HomeMy WebLinkAboutContract 53814-A3R3DocuSign Envelope ID: AOC3028B-FC34-4594-B831-798581FB05AA
53814-A3R3
THIRD AMENDMENT AND THIRD RENEWAL OF
CITY SECRETARY CONTRACT NO. 53814,
A VENDOR SERVICE AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND US FOODS, INC.
This THIRD AMENDMENT AND THIRD RENEWAL ("Third Amendment and Third
Renewal") is made and entered into by and between the CITY OF FORT WORTH, a home -rule
municipal corporation of the State of Texas, acting by and through its duly authorized Assistant
City Manager ("City"), and US FOODS, INC., a Delaware Corporation ("Vendor"), acting by
and through its duly authorized representative. City and Vendor are herein referred to individually
as a ("Party") and collectively as the ("Parties").
WHEREAS, on April 20, 2020, City and Vendor entered into a Vendor Services
Agreement to allow the Vendor to provide perishable and non-perishable food items on an as -
needed basis for various City functions, including both big and small events and cooking classes
offered at City -owned and operated facilities, the same being City Secretary Contract ("CSC")
Number 53814 ("Agreement");
WHEREAS, the Agreement provides a primary term of one-year and four (4) subsequent
one-year renewal periods to annually expire on September 30th (each a "Renewal Term");
WHEREAS, on November 4, 2020, the Parties amended the Agreement to update the
scope of service and exercised the First Renewal Term;
WHEREAS, on February 9, 2022, the Parties amended the Agreement to update the scope
of service and exercised the Second Renewal Term;
WHEREAS, the Second Renewal Term expired on October 1, 2022;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to update the
scope of service and exercise the Third Renewal Term; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the City and the Vendor agree to amend and renew and extend the Agreement as
follows:
I.
The City and Vendor hereby agree to amend the Agreement to provide an updated scope
of service, as set forth in Exhibit A-2, attached hereto and incorporated herein by reference.
II.
The City and Vendor hereby agree to renew and extend the Agreement for a one-year
period, effective beginning on October 1, 2022 and expiring on September 30, 2023.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment and Third Renewal of CSC 53814 Page 1 of 3
DocuSign Envelope ID: AOC3028B-FC34-4594-B831-798581FB05AA
1. All terms and conditions of the Agreement that are not expressly amended pursuant
to this Third Amendment and Third Renewal shall remain in full force and effect.
2. All terms in the Third Amendment and Third Renewal that are capitalized but not
defined shall have the meanings assigned to them in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Third Amendment and
Third Renewal in Tarrant County, Fort Worth, Texas.
City:
By: C�V�
Name: Jesica McEachern
Title: Assistant City Manager
Date: Feb 20, 2023
Vendor:
DocuSigned by:
By: 9til u, Ms
Name: Mi e ! 4, Wa is
Title: Vice President National Sales
Date: 2/6/2023
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By:
)aw fo-�-
Name: Dave Lewis
Title: Acting Director
P\aarr�'ky"�L& Recreation Department
By: Sandra You od (Feb 8, 2023 10:38 CST)
Name:
Title:
Sandra Youngblood
Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
ALL
NicoArias 16:32 CST)
Name: Nico Arias
Title: Assistant City Attorney
Contract Authorization:
M&C: 19-0366
Form 1295: 2019-549147
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name:
Title:
'Jujv'�� 6"t!4"'
Sheri Endsley
District Superintendent
Park & Recreation Department
4,dQvoanu
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City Secretary: ;moo ° 0,
Pam° d
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By:
Name: Jannette S. Goodall
Title: City Secretary
Third Amendment and Third Renewal of CSC 53814 OFFICIAL RECORD Page 2 of 3
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: AOC3028B-FC34-4594-B831-798581FB05AA
EXHIBIT A-2
SCOPE OF SERVICES
The Vendor shall provide perishable and non-perishable food items to the City of Fort Worth on an as -
needed basis for various City functions, including both big and small events and cooking classes offered at
City owned and operated facilities. Vendor agrees to make deliveries to the following City locations:
CENTER
CENTER ADDRESS
SUPERVISOR
PHONE NUMBER
Victory Forest
3427 Hemphill St.
Katheryne Bradbury
(817) 392-8200
76110
North Tri-Ethnic
2950 Roosevelt Ave.
Arturo Mercado
(817) 392-5200
76106
For delivery, all orders shall be delivered inside the building. Vendor's minimum order size shall be
$600.00. This equates to approximately 22 cases of products.
The Vendor shall be open for operation between 8AM and 5PM, Monday through Friday and 8AM to 5PM
on Saturday.
Vendor's Customer Service Department shall be open from 7:30am to 5:00pm Sunday through Friday.
Customer Service is open from 8:00am to 12:00pm on Saturday. Vendor's Will Call location shall be open
from 7:30am to 4:30pm Monday through Friday and 8:00am to 2:00pm on Saturday's products to be picked
Up.
Vendor shall provide delivery service at no additional charge at times as mutually agreed upon by the
parties.
Vendor shall provide each City location with a personalized user ID and password to www.usfoods.com.
Here, each location may create their own shopping list, manage their lists, place orders for deliveries, and
view invoices. Each location must submit their orders online by 5:00pm cut off time for next day delivery.
Vendor will work with each location to determine the best weekly delivery date and 5 (five) hour window
delivery time.
Vendor shall publish nutritional information, product ingredients and pictures, including allergen and
marketing claims online.
All finished products shall be delivered in a manner which will maintain proper temperatures as dictated
by the local health authority.
The City reserves the right to refuse at time of delivery all products deemed unacceptable or any product
not delivered within specified timeframe.
All payment terms shall be "Net 30 Days." Vendor shall invoice no more frequently than monthly for
services provided. Invoices shall be submitted to the City department that ordered and received the items
provided.
Third Amendment and Third Renewal of CSC 53814 Page 3 of 3