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HomeMy WebLinkAboutContract 56543-A3CSC No. 56543-A3 AMENDMENT 3 TO SUBGRANT AGREEMENT 56543 BETWEEN THE CITY OF FORT WORTH AND THE HOUSING AUTHORITY OF THE CITY OF FORT WORTH, TEXAS, DBA FORT WORTH HOUSING SOLUTIONS, FOR RENTAL ASSISTANCE AND ADMINISTRATION This Amendment is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and FORT WORTH HOUSING SOLUTIONS (hereinafter referred to as the "Agency"), acting by and through Mary -Margaret Lemons, its duly authorized President, for rental assistance and administration. Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City has adopted Directions Home: Making Homelessness Rare, Short. Term. and Nonrecurring in Fort North within Ten Years as its homeless plan per City Council Resolution No. 3203-05-2005; WHEREAS, the City of Fort Worth received an award of $51,804.00 from the State of Texas through its Ending Homelessness Fund because of the City's participation in the Homeless Housing and Services Program (HHSP); WHEREAS, on June 27, 2022 the Parties agreed to amend the budget through an amendment; WHEREAS, on November 23, 2022 the Parties agreed to amend the agreement to reflect a contract extension by the Texas Department of Housing and Community Affairs (TDHCA) which extended the contract until January 31, 2023; WHEREAS, on January 11, 2023, TDHCA approved a budget amendment; and WHEREAS, the Parties agree to amend the agreement to reflect the TDHCA budget amendment. NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT A. EXHIBIT "B" Budget attached to the Agreement is hereby amended and replaced in its entirety with the attached Exhibit B.. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 3 to CSC 56543 Page 1 of 5 CoFW and FORT WORTH HOUSING SOLUTIONS II. This amendment is effective upon execution. M. All terms and conditions of the Agreement not amended herein remain unaffected and in fall force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] Amendment 3 to CSC 56543 Page 2 of 5 CoFW and FORT WORTH HOUSING SOLUTIONS IN WITNESS WHE, RE OF, the parties hereto have executed this agreement, to be effective this day of , 20_ FOR CITY OF FORT WORTH: FOR AGENCY: Fernando Costa Assistant City Manager Date: Jan 31, 2023 APPROVAL RECOMMENDED Victor Turner, Director, Neighborhood Services Date: Jan 30, 2023 APPROVED AS TO FORM AND LEGALITY Jo Gun Jan T1, 202309:54 CST) Jo Ann Gunn, Assistant City Attorney Date: Jan 31, 2023 Contract Compliance Manager: By signing I aclaiowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements, Twi .±NL - Tara Perez (Jan 24, 202318:03 CST) Tara Perez Manager, Directions Home Amendment 3 to CSC 56543 CoFW and FORT WORTH HOUSING SOLUTIONS Mary -Margaret Lemons President Date: Jan 24, 2023 ATTEST: t= � 1411nEXA?o4.v Jannette S. Goodall, City Secretary Date: Jan 31, 2023 M&C: 21-0513 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 5 EXHIBIT "B" BUDGET Agency will submit invoices for reimbursement by the 151" of the month following the mouth services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by employees and approved by supervisor for all payroll expenses listed with the program field code of time being billed to City/Directions Home. Electronic time sheets are acceptable but must show timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. Amendment 3 to CSC 56543 Page 4 of 5 CoFW and FORT WORTH HOUSING SOLUTIONS PROGRAM COSTS Total $51,804.00 _ A. ADMINISTRATION __SALARIESBy t1tq0* Directions Home Coordinator SALARIES TOTAL: B. ADMINISTRATION - FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses) Social Securi /Medicare (FICAA) FRINGE BENEFITS TOTAL: ADMINISTRATION - TOTAL _ $5,877.00 C. HOMELESS_ ASSISTANCE" _ Rental Assistance and Related Costs $45,927.00 HOMELESS ASSISTANCE TOTAL: $45,927.00 TOTAL PROGRAM COST: $51,804.00 *Administration costs include employee compensation and related costs for staff performance of management, reporting and accounting of HHSP activities, including office space. Costs associated with the purchase of licensing of HMIS or an HMIS-comparable databases are eligible administrative costs. **Homeless Assistance costs are associated with housing relocation, stabilization and assistance costs. Staff time entering information into HMIS or an HMIS-comparable database related to homeless assistance is also an eligible cost. Homeless assistance costs include, but are not limited to, hotel or motel costs; transitional