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Home My WebLink AboutContract 58142-A1CSC No. 58142-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 58142 This First Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Carahsoft Technology Corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on September 28, 2022, the Parties entered into City Secretary Contract 58142 to provide Software as a Service Migration Services for Accela on -premise Land Management instance to the Accela Cloud ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to purchase 136 additional Accela Multi -Solution Building and Planning licenses. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add Exhibit A, attached to this First Amendment as Exhibit A, Carahsoft Quote 37126892 for 136 Multi -Solution Accela Building and Planning licenses, at a cost of $130,887.76. Upon execution of this First Amendment, the total annual contract amount is $1,379,886.76. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 58142 Pagel of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: Va d - L),,A— By: Valerie Washington (Feb 21, 2023 09:40 CST) Name: Valerie Washington Title: Assistant City Manager Date: Feb 21, 2023 APPROVAL RECOMMENDED: RM Name: Kevin Gunn Title: Director, IT Solutions Department do�vap bpp FORt��p ATTEST: of°°°°°°,, � a� v° A° ° Io 1 �o Ovo 8=p P�Q* °° °°°*� ndRR444 By: Name: Jannette Goodall Title: City Secretary VENDOR: Carahsoft ��Technology Corporation By: /lam '!�MZ66 Name: Kristina Smith Title:Contracts Director Date: 02/01 /2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Feb 17, 2023 08:37 CST) Name: Steven Vandever Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0097 Approved: 2/14/2023 1295: 2022-930827 ATTEST: By: Y � Name: Madeline Hall Title: Contracts Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 58142 Page 2 of 3 Exhibit A GOVERNMENT - PRICE QUOTATION ACCELA GOVERNMENT AT CARAHSOFT ca ra hsoft. Accela 11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM TQ7 Angela Estrada Sr. Contract Compliance Specialist City of Fort Worth 275 W 13th St 2nd Floor Fort Worth, TX 76102 USA EMAIL: Angela.EstradaQfortworthtexas.gov PHONE: (817)392-2431 TERMS: GSA Schedule No: 47QSWA18DO08F Term: August 22, 2018 - August 21, 2023 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net W (On Approved Credit) Cage Cade: 1P3C5 DUNS No: 088365767 UEI: DT8KJHZXVJH5 Business Size: Other than Small Sales Tax May Apply LINE NO. PART NO. DESCRIPTtOi+7 1 SS21000MU3051-120 Multi -Solution - Accela Annual Accela Building and Planning Accela Inc- SS21000MU3051 Start Date: 02/24/2023 End Date: 10116f2023 FROM: Casey Oesterle Carahsoft Technology Corp. 11493 Sunset Hills Road Reston, Virginia 20190 EMAIL: Casey.OesterleQcarahsoft.com PHONE: (571) 662-3010 FAX: (703) 871-8505 QUOTE NO: 37126892 QUOTE DATE: 01 /1912023 QUOTE EXPIRES: 0212412023 RFQ NO: SHIPPING: ESD TOTAL PRICE: $130,887.76 TOTAL QUOTE: $130,887.76 - QUOTE PRICE QTY EXTENDED PRICE $962.41 GSA 136 $130,887.76 $130,887.76 TOTAL PRICE: $130,887.76 TOTAL QUOTE: $130,887.76 Use of Accela Products and Services: All use of the services specified in this document shall be governed, as applicable by the Accela Subscription Services and Support Agreement under GSA MAS and the Accela License Agreement under GSA MAS attached hereto. CONFIDENTIAL PAGE 1 of 1 QUOTE DATE: 01/19/2023 QUOTE NO: 37126892 First Amendment to Fort Worth City Secretary Contract No. 58142 Page 3 of 3 M&C Review Page 1 of 3 ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FQRTWORTII 141 _ REFERENCE **M&C 23- 04AMEND CITY SECRETARY DATE: 2/14/2023 NO.: 0097 LOG NAME: CONTRACT 58142 WITH CARAHSOFT TECHNOLGY CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract 58142 with Carahsoft Technology Corporation, Increasing the Number of Required Licenses for the Information Technology Systems Initiative Project to Fund the Accela Cloud Migration Project, Adopt Appropriation Ordinance, and Amend Fiscal Years 2023-2027 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize the amendment to the City Secretary Contract 58142 increasing the total number or required licenses to access the Accela Cloud application from the original 400 to 536; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of $130,888.00 from available funds, within the Developer Tech Improvement project ( City Project No. S00164) for the purpose of transferring to the General Capital Projects Fund to fund the ARPA for Information Technology Services Initiatives project related to the Accela Cloud Migration; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the amount of $130,888.00 transferred from the Special Purpose Fund for the purpose of funding the ARPA for Information Technology Services Initiatives project (City Project No. 103746) related to the Accela Cloud Migration; and 4. Amend the Fiscal Years 2023-2027 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to appropriate funding with the General Capital Projects Fund transferred from the Special Purpose Fund to cover the costs associated with the increased of the number of departmental licenses associated with the Accela Cloud Migration. During the formulation of City Secretary Contract 58142, authorized by M&C 22-0728, an analysis of current users set the number of licenses required at 400. As a follow-up during the execution phase of the project, Development Services staff polled user departments and found that going forward the number of licenses required would need to increase from the 400 to 536, which breaks down as follows: Department Name Requested Number of Licenses Development Services 279 Fire 100 Code Compliance 8 Water 34 http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023 M&C Review Page 2 of 3 Transportation and Public Works 99 Neighborhood Services 6 Park and Recreation 10 TOTAL 536 A quote obtained from Carahsoft Technology Corporation referencing General Services Administration Schedule 47QSWAl8DO08F for the additional 136 licenses is $130,888.00, bringing the overall contract total to $1,379,887.00 for the first year. Maintenance costs for future years will include the additional 136 licenses. M&C 22-0728 authorized four additional annual renewals for City Secretary Contract 58142, using General Services Administration Schedule 47QSWAl8D008F. Funding for this project was not included in the FY2023-2027 Capital Improvement Program due to the fact it was not identified until after the budget was approved. The action in this M&C will amend the FY2023-2027 Capital Improvement Program as approved in connection with Ordinance 25773-09- 2022. Funding is available in the Developer Tech Improvements Project within the Special Purpose Fund for the purpose of transferring to the General Capital Project Fund for the ARPA for its ITS Initiatives Project. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Developer Tech Improvements Project within the Special Purpose Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the General Capital Projects Fund for the ARPA for ITS Initiatives Project related to Accela Cloud. Prior to expenditures being incurred, the Development Services and Information Technology Systems Departments have the responsibility of verifying the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department I Account I Project 1 Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Mark Deboer (8598) ATTACHMENTS 04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY funds availability.pdf (CFW Internal) 04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY Updated FID.xlsx (CFW Internal) Carahsoft Form 1295 2022-930827.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023 M&C Review Page 3 of 3 ORD.APP04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY 25002 AO23 r2.docx (Public) ORD.APP04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY 30100 AO23 r3.docx (Public) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023