HomeMy WebLinkAboutContract 58846THE STATE OF TEXAS
COUNTY OF PARKER
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
CSC No. 58846
THIS CONTRACT for election services Is made by and between Parker County Elections Administrator and
the following political subdivisions.
Independent School Districts
ALEDO
AZLE
BROCK
GARNER
GRANBURY
LIPAN
MILLSAP
MINERAL WELLS
PEASTER
POOLVILLE
PERRIN-WHITT
SPRINGTOWN
WEATHERFORD
Cities
ALEDO
ANNITTA
ANNETTA NORTH
ANNETTA SOUTH
AZLE
BROCK
COOL
CRESSON
DENNIS
FORT WORTH
HUDSON OAKS
MILLSAP
MINERAL WELLS
PEASTER
RENO
SANCTUARY
SPRINGTOWN
WEATHERFORD
WILLOW PARK
1
I ~ ·-. l
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Emergency Service Districts
No.1
No.3
No.6
No. 7
No.8
No.9
College
WEATHERFORD COLLEGE
WALNUT CREEK UTILITES DISTRICT
CRESSON CROSSROADS MUD #2
2
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education
Code Section 11.0581 for a joint MAY 6, 2023 election to be administered by Jenise "Crickett'' Miller, Parker
County Elections Administrator, hereinafter referred to as "Elections Administrator."
RECITALS
Each participating authority listed above plans to hold a special or general election MAY 6, 2023.
The county owns an electronic voting system, the HART lnterCivic Verity DUO Voting System (Version
2.3.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as
amended, and Is compliant with the accessibility requirements for persons with disabllities set forth by Texas
Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting
system and compensate the County for such use and to share in certain other expenses connected with Joint
elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as
amended.
NOW THERFORE, In consideration of the mutual, agreements, and benefits to the parties, IT IS AGREED as
follows:
I: ADMINISTRATION
The parties agree to hold a "Joint election" with Parker County and each other In accordance with chapter
271 of the Texas Election Code and this agreement. The Parker County elections Administrator shall coordinate,
supervise, and handle all aspects of administering the Joint Election as provided In this agreement. Each
participating authority agrees to pay the Parker County Elections Administrator for equipment, supplies, services
and administrative costs as provided In this agreement. The Parker County Elections Administrator shall serve as
the administrator for the Joint Election; however, each participating authority shall remain responsible for the
decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator
shall provlcle advisory services in connection with decisions to be made and actions to be taken by the officers of
each participating authority as necessary,
It is understood that other political subdivisions may wish to participate in the use of the County's
electronic voting system and polling places, and It Is agreed that the Elections Administrator may enter Into other
contracts for election services for those purposes on terms and conditions generally similar to those set forth in
this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this
contract.
At each polling location, joint participants shall share voting equipment and supplies to the extent
possible. The participating parties shall share a mutual ballot In those polling locations where Jurisdictions overlap.
However; In no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a
measure on which the voter is Ineligible to vote. Multiple ballot styles shall be available In those shared polling
locations where Jurisdictions do not overlap.
U: LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of all
required election orders, resolutions, and other pertinent documents required by the Texas Election Code and/or
the participating authority's governing body, charter or ordinances, except that the Elections Administrator shall
be responsible for the preparation and publication of ail voting system testing notices and election notice's that
are required by the Texas Election Code.
Preparation of the necessary materials for the notices and the official ballot shall be the responsibility of
each participating authority, Including translation to Spanish. Each participating authority shall provide a copy of
their respective election orders and notices to Parker County Elections Administrator.
The Electlons Administrator shall prepare a submission, on behalf of all participating authorities, to the
United States Department of Justice for preciearance of the joint election procedures end polling locations,
pursuant to the Voting rights Act of 1965, as amended. The Elections Administrator wlll provide to each
participating authority a photocopy of the joint submission and correspondence from the Department of Justice.
