TIPS shall have the ability to conduct the audit internally or may engage a third- party auditing firm to investigate any possible non- compliant conduct or may terminate the Agreement according to the terms of this Agreement. In the event of an audit, the requested materials shall be reasonably provided in the time, format and at the location acceptable to Region 8 ESC or TIPS. TIPS agrees not to perform a random audit the TIPS transaction documentation more than once per calendar year, but reserves the right to audit for just cause or as required by any governmental agency or court with regulatory authority over TIPS or the TIPS Member. Force Majeure If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. Choice of Law The Agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, construed and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles. Venue, Jurisdiction and Service of Process Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world. Venue for any dispute resolution process, other than litigation, between TIPS and the Vendor shall be located in Camp or Titus County, Texas. Project Delivery Order Procedures The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded Vendor under this Agreement when the TIPS Member desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier, email, fax, or in person. Upon notification of a pending request, the awarded Vendor shall acknowledge the TIPS Member's request as soon as possible, but must make contact with the TIPS Member within two working days. TIPS Vendor Agreement 06022020_sr Page 8 Status of TIPS Members as Related to This Agreement TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the proposal information and all related documents. TIPS Members have all the same rights under the awarded Agreement as TIPS. Vendor's Resellers as Related to This Agreement Vendor's Named Resellers ("Resellers") under this Agreement shall comply with all terms and conditions of this agreement and all addenda or incorporated documents. All actions related to sales by Authorized Vendor's Resellers under this Agreement are the responsibility of the awarded Vendor. If Resellers fail to report sales to TIPS under your Agreement, the awarded Vendor is responsible for their contractual failures and shall be billed for the fees. The awarded Vendor may then recover the fees from their named reseller. Support Requirements If there is a dispute between the awarded Vendor and TIPS Member, TIPS or its representatives may, at TIPS sole discretion, assist in conflict resolution if requested by either party. TIPS, or its representatives, reserves the right to inspect any project and audit the awarded Vendor's TIPS project files, documentation and correspondence related to the requesting TIPS Member's order. If there are confidentiality requirements by either party, TIPS shall comply to the extent permitted by law. Incorporation of Solicitation The TIPS Solicitation which resulted in this Vendor Agreement, whether a Request for Proposals, the Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other, the Vendor's response to same and all associated documents and forms made part of the solicitation process, including any addenda, are hereby incorporated by reference into this Agreement as if copied verbatim. SECTION HEADERS OR TITLES THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GUIDES FOR CONVENIENCE AND ARE NOT FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITES OF THE PARTIES TO THIS DOCUMENT. STATUTORY REQUIREMENTS Texas governmental entities are prohibited from doing business with companies that fail to certify to this condition as required by Texas Government Code Sec. 2270. By executing this agreement, you certify that you are authorized to bind the undersigned Vendor and that your company (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. You certify that your company is not listed on and does not and will not do business with companies that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf You certifythat if the certified statements above become untrue at any time during the life of this Agreement that the Vendor will notify TIPS within three (3) business day of the change by a letter on Vendor's letterhead from and signed by an authorized representative of the Vendor stating the non-compliance decision and the TIPS Agreement number and description at: Attention: General Counsel TIPS Vendor Agreement 06022020_sr Page 9 ESC Region 8/The Interlocal Purchasing System (TIPS) 4845 Highway 271 North Pittsburg, TX,75686 And by an email sent to bids@tips-usa.com Insurance Requirements The undersigned Vendor agrees to maintain the below minimum insurance requirements for TIPS Contract Holders: General Liability $1,000,000 each Occurrence/ Aggregate Automobile Liability $300,000 Includes owned, hired & non -owned Workers' Compensation Statutory limits for the jurisdiction in which the Vendor performs under this Agreement. Umbrella Liability $1,000,000 When the Vendor or its subcontractors are liable for any damages or claims, the Vendor's policy, when the Vendor is responsible for the claim, must be primary over any other valid and collectible insurance carried by the Member. Any immunity available to TIPS or TIPS Members shall not be used as a defense by the contractor's insurance policy. The coverages and limits are to be considered minimum requirements and in no way limit the liability of the Vendor(s). Insurance shall be written by a carrier with an A-; VII or better rating in accordance with current A.M. Best Key Rating Guide. Only deductibles applicable to property damage are acceptable, unless proof of retention funds to cover said deductibles is provided. "Claims made" policies will not be accepted. Vendor's required minimum coverage shall not be suspended, voided, cancelled, non -renewed or reduced in coverage or in limits unless replaced by a policy that provides the minimum required coverage except after thirty (30) days prior written notice by certified mail, return receipt requested has been given to TIPS or the TIPS Member if a project or pending delivery of an order is ongoing. Upon request, certified copies of all insurance policies shall be furnished to the TIPS or the TIPS Member. Special Terms and Conditions • Orders: All Vendor orders received from TIPS Members must be emailed to TIPS at tipspo@tips- usa.com. Should a TIPS Member send an order directly to the Vendor, it is the Vendor's responsibility to forward a copy of the order to TIPS at the email above within 3 business days and confirm its receipt with TIPS. • Vendor Encouraging Members to bypass TIPS agreement: Encouraging TIPS Members to purchase directly from the Vendor or through another agreement, when the Member has requested using the TIPS cooperative Agreement or price, and thereby bypassing the TIPS Agreement is a violation of the terms and conditions of this Agreement and will result in removal of the Vendor from the TIPS Program. • Order Confirmation: All TIPS Member Agreement orders are approved daily by TIPS and sent to the Vendor. The Vendor should confirm receipt of orders to the TIPS Member (customer) within 3 business days. • Vendor custom website for TIPS: If Vendor is hosting a custom TIPS website, updated pricing when effective. TIPS shall be notified when prices change in accordance with the award. • Back Ordered Products: If product is not expected to ship within the time provided to the TIPS TIPS Vendor Agreement 06022020_sr Page 10 Member by the Vendor, the Member is to be notified within 3 business days and appropriate action taken based on customer request. The TIPS Vendor Agreement Signature Page is inserted here. TIPS Vendor Agreement 06022020_sr Page 11 TIPS Vendor Agreement Signature Form TIPS REP 210907 AUTOMOBILES Company Name SILSBEE FORD INC. Address 1211 US HIGHWAY 96 NORTH city S I LS B E E State TX Zip 77656 Phone512.4361313 Fax Email of Authorized Representative SGAMBLIN.SILSBEEFLEET@GMAIL.COM Name of Authorized Representative SETH GAMBLIN Title SALES Signature of Authorized RepresentativeL Date 10/15/2021 TIPS Authorized Representative Name David Fitts Title Executive Director TIPS Authorized Representative Signature�,�,,,,. Approved by ESC Region 8 Date 10/29/2021 NOTICE TO MEMBERS REGARDING ATTRIBUTE RESPONSES TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE SOLICITATION PROCESS. THE VENDOR'S RESPONSES TO ATTRIBUTE QUESTIONS ARE INCLUDED HEREIN AS "SUPPLIER RESPONSE." PLEASE BE ADVISED THAT DEVIATIONS, IF ANY, IN VENDOR'S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT REFLECT VENDOR'S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839- 8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEGAL COUNSEL TO MEMBERS. TIPS RECOMMENDS THAT YOU CONSULT YOUR LEGAL COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM TIPS VENDORS. 