HomeMy WebLinkAboutContract 48482-A6DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
CSC No. 48482-A6
AMENDMENT NO. 6
TO
CITY OF FORT WORTH CONTRACT 48482
This Sixth Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies LLC ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to scale out the Training Records
system to match Production scaling for the Records Management System utilizing available pre-
paid Pool Funds and Police funds.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-3, CentralSquare Quote Q-117961
attached to this Sixth Amendment, for professional services for Enterprise Records Training
System Scale Out for a one-time cost of $17,355.00.
Existing Pool Funds remaining after execution of the Third Amendment to CSC 48482 in
the amount of $13,644.83 will be used for a portion of the cost. The remaining amount of the
quote for professional services, $3,710.17, will be paid with other Police funds.
Upon execution of this Sixth Amendment, the total amount of the contract will be
$884,375.05.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 CITY SECRETARY page 1 of 10
FT. WORTH, TX
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Vim- UAIL—
By: Valerie Washington (Feb 13, 202311:49 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Feb 13, 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
LOW
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Of a'*Ooo p0 aQ� kEX 45ap4
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Central 1"Wologies LLC
By: �bl�, QIn,�.t,Y56la,
Name: erson
Title: Chief sales officer
Date: 1/26/202 3
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Feb 3, 202311:35 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
LM
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-12272
Approved: November 13, 2018
1295: 2018-417965
ATTEST: D... Signed by:
By:
Name: LESKINT
Title: Contract Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
Exhibit A-3
�t CENTRALSQUARE
Quote #: 0-117961
Primary Quoted Solution: PSJ Enterprise
Quote expires on: February 12, 2023
Quote prepared on:
November 14, 2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote prepared for:
Melony Ebel
Fort Worth Police Department
200 Texas St.
Fort Worth, TX 76102
(817) 392-2625
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Public Safety GISIAnalytics Services - Fixed Fee
2. Public Safety Project Management Services - Fixed Fee
3. Public Safety Technical Services - Fixed Fee
Services Total
QUOTE SUMMARY
Services Subtotal
Quote Subtotal
MORE INFORMATION AT CENTRALSQUARE.COM
TOTAL
2,340.00
2,925.00
12,090.00
17,355.00 USD
17,355.00 USD
17,355.00 USD
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
�t CENTRALSQUARE
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
FIRST YEAR SUBSCRIPTION TOTAL
Quote prepared on:
November 14, 2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote Total 17,355.00 USD
AMOUNT
0.00
0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
CENTRALSQUARE
Hardware & Third -Party Software
- 100% Due Upon Contract Execution
Services
Fixed Fee: 100% Due Upon Completion
Time & Material: Due as Incurred
Services Bundle: Fixed Fee, 100% Due Contract Execution
Third -Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
Travel & Living Expenses
- Due as Incurred
PURCHASE ORDER INFORMATION
Quote prepared on:
November 14, 2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer's purchase orderterms will be governed by the parties' existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
Fort Worth Police Department
Signature: Vul04A"_
Valerie Washington (Feb 13, 202311:49 CST)
Name: Valerie Washington
Date Feb 13, 2023
Title: Assistant City Manager
MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 5 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB13D682
C E N T R A L S Q U A R E Quote prepared on:
November 14, 2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 6 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB131D682
CENTRALSQUARE
Summary of Services
Project: Fort Worth Police, TX, Enterprise Records Training System Scale Qu
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not a detailed requirements or design of solution.
Project Scheduling
Parties agree a schedule will be provided for services within sixty (60) days from the execution of the above quote
number.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Services rj r",
The project includes the following scope of services.
The goal of the project is to scale out the Training Records system to match Production scaling.
The following Servers will be added to the Enterprise Records Training environment to scale the system out to match
Production capabilities:
Serer
Environment
Function
Notes
NEW Server
Training
RMS ASH Server
Scale out from RMS Server
NEW Server
Training
Elastic Search
Scale out current Elastic
Search o three -node cluster
NEW Server
Training
Elastic Search
Scale out current Elastic
Search o three -node cluster
New Server
Training
Routing Server
New Training Routing
Server Implementation
New Serer
Training
RMS Interface Server
No Interfaces - for new
interface testing\future
proofing
New Server
Training
TIPS
New TIPS Training
Implementation
Confidential and Proprietary
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 7 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB131D682
CentralSquare will host a planning meeting between the Technical Services staff and the Client's subject matter experts
(IT staff, Operations staff and/or Client Project Manager). CentralSquare will provide a detailed plan for the scale -out
operation and review an ISR (Installation Services Request) with the Client.
CentralSquare will perform verification on all servers once the Client has created and provided access to them.
CentralSquare will install SQL Server on new servers which require SQL Server. CentralSquare will install CentralSquare
applications on the new servers and configure the applications.
CentralSquare in conjunction with the client will migrate each new server into production (Training) in turn according to
the project plan.
CentralSquare Systems Engineer will ensure the Training system is integrated with the Training CAD system.
CentralSquare Technical Services and GIS Services will implement the Routing Server in the Training environment. The
implementation will take advantage of the latest supported Operating System for the product.
CentralSquare Technical Services Engineer to update CentralSquare documentation with all new Operating System, SQL
version and configuration data.
2 I Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 8 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB131D682
Assumptions and Client Responsibilities
• Services are proposed for delivery during normal business hours. To ensure the success of every project and
availability of support resources from Central Square and various third -party vendors, which vary from site to
site, certain limitations are imposed, and a specific definition of business hours is defined. For the purpose of
scheduling such activities, business hours are defined as 9am-5pm EST, Monday thru Friday, excluding holidays.