(If Required)
The joint submission prepared by the Elections Administrator will NOT Include submissions of
information for any speclal elections held by the participating authorities . Participating authorities are hereby
notified and encouraged to prepare their own submissions to the United States Department of Justice for special
election procedure, or any changes that are specific to their own political subdivision.
3
By signing this agreement each participating authority certifies that it has no unresolved preclearance or
voting rights Issues known to It that would preclude or delay approval by the Department of Justice for the Joint
election .
The Elections Adm inistrator will file an amended subm ission to the United States Department of Justice in
the event that any polling location ls changed after the orlglnal submiss ion is filed, including changes resulting
from the withdrawal of one or more participating authorities pursuant to Section XII of this contract.
Il l : POLLING LOCATIONS
The Elections Administrator shall selec t and arrange for the use of and payment for all Election Day
polling locations. Polling locations will be whenever possible; the usual polling location for each election precinct
in elections conducted by the county, and shall be compliant with the access ibility requirements established by
election Code Section 43.034 and the Americans with Disabilit ies act (ADA). The proposed EARLY VOITNG polling
locations are listed in Attachm e nt A of this Agreemen t. In the event that a polling location is not available or
appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the
affected participating authorities . The Elect ion s Administrator shall notify the participating authorities of any
changes from the polling locations listed In Exhibit A.
If polling locations for the MAY 6, 2023 joint election are different from the polling locations used by a
participating authority in its most recent election , the Elections Administrator agrees to post a notice no later than
MAY 3, 2023 at the entrance to any previous polling places in the jurisdiction stating that the polling location has
changed and stating the political subdivisions polling location name and address In affect for the MAY 6, 2023 .
This notice shall be written In both English and Spanish languages.
IV : ELECTION JUDGES, CLERKS , AND OTHER PERSONNEL
Parker County shall be responsible for the appointment of the presiding judge and alternate Judge for
each polling location . The Elections Administrator shall make emergency appointments of the election officlals If
necessary.
Upon request by the Elections Adm inist rator, each participating authority agrees to assist In recruiting
polling location off icials who are bilingual (f luent in both English and Spanish). In compliance with the Federal
Vot ing Rights Act of 1965, as amended, each polling location contain more than 5% Hispan ic populations as
determined by the 2020 Census shall have one or more election official who is fluent ln both English and Spanish
languages . If a presiding Judge Is not bilingual, and Is unable to appoint a bilingual clerk, the Elections
Administrator may recommend a bilingual worker for the polling location. If the Elections Administrator Is unable
to recommend or recruit a bilingual worker, the participating authority or authorities served by the polling location
shall be responsible for recru iting a bilingual worker for translation services at that polling location.
· · • · ¥ requirements of s
of Chapter 32 of the Texas Elect ion Code, and will take the necessary steps to ensure that all judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and
clerks. The Elections Administrator shall arrange for the date, time, and place for presiding judges to pick up their
election supplies. Each presiding election judge will be sent a letter from the Elections Adm inistrator notifying him
of his/her appointment, the time and location of training and distribution of election supplies, and the number of
election clerks that the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Parker County
pursuant to Texas Election Code Section 32 .091 . The election judge wlll receive an additional sum of $25.00 for
pick ing up the election supplies prior to the Election Day and for return ing the supplies and equipment to the
central counting station after the polls close .
Election judges and clerks who attend voting equipment training and /or procedures training shall be
compensated at the same hourly rate that they are to be paid on election Day.
The Election Administrator may employ other personnel necessary for the proper admin istration of the
election, Including such part time help as Is necessary to prepare for the election to ensure the timely delivery of
supplies during early voting and on Elect ion Day, and for the efficient tabulation of ballots at the central counting
station . Part Time personnel working as members of the Early Voting Ballot Board and/or central counting station
on elect ion night will be compensated at the hourly rate set by Parker County In accordance with election Code
Sections 87,005, 127.004, and 127.006.