4 210907 Addendum 2 SILSBEE FORD INC. Supplier Response Event Information Number: 210907 Addendum 2 Title: Automobiles Type: Request for Proposal Issue Date: 9/2/2021 Deadline: 10/19/2021 03:00 PM (CT) Notes: If you already hold a contract that allows you to sell all your offerings, there may be no need to respond to this RFP. This may include new cars, trucks, vans, buses (other than school buses as defined by the USDOT or applicable state law, whichever is most restrictive), SUVs, ATVs, UTVs, motorcycles and parts and accessories and service. Any type of motorized vehicle on or off road. New or used. New vehicles are priced at a minimum discount from Manufacturer's list price. Used vehicles must be priced based on your proposed coefficient or percentage of the book relative price against a published used vehicle pricing service that you select and agree to document. Example Blue book, Black book, NADA, etc. or other catalog that meets the definition of "catalog" published in the RFP. See additional information in the specifications. Contact Information Address: Region 8 Education Service Center Page 1 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 4845 US Highway 271 North Pittsburg, TX 75686 Phone: +1 (866) 839-8477 Email: bids@tips-usa.com Page 2 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 SILSBEE FORD INC. Information Contact: SETH GAMBLIN Address: 1211 US HWY 96 NORTH SILSBEE, TX 77656 Phone: (512) 436-1313 Fax: (409) 895-3884 Email: SGAMBLIN.SILSBEEFLEET@GMAIL.COM Web Address: silsbeefleetgroup.com By submitting your response, you certify that you are authorized to represent and bind your company. SETH GAMBLIN Signature Submitted at 1011812021 3:13:02 PM Supplier Note THANK YOU! Requested Attachments Agreement Signature Form SGAMBLIN.SILSBEEFLEET@GMAIL.COM Email 210907 Agreement Signature Form SILSBEE FORD.pdf If you have not taken exception or deviation to the agreement language in the solicitation attributes, download the AGREEMENT SIGNATURE FORM from the "ATTACHMENTS" tab. This PDF document is a fillable form. Download the document to your computer, fill in the requested company information, print the file, SIGN the form, SCAN the completed and signed AGREEMENT SIGNATURE FORM, and upload here. If you have taken exception to any of the agreement language and noted the exception in the deviations section of the attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations have been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a required document. All Other Certificates No response All Other Certificates (if applicable) must be scanned and uploaded. If vendor has more than one other certification scan into one document. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files. Pricing Form 2 210907 Pricing Form 2 (1) SILSBEE FORD.xlsx The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files. Reference Form 210907 Reference —Form SILSBEE FORD.xIs The vendor must download the References spreadsheet from the attachment tab, fill in the requested information and upload the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files. Conflict of Interest Form CIQ- ONLY REQUIRED IF A CONFLICT EXISTS PER THE No response INSTRUCTIONS ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS Conflict of Interest Form for Vendors that are required to submit the form. The Conflict of Interest Form is included in the Base documents or can be found at https://www.tips-usa.com/assets/documents/docs/CIQ.pdf. Page 3 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 Proposed Goods and Services Marketing statement Silsbee Fleet CO ANY SUMMARY.pdf Please upload one or more documents or sheets describing your offerings, line cards, catalogs, links to offerings OR list links to your offerings that illustrate the catalog of proposed lines of goods and or services you carry and offer under this proposal. It does not have to be exhaustive but should, at a minimum tell us what you are offering. It could be as simple as a sheet with your link to your online catalog of goods and services. D/M/WBE Certification OPTIONAL No response D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the identified enterprises. (Disadvantaged Business Enterprise, Minority Business Enterprise and/or Woman Business Enterprise) If vendor has more than one certification scan into one document. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files. Warranty No response Warranty information (if applicable) must be scanned and uploaded. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files. Vendor Agreement 210907 Vendor Agreement SILSBEE FORD INC.pdf The vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and upload the completed agreement. DO NOT UPLOAD encrypted or password protected files. Pricing Form 1 210907 Pricing Form 1 SILSBEE FORD.xlsx The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files. Supplementary No response Supplementary information may be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files. Logo and Other Company Marks No response If you desire, please upload your company logo to be added to your individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, please upload that information under the Supplementary section or another non -required section under the "Response Attachment" tab. Preferred Logo Format: 300 x 225 px - .png, .eps, .jpeg preferred Certification of Corporate Offerer Form- COMPLETE ONLY IF OFFERER IS A No response CORPORATION CO LETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION Disclosure of Lobbying Activities Standard Form LLL No response ONLY IF you answered "I HAVE Lobbied per above" to attribute #66, please download and complete and upload the Standard Form-LLL, "disclosure Form to Report Lobbying," in the Response attachments section. Confidentiality Claim Form 210907 CONFIDENTIALITY CLAIM FORM SILSBEE FORD.pdf REQUIRED CONFIDENTIALITY FORM. Complete the form according to your company requirements, make any desired attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES HO ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS. Current W-9 Tax Form silsbee ford w9 2021.pdf You are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity. Page 4 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 Bid Attributes 1 Yes - No Disadvantaged/Minority/Women Business Enterprise - D/M/WBE/Federal HUBZone (Required by some participating governmental entities). Vendor certifies that their firm is a D/M/WBE or HUBZone? Vendor must upload proof of certification to the "Response Attachments" D/M/WBE CERTIFICATES section. NO 2 Yes - No Historically Underutilized Business - HUB (Required by some participating governmental entities) Vendor certifies that their firm is a HUB as defined by the