HomeMy WebLinkAboutContract 58943CSC No. 58943
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES
This agreement ("Agreement") is between the City of Fort Worth, a Texas home -rule
municipality ("City"), and Bartlett & West, Inc, authorized to do business in Texas
("Consultant"), for a project generally described as: Fort Worth Main Street Downtown -
Intersection Improvements at 1st 2nd, 5t1, 6t1, 7thgth 9th and Weatherford — Project No. 103314.
Article I
Scope of Services
(1) Consultant hereby agrees to perform professional services as set forth in this
Agreement and the Scope of Services, attached hereto as Attachment "A"
("Services"). These Services shall be performed in connection with the Project.
(2) Additional services, if any, will be memorialized by an amendment to this Agreement.
(3) Provided City substantially performs its obligations under this Agreement, including
payment of sums due, all reports, whether partial or complete, prepared under this
Agreement, including any original drawings or documents, whether furnished by City,
its officers, agents, employees, consultants, or contractors, or prepared by
Consultant, shall be or become the property of City, and shall be furnished to the City,
prior to or at the time such services are completed, or upon termination or expiration
of Agreement.
Article II
Compensation
Consultant shall be compensated an amount up to $717,040.00 ("Contract
Amount") in accordance with the Fee Schedule shown in Attachment "B". Payment shall
be considered full compensation for all labor (including all benefits, overhead and
markups), materials, supplies, and equipment necessary to complete the Services.
Consultant shall provide monthly invoices to City. Payments for services rendered shall be
made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch.
2251).
Acceptance by Consultant of said payment shall release City from all claims or liabilities
under this Agreement for anything related to, performed, or furnished in connection with the
Services for which payment is made, including any act or omission of City in connection with
such Services.
City of Fort Worth, Texas
Standard Agreement for Professional Services
Revision Date: November 23, 2021
Page 1 of 9
Article III
Term OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Main Street Signal Improvement
CPN 103314
Time is of the essence. The term of this Agreement shall commence on the Effective Date and
shall continue until the expiration of the funds or completion of the subject matter pursuant to
the schedule, whichever occurs first, unless terminated in accordance with the terms of this
Agreement. Unless specifically otherwise amended, the original term shall not exceed five
years from the original effective date.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Consultant shall have exclusive control of and the exclusive right
to control the details of the work to be performed hereunder and of all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents,
employees, contractors and subcontractors. The doctrine of respondent superior shall not
apply as between City and Consultant, its officers, agents, employees, contractors, and
subcontractors, and nothing herein shall be construed as creating a partnership orjoint venture
between City and Consultant.
Article V
Professional Competence
Work performed by Consultant shall comply in all aspects with all applicable local, state and
federal laws and with all applicable, standards, codes, rules and/or regulations promulgated
by local, state and national boards, bureaus and agencies. Approval to proceed by City of
Consultant's work or work product shall not constitute or be deemed to be a release of the
responsibility and liability of Consultant or its officers, agents, employees, contractors and
subcontractors for the accuracy and competency of its performance of the Services.
Article VI
Indemnification
CONSULTANT, AT NO COST TO THE CITY, AGREES TO INDEMNIFYAND HOLD CITY,
ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT
MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH
OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT,
ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY) OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 2 of 9
NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY
TERMINATION OR EXPIRATION OF THIS AGREEMENT.
Article VII
Insurance
Consultant shall not commence work under this Agreement until it has obtained all insurance
required under Attachment F and City has approved such insurance.
Article VIII
Force Majeure
City and Consultant shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable
control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural
disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any
governmental authority and/or any other similar causes.
Article IX
Transfer or Assignment
Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest
in this Agreement without prior written consent of City.
Article X
Termination of Contract
(1) City may terminate this Agreement for convenience by providing written notice to
Consultant at least 30-days prior to the date of termination, unless Consultant agrees
in writing to an earlier termination date.