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V: PREPARATION OF SUPPLIES AND VOITNG EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment Including, but not
limited to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materlals
used by the election Judge at the poling locations. The Elections Administrator shall ensure availability of tables,
and chairs at each polling place and shall procure rented tables and chairs for those polling locations that do not
have tables or chairs.
At each polling location, joint participants shall share voting equipment and supplies to the extent
possible. The participating parties shall share a mutual ballot In those precincts where jurisdiction overlap.
However, in no Instance shall a voter be permitted to receive a ballot containing an office or proposition stating a
measure on which the voter Is Ineligible to vote. Multiple ballot styles shall be avallable In those shared polling
locations where jurisdiction do not overlap. The Elections Administrator shall provide the necessary voter
registration Information, Instructions, and other Information needed to enable the election judges In the polling
locations that have more than one ballot style to conduct proper election.
Each participating authorlty shall furnish the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner In which the candidate name and/or propositions are to
appear on the official ballot (including titles and text in each language In which the authority's ballot Is to be
printed). Each participating authority shall be responsible for proofreading and approving the ballot insofar as It
pertains to that authority's candidates and/or propositions.
The elections Administrator shall be responsible for the preparation, testing and delivery of the voting
equipment for the election as required by election Code.
The elections Administrator shall conduct criminal background checks on relevant employees upon hiring
as required by election Code Section 129 .0Sl(g).
IV: EARLY VOTING
The participating authorities agree to conduct Joint early voting and to appoint the Election Administrator
as the Early Voting clerk In accordance with Sections 31.097 and 271,006 of the Texas Election Code. Each
participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy
early voting clerks . The participating authorities further agree that the Elections Administrator may appoint other
deputy early voting clerks to assist In the conduct of early voting necessary, and that these additional deputy early
voting clerks shall be compensated at an hourly rate set by Parker County pursuant to Section 83.052 of the Texas
Election Code. Deputy early voting clerks who are permanent employees of the Parker County Elections
Administrator or any participating authority shall serve In that capacity without additional compensation.
Early Voting by personal appearance will be held at the polllng locations, dates and times listed In
Attachment "A" of this document and shall be the Early Voting site to be used In the Parker County
GENERAL/SPECIAL ELECTION to be held on MAY 6, 2023. Any qualified voter of the Joint Election may vote ear ly
by personal appearance at any of the joint early voting locations .
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be
voted by mall in accordance with Chapter 31 and 86 of the Texas Election Code. Any requests for early voting
ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or
courier to the Elections Administrator for processing.
The Elections Administrator shall provide each participating authority a copy of the early voting report on
a daily basis and a cumulative final early voting report following the election. In accordance with Section 87 .121
(g) of the Texas Election code, the dally reports showing the previous day's early voting activity will be distributed
to each authority no later than 5pm each business day if requested In writing.
VII: EARLY VOllNG BALLOT BOARD
Parker County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the
Joint Election. The Presiding judge, with the assistance of the Elections Administrator, shall appoint two or more
additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB
members required to efficiently process the early voting ballots.
VIII: CENTRAL COUNTING STATION AND ELECTION RETURNS
The elections Administrator shall be responsible for establishing and operating the central counting
station to receive and tabulate the voted ballots In accordance with the provisions of the Texas Election Code and
of this agreement.
5
Parker County hereby In accordance with Section 127.002, 127.003 and 127 .005 of the Texas Electlon Code,
appoint the following central counting station offlclals :
Early Voting Clerk:
Central Counting Station Manager/Tabulation:
Central Count Assistants:
Jenise "Crickett'' MIiier
Debbie Braudaway
Connie Anguiano
Lori Williams
Juliana Hasenjaeger
The counting station manager or his/her representative shall dellver timely cumulative reports of the
election results as precincts report to the central count station. The manager shall be responsible for releasing
unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press and
general public on the Parker County Electrons Website (www.parkercountytx.com/482/Election-Results). To
ensure the accuracy of reported election returns, results printed on the tapes produced by Parker County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from
individual polling locations.