State of Texas at https://comptroller.texas.gov/purchasing/vendor/hub/. Proof may be submitted. Vendor must upload proof of certification to the "Response Attachments" HUB CERTIFICATES section. No 3 Yes - No The Vendor can provide services and/or products to all 50 US States? Yes 4 States Served: If answer is NO to question #3, please list which states can be served. (Example: AR, OK, TX) No response 5 Company and/or Product Description: This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit 750 characters.) SILSBEE FLEET GROUP (SILSBEE FORD, LAKE COUNTRY CHEVROLET, DODNALSON CDJR, SILSBEE TOYOTA) 6 Primary Contact Name Primary Contact Name SETH GAMBLIN 7 Primary Contact Title Primary Contact Title FLEET SALES 8 Primary Contact Email Primary Contact Email SGAMBLIN.SILSBEEFLEET@GMAIL.COM 9 Primary Contact Phone Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 5124361313 Page 5 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 1 Primary Contact Fax U Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 No response 1 Primary Contact Mobile 1 Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 No response 1 Secondary Contact Name 2 Secondary Contact Name SETH GAMBLIN 1 Secondary Contact Title 3 Secondary Contact Title FLEET SALES 1 Secondary Contact Email 4 Secondary Contact Email SGAMBLIN.SILSBEEFLEET@GMAIL.COM 1 Secondary Contact Phone 5 Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 5124361313 1 Secondary Contact Fax 6 Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 No response 1 Secondary Contact Mobile 7 Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 No response 1 Admin Fee Contact Name 8 Admin Fee Contact Name. This person is responsible for paying the admin fee to TIPS. SETH GAMBLIN 1 Admin Fee Contact Email 9 Admin Fee Contact Email SGAMBLIN.SILSBEEFLEET@GMAIL.COM Page 6 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 2 U Admin Fee Contact Phone Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 5124361313 2 Purchase Order Contact Name Purchase Order Contact Name. This person is responsible for receiving Purchase Orders from TIPS. SETH GAMBLIN 2 2 Purchase Order Contact Email Purchase Order Contact Email SGAMBLIN.SILSBEEFLEET@GMAIL.COM 2 3 Purchase Order Contact Phone Enter 10 digit phone number. (No dashes or extensions) Example: 8668398477 5124361313 2 4 Company Website Company Website (Format - www.company.com) No response 2 5 Entity D/B/A's and Assumed Names Please identify all of your entity's assumed names and D/B/A's. Please note that you will be identified publicly by the legal name under which you responded to this solicitation unless you organize otherwise with TIPS after award. No response 2 6 Primary Address Primary Address 1211 US HIGHWAY 96 N. 2 7 Primary Address City Primary Address City SILSBEE 2 8 Primary Address State Primary Address State (2 Digit Abbreviation) TEXAS 2 9 Primary Address Zip Primary Address Zip 77656 Page 7 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 3 Search Words: U Please list search words to be posted in the TIPS database about your company that TIPS website users might search. Words may be product names, manufacturers, or other words associated with the category of award. YOU MAY NOT LIST NON -CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer name, etc.) AUTOMOBILE, TRUCK, CAR, VEHICLE 3 Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your intent to be able to sell to our members regardless of the fund source, whether it be local, state or federal? Most of our members receive Federal Government grants or other funding and they make up a significant portion of their budgets. The Members need to know if your company is willing to sell to them when they spend federal budget funds on their purchase. There are attributes that follow that include provisions from the federal regulations in 2 CFR part 200, etc. Your answers will determine if your award will be designated as eligible for TIPS Members to utilize federal funds with your company. Do you want TIPS Members to be able to spend Federal funds, at the Member's discretion, with you? Yes 3 Yes - No 2 Certification of Residency (Required by the State of Texas) The vendor's ultimate parent company or majority owner: (A) has its principal place of business in Texas; OR (B) employs at least 500 persons in Texas? This question is required as a data gathering function for information to our members making purchases with awarded vendors. It does not affect scoring with TIPS. Yes 3 Company Residence (City) 3 Vendor's principal place of business is in the city of? SILSBEE 3 Company Residence (State) 4 Vendor's principal place of business is in the state of? TEXAS Page 8 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 3 Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES 5 ON THIS ATTRIBUTE QUESTION Remember this is a MINIMUM discount percentage. So, be sure that the discount percentage inserted here can be applied to ANY OFFERING OF GOODS OR SERVICES THROUGHOUT THE LIFE OF THE CONTRACT. CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUM DISCOUNT PERCENTAGE ON ANY OFFERED SERVICE OR GOOD NOW OR DURING THE LIFE OF THE CONTRACT. What is the MINIMUM percentage discount off of any item or service you offer to TIPS Members that is in your regular catalog (as defined in the solicitation specifications document), website, store or shelf pricing or when adding new goods or services to your offerings during the life of the contract? The resulting price of any goods or services Catalog list prices after this discount is applied is a ceiling on your pricing and not a floor because, in order to be more competitive in the individual circumstance, you may offer a larger discount depending on the items or services purchased and the quantity at time of sale. Please note that any specific greater discount offered for a particular product, brand, or service listed in Vendor's proposal will control and Vendor will be required to honor that greater specific discount, in excess of the minimum discount, for that particular product, brand, or service for the life of the contract. Must answer with a number between 0% and 100%. 0% 3 MINIMUM Discount Term 6 Does the vendor agree to at least offer, for the life of the Agreement, the Minimum Discount Percentage off list or catalog proposed by Vendor in response to the Attribute entitled "Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES ON THIS ATTRIBUTE QUESTION"? TIPS will utilize this response to satisfy the Long Term Cost scoring evaluation criteria. A "YES" answer will be awarded the maximum 10 points for this criterion out of the 100 total points and a "NO" answer is awarded 0 points. YES 3 Catalog or list pricing of vendor 7 For the duration of the Contract, Vendor agrees to provide catalog pricing, as defined in the solicitation and below, to TIPS upon request for any goods and services offered on the Vendor's TIPS Contract. "Catalog" means the available list of tangible personal property or services, in the most current listing, regardless of date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that: A. is regularly maintained by the manufacturer or Vendor of an item; and B. is either published or otherwise available for inspection by a customerduring the purchase process; C. to which the minimum discount proposed by the proposing Vendor maybe applied. Yes 3 TIPS Administration Fee 8 By submitting a proposal, I agree that all pricing submitted to TIPS shall include the Administration Fee, as designated in the solicitation or as otherwise agreed in writing which shall be remitted to TIPS by the Vendor, or the vendor's named resellers, and as agreed to in the Vendor Agreement. I agree that the fee shall not and will not be added by the Vendor as a separate line item on a TIPS member invoice, quote, proposal or any other written communications with the TIPS member. Page 9 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 3 Yes - No 9 Vendor agrees to remit to TIPS the required administration fee or, if resellers are named, Vendor agrees to guarantee the fee remittance by or for the reseller named by the vendor? TIPS/ESC Region 8 is required by Texas Government Code § 791 to be compensated for its work and thus, failure to agree shall render your response void and it will not be considered. Agreed 4 Additional Discounts? U Do you offer additional discounts to TIPS members for large order quantities or large scope of work? Yes 4 Years in Business as Proposing Company Years in business as proposing company? 