(2) Either City or Consultant may terminate this Agreement for cause if either party fails
to substantially perform, through no fault of the other and the nonperforming party
does not commence correction of such nonperformance within 5 days after receipt of
written notice or thereafter fails to diligently pursue the correction to completion.
(3) If City chooses to terminate this Agreement, upon receipt of notice of termination by
Consultant, Consultant shall discontinue Services on the date such termination is
effective. City shall compensate Consultant for such services rendered based upon
Article II of this Agreement and in accordance with Exhibit "B".
Article XI
Right to Audit
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 3 of 9
(1) Consultant agrees that City shall, until the expiration of three (3) years after final
payment under Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to Agreement. Consultant agrees that City shall have access during normal
working hours to all necessary facilities and shall be provided adequate and appropriate
workspace in order to conduct audits in compliance with the provisions of this section.
City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontractor agrees that City shall, until the expiration of three (3)
years after final payment under the subcontract, have access to and the right to
examine any directly pertinent books, documents, papers and records of such
subcontractor(s), involving transactions to the subcontract, and further, that City shall
have access during normal working hours to all subcontractor facilities, and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this article. City shall give Consultant and any
subcontractor reasonable advance notice of intended audit.
(3) Consultant and subcontractor(s) agree to photocopy such documents as may be
requested by City. City agrees to reimburse Consultant for the cost of copies at the rate
published in the Texas Administrative Code in effect as of the time copying is performed.
Article XII
Business Equity Participation
City has goals for the full and equitable participation of minority business and/or women
business enterprises in City contracts greater than $100,000. In accordance with City's
Business Equity Ordinance No. 25165-10-2021 (replacing Ordinance No. 24534-11-2020, as
codified in Chapter 20, Article X of the City's Code of Ordinances, as amended, and any
relevant policy or guidance documents), Consultant acknowledges the MBE and WBE goals
established for Agreement and its execution of this Agreement is Consultant's written
commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation
of facts (other than a negligent misrepresentation) and/or the commission of fraud by
Consultant may result in the termination of Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
Article XIII
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect Agreement
and the work hereunder, and shall observe and comply with all orders, laws ordinances and
regulations which may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance thereof shall be
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 4 of 9
considered. Consultant agrees to defend, indemnify and hold harmless City and all of its
officers, agents and employees from and against all claims or liability arising out of the violation
of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its
subcontractor(s).
Article XIV
Immigration Nationality Act
Consultant shall verify the identity and employment eligibility of its employees and
employees of all subcontractor(s) who perform work under Agreement, including completing
the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall
provide City with copies of all 1-9 forms and supporting eligibility documentation for each
employee who performs work under Agreement. Consultant shall adhere to all Federal and
State laws as well as establish appropriate procedures and controls so that no services will
be performed by any Consultant employee who is not legally eligible to perform such
services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant,
shall have the right to immediately terminate Agreement for violations of this provision by
Consultant.
Article XV
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any provision
of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas
or the United States District Court for the Northern District of Texas — Fort Worth Division.
Agreement shall be construed in accordance with the laws of the State of Texas.
Article XVI
Contract Construction/No Waiver
The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed
and revised Agreement and that the normal rule of contract construction, to the effect that
any ambiguities are to be resolved against the drafting party, must not be employed in the
interpretation of Agreement or any amendments or attachments hereto.
The failure of City or Consultant to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's
or Consultant's respective right to insist upon appropriate performance or to assert any such
right on any future occasion.
Article XVII
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 5 of 9
Severability
The provisions of Agreement are severable, and if any word, phrase, clause, sentence,
paragraph, section or other part of Agreement or the application thereof to any person or
circumstance shall ever be held by any court of competent jurisdiction to be invalid or
unconstitutional for any reason, the remainder of Agreement and the application of such
word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other
persons or circumstances shall not be affected thereby and Agreement shall be construed
as if such invalid or unconstitutional portion had never been contained therein.