The Elections Administrator will prepare OFFICIAL canvass reports that are necessary for the compliance
with Election Code Section 67,004 after all precincts have been counted and will deliver a copy of these OFFICIAL
canvass reports to each participating authority as soon as possible after all returns have been tabulated . Each
participating authority shall be responsible for the official canvass of Its respective election(s).
The Elections Administrator will prepare the electronic precinct by precinct results for uploading to the
Secretary of State as required by section 67.017 of the Texas Election Code.
The Elections Administrator shall be responsible for conducting the post-election manual recount
required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State.
Notification and copies of the recount, If waiver Is denied, wlll be provided to each participating authority and the
Secretary of State's Office.
IX: PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE PARKER COUNTY
All Elections each participating authority must contract with every county their territory falls within
according to the Texas Election Code.
X: RUN-OFF ELECTIONS
i:,,~1. participating authority shall have the option of extending the terms of th is agreement throu ... !:!h.._,..;·t -•-----+---
run -off election, If applicable. In the event of such run-off election, the terms of the agreement shall automatically
extend unless the participating authority notifies the Elections administrator In writing within 3 business days of
the original election .
Each participating authority shall reserve the right to reduce the number of early voting and /or Election
Day polling locations In a run-off election. If necessary any voting changes made by a participating authority
between the original election and the run -off election shall be submitted by the authority making the change to
the United States department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as
amended. (If necessary)
Each participating authority agrees to order any run-off election(s) at or before its meeting for canvassing
the votes from the MAY 6, 2023 election and to conduct its drawing for ballot positions at or Immediately
following such meeting In order to expedite preparations for its run-off election .
Each participating authority ellgible to hold run-off eiectlons agrees that the date of the run-off election, if
necessary, shall be determined jointly by the participating authority (les) and the Elections Administrator.
XI: ELECTION EXPENSE AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint election. Allocation of
costs will be estimated and where multiple participants are utilizing polllng location costs will be shared. Costs for
Early Voting by Personal appearance, Early Voting by mail, and ballot programming shall be allocated based upon
the fees agreed to by the participating authorities.
6
Costs for Early Voting by Mall shall be allocated according to the actual number of ballots malled to each
participating authorities voters.
Each participating authority agrees to pay the Parker County Elections Administrator as administrative fee
equal to ten percent {10%) of its total billable costs In accordance with Section 31.100(d) of the Texas Election
Code.
The Parker County Elections Administrator shall deposit all funds payable under this contract Into the
appropriate fund(s) within the county treasurer in accordance with election Code Section 31,100.
XII: WfIHDRAWL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its
election in accordance with Sections 2.051-2 .053 of the Texas Election Code. The withdrawing authority Is fully
liable for any expenses incurred by the Parker County Elections Administrator on behalf of the authority plus an
administrative fee of ten percent (10%) of such expenses. The minimum fee shall be $75.00 . Any monies over the
$75 .00 minimum fee will be due within thirty days of the withdrawal from the contract.
XII: RECORDS OF THE ELECTION
The Elections Administrator Is hereby appointed general custodian of the voted ballots and all records of
the Joint Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The
election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for
storage of county records. The Elections Administrator shall ensure that the records are maintained In an orderly
manner so that the records are clearly identifiable and retrievable.
Records of the election shall be retal ned and disposed of in accordance with the provisions of Section
66 .058 of the Texas Election Code. If records of the election are Involved In any pending election contest,
Investigation, litigation, or open records request, the Elections administrator shall maintain the records until final
resolution or until final judgement, whichever is applicable. It is the responsibility of each participating authority
to bring to the attention of the Elections Administrator any notice of pending election contest, Investigation,
litigation or open records request which may be filed with the participating authority.