18 4 Resellers: 2 Does the vendor have resellers that it will name under this contract? Resellers are defined as other companies that sell your products under an agreement with you, the awarded vendor of TIPS. EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME would list BIGmart as a reseller. (If applicable, Vendor should add all Authorized Resellers within the TIPS Vendor Portal upon award). No 4 Right of Refusal 3 The proposing vendor has the right not to sell under the awarded agreement with a TIPS member at vendor's discretion unless required by law. 4 NON -COLLUSIVE BIDDING CERTIFICATE 4 By submission of this bid or proposal, the Bidder certifies that: 1) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any Competitor; 2) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor or potential competitor: 3) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; 4) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf. Not a negotiable term. Failure to agree will render your proposal non -responsive and it will not be considered. Page 10 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 4 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ - Do you have any CONFLICT OF INTEREST 5 TO REPORT OR DISCLOSE under this statutory requirement? Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? YES or NO If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein - you are required to complete and file with TIPS. The Form CIQ is one of the attachments to this solicitation. There is an optional upload for this form provided if you have a conflict and must file the form No 4 Filing of Form CIQ 6 If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above? No 4 Regulatory Standing 7 1 certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies Federal or state that regulate any part of our business operations. If not, please explain in the next attribute question. Yes 4 Regulatory Standing 8 Regulatory Standing explanation of no answer on previous question. No response 4 Antitrust Certification Statements (Tex. Government Code § 2155.005) 9 By submission of this bid or proposal, the Bidder certifies that: I affirm under penalty of perjury of the laws of the State of Texas that: (1) 1 am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below; (2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law; (4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company. Page 11 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 5 Suspension or Debarment Instructions U Instructions for Certification: 1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is providing the certification set out herein in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and / or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participants," "person," "primary covered transaction," "principal," "proposal" and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and / or debarment. 5 Suspension or Debarment Certification By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a federally funded contract as described above. Yes Page 12 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 5 Non -Discrimination Statement and Certification 2 In accordance with Federal civil rights law, all U.S. Departments, including the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. (Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement— Nutrition Programs and Activities) All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender. Not a negotiable term. Failure to agree by answering YES will render your proposal non -responsive and it will not be considered. I certify that in the performance of a contract with TIPS or its members, that our company will conform to the foregoing anti -discrimination statement and comply with the cited and all other applicable laws and regulations. 0 Yes, I certify (Yes) 5 2 CFR PART 200 Contract Provisions Explanation 3 Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and TIPS Members: The following provisions are required to be in place and agreed if the procurement is funded in any part with federal funds. The ESC Region 8 and TIPS Members are the subgrantee or Subrecipient by definition. Most of the provisions are located in 2 CFR PART 200 - Appendix II to Part 200—Contract Provisions for Non -Federal Entity Contracts Under Federal Awards at 2 CFR PART 200. Others are included within 2 CFR part 200 et al. In addition to other provisions required by the Federal agency or non -Federal entity, all contracts made by the non - Federal entity under the Federal award must contain provisions covering the following, as applicable. Page 13 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 5 2 CFR PART 200 Contracts 4 Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party. Does vendor agree? Yes 5 2 CFR PART 200 Termination 5 Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity and up to 30 days, to cure the causal breach of terms and conditions. ESC Region 8 and TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for convenience with 30 days notice in writing to the awarded vendor. The vendor would be compensated for work performed and goods procured as of the termination date if for convenience of the ESC Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region 8 and TIPS reserves the right to purchase goods and services from other vendors when it is in the best interest of the ESC Region 8 and TIPS. Does vendor agree? Yes 5 2 CFR PART 200 Clean Air Act 6 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of $250,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires that the proposer certify that during the term of an award by the ESC Region 8 and TIPS Members resulting from this procurement process the vendor agrees to comply with all of the above regulations, including all of the terms listed and referenced therein. Does vendor agree? Yes Page 14 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 5 2 CFR PART 200 Byrd Anti -Lobbying Amendment 7 Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that during the term and during the life of any contract with ESC Region 8 and TIPS Members resulting from this procurement process the vendor certifies to the terms included or referenced herein. Does vendor agree? Yes 5 2 CFR PART 200 Federal Rule 8 Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of $250,000) Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of amounts in excess of $250,000, the vendor will be in compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). Does vendor certify that it is in compliance with the Clean Air Act? Yes 5 2 CFR PART 200 Procurement of Recovered Materials 9 A non -Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Does vendor certify that it is in compliance with the Solid Waste Disposal Act as described above? Yes Page 15 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 6 0 2 CFR PART 200 Rights to Inventions If the Federal award meets the definition of "funding agreement' under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that during the term of an award resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in the Federal rule above. Does vendor agree? Yes 6 2 CFR PART 200 Domestic Preferences for Procurements As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of 2 CFR Part 200.322, "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stag through the application of coatings, occurred in the United States. Moreover, for purposes of 2 CFR Part 200.322, "Manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and polymer -based products such as polyvinyl chloride pipe, aggregates such as concrete, class, including optical fiber, and lumber. Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies that to the greatest extent practicable Vendor will provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). Does vendor agree? Yes 6 2 CFR PART 200 Ban on Foreign Telecommunications 2 Federal grant funds may not be used to purchase equipment, services, or systems that use "covered telecommunications" equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. "Covered telecommunications" means purchases from Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies that Vendor will not purchase equipment, services, or systems that use "covered telecommunications", as defined by 2 CFR §200.216 equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Does vendor agree? Yes Page 16 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 6 Certification Regarding Lobbying 3 Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly. I HAVE NOT Lobbied per above 6 If you answered "I HAVE lobbied" to the above Attribute Question 4 If you answered "I HAVE lobbied" to the above Attribute question, you must download the Lobbying Report "Standard From LLL, disclosure Form to Report Lobbying" which includes instruction on completing the form, complete and submit it in the Response Attachments section as a report of the lobbying activities you performed or paid others to perform. 6 Subcontracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus 5 Area Firms. Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful? IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION.. IF YES, and ONLY IF YES, you must answer the next question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement. NO Page 17 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 6 ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your 6 performance under the TIPS Agreement, do you agree to comply with the following federal requirements? ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under the TIPS Agreement, do you agree to comply with the following federal requirements? Federal Regulation 2 CFR §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (a)The non -Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce ; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1) through (5) of this section. No response 6 Indemnification 7 The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited from indemnifying third parties pursuant to the Texas Constitution (Article 3, Section 52) except as specifically provided by law or as ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a party harmless is a promise to pay for any expenses the indemnified party incurs, if a specified event occurs, such as breaching the terms of the contract or negligently performing duties under the contract. Article III, Section 49 of the Texas Constitution states that "no debt shall be created by or on behalf of the State ... " The Attorney General has counseled that a contractually imposed obligation of indemnity creates a "debt" in the constitutional sense. Tex. Att'y Gen. Op. No. MW-475 (1982). Contract clauses which require the System or institutions to indemnify must be deleted or qualified with "to the extent permitted by the Constitution and Laws of the State of Texas." Liquidated damages, attorney's fees, waiver of vendor's liability, and waiver of statutes of limitations clauses should also be deleted or qualified with "to the extent permitted by the Constitution and laws of State of Texas." Not a negotiable term. Failure to agree will render your proposal non -responsive and it will not be considered. Do you agree to these terms? 0 Yes, I Agree (Yes) Page 18 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 6 Remedies 8 The parties shall be entitled to exercise any right or remedy available to it either at law or in equity, subject to the choice of law, venue and service of process clauses limitations agreed herein. Nothing in this agreement shall commit the TIPS to an arbitration resolution of any disagreement under any circumstances. Any Claim arising out of or related to the Contract, except for those specifically waived under the terms of the Contract, may, after denial of the Board of Directors, be subject to mediation at the request of either party. Any issues not resolved hereunder MAY be referred to non -binding mediation to be conducted by a mutually agreed upon mediator as a prerequisite to the filing of any lawsuit over such issue(s). The parties shall share the mediator's fee and any associated filing fee equally. Mediation shall be held in Camp or Titus County, Texas. Agreements reached in mediation shall be reduced to writing, and will be subject to the approval by the District's Board of Directors, signed by the Parties if approved by the Board of Directors, and, if signed, shall thereafter be enforceable as provided by the laws of the State of Texas. Do you agree to these terms? Yes, I Agree 6 9 Remedies Explanation of No Answer No response 7 Choice of Law U The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, construed and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles. THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located outside Texas. Do you agree to these terms? Ag reed 7 Venue, Jurisdiction and Service of Process An proceeding, involving Region 8 ESC or TIPS, arising out of or relating to this procurement process or an Y P 9, � 9 g� 9 9 p p Y contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world. Any dispute resolution process other than litigation shall have venue in Camp County or Titus County Texas. Do you agree to these terms? Ag reed Page 19 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 7 Infringement(s) 2 The successful vendor will be expected to indemnify and hold harmless the TIPS and its employees, officers, agents, representatives, contractors, assignees and designees from any and all third party claims and judgments involving infringement of patent, copyright, trade secrets, trade or service marks, and any other intellectual or intangible property rights attributed to or claims based on the Vendor's proposal or Vendor's performance of contracts awarded and approved. Do you agree to these terms? Yes, I Agree 7 Infringement(s) Explanation of No Answer 3 No response 7 Contract Governance 4 Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex Loc Gov't Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the extent expressly waived by other applicable laws in clear and unambiguous language. 0 Yes, I Agree (Yes) 7 Payment Terms and Funding Out Clause 5 Payment Terms: TIPS or TIPS Members shall not be liable for interest or late payment fees on past -due balances at a rate higher than permitted by the laws or regulations of the jurisdiction of the TIPS Member. Funding Out Clause: Vendor agrees to abide by the laws and regulations, including Texas Local Government Code § 271.903, or any statutory or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the Vendor and TIPS or a TIPS Member that requires all contracts approved by TIPS or a TIPS Member are subject to the budgeting and appropriation of currently available funds by the entity or its governing body. See statute(s) for specifics or consult your legal counsel. Not a negotiable term. Failure to agree will render your proposal non -responsive and it will not be considered. Do you agree to these terms? 