HomeMy WebLinkAboutContract 57153-A2CSC No. 57153-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT 57153
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Resource Data, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on February 21, 2022, the Parties entered into City Secretary Contract
57153 to provide digitizing services for approximately 117 City ordinances
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to digitize approximately 106
additional City ordinances.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-2 1980s Ordinance Digitizing services
to this Amendment No. 2. The total cost for digitizing 106 City ordinances is $42,672.00.
Including this Second Amendment, the total cost of the contract will not exceed $100,000.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 57153 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
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By: Valerie Washington (Feb 27, 202315:00 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Feb 27, 2023
APPROVAL RECOMMENDED:
to
Name: Kevin Gunn
Title: Director, IT Solutions Department
4.d440Un��
ATTEST: O
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Resource Data, Inc.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Feb 24, 202314:10 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
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By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Approved: N/A
1295: N/A
ATTEST:
By: ib&avLK4- W h"&r By:
Name: Dennis Wheeler
Title: Contracts Administrator
Date: 2-22-2023
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 57153 Page 2 of 2
EXHIBIT A-2
December 30, 2022 Resource
Data
City of Fort Worth
Anchorage
1980s Ordinance Digitizing 560 E 34th Ave
Suite 100
Anchorage, AK 99503
Project Approach (907) 563-8100
Resource Data will digitize approximately 106 ordinances from the Boise
1980s. To help accomplish the task at hand in an efficient and cost- 1450 S Eagle Flight Way
effective manner, Resources Data proposes a time -boxing approach to Suite 150
digitizing each ordinance. The time -box approach will comprise two Boise, ID 83709
phases: (208) 424-2203
Houston
Time Box Approach Phase I
15915 Katy Fwy
Suite 350
Resource Data estimates an average of 3 hours to read, understand,
Houston, TX 77094
and digitize an ordinance as well as provide relevant attributes data
(713) 468-3385
when needed data is readily available. If an ordinance is completed in
less than 3 hours, it will be flagged as completed and Resource Data
Juneau
will move to the next ordinance. If the efforts to digitize an ordinance
1 Sealaska Plaza
Suite 301
exceed the allotted 3 hours or cannot proceed due to data availability
Juneau, AK 99801
issues, that ordinance will be flagged for completion in Phase Two of the
(907) 519-0292
Time Box Approach.
Portland
The deliverable after Phase I will include
1220 SW Morrison St
Suite 210
• An Excel table documenting all ordinances reviewed with status,
Portland, OR 97205
confidence level for those that were successfully completed,
(503) 208-3693
data sources used, and notes for those that could not be
www.resourcedata.com
digitized.
• A geodatabase with digitized features for all earmarked
ordinances - this includes
o Polygons of successfully digitized ordinances
o Polylines of partially digitized ordinances requiring further
guidance
• PDF map collection of successful and attempted ordinances
Time Box Approach Phase 11
Ordinances that were partially digitized or failed to be digitized or
rejected by Fort Worth due to low confidence levels will be moved to
Phase II. Ordinances will remain in Phase 11 until the City provides new
information or additional data sources or orders Resource Data to seek additional data source
to mitigate the data issues. Resource Data will continue editing ordinances in Phase II as the
original budget allows. If any ordinances still remain after the original budget is expended
Resource Data will ask for amended of the budget to cover the outstanding ordinances.
Due to the unknowns associated with data availability, this iterative process as mentioned
above is cost-effective and efficient as it affords Fort Worth the ability to quickly sift through
large numbers of ordinances, quickly digitizing those that readily have data available, and at the
same time allowing management to make decisions on those that need additional work or
funds. This approach will also help Fort Worth identify which dataset are suitable or otherwise to
digitize each ordinance. Both phases will be wrapped in data sourcing activities as well as our
standard project management activities.
Estimated Cost and Rates
The tables below shows our estimated costs for the tasks of this project and the rates for the
project's team members. Work will proceed on a time -and -materials basis up to the total
authorized budget listed below. We will bill monthly for actual hours worked, at the hourly rates
of the team members performing the work. If we anticipate any overruns, we will contact you
promptly so you can decide to stop work, add to the budget, or adjust the remaining scope in
order to reach a good stopping point.
Table 1: Estimated Costs
Digitizing 371 $89.08 $33,049
QAQC & Prepare Deliverables 32 $133.64 $4,277
Project Management 40 $133.64 $5,346
Total 443 $42,672
City of Fort Worth, Ordinance Digitizing Resource
Page 2 Data
We are committed to the success of this project and look forward to working with you. Please do
not hesitate to contact Alex Ankrah, your single point of contact for this project, with any
questions at (713) 268-6802 or via email at aankrah@resourcedata.com.
Sincerely,
Alex Ankrah
Branch Manager
Resource Data
City of Fort Worth, Ordinance Digitizing Resource
Page 3 Data