Article XVIII
Notices
Notices regarding Articles IX or X are to be provided to the other Party by hand -delivery or
via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the
address of the other Party shown below:
City of Fort Worth
Attn: Bradley M Radovich
200 Texas Street
Transportation and Public Works
Fort Worth, Texas 76102
Consultant:
Bartlett & West, Inc.
Attn: Lee Halencak
4500 Mercantile Plaza, Suite 301
Fort Worth, TX 76137
All other notices may be provided as described above or via electronic means.
Article XIX
Prohibition On Contracts With Companies Boycotting Israel
Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of
the Texas Government Code, if Consultant has 10 or more full time -employees and the
contract value is $100,000 or more, the City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed
to those terms in Section 808.001 of the Texas Government Code. By signing this
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 6 of 9
contract, Consultant certifies that Consultant's signature provides written verification
to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract.
Article XX
Prohibition on Boycotting Energy Companies
Consultant acknowledges that in accordance with Chapter 2274 of the Texas Government
Code -(as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from
entering into a contract for goods or services that has a value of $100,000 or more, which
will be paid wholly or partly from public funds of the City, with a company (with 10 or more
full-time employees) unless the contract contains a written verification from the company
that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. The terms "boycott energy company" and "company" have
the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement,
Consultant certifies that Consultant's signature provides written verification to the
City that Consultant: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
Article XXI
Prohibition on Discrimination Against Firearm and Ammunition Industries
Consultant acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is
prohibited from entering into a contract for goods or services that has a value of $100,000
or more which will be paid wholly or partly from public funds of the City, with a company (with
10 or more full-time employees) unless the contract contains a written verification from the
company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms
"discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to
those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th
Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is
applicable to this Agreement, by signing this Agreement, Consultant certifies that
Consultant's signature provides written verification to the City that Consultant: (1)
does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a
firearm entity or firearm trade association during the term of this Agreement.
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 7 of 9
Article XXII
Headings
The headings contained herein are for the convenience in reference and are not intended to
define or limit the scope of any provision of Agreement.
Article XXIII
Attachments, Schedules and Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
The following attachments and schedules are hereby made a part of Agreement:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Changes to Agreement
Attachment D - Project Schedule
Attachment E - Location Map
Attachment F — Insurance Requirements
Duly executed by each party's designated representative to be effective on the date subscribed
by the City's designated Assistant City Manager.
BY:
CITY OF FORT WORTH
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William Johnson (Fe 28, 2023 11:38 CST)
William Johnson Assistant City Manager
Date: Feb 28, 2023
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ATTEST: $�* oa 00
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Jannette Goodall
City Secretary
BY:
CONSULTANT
Bartlett & West, Inc
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Neil Dobler (Feb 18, 202313:31 CST)
Neil Dobler
Market Leader
Date: Feb 18, 2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 8 of 9
APPROVAL RECOMMENDED:
By:I auren Prieur (I eb 20,2023 08:59 CST)
Lauren Prieur
Director, Transportation and Public Works
APPROVED AS TO FORM AND LEGALITY
Form 1295 No. 2022-930960
M&C No.: 22-1016
By: DBlack(I eb 27, 20)316:26 CS I) M&C Date: 11-29-2022
Douglas W Black
Sr. Assistant City Attorney
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
Bradley M Radovich, P.E.
Senior Project Manager
City of Fort Worth, Texas Main Street Signal Improvement
Standard Agreement for Professional Services CPN 103314
Revision Date: November 23, 2021
Page 9 of 9
T WORTH.
ATTACHMENT "A"
Scope for Engineering Design Related Services for Intersection Improvements
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective of the Main Street Downtown Intersection Improvements Project is to replace
the existing traffic signals to match the theme of the Downtown Vision, construction ADA
compliant ramps and make each intersection more pedestrian friendly through addition of
bump outs to add more sidewalk area at the intersections.
WORK TO BE PERFORMED
Task 1.
Design Management
Task 2.
Conceptual Design (30%)
Task 3.
Preliminary Design (60%)
Task 4.