0 Yes, I Agree (Yes) Page 20 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 7 I Insurance and Fingerprint Requirements Information 6 Insurance If applicable and your staff will be on TIPS member premises for delivery, training or installation etc. and/or with an automobile, you must carry automobile insurance as required by law. You may be asked to provide proof of insurance. Fingerprint It is possible that a vendor may be subject to Chapter 22 of the Texas Education Code. The Texas Education Code, Chapter 22, Section 22.0834 & 22.08341. Statutory language may be found at: http://www.statutes.Iegis.state.tx.us/ If the vendor has staff that meet both of these criterion: (1) will have continuing duties related to the contracted services; and (2) has or will have direct contact with students Then you have "covered" employees for purposes of completing the attached form. TIPS recommends all vendors consult their legal counsel for guidance in compliance with this law. If you have questions on how to comply, see below. If you have questions on compliance with this code section, contact the Texas Department of Public Safety Non -Criminal Justice Unit, Access and Dissemination Bureau, FAST -FACT at NCJU@txdps.state.tx.us and you should send an email identifying you as a contractor to a Texas Independent School District or ESC Region 8 and TIPS. Texas DPS phone number is (512) 424-2474. See form in the next attribute to complete entitled: Texas Education Code Chapter 22 Contractor Certification for Contractor Employees Page 21 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 7 Texas Education Code Chapter 22 Contractor Certification for Contractor Employees 7 Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regarding covered employees. Contractors must certify to the district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Definitions: Covered employees: Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state. I certify that: NONE (Section A) of the employees of Contractor and any subcontractors are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided. OR SOME (Section B) or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that: (1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the District in writing within 3 business days. (3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history record information on the covered employees. (4) If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at the District. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. None Page 22 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 7 Texas Business and Commerce Code § 272 Requirements as of 9-1-2017 8 SB 807 prohibits construction contracts to have provisions requiring the contract to be subject to the laws of another state, to be required to litigate the contract in another state, or to require arbitration in another state. A contract with such provisions is voidable. Under this new statute, a "construction contract" includes contracts, subcontracts, or agreements with (among others) architects, engineers, contractors, construction managers, equipment lessors, or materials suppliers. "Construction contracts" are for the design, construction, alteration, renovation, remodeling, or repair of any building or improvement to real property, or for furnishing materials or equipment for the project. The term also includes moving, demolition, or excavation. BY RESPONDING TO THIS SOLICITATION, AND WHEN APPLICABLE, THE PROPOSER AGREES TO COMPLY WITH THE TEXAS BUSINESS AND COMMERCE CODE § 272 WHEN EXECUTING CONTRACTS WITH TIPS MEMBERS THAT ARE TEXAS GOVERNMENT ENTITIES. 7 Texas Government Code 2270 & 2271 Verification Form 9 Texas Government Code 2270 & 2271 Verification Form If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant to Chapter 2271 of the Texas Government Code, the Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the "Vendor Companies"), boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term "boycott" shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Our entity further certifies that it is is not listed on and we do not do business with companies prohibited by Texas Government Code 2270 or that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf I swear and affirm that the above is true and correct. YES 8 Logos and other company marks 0 Please upload our company logo to be added to our individual profile page on the TIPS website. If an articular p Y p Y g Y p p 9 Yp specifications are required for use of your company logo, please upload that information under the "Logo and Other Company Marks" section under the "Response Attachment" tab. Preferred Logo Format: 300 x 225 px - .png, .eps, .jpeg preferred Potential uses of company logo: * Your Vendor Profile Page of TIPS website * Potentially on TIPS website scroll bar for Top Performing Vendors * TIPS Quarterly eNewsletter sent to TIPS Members * Co -branding Flyers and or email blasts to our TIPS Members (Permission and approval will be obtained before publishing) Page 23 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 8 Solicitation Deviation/Compliance Does the vendor agree with the General Conditions Standard Terms and Conditions or Item Specifications listed in this proposal invitation? Yes 8 Solicitation Exceptions/Deviations Explanation 2 If the bidder intends to deviate from the General Conditions Standard Terms and Conditions or Item Specifications listed in this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed conditions and information included or attached. TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any bid based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Standard Terms and Conditions, Item Specifications, and all other information contained in this Solicitation. No response 8 Agreement Deviation/Compliance 3 Does the vendor agree with the language in the Vendor Agreement? Yes 8 Agreement Exceptions/Deviations Explanation 4 If the proposing Vendor desires to deviate form the Vendor Agreement language, all such deviations must be listed on this attribute, with complete and detailed conditions and information included. TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any proposal based upon any deviations indicated below. In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Vendor Agreement. No response 8 Felony Conviction Notice 5 Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." (c) This section does not apply to a publicly held corporation. The person completing this proposal certifies that they are authorized to provide the answer to this question. Select A., B. or C. A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable. OR B.My firm is not owned nor operated by anyone who has been convicted of a felony, OR C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. (if you answer C below, you are required to provide information in the next attribute. B. Firm not owned nor operated by felon; per above Page 24 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 8 If you answered C. My Firm is owned or operated by a felon to the previous question, you are 6 REQUIRED TO ANSWER THE FOLLOWING QUESTIONS. If you answered C. My Firm is owned or operated by a felon to the previous question, you must provide the following information. 