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Home My WebLink AboutContract 57880-R1DocuSign Envelope ID: 07E4464E-7A7E-4A3E-BDF6-005BEEDD85BO CSC No. 57880-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 27, 2022 GTS Technology Solutions 9211 Waterford Centre Blvd. Ste. 125 Austin, TX. 78758 Re: Contract Renewal Notice Contract No. CSC No. 57880 (the "Contract") Renewal Term No. 1: March 6, 2023 to March 5, 2024 The above referenced Contract with the City of Fort Worth expires on March 5, 2023. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine.may@fortworthtexas.gov (817) 392-8894 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 DocuSign Envelope ID: 07E4464E-7A7E-4A3E-BDF6-005BEEDD85BO [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Valerie Washington 202311:50 CST) Name: Valerie Washington Title: Assistant City Manager Date: Feb 13, 2023 GTS Technology DocuSigned by: By. Name: Title: GTS Technology solutions Date: 1/2 5/202 3 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Name Title: Taylor Paris Assistant City Attorney Contract Authorization: M&C: 22-0467 Approval Date: 06/14/2022 Form 1295: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Cynthi yree (Jan 31, 2023 15:46 CST) Name: Title: Cynthia Tyree Assistant Director, IT Solutions City Secretary: A J&"-� By: Name: Title: ��. �foR o;%0 Coo o o Pia* GOoo 0000000� pF2 an4 nEaAS�pp Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FQRTWORTII 141 _ REFERENCE **M&C 22- 13PCOOP DIR-CPO-4754 DATE: 6/14/2022 NO.: 0467 LOG NAME: AV MANAGED SUPPORT SERVICES TD IT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize the Execution of a Purchase Agreement with GTS Technology Solution, Inc. for Audio Visual Managed Support Services Using the State of Texas Department of Information Resources Cooperative Contract DIR-CPO-4754, for an Amount Up to $198,444.08 for the Initial Eight Month Term, with Three One -Year Renewals for $297,666.12 each Renewal Year for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize execution of a purchase agreement with GTS Technology Solutions, Inc. for Audio Visual Managed Support Services using State of Texas Department of Information Resources Cooperative Contract DIR-CPO-4754, for an amount of up to $198,444.08 for the initial eight month term, with three one-year renewals for $297,666.12 each renewal year for the Information Technology Solutions Department. A6'111101T.'iI*]ZI The Information Technology Solutions (ITS) Department will use the purchase agreement for the coordination, implementation and installation of technology services for audio visual needs to all City departments using Texas Department of Information Resources (DIR) contract DIR-CPO-4754. Procurement for audio visual equipment will utilize a separate agreement. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this Mayor &Council Communication (M&C). The Cooperative Contract is set to expire on March 5, 2026. If DIR-CPO-4754 is extended, this M&C authorizes the City to purchase managed services under the extended contract. If DIR-CPO-4754 is not extended but DIR executes a new cooperative contract with GTS Technology Solutions, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than two (2) years without seeking Council approval. DIR-CPO-4754 has an initial term through March 05, 2023. State law provide that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. DIR-CPO-4754 has been competitively bid to increase and simplify the purchasing power of government entities. Funding is budgeted in the Other Contractual Services account of the ITS Other General Government Department's ITS Capital Fund. http://apps.cfwnet.org/council_packet/mc review.asp?ID=30020&councildate=6/14/2022 1/26/2023 M&C Review Page 2 of 2 This agreement may be renewed for up to three one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY 21 AV/DS and the FY 22 AV/DS projects to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Information Systems Department has the responsibility to validate the availability of funds. BQN\\ Irtment Account Proji ID I ID waget Keterence v Year I (Chartfield 2 FROM Fund Department Account Project Program JActivity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Valerie Washington (6192) Anthony Rousseau (8338) Kevin Gunn (2015) Cynthia Garcia (8525) Taylor Dean (7648) 13PCOOP DIR-CPO-4754 AV MANAGED SUPPORT SERVICES TD IT.docx (CFW Internal) FID Template AV.xlsx (CFW Internal) Form 1295 - GTS Technology Solutions, Inc..pdf (CFW Internal) SAMS GTS Technology Solutions, Inc..pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30020&councildate=6/14/2022 1/26/2023