Final Design (90% and 100%)
Task 5.
Bid Phase Services
Task 6.
Construction Phase Services
Task 7.
Survey and Subsurface Utility Engineering Services
Task 8.
Permitting
Task 9.
Quality Control/ Quality Assurance
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 1 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team:
• Lead, manage and direct design team activities
• Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance
of the work. Refer to Task 10 for further details.
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting:
• Attend a pre -design project kickoff/charter meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements
• Attend two (2) field meetings with CITY representatives, including Traffic
Management, prior to the 30% and 90% submittals.
• Conduct and document monthly project update meetings with CITY Project
Manager
• Conduct review meetings with the CITY at the end of each design phase
• Conduct and document biweekly design team meetings
• Conduct QC/QA reviews and document those activities. Refer to Task 10 for
further details
• Prepare invoices, in accordance with Attachment B to this Standard Agreement
and submit monthly in the format requested by the CITY.
• Prepare and submit monthly Project Status Reports in the format provided by the
respective Transportation and Public Works Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule
updates with a schedule narrative monthly, as required in Attachment D to this
Standard Agreement in compliance with the City's Specification 00 31 15 entitled
Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as
defined in the City's Specification 00 31 15 entitled Engineer Project Schedule.
• Prepare and submit a preliminary Project Risk Register, preliminary Stakeholder
Register, and preliminary Project Communications Plan. CITY to modify and
finalize.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report
Form at the end of the project
City of Fort Worth, Texas Page 2 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 2 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare
the design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements
are appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to
meet their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub -consultants shall carry readily visible
information identifying the name of the company and the company
representative.
ASSUMPTIONS
• One (1) pre -design project kickoff/chartering meeting
• Two (2) field review meetings
• One (1) monthly project update meetings during design phase
• Two (2) plan review meetings
• One (1) biweekly design team meetings
• All submittals to the City will be Quality checked prior to submission.
• Project design phase is anticipated to take Seven (7) months.
• Project construction phase is anticipated to take Twelve (12) months.
• Twenty (20) monthly updates of Project Status Reports, MWBE forms, TPBE,
Risk Register, and project Schedule.
DELIVERABLES
A. Meeting summaries with action items
B. QC/QA documentation
C. Baseline design schedule
D. Preliminary Project Risk Register, preliminary Stakeholder Register, and
preliminary Project Communications Plan
E. Monthly Schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly Project Status Reports
G. Monthly TPBE spreadsheet updates
H. Monthly Project Risk Register updates
I. Plan Submittal Checklists (See Task 10)
City of Fort Worth, Texas Page 3 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 3 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
J. Monthly invoices
K. Monthly M/WBE Report Form and Final Summary Payment Report Form
City of Fort Worth, Texas Page 4 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 4 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (TxDOT and
railroads), City Master Plans, and property ownership as available from the Tax
Assessor's office.
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project.
• The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to develop
sewer re-routing plans.
2.2. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) per Task 8.
2.3. Utility Clearance
• ENGINEER will develop the design of CITY facilities to avoid or minimize
conflicts with existing utilities, and where known and possible consider potential
future utilities in designs. Where conflicts cannot be avoided, coordination of
Utility Conflicts will begin at the Conceptual Design phase.
• In the case of a public utility conflict, the ENGINEER will design CITY facilities to
avoid or minimize conflicts with existing utilities, and where known and possible
consider potential future utilities in designs.
• In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of
plans with the utility conflicts highlighted and a Utility Conflicts Table of those
conflicts to be included in a Utility Clearance Letter for coordination. The
ENGINEER may need to coordination directly with the private utility provider if
that provider needs to undertake design to adjust their utility's location.
• The ENGINEER shall upload a PDF file of the approved preliminary plan set to
the designated project folder in the City's document management system (BIM
City of Fort Worth, Texas Page 5 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 5 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
360) for forwarding to all utility companies which have facilities within the limits of
the project. The PDF file should be created directly from the CAD files.