XIV: RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document,
the presiding officer of the contracting participating authority agrees that any recount shall take place at the
offices of the Elections Adm inistrator, and that the Elections Administrator shall serve as recount Supervisor and
the participating authority's official or employee who performs the duties of the secretary under the Texas Election
Code shall serve as Recount Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority as
necessary to conduct a proper recount.
XV: MISCELLANEOUS PROVISIONS
1. Each participating entity shall be solely responsible for providing the Elections Administrator with
street Index along with the ranges for the MAY 6, 2023 by FEBRUARY 17, 2023.
2. It is understood that to the extent space Is available, other districts and political subdivisions may
wish to participate In the use of the county's election equipment and polling locations, and it agreed
that the Elections Administrator may contract with such other districts or political subdivisions for
such purposes and that In such event there may be an adjustment of the pro-rata share to be paid to
the County by the participating authorities.
3. The Elections Administrator shall file copies of this document within the Parker County Elections
Administrator Office, Parker County Auditor and the Parker County Treasurer in accordance with
Section 31.099 of the Texas Election Code.
4. Nothing In this contract prevents any party from taking appropriate legal action against any other
party and/or other election personnel for a breach of this contract or a violation of the Texas Election
Code.
5. This agreement shall be constructed under and in accordance with the laws of the State ofTexas, and
all obligations of the parties created hereunder and performable In Parker County, Texas .
7
6, In the event that one or more of the provisions contained in this agreement shall for any reason be
held to be Invalid, Illegal, or unenforceable in any respect, such Invalidity, lllegallty or un-
enforceability shall not affect any other provision hereof and this agreement shall be constructed as if
such Invalid, Illegal, or unforce able provision had never been contained herein .
7. All parties shall comply with all applicable laws, ordinances, and codes of the State ofTexas, all local
governments, and other entitles with local jurisdiction .
8, The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
9. Any amendments of this agreement shall be of no effect unless In writing and signed by all parties
hereto .
XVI : COSTS ESTIMATES AND DEPOSIT OF FUNDS
Each participating authority agrees to pay the Parker County Elections Administrator 75% due with the
signed contract. The exact amount of each participating authorities' obligation under the terms of this agreement
shall be calculated after the MAY 6, 2023 election (or run-off election, if applicable), and the authority shall pay to
the Elections Administrator the balance due within 30 days after the receipt of the Invoice from the Parker County
Treasurer's Office.
The total estimated obligation and required deposit for each participating authority under the terms of
this agreement are attached in Exhibit B.
XVII: JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this Agreement has been executed on behalf of the Parties hereto as follows, to wit:
1. It has on the _____ day of _____ _, _____ been executed on behalf of the
PARTICIPATING AUTHORITY, TEXAS PURSUANT TO AN ACTION OF THE PARTICIPATING AUTHORITY so
authorizing;
ACCEPTED AND AGREED TO BY THE PARTICIPATING AUTHORITY
ALEDO INDEPENDENT SCHOOL DISTRICT
TITLE: __________________ _