Services outside of normal business hours shall be scheduled between the hours of 5pm EST Monday and be
completed no later than 5pm EST Thursday and incurs additional costs. Delivery of all services will be scheduled
to avoid all client, Central Square and/or nationally recognized holidays.
• Client to supply hardware, virtualization software, Operating System licensing, SQL Server licensing and licensing
of any other third -party hardware or software not specifically listed in the quote or Services Scope.
• Client to install hardware, create virtual machines and install Operating Systems unless specified as a
CentralSquare or partner responsibility in the quote or Services Scope.
• Client will maintain remote connectivity to the site through Central5quare's remote connectivity solution.
• CentralSquare staff will be permitted console access to all servers.
• CentralSquare staff will be permitted SQL administrator access to all database instances.
• Client will adhere to minimum specifications and disk space recommendations and guidelines as documented in
the System Planning Guide and the client -specific specifications documented by the CentralSquare project team
as a project artefact.
• Client to ensure any client -installed third -party software (for example utilities for backups, antivirus) are
certified to operate on the new operating system.
• Client will be responsible for any physical connections to the servers such as serial interface connections.
• Client to run all Windows Critical and Important Updates on all new servers.
• Client to add all servers to the Client's domain and ensure the CentralSquare Console account has local
administrative rights on all severs.
• During the staging process no new builds or configuration changes are recommended in any environment to be
rehosted. If necessary, changes are to be coordinated through the Project Manager as well as Client Support.
Some changes may require a Change Order to the project.
• Provide staff knowledgeable in the Client's G IS operations.
• Provide server hardware to support the addition of Routing Servers.
• Client to test Routing Server functionality
3 I Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 9 of 10
DocuSign Envelope ID: A2668A99-7E01-4ED2-8400-1 B97DB131D682
Project Management
Even in smaller, less complex projects, there needs to be a point of contact and someone driving a project to successful
completion. CentralSquare's Implementation Methodology ensures a project has the right amount of oversight needed
to successfully complete the work, no more no less. A CentralSquare Project Manager will be your point of contact for
the scoped work with you to develop a timeline to meet your needs, drive the timeline to completion, work to resolve
any issues that may arise during the life of the project, all while keeping you up to date so you have the peace of mind
your project is on track for a successful completion.
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Consulting Services, Technical Services, Data Conversion Services, Training Services, and in some cases,
Installation Services.
4 1 Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Sixth Amendment to Fort Worth City Secretary Contract No. 48482 Page 10 of 10
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORT WORTH
COUNCIL ACTION: Approved on 11/13/2018
Create New From This M&C
REFERENCE ** 13PAMEND TRI TECH
DATE: 11/13/2018 NO.: P-12272 LOG NAME: SOFTWARE SUPPORT SB
ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to the Systems Software Support Agreement in the Amount Up to
$800,000.00 Annually for Software and License Fees and Software Maintenance with
TriTech Software Systems for the Information Technology Solutions Department (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment of the Systems Software Support
Agreement in an amount up to $800,000.00 annually for software and license fees, training, and software
maintenance for Computer -Aided Dispatch (CAD), Station Alerting System, mobile data and Records
Management System with TriTech Software Systems with annual renewal options.
DISCUSSION:
The City Police and Fire Departments utilize a TriTech Software Systems Computer -Aided Dispatch (CAD)
System and a Station Alerting System. Software support is provided under City Secretary Contract No.
48482.
On December 13, 2016, City Council authorized amendments to the TriTech System Purchase Agreement
and Software Support Agreement for the upgrade and support of the Records Management System (RMS)
with up to four additional one-year renewals (M&C C-28048).
On September 12, 2017, City Council authorized an amendment to the TriTech System Purchase
Agreement for additional software license fees and annual maintenance for enhanced mobile mapping
functionality for Police and Fire Department's mobile data computers, with up to four additional one-year
renewals (M&C C-28364).
This request for City Council authorization will consolidate all previously approved TriTech annual software
and license fees, training and maintenance fees and allow for the purchase of additional software and
training as needed. TriTech Software Systems Software Support Agreement City Secretary Contract No.
48482 will be amended for this authorization. The first year of support for the upgraded RMS is included in
the original upgrade costs.
TriTech Software Systems is the documented sole source provider for support and maintenance to the
existing applications (CAD, mobile data, Records Management System, interfaces and related software
modules and documentation).
ADMINISTRATIVE AMENDMENT: An administrative increase or amendment may be made by the City
Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this Agreement will be effective upon execution of
contract amendment and remain in effect through September 30, 2019.
RENEWAL OPTIONS: This annual maintenance fees may be renewed for up to four additional one-year
terms by mutual agreement of the parties. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the
renewal term.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26480&councildate=l1/13/2018 1/27/2023
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated,
and that prior to an expenditure being made, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
BQN\AMENDTRI\SB
Fund I Department I Account I Project Program Activity Budget Reference # I Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Bud-g-et—F Reference # Amount
ID I I ID Year I (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
SAMS 11-06-2018.0 (CFW Internal)
Sudan Terrorist check.pdf (CFW Internal)
TERRORIST ATTACK 11-06-2018.pdf (CFW Internal)
TriTech Form 1295.pdf (Public)
Susan Alanis (8180)
Kevin Gunn (8517)
Cynthia B. Garcia (8525)
Sheila Baker (8356)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26480&councildate=l1/13/2018 1/27/2023