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Home My WebLink AboutContract 55225-A1 (2)CSC No. 55225-A1 FIFTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 55225 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and Day Resource Center for the Homeless D/ B/ A DRC Solutions ("Agency") by and through their respective duly authorized agents. City and Agency may be referred to individually as " Party" and collectively as" Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 55225 ("Contract") on October 1, 2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MW 48- 0010, Catalog of Federal Domestic Assistance No. 14. 231; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to adjust line item amounts; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "B" — BUDGET attached to the Contract is hereby amended and replace in its entirety with Exhibit B, revised 2/20/2022, attached hereto. II. This Amendment is effective as of the effective date of the Contract. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD Amendment No. 5 to CSC No. 55225 CITY SECRETARY Page 1 Day Resource Center for the Homeless, DBA DRC FT. WORTH, Tx [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 5 to CSC No. 55225 Page 2 Day Resource Center for the Homeless, DBA DRC AGREED AND ACCEPTED: DAY RESOURCE CENTER FOR THE HOMELESS _4U L--2— By: Bruce Frankel (Feb 23, 2023 09:03 CST) Bruce Frankel, Executive Director ATTEST: popvvUpnIl d> foRt'0 Ovo �=4 Y QaO a��opgo Jannette Goodall, City Secretary M&C: 20-0657 1295 Certification No. 2020-653644 Date: 11/17/2020 RECOMMENDED BY: Victor Turner, Director Neighborhood Services Department CITY OF FORT WORTH By: �-- Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: By: J ika Williams (Feb 24,202309:22 CST) Jessika Williams, ACA 1 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 5 to CSC No. 55225 Page 3 Day Resource Center for the Homeless, DBA DRC EXHIBIT "B" - BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER (OVERFLOW) ESSENTIAL SERVICES Salaries 1001 $ 39,790.03 $ 15,000.00 $ 54,790.03 FICA 1002 $ 2,845.23 $ 1,500.00 $ 4,345.23 Life/Disability Insurance 1003 $ - Health/Dental/Life/Disability Insurance 1004 $ - Unemployment -State 1005 $ 630.00 $ 630.00 Workers Comp 1006 Office Supplies 1007 $ - Food supplies 1008 $ Insurance 1009 $ - Accounting Salaries (Admin) 1010 $ 2,594.68 $ 2,594.68 Contract Labor 1011 $ Other (Admin-Exec Dir) 1012 $ SHELTER OPERATIONS Contracted Janitorial 2001 $ 28,747.92 $ 28,747.92 Contracted Laundry 2002 $ 39,456.00 $ 1,500.00 $ 37,956.00 Contracted Shelter 1001 $ 17,698.80 $ 17,698.80 Contracted Security 2003 $ 14,091.89 $ 14,091.89 Supplies 2008 $ 1,000.00 $ 1,000.00 Contract Labor 1011 $ 84,528.63 $ 15,000.00 $ 69,528.63 Indirect Cost Admin 1012 $ 786.62 $ 786.62 Program Mgr/Onsite Supervisor 1001 $ 5,830.20 $ 5,830.20 SUBTOTAL EMERGENCY SHELTER $ 238,000.00 $ 16,500.00 $ 16,500.00 $ 238,000.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability/Health/Dental Insurance 3003 Unemployment -Workers Compensation 3005 Other / Contractual Services ( ) 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability/Health/DentalInsurance 4003 Unemployment -Workers Compensation 4005 Retirement 4008 Transportation (Parking/Mileage) 4009 Hotel/Motel Vouchers Subtotal Housing Relocation/Stabilizationj I$ ADMINISTRATION Salaries FICA Insurance (Health / Disability / Life/ etc) 4011 Supplies Training Contractual Services (Accounting, Audit, etc.) SUBTOTAL ADMINISTRATION $ $ $ $ UNSHELTERED Salaries FICA Health/Dental/Life/Disability Insurance Unemployment -Workers Compensation Office Supplies Retirement Transportation (Parking/Mileage) HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) HMIS Software Costs 7001 $ SUBTOTAL HMIS BUDGET TOTAL $ 238,000.00 $ 16,500.00 $ 16,500.00 $ 238,000.00 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - Amendment 5 Page I following tables were created for the purpose of preparing, negotiating, and determining the cost ionableness and cost allocation method used by the Agency for the line item budget represented on first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be sidered part of the terms and conditions of the Contract. Agency must have prior written approval the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the ntract. The deadline to make changes to EXHIBIT "B" — Budget is March 31, 2023. SALARY DETAIL Position Title Annual Salary Est. Percent to Grant Amount to Grant Shelter overnight staff - overtime, supervision $ 54,790.03 100.0% $ 54,790.03 TOTAL 1 $ 54,790.03 1 100.0%1 $ 54,790.03 FRINGE DETAIL Percent of Payroll Amount Est. Percent to Grant Amount to Grant FICA - overnight staff 7.65% $ 4,191.44 100.0% $ 4,345.23 Life/Disability Insurance Health/Dental Insurance Unemployment -State $ 630.00 100.0% $ 630.00 Worker's Compensation HRA Retirement Parking Mileage Other TOTAL $ 4,821.44 103.2% $ 4,975.23 SUPPLIES AND SERVICES Total Budget Est. Percent to Grant Amount to Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Total Budget Est. Percent to Grant Amount to Grant Insurance Accounting $ 2,594.68 100 $ 2,594.68 Contract Labor (Security) Other(Indirect) $ 786.62 100 $ 786.62 TOTAL $ 3,381.30 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET - Amendment 5 Page 2 SHELTER OPERATIONS Total Budget Est. Percent to Grant Amount to Grant Maintenance -janitorial $ 28,747.92 100 $ 28,747.92 Shelter staff including retainers (overnight $ 93,057.63 100 $ 93,057.63 Insurance Utilities Supplies $ 1,000.00 100 $ 1,000.00 Laundry $ 37,956.00 100 $ 37,956.00 Security $ 14,091.89 100 $ 14,091.89 TOTAL $ 174,853.44 FINANCIAL ASSISTANCE Total Budget Est. Percent to Grant Amount to Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Total Budget Est. Percent to Grant Amount to Grant HMIS Software Costs TOTAL TOTAL 238,000.00 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET - Amendment 5 Page 3 City of Fort Worth, Mayor and Texas Council Communication DATE: 09/15/20 M&C FILE NUMBER: M&C 20-0657 LOG NAME: 1920NS CARES ACT HUDFUDS ESG-CV2 AWARDS SUBJECT (ALL) Authorize Acceptance of Coronavirus Aid, Relief, and Economic Security Act Emergency Solutions Grant to be Awarded by the U.S. Department of Housing and Urban Development in an Amount Up to $6,070,529.00, Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the use of the Grant Funds, Authorize Execution of Related Contracts, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that City Council: 1. Authorize acceptance of Coronavirus Aid, Relief, and Economic Security (CARES) Act Emergency Solutions Grant (ESG-CV2) to be awarded by the U.S. Department of Housing and Urban Development in an amount up to $6,070,529.00 (ESG-CV2 funds); 2. Approve a substantial amendment to the City's 2019-2020 Annual Action Plan for submission to the U.S. Department of Housing and Urban Development for the use of ESG-CV2 funds in the Amount of $6,070,529.00 and acceptance of this award of the City's second allocation of CARES Act Emergency Solutions Grant funds, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the City Manager or his designee to execute contracts for up to eighteen -month terms with the agencies listed in Table 1 below for CARES Act ESG-CV2 funds, contingent upon receipt of funding and satisfactory completion of all regulatory requirements; 4. Authorize the City Manager or his designee to extend contracts if an agency requests an extension and such extension is necessary for completion of the program, or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds; and 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of $6,070,529.00 subject to receipt of funds. DISCUSSION: The CARES Act was signed into law on March 27, 2020 to respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions to help local governments prevent, prepare for and respond to the Coronavirus, including providing for additional allocations of formula grant funds under the Emergency Solutions Grant (ESG) program. The City was notified by HUD on April 9, 2020 of its initial award of $2,202,929.00 in ESG-Coronavirus (ESG-CV1) funds. These funds were subsequently awarded to eligible activities and programs through M&C 20-0330 and M&C 20-0471 in May and June of this year. The City was notified on June 9, 2020 of the award of its second allocation of ESG funds, known as ESG-CV2, in the amount of $6,070,529.00. All funds must be used to prevent, prepare for, and respond to the Coronavirus for the benefit of homeless or at -risk populations. On September 2, the Community Development Council (CDC) as the City's advisory body for the use of ESG-CV2 funds approved a funding recommendation for award of these funds. The funding recommendation was developed in consultation with the Tarrant County Homeless Coalition and the City's Directions Home Program, and following a solicitation of proposals from existing and new nonprofit partners in July. A five- day public comment period was published in the Fort Worth Star -Telegram, posted on the City's website, and distributed through the City Community Engagement Office. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of funding recommendations is also attached. The CARES Act authorized local jurisdictions to use up to 10% of ESG-CV2 funds for grant administration; therefore, staff is recommending that $607,052.00 be used for this purpose. It is also recommended that $5,463,477.00 in ESG-CV2 funds be awarded for public service activities and subrecipient agency contracts as follows: TABLE 1: ESG-CV2 AGENCIES AGENCY PROGRAM AMOUNT Presbyterian Night Shelter of Tarrant Rapid Re -Housing $700,000.00 County The Salvation Army Rapid Re -Housing $700,000.00 SafeHaven of Tarrant Rapid Re -Housing $350,000.00 County Fort Worth Housing Rapid Re -Housing $1,809,477.00 Solutions Sub -Total, Rapid Re- $3,559,477.00 Housing Day Resource Center Outreach to Unsheltered $400,000.00 Homeless Lighthouse for the Outreach to Unsheltered Homeless, dba True Homeless $200,000.00 Worth Place Sub -Total, Outreach $600,000.00 Presbyterian Night Emergency Shelter Shelter of Tarrant Operations $260,000.00 County Lighthouse for the Emergency Shelter Homeless, dba True Operations $220,000.00 Worth Place Vendors selected by Emergency Shelter City of Fort Worth Operations: Cold Weather $324,000.00 Directions Home Overflow or COVID-19 Response Sub -Total, Emergency $804,000.00 Shelter Operations Cornerstone Homelessness Assistance Network Prevention: Re -Entry $450,000.00 Program SafeHaven of Tarrant Homelessness Prevention $50,000.00 County Sub -Total, Homelessness $500,000.00 Prevention TOTAL ESG-CV2 $5,463,477.00 CONTRACTS The City's Directions Home Division will execute one or more subcontracts for the purpose of providing cold weather overflow shelter or COVID-19 response sheltering, as needed. Demand for these services will be dependent on changing conditions, such as weather conditions and existing shelter capacity. Directions Home will bring back an M&C to seek approval for the subcontracts, if required. All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. These are reimbursement grants. The Neighborhood Services Department has the responsibility to validate the availability of funds prior to an expenditure being made. Submitted for City Manager's Office by. Fernando Costa 6111 Originating Business Unit Head: Victor Turner 8187 Additional Information Contact: Barbara Asbury 7331