AZLE INDEPENDENT SCHOOL DISTRICT
TITLE:. __________________ _
BROCK INDEPENDENT SCHOOL DISTRICT
TITILE: ________________ _
GARNER INDEPENDENT SCHOOL DISTRICT
TlnE:. _________________ _
8
GRANBURY INDEPENDENT SCHOOL DISTRICT
TITLE:. ________________ _
LIPAN INDEPENDENT SCHOOL DISTRICT
TITLE:. ________________ _
MILLSAP INDEPENDENT SCHOOL DISTRICT
TITLE: ________________ _
MINERAL WELLS INDEPENDENT SCHOOL DISTRICT
TITLE: ________________ _
PEASTER INDEPENDENT SCHOOL DISTRICT
TITILE: ________________ _
POOLVILLE INDEPENDENT SCHOOL DISTRICT TITLE: ________________ _
PERRIN-WHITT INDEPENDENT SCHOOL DISTRICT TITLE:. ________________ _
SPRINGTOWN INDEPENDENT SCHOOL DISTRICT
TITLE: ________________ _
9
WEATHERFORD INDEPENDENT SCHOOL DISTRICT
TITLE: _______________ _
CITY OF ALEDO
TITLE: _______________ _
TOWN OF ANNETTA
TITLE: _______________ _
TOWN OF ANNETTA NORTH
TITLE: _______________ _
TOWN OF ANNETTA SOUTH
TITLE: _______________ _
CITY OF AZLE
TITLE:. _______________ _
TOWN OF BROCK
TITLE:. _______________ _
CITY OF COOL TITLE:. ______________ _
10
CITY OF CRESSON
TITLE : ______________ _
TOWN OF DENNIS
TITLE: ________________ _
CITY OF HUDSON OAKS
TITLE:. ________________ _
CITY OF MILLSAP
TITLE:. ________________ _
CITY OF MINERAL WELLS
TITLE: ________________ _
TOWN OF PEASTER
TlnE:. ________________ _
CITY OF SANCTUARY
TITLE: ________________ _
11
CITY OF SPRINGTOWN
TITLE:. _______________ _
CITY OF WEATHERFORD
TITLE : _______________ _
CITY OF WILLOW PARK
TITLE: _______________ _
ESDN0.1
TITLE: _______________ _
ESDNO. 3
TITLE : _______________ _
ESDN0.6
TITLE : _______________ _
ESDNO. 7
TITLE: _______________ _
12
ESD N0.8
TILE: ________________ _
ESD N0,9
TITLE:. _____________ _
WEATHERFORD COLLEGE
TITLE:. _____________ _
WALNUT CREEK UTILTIES DISTRICT
TITLE:. _____________ _
CRESSON CROSSROADS MUD #2
TITLE: _____________ _
2. It has on the 2nd day of December, 2022 been executed by the Parker County Electrons Admin istrator
pursuant to the Texas Elections code so authorizing;
-·-'I.
3. It has on the _____ day of _____ _J ______ been executed on behalf of the
Parker County Attorney pursuant to the Texas Elections code so authorizing;
JOHN FORREST, COUNTY ATTORNEY
PARKER COUNlY, TEXAS
13
ACCEPTED AND AGREED TO BY THE CITY OF FORT WORTH, TEXAS:
APPROVED: ATTESTED:
MATTIE PARKER, MAYOR JANNETTE S. GOODALL, CITY SECRETARY
AGREED AND ACCEPTED : APPROVED AS TO FORM AND LEGALITY:
DANA BURGHDOFF, ASSISTANT CITY MANAGER DENIS C. McELROY, ASSISTANT CITY ATTORNEY
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,
including ensuring all performance and reporting requirements .
OPFICIAL RECORD
C TV SECRETARY
FT. WORTH, TX
EXHIBIT A: EARLY VOTE AND ELECTION DAY POLLING LOCATIONS , DATES AND TIMES
EARLY VOTING $1TES AND HOURS
Main \lot!ng Site
Parker County Courthouse Annex
1112 Santa Fe Dr
Weatherford, 76086
Annex Kitchen
Branch Voting Sites
S11ringtown Senior Center Peaster ISD Rock ~!I! 81edo ISD Agmla l!Ylldibg
Comml,nlty Room Back Room of Gym Louden Room
1070 N Main St 8512 FM RD 920 1008 Ba11ey Rancll Rd
Springtown, 76082 Pea~ter, 76088 Aledo, 7600$
Hudson Oaks Public Safetl£ Bulldin~ Azle .City Hall PCT 3 Counh!. ~arQ
Training Room Community Room Break Room
150 N Oakridge Dt 505WMai nSt 1111 FM RD 1189
Hudson Oaks, 76087 Azle, 76020 Brock, 76081
Rtgular EarbrVoting Hsn!r11nd Dan
Monday April 24, 2023 8:00AM-5:00PM
Tuesday April 25, 2023 8:00AM-5:00PM
Wednesc;fay April 26, 2023 8:00AM-5:00PM
Thurs.day Aprll 27, 2023 8:00AM-5:00PM
Friday April 28, 2023 8:00AM -5:00PM
Saturday April 29, 2023 CLOSED I
Sunday April 30, 2023 I CLOSED
Monday May 1, 2023 7:00AM-7:00PM
Tuesday May 2, 2023 7:00AM-7:00PM
.. . ..