1. Name of Felon(s) 2. The named person's role in the firm, and 3. Details of Conviction(s). No response 8 Required Confidentiality Claim Form 7 Required Confidentiality Claim Form This completed form is required by TIPS. By submitting a response to this solicitation you agree to download from the "Attachments" section, complete according to the instructions on the form, then upload the completed form, with any confidential attachments, if applicable, to the "Response Attachments" section titled "Confidentiality Form" in order to provide to TIPS the completed form titled, "CONFIDENTIALITY CLAIM FORM". THIS REQUIRED PROCESS IS THE ONLY WAY TO DEEM PROPOSAL DOCUMENTATION CONFIDENTIAL ANY OTHER CONFIDENTIAL DESIGNATION WILL BE DISREGARDED UNLESS THE DOCUMENT IS IDENTIFIED BY AND ATTACHED TO THE REQUIRED FORM. By completing this process, you provide us with the information we require to comply with the open record laws of the State of Texas as they may apply to your proposal submission. If you do not provide the form with your proposal, an award will not be made if your proposal is qualified for an award, until TIPS has an accurate, completed form from you. Read the form carefully before completing and if you have any questions, email bids@tips-usa.com. 8 Choice of Law clauses with TIPS Members 8 If the vendor is awarded a contract with TIPS under this solicitation, the vendor agrees to make any Choice of Law clauses in any contract or agreement entered into between the awarded vendor and with a TIPS member entity to read as follows: "Choice of law shall be the laws of the state where the customer resides" or words to that effect. Ag reed 8 Venue of dispute resolution with a TIPS Member 9 In the event of litigation or use of any dispute resolution model when resolving disputes with a TIPS member entity as a result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or other agreed upon model shall be in the state and county where the customer resides unless otherwise agreed by the parties at the time the dispute resolution model is decided by the parties. Ag reed 9 Automatic renewal of contracts or agreements with TIPS or a TIPS member entity U This clause DOES NOT prohibit multiyear contracts or agreements with TIPS member entities. Because TIPS and TIPS members are governmental entities subject to laws that control appropriations of funds during their fiscal years for contracts and agreements to provide goods and services, does the Vendor agree to limit any automatic renewal clauses of a contract or agreement executed as a result of this TIPS solicitation award to not longer than "month to month" and at the TIPS contracted rate. Ag reed Page 25 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 9 Indemnity Limitation with TIPS Members 1 Texas and other states restrict by law or state Constitution the ability of a governmental entity to indemnify others. TIPS requires that any contract entered into between a vendor and TIPS or a TIPS Member as a result of an award under this Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such indemnity requirement clauses in any agreements, contracts or other binding documents OR by prefacing all indemnity clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws or the Constitution of the state where the customer resides, ". Agreement is a required condition to award of a contract resulting from this Solicitation. Ag reed 9 Arbitration Clauses 2 Except for certain circumstances, TIPS forbids a mandatory arbitration clause in any contract or agreement entered into between the awarded vendor with TIPS or a TIPS member entity. Does the vendor agree to exclude any arbitration requirement in any contracts or agreement entered into between TIPS or a TIPS member entity through an awarded contract with TIPS? Agreed 9 Required Vendor Sales Reporting 3 By responding to this Solicitation, you agree to report to TIPS all sales made under any awarded Agreement with TIPS. Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a price from the awarded Vendor requests the TIPS contract, Vendor must include the TIPS Contract number on any communications with the TIPS Member entity. If awarded, you will be provided access to the Vendor Portal. To report sales, login to the TIPS Vendor Portal and click on the PO's and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting FAQ' s for more information about reporting sales and if you have further questions, contact the Accounting Team at accounting tips-usa.com. The Vendor or vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreement and submitting same to TIPS. 9 Upload of Current W-9 Required 4 Please note that you are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity. 9 CERTIFICATION REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES (Texas law as of 5 September 1, 2021) By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021: If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to Tex. Gov't Code Ch. 2274 of SB 13 (87th session), the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of this contract, the term "company" shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term "boycott energy company" shall mean "without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a)." See Tex. Gov't Code § 809.001(1). Page 26 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 9 CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES 6 (Texas law as of September 1, 2021) By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021: If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted under Tex. Gov't Code § 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that company is not a sole -source provider or governmental entity has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to Tex. Gov't Code Ch. 2274 of SB 19 (87th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of this contract, "discriminate against a firearm entity or firearm trade association" shall mean, with respect to the entity or association, to: "(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See Tex. Gov't Code § 2274.001(3) of SB 19. "Discrimination against a firearm entity or firearm trade association" does not include: "(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (2) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association." See Tex. Gov't Code § 2274.001(3) of SB 19. 9 I CERTIFICATION REGARDING CERTAIN FOREIGN -OWNED COMPANIES IN CONNECTION WITH 7 CRITICAL INFRASTRUCTURE (Texas law as of September 1, 2021) By submitting a proposal to this Solicitation, you certify that you agree to the following required by Texas law as of September 1, 2021: Proposing Company is prohibited from entering into a contract or other agreement relating to critical infrastructure that would grant to the company direct or remote access to or control of critical infrastructure in this state, excluding access specifically allowed by the Proposing Company for product warranty and support purposes. Company, certifies that neither it nor its parent company nor any affiliate of company or its parent company, is (1) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; (2) a company or other entity, including governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (3) headquartered in China, Iran, North Korea, Russia, or a designated country. For purposes of this contract, "critical infrastructure" means "a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility." See Tex. Gov't Code § 2274.0101(2) of SB 1226 (87th leg.). The company verifies and certifies that company will not grant direct or remote access to or control of critical infrastructure, except for product warranty and support purposes, to prohibited individuals, companies, or entities, including governmental entities, owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by the Governor. Page 27 of 27 pages Vendor: SILSBEE FORD INC. 210907 Addendum 2 V) W J m 5O G O H D Q O 0) O r-I N a LL. N a H V Z 0 O LL W W J_ Owl" ii l6 � C E v Ln E aJ L > N O L L a1 O0 O }' o u a •L 4- L aJ _ O O N t v U N a+ C w O m U Z a, w w v � co c LLLU c 4- N 3 a v Q Ln N a M vi v •> W aJ L w iJ (I1 } Ln Os+ � L J Q) � ca s ^ w +- Lf) a, a, L o v = E v `° ' 0 0 3 z a CL a) v s O a E a) 0 a a�i a) 0 --I- 0) N M rn r� Ln Ln N O 01 00 M L1.1 Ln I* N N Lq O t CL N rl Lli M ci r' M O M O O vi a X X � Ov N L' ~ 0 N O U J = O L LL p a p a Z O p Z VW)(7 ( Q C > OC V) U c a } Z H v O LU LL ate, c O z = O N o } a U Ln U w LL J o r z a a � QU z O v Y cr D O H m Z a v0 Ln O •+1 Xof of = 0 0 Lc L TIPS RFP # 210907 Required Confidential Information Status Form SILSBEE FORD INC Name of company SETH GAMBLIN, FLEET SALES Printed Name and Title of authorized company officer declaring below the confidential status of material 1211 US HIGHWAY 96 N. Address SILSBEE TX 77656 512.436.1313 City ALL VENDORS MUST COMPLETE THE ABOVE SECTION State ZIP Phone CONFIDENTIAL INFORMATION SUBMITTED IN RESPONSE TO COMPETITIVE PROCUREMENT REQUESTS OF EDUCATION SERVICE CENTER REGION 8 AND TIPS (ESC8) IS GOVERNED BY TEXAS GOVERNMENT CODE, CHAPTER 552 If you consider any portion of your proposal to be confidential information and not subj ect to public disclosure pursuant to Chapter 552 Texas Gov't Code or other law(s), you must attach a cony of all claimed confidential materials within your proposal and put this COMPLETED form as a cover sheet to said materials then scan, name "CONFIDENTIAL" and upload with your proposal submission. (You must include all the confidential information in the submitted proposal. The copy uploaded is to indicate which material in your proposal, if any, you deem confidential in the event the receives a Public Information Request.) ESC8 and TIPS will follow procedures of controlling statute(s) regarding any claim of confidentiality and shall not be liable for any release of information required by law. Upon your claim and your defense to the Office of Texas Attorney General is required to make the final determination whether the information submitted by you and held by ESC8 and TIPS is confidential and exempt from public disclosure. ALL VENDORS MUST COMPLETE ONE OF THE TWO OPTIONS BELOW. OPTION 1: I DO CLAIM parts of my proposal to be confidential and DO NOT desire to expressly waive a claim of confidentiality of all information contained within our response to the solicitation. The attached contains material from our proposal that I classify and deem confidential under Texas Gov't Code Sec. 552 or other law(s) and I invoke my statutory rights to confidential treatment of the enclosed materials. IF CLAIMING PARTS OF YOUR PROPOSAL CONFIDENTIAL, YOU MUST ATTACH THE SHEETS TO THIS FORM AND LIST THE NUMBER OT TOTAL PAGES THAT ARE CONFIDENTIAL. ATTACHED ARE COPIES OF 0 PAGES OF CLAIMED CONFIDENTIAL MATERIAL FROM OUR PROPOSAL THAT WE DEEM TO BE NOT PUBLIC INFORMATION AND WILL DEFEND THAT CLAIM TO THE TEXAS ATTORNEY GENERAL IF REQUESTED WHEN A PUBLIC INFORMATION REQUEST IS MADE FOR OUR PROPOSAL. Signature Date ----------------------------------------------------------- OR -------------------------------------------- OPTION 2: I DO NOT CLAIM any of my proposal to be confidential, complete the section below. Express Waiver: I desire to expressly waive any claim of confidentiality as to any and all information contained within our response to the competitive procurement process (e.g. RFP, CSP, Bid, RFQ, etc.) by completing the following and submitting this sheet with our response to Education Service Center Region 8 and TIPS. Signature Date 10/ 15/21 Confidentiality Claim Form rev 1001202ORP Exhibit D Conflict of Interest Questionnaire (Pages follow) CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. SILSBEE FORD INC. 2 ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. N/A Name of Officer 4J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes IX No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F1 Yes XI No 11 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7wi�" (/ 01 /14/23 Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 M&C Review Page 1 of 2 0 Official site of the City of Fort Worth, Texas CITY COUNCIL AGEND FOR H Create New From This M&C REFERENCE **M&C 23- 21SPORT UTILITY, DATE: 1/10/2023 NO.: 0034 LOG NAME: VANS, TRUCKS LW PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize a Non -Exclusive Purchase Agreement with Silsbee Ford Inc. for the Purchase of Sport Utility Vehicles, Vans and Trucks, Using the Interlocal Purchasing System Cooperative Contract No. 210907 for an Initial One -Year Term for an Annual Amount Up to $10,625,000.00 and Authorize an Option for Renewal for Two (2) One - Year Terms in the Same Annual Amount for the City Departments RECOMMENDATION: It is recommended that City Council authorize a Non -Exclusive Purchase Agreement with Silsbee Ford Inc., for the purchase of sport utility vehicles, vans and trucks, using The Interlocal Purchasing System cooperative contract No. 210907 for an initial one-year term for an annual amount up to $10,625,000.00 and authorize an option for renewal for two ( 2) one-year terms in the same annual amount for City Departments. DISCUSSION: Approval of this Mayor and Council Communication will provide Property Management (PMD) purchasing authority through Interlocal Purchasing System (TIPS) cooperative contract No. 210907 to purchase sport utility vehicles (SUV), vans and trucks to support their daily operational duties for City Departments. PMD staff evaluated the automobiles offered through TIPS Contract No. 210907 and determined that these meet the required SUV, van and truck specifications as requested under Equipment Purchase Request (EPR) Forms provided to Property Management Department. Warranty information, a manufacturer's Statement of Origin and original sales invoice will accompany the new unit upon acceptance and delivery. The vehicles will replace units that can no longer be economically maintained. The old units will be sold at auction upon delivery and acceptance of the new vehicles. Prices under the TIPS contract No. 210907 were compared and a discount will be applied under the contract. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire on November 30, 2023 in accordance with the terms of the TIPS Contract. RENEWAL TERMS: The agreement may be renewed for an additional two (2) one-year renewals in accordance with the terms of the TIPS contract. The renewal action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. COOPERATIVE PURCHASE - State law provides that a local government purchasing an items under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. TIPS contracts were competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. M/WBE OFFICE — M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. http://apps.cfwnet.org/council_packet/mc review.asp?ID=30662&councildate=1/10/2023 1/11/2023 M&C Review Page 2 of 2 Funding is budgeted in the participating department's various capital projects funds, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds will be available in the current capital budget, as previously appropriated, in the participating department's various capital funds to support the approval of the above recommendation and execution of the purchase agreement. Prior to an expenditure being incurred, the Property Management Department and participating departments have the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID D Year (Chartfield 2) Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Additional Information Contact: Steve Cooke (5134) Denise Garcia (6787) LaVonda Wall (2008) ATTACHMENTS $10M Co-op Contract- FID Table - Silbee Ford.xlsx (CFW Internal) 21SPORT UTILITY, VANS, TRUCKS LW PMD funds availability_.pdf (CFW Internal) 21SPORT UTILITY, VANS, TRUCKS LW PMD Updated FID.xlsx (CFW Internal) Entitylnformation-20221207-111646.pdf (CFW Internal) Form 1295 Certificate 100988327 FORT WORTH SILSBEE FORD 121422.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30662&councildate=1/10/2023 1/11/2023