2.4 The Conceptual Design Package shall include the following: Preliminary cover and
index of sheets including project limits, area location map and beginning and end
station limits.
• Quantity Summary page and each design sheet shall include a quantity take off
table.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Existing typical sections of the roadway to be constructed along with proposed
typical sections which outline the proposed improvements. Typical sections shall
include existing and proposed ROW, existing and proposed lane widths and
direction arrows, existing and proposed curbs, sidewalks, and retaining walls.
• Conceptual plan and profile sheets showing existing and proposed horizontal
roadway alignments, existing and proposed ROW, existing and proposed
sidewalks and driveways, proposed lane dimensions and lane arrows, existing
drainage structures, city owned and franchise utilities, and existing roadway
vertical alignments (profiles).
• Documentation of key design decisions.
• Estimates of probable construction cost.
ASSUMPTIONS
• Three (3) sets of 11 "x17" size plans will be delivered for the 30% design.
• PDF files created from design CAD drawings will be uploaded to the designated
project folder in the City's document management system (BIM 360). ENGINEER
shall not proceed with Preliminary Design activities without written approval by
the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package
City of Fort Worth, Texas Page 6 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 6 of 23
Main Street Signal Improvement
CPN 103314
T WORTH.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. The Preliminary Design Drawings and Specifications shall include the following:
• Preliminary cover and index of sheets including project limits, area location map
and beginning and end station limits.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Quantity Summary page and each design sheet shall include a quantity take off
table.
• Traffic Control Plan including all construction signage and pavement markings
which will be in accordance with the latest edition of the Texas Manual on Uniform
Traffic Control Devices.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Updated existing and proposed typical section sheets.
• Updated roadway plan and profile sheets displaying station and coordinate data for
all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required.
• No less than two bench marks plan/profile sheet.
• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
• Intersection layout sheets including ROW lines, horizontal alignments, utilities,
curbs, sidewalks, driveways, lane dimensions and arrows, and existing and
proposed contours (0.25' intervals)
• Preliminary traffic signal and roadway details to include curbs, curb expansion
joints, driveways, sidewalks, and pavement details.
• Preliminary signing, pavement marking, illumination and signal layouts.
• Documentation of key design decisions.
• Estimates of probable construction cost.
City of Fort Worth, Texas Page 7 of 23
Attachment A
PMO Release Date: 02.06.2015
Page 7 of 23
Main Street Signal Improvement
CPN 103314
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3.2. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.3. Public Meeting
After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend one (1) public meeting to help
explain the proposed project to residents. The CITY shall select a suitable location,
time and date. The Engineer needs to coordinate with the City's project manager to
format the mailing list of all affected property owners accordingly.
3.5. Utility Clearance
• ENGINEER will develop the design of CITY facilities to avoid or minimize
conflicts with existing utilities, and where known and possible consider potential
future utilities in designs. Where conflicts cannot be avoided, coordination of
Utility Conflicts will be identified at the Conceptual phase and begin at the
Preliminary Design phase.
• In the case of a public utility conflict, the ENGINEER will design CITY facilities to
avoid or minimize conflicts with existing utilities, and where known and possible
consider potential future utilities in designs.
In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of
plans with the utility conflicts highlighted and a Utility Conflicts Table of those
conflicts to be included in a Utility Clearance Letter for coordination at each
design milestone. The ENGINEER may need to coordination directly with the
private utility provider if that provider needs to undertake design to adjust their
utility's location.
• The ENGINEER shall upload a PDF file of the approved preliminary plan set to
the designated project folder in the City's document management system (BIM
360) for forwarding to all utility companies which have facilities within the limits of
the project. The PDF file should be created directly from the CAD files.
• ENGINEER to obtain utility as-builts and/or do field visits to confirm relocation is
complete and that the utility has been relocated in accordance with the plans,
report any discrepancies found, and provide documentation to support findings.