7:00AM~7:00PM MAY 6, 2023 >-------
ELECTION DAY SITES
Parker Counr.£ Courthouse Annex ~~ringtown Senr.or C~nter Peaster ISO Rock Gym I
Annex Kitchen Community Room Back Roont of Gym I
1112 Santa Fe Dr 1070 N Main St 8512 FM RD 920
Weatherford, 76086 Springtown, 76082 Peaster, 76088
81edg ISQAdmln Builging l:IYQ:iQD Oaks Public Safe~ Building rure c1cy Hau
Louden RoQm Training Room Community Room
1008 Balley Ranch Rd 150 N. Oakriclge Dr 505W MaJn~t
Aled.o, 76008 Hudson Oaks, 76087 Azle, 76020
PCT 3 Councy Barn Waist! Atbl~ic ,11,1b
Break Room Movement Stud io
1111 FM RD 1189 13757 Assembly Park Dr .
Brock, 76087 Fort Worth, 76008
14
EXHIBIT B: COST ESTIMATE FOR ELECTION
INVOICE ESTIMATE
PARKER COUNTY ELECTIONS
1112 SANTA FE DR, WEATHE.RFORD 76086
PO BOX 639, WEATHERFORD 76086
817-598-6185
ENTITY
MAY 6, 2023 GENERAL/SPECIAL ELECTION
PROGRAMMING
SHIPPING
SHIPPING OF V DRIVES TO HART
EARLY VOTING SUPPLIES
ELECTION DAY SUPPLIES
EARLY VOTE PAYROLL
ELECTION DAY PAYROLL
CENTRAL COUNT/BALLOT BOARD
EARLY VOTING BY MAIL ( based upon how many voters request ballot by
mall)
BALLOT PAPER ( based on how many voters actually vote)
MILEAGE DURING EARLY VOTING AND ELECTION DAV
PREPARATION AND DISTRIBUTION OF EARLY VOTING SUPPLIES
PREPARATION AND DISTRIBUTION OF ELECTION DAY SUPPLIES
LAT NOTICE
NOTICE OF ELECTION, WEATHERFORD DEMOCRAT, SPRINGTOWN
EPIGRAPH, AZLE NEWS, AND COMMUNITY NEWS
TOTAL
10% ADMINISTRATIVE
DO W N PAYM ENT (T his in NOT i ncludi ng Equ i pmen t Ren t al)
EQUIPMENT RENTAL (No Charge for November Election)
GRAND TOTAL DUE FOR DEPOSIT
ESTIMATE
$1,500 .00
$10.00
$10.00
$25.00
$25.00
$1,000 .00
$500.00
$200.00
$0.00
$50.00
$50.00
$80 .00
$300.00
$3,250.00
$325.00
$2,681 .25
$2,681.25
Note: These Items will be added Into the final payment based upon voter turn-out
$2.75 per BBM that Is malled out to your voter wlll be charged.
$.20 per voter that votes will be charged for Ballot Paper.
$.10 per page wlll be charged If the county prints your notices for Bond
$1000.00 Equipment Rental charged for all entities *Fee will be waived In November
ONLY
$25.00 flat fee for Early Voting and Election Day will be charged for Supp lies
$50.00 flat fee for Early Voting and Election Day preparation and distribution of Supplies
15
FINAL
$0.00
$0.00
$
1,000.00
Signature:
Email: D]yghd~lwl
Signature:
matt;e. pa ,l.,@fortworthtexas.gos Email:
Signature: rA~
Email: jannette.gooda ll@fortworthtexas .g ov
Signature:
Email:
Signature:
Email:
Denis.McElroy @fortworthtexas.gov
allison.tidwell@fortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Parker County Contract
Interim Agreement Report
Created :
By:
Status:
Transaction ID :
Agreement History
2023-02-08
Allison Tidwell (allison.tidwell@fortworthtexas.gov)
Out for Signature
CBJCHBCAABAAaAY _ VjbM2T 4qxLIKw9Gc47aTdmJrp1 Gm
2023-02-23
Agreement history is the list of the events that have impacted the status of the agreement prior to the final signatu re. A final audit report w ill
be generated when the agreement is complete.
"Parker County Contract" History
f:l Document created by Allison Tidwell (allison.tidwell@fortworthtexas .gov)
2023-02-08 -10:57 :00 PM GMT-IP address : 204.10.90.100
G.?. Document emailed to jannette .goodall@fortworthtexas.gov for signature
2023 -02-09 -9:45 :49 PM GMT
f:l Email viewed by jannette .goodall@fortworthtexas.gov
2023 -02-09 -10:39 :23 PM GMT-IP address : 204.10.90 .100
0o Signer jannette.goodall@fortworthtexas .gov entered name at signing as Jannette S. Goodall
2023-02-09-10:39 :41 PM GMT-IP address : 204 .10.90 .100
0o Document e-signed by Jannette S. Goodall Uannette .goodall@fortworthtexas .gov)
Signature Date : 2023-02-09 -10:39 :43 PM GMT -Time Source : server-IP address : 204.10.90 .100
IS:;i. Document emailed to Denis .McElroy@fortworthtexas .gov for signature
2023 -02-09 -10 :39:45 PM GMT
f:l Email viewed by Denis.McElroy@fortworthtexas .gov
2023-02-20-11:58:17 PM GMT-IP address: 204 .10.90.100
~ New document URL requested by Denis.McElroy@fortworthtexas.gov
2023-02-21 -2 :15 :53 PM GMT-IP address : 204 .10 .90 .100
f:l Email viewed by Denis .McElroy@fortworthtexas .gov
2023-02-21 -3:03 :11 PM GMT-IP address : 204 .10 .90 .100
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0o Signer Denis.McElroy@fortworthtexas .gov entered name at signing as Denis C. McElroy
2023-02-21 -3 :08 :15 PM GMT-IP address: 204 .10.90.100
0o Document e-signed by Denis C. McElroy (Denis.McElroy@fortworthtexas.gov)
Signature Date: 2023-02-21 -3:08:17 PM GMT -Time Source: server-IP address: 204.10.90 .100
~ Document emailed to Dana Burghdoff (Dana .Burghdoff@fortworthtexas.gov) for signature
2023-02-21 -3 :08 :19 PM GMT
0o Document e-signed by Dana Burghdoff (Dana .Burghdoff@fortworthtexas.gov)
Signature Date: 2023-02 -22 -0:45 :14 AM GMT -Time Source : server-IP address: 166 .137.115 .17
G"l Document emailed to jannette .goodall@fortworthtexas .gov for signature
2023-02-22 -0:45:16 AM GMT
'El Email viewed by jannette .goodall@fortworthtexas .gov
2023-02-22 -0:45:52 AM GMT-IP address : 204.10 .90 .90
0o Signer jannette .goodall@fortworthtexas .gov entered name at signing as Jannette S. Goodall
2023-02-22-0 :46:37 AM GMT-IP address : 204 .10 .90 .90
0o Document e-signed by Jannette S. Goodall Uannette.goodall@fortworthtexas .gov)
Signature Date : 2023-02-22 -0 :46 :39 AM GMT -Time Source : server-IP address: 204.10.90.90
~ Document emailed to mattie .parker@fortworthtexas.gov for signature
2023 -02-22 -0:46 :42 AM GMT
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