housing; rental and utility assistance; rental arrears; utility reconnection fees; reasonable and customary security and utility deposits; and moving costs. Amendment 3 to CSC 56543 Page 5 of 5 CoFW and FORT WORTH HOUSING SOLUTIONS City of Fort Worth, Texas Mayor and Council Comp unicat.ion DATI~; 08108/91 M&C HLC NUMI3ER; MW 21^0613 LOG NAM Ni 02RATIFY ACOUPTANOE OF ENDING HOMELESSNESS FUNDS S, `UNJI~GT (At-[.) Ralify Appl(oa(lon for and Aulhorlxe Acceptance of Grant From the Texas Departntont of -Housing and Community Affairs for Ending Homalossnass Funds In (he Amount of $5-1,004,00, Authorize Cxoou[lon of Related Agreement, Authorize Execution of Subgranl Agreement with Housing Authority of the City of For( Worth DBA Foci Worth Housing Solullons to Provide Rental Assistance, Find (hat the SubgrantAgreomenl serves a Public Purpose, and Adopt Allachad Appropriation Ordinance COMMHNp It is recommended that ilia City Council; 1, Ratify appl(oa(lon for and authorize acceplanoe of grant and exacullon of conlraot with the Texas Department of Housing and Conmunity Affairs (-I'DHOA) for the Ending Homa(essneso Funds for $61,804,00; 2, Aulhor(zo lice execution of subgranl agroanienl whit Hoff Warth Mooing Solullons In an a►nauhl up to $61,604,00 to provide rental assislance to at least four pormanent supportive housing olionle; s, Find gnat the subgranl agreement serves the publ(o purpose of ending chronic homelossness and Thal adequate controls are In plaael -and 4, Adopt Ilia altechad appropriation ordinance Increasing ealbnalad receipts and appropriations In the Oranls operating slate Fund In an amount up to $61,004.00, subJeol to receipt of the grant, for line purpose of funding rental assistance fat, permanent supparllve housing clients. DISCUSSION( The 8611) Texas Legislature passed House Bill 4102, which was enac(ed to be effective on September 1, 2017, Thu aol amended Subohaplar H, Chapter 502, Transporlallon Code to add section 602.416, Voluntary Conlrlbulion to Cnding I-lolnelesonose Fund, Thle section allows registrants of a motor vahiolo In Texas to also( to coti(rlbute any amount of Rinds to the newly established Ending Homelessness fund, The funds must be utilized to provide grants to eountlos and munlelpall(les to combat homolessnoss, The Oily of Fort Worth (City) was notified that It was awarded $81,804,00 of finding Homelessness funds because of Its palllclpallolt In (lie Homoless Housing and Servlees Program, The grant term Is August 1, 2021 to July $1, 2022, The eligible activities are Ilia same as the Homoless Housing and 8orvtoes Program, The City aubgranls Homeless Housing and Se►vloes program funds to Fort Worth Housing Solutions to provide rental assislance for permanent supporl(ve housing clients In an effort to reduce ohronlo homelossness, The city will use the Ending Homolossnoss funds In the same way to provide renial assistance to a(leasl four ohronlcally homeless cllanls referred to Fort Worth ►•lousing Solutions by Tarrant. Coun(y Homeless Coalition, By approval of this WO, the City Council finds dial funding the subgan( agreement will meet (he public purpose of helping to end ohronlo homelessness and that adequate Controls are In plaoe llii'ough Ilia contract to assure that Ilia publlo purpose Is carried oul, Upon aocaptatico, the grant will begin on August 1, 202-1, The Clly's Direollons Home unit will admInls(er the Endlnq Homelessness funds and monitor (he sub grantee, Part Worth Housing Solu(lons, The subgranl agroomanl will be from August 1, 202.1 to July 31, 2022, An AWslanl City Manager Is authorized to exeoule (lie oonlraels, A Form 12J5 Is not required baoause; This contract will be with a governmental onfily, stale agency orpublic Inslllullon of higher education; Texas Department of Housing and conimun(ty Affairs, Foil Worth Housing Solullons Wl�_L_MLIM ►_YNG E [�Tdffilllu.. The Director of Finance certifies that upon approval of the above recommendations and adoption of ilia attached approprialion ordliianoos, funds will be avallable In the current operating budget, as appropriated, In the Grants Operating Slato Fund, The oily Manager's Office (and Financial Management. Servloes) will be responsible for the coitecllon and deposit of funds due to the city, Prior to an expenditure being Inotu'red, lie City Manager's Office has (lie respolislblllly, (o validate the availability of funds. This Is a rolmburaement grant. submitted for Clty�nagar`s Offloo by; Fernando Oosta 6122