• ENGINEER to upload all utility as-builts in the City's document management
system (BIM 360)
ASSUMPTIONS
• Three (3) sets of 11 "x17" size plans will be delivered for the 60% design for
review coordination.
• One (1) set of specifications will be delivered for the 60% design.
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• PDF files created from design CAD drawings will be uploaded to the designated
project folder in the City's document management system (BIM 360).
• All submitted documents and checklists will be uploaded to the designated
project folder in the City's document management system (BIM 360).
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• One (1) Public Meeting is assumed.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings and specifications including QC/QA documentation
B. Utility Conflict Coordination Package
C. Estimates of probable construction cost
D. Public Meeting exhibits
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TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans (90%) and Project Manual shall be submitted to CITY per
the approved Project Schedule.
• The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a
Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be
issued by the City PM.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
• A Quantity Summary page will be included in both the 90% and 100% design plans.
Each design sheet of the plans shall also include a quantity take off table.
• The ENGINEER shall submit an estimate of probable construction cost with both the
90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid
items, as applicable.
ASSUMPTIONS
• Three (3) sets of 11 "x17" size drawings and one (1) set of specifications will be delivered
for the 90% Design package.
• A PDF and DWF file for the 90% Design will be created from design CAD drawings and
will be uploaded to the project folder in the City's document management system (BIM
360).
• Ten (10) sets of 11 "x17" size drawings and two (2) set of specifications will be delivered
for the 100% Design package.
• A PDF and DWF file for the 100% Design will be created from design CAD drawings and
will be uploaded to the project folder in City's document management system (BIM 360).
DELIVERABLES
A. 90% construction plans and specifications including QC/QA documentation.
B. Utility relocation documentation.
C. 100% construction plans and specifications including QC/QA documentation.
D. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's or TxDOT's standard bid items and format, as applicable
E. Original 11 "x17" size cover mylar for the signatures of authorized CITY officials.
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TASK 5. BID PHASE SERVICES.
The CITY reserves the right to bid the project either via traditional project bid to via unit price
alternative delivery. ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto the City's
document management system (BIM 360) for access to potential bidders.
• Contract documents shall be uploaded in a .xIs file.
Unit Price Proposal documents are to be created utilizing the city's unit price tool
only and combined in a specified spreadsheet workbook, Bid Proposal
Worksheet Template, that will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to the City's document management system (BIM
360) in two formats, .pdf and .dwf files. The .pdf will consist of one file of the
entire plan set. The .dwf will consist of individual files, one for each plan sheet,
and will be numbered and named in a manner similar to that of the plan set
index.
• The ENGINEER from Contractor's uploaded Plan Holder Registrations in the
City's document management system (BIM 360).
The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's folder titled Request for Information. The ENGINEER will provide
technical interpretation of the contract bid documents and will prepare proposed
responses to all bidder's questions and requests, in the form of addenda. The
ENGINEER shall upload all approved addenda onto the City's document
management system (BIM 360) and mail addenda to all plan holders.
Attend the pre -bid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's
Bid Results folder on the City's document management system (BIM 360)
Incorporate all addenda into the contract documents and issue conformed sets.
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Engineer will provide 10 full sets and 3 full sets after bid opening - conformed set
with all approved addenda
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• Construction documents will only be made available on the City's document
management system (BIM 360) for plan holders and/or given to plan viewing
rooms.
• Construction documents will not be printed and made available for purchase by
plan holders and/or given to plan viewing rooms.
• PDF, DWF and DWG files will be uploaded to the City's document management
system (BIM 360).
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed)
E. CFW Data Spreadsheet
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TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1. Construction Support
• The ENGINEER shall prepare one (1) task order package for the CITY's Unit
Price Contractor.
• The ENGINEER shall attend the pre -construction conference.
• After the pre -construction conference, the ENGINEER shall provide project
exhibits and attend one (1) public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall attend monthly or bi-weekly construction progress meetings
during the duration of construction. The ENGINEER will prepare meeting notes
with action items and distribute there to the project team.
• The ENGINEER will prepare a Construction Communication Plan detailing the
procedure for communicating between the Project Delivery Team members and
the Contractors.
• The ENGINEER will meet with concerned citizens as needed.
• The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts and
general compliance with the requirements of the contract for construction. Such
review shall not relieve the Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. The ENGINEER shall log and track all shop
drawings, samples and other submittals in Buzzsaw.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, respond to Request for Information (RIF)
from the contractor, review change orders, and make recommendations as to the
acceptability of the work.
• The ENGIENER will meet with the Project Delivery Team and Contractor on -site
to review any field changes.
• The ENGINEER will coordinate with the TPW department as necessary
• The Engineer will update and submit monthly the Project Status Report, Risk
Register, TPBE and Project Schedule.
• The ENGINEER shall attend the "Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
• The ENGINEER shall prepare record drawings from information provided by the
CITY depicting any changes made to the Final Drawings during construction.
Information provided by the CITY may include, but is not limited to the following:
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o As -Built Survey
o Red -Line Markups from the Contractor
o Red -Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
These Record Drawings were prepared using information
provided by others and represent the as constructed
conditions to the extent that documented changes were
provided for recording. The ENGINEER assumes no liability
for undocumented changes and certifies only that the
documented changes are accurately depicted on these
drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or
higher) and in DWF format. The ENGINEER may keep copies of the
information provided by the CITY for their files, but all original red -lined drawings
shall be returned to the CITY with the digital files.
• There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a
separate PDF and DWF file for the Water plan set, if required. Each PDF and
DWF file shall contain all associated sheets of the particular plan set. Singular
PDF and DWF files for each sheet of a plan set will not be accepted. PDF
and DWF files shall conform to naming conventions as follows:
TPW file name example — "W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in the City's document management system (BIM 360).
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For information on the proper manner to submit files and to obtain a file number for
the project, the ENGINEER should coordinate with the City project manager. File
numbers will not be issued to a project unless the appropriate project numbers and
fund codes have been assigned and are in the Department of Transportation and
Public Works database.
ASSUMPTIONS
• One (1) Public Meeting is assumed.
• Twelve (12) site visits are assumed.
• Fifteen (15) submittal reviews are assumed.
• Eight (8) RFI's are assumed.
• One (1) Change Orders are assumed.
DELIVERABLES
A. Public meeting exhibits
B. Construction Communication Plan
C. Response to Contractor's Request for Information
D. Review of Change Orders
E. Review of shop drawings
F. Final Punch List items
G. Record Drawings in digital format
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TASK 7. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows.
7.1. Design Survey
ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations,
location of buried utilities, structures, trees (measure caliper, identify overall
canopy, and have qualified arborist identify species of trees), and other features
relevant to the final plan sheets. Existing drainage at intersections will be verified
by field surveys. Spot elevations will be shown on intersection layouts with cross
slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
— Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
same coordinate system, as the Control.
— No less than two horizontal bench marks, per line or location.
— Bearings given on all proposed centerlines, or baselines.
— Station equations relating utilities to paving, when appropriate.
7.2. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, B, and A, as
described below. The SUE shall be performed in accordance with Cl/ASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
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histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground -mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems, if such features
have not already been surveyed by a professional surveyor. If previously
surveyed, check survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
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• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single -conduit lines, and outside
edges of multi -conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY'S approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
ASSUMPTIONS
Up to Twenty Four (24) Level A test holes are included.
DELIVERABLES
A. Drawing of the project layout with dimensions and coordinate list.
B. SUE plan drawings sealed by a professional engineer registered in the State of
Texas.
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TASK 8. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows
8.1 Texas Department of Transportation (TxDOT) Permit
• Meet, negotiate and coordinate to obtain approval of the agency issuing the
agreement and/or permits.
• Completing all forms/applications necessary.
• Submitting forms/applications for CITY and TxDOT review
• Submitting revised forms for agency review
• Responding to agency comments and requests
8.2 Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act,
Chapter 68 Texas Administrative Code, and become familiar with the
governmental authorities having jurisdiction to approve the design of the Project.
• ENGINEER is responsible for providing plans that are in compliance with TDLR
requirements.
• Submit construction documents to the TDLR
• Completing all TDLR forms/applications necessary
• Obtain the Notice of Substantial Compliance from the TDLR
• Request an inspection from TDLR or a TDLR locally approved Registered
Accessibility Specialist no later than 30 calendar days after construction
substantial completion. Advise the CITY in writing of the results of the inspection.
• Responding to agency comments and requests
• All costs associated with TDLR plan review and inspections are to be paid by the
ENGINEER during the course of the project.
ASSUMPTIONS
• One meeting with TxDOT if required and one meeting and plan set delivered to
RAS specialist.
• Permit preparation will begin after approval of the Conceptual Design.
One (1) meetings are assumed with TxDOT
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ASSUMPTIONS
• Permit preparation will begin after approval of the Conceptual Design.
• One (1) meeting are assumed with RAS Specialist for the TDLR permit.
DELIVERABLES
A. Copies of Permit Applications
B. Copies of Approved Permits
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TASK 10. QUALITY CONTROL / QUALITY ASSURANCE
ENGINEER to provide to the City a Quality Control/ Quality Assurance Plan (QC/QA Plan)
outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are
incorporated into the calculations, plans, specifications, and estimates.
ENGINEER is responsible for and shall coordinate all subconsultant activity to include
quality and consistency of plans.
If, at any time, during the course of reviewing a submittal of any item it becomes apparent to
the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may
cease its review and return the submittal to the ENGINEER immediately for appropriate
action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY
Project Manager.
10.1. QC/QA of Survey and SUE Data
• The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on
all procedures, field surveys, data, and products prior to delivery to the CITY. The
CITY may also require the ENGINEER's Surveyor to perform a Quality
Assurance review of the survey and/or subsurface utility engineering (SUE) work
performed by other surveyors and SUE providers.
• ENGINEER's Surveyor shall certify in writing via a letter that the survey
information provided has undergone a Quality Control/ Quality Assurance
process.
• ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a
letter that the SUE information provided has undergone a Quality Control/ Quality
Assurance process.
10.2. QC/QA of Design Documentation
• ENGINEER shall perform a QC/QA review of all documents being submitted for
review at all stages of the design including the 30%, 60%, and 90% and Final
Document design review submittals. QA should be performed by an individual
within the firm who is not on the design team.
ENGINEER is to acknowledge that each item on the Detailed Checklist has been
included by checking "done" on the checklist. If a particular checklist item is not
applicable, this should be indicated by checking "N/A". If an entire checklist is
not applicable, this should be indicated by checking every item on the list as
"N/A" and still included with the submittal. The ENGINEER shall use the Detailed
Checklist provided by CITY.
• A Comment Resolution Log must be used to document conflicting comments
between reviewers and to highlight comments made by the CITY that the
ENGINEER is not incorporating into the design documents along with the
associated explanation. The ENGINEER shall use the Comment Resolution Log
provided by CITY.
• The documentation of a QC/QA review includes (1) a copy of the color -coded,
original marked -up document (or "check print") developed during the QA
checking process and/or review forms which sequentially list documents and
associated comments; and (2) a QC sign -off sheet with signatures of the
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personnel involved in the checking process. Mark-ups may also be documented
using the Comment Resolution Log.
• Evidence of the QC/QA review will be required to accompany all submittals.
Documentation shall include, but is not limited to, the following items:
- PDF of the completed Detailed Checklists
- PDF of the QC/QA check print of the calculations, plans, specifications, and
estimates demonstrating that a review has been undertaken;
- PDF of previous review comments (if any) and the ENGINERR's responses
to those comments in the Comment Resolution Log.
• If any of the above information is missing, is incomplete or if any comments are
not adequately addressed; the CITY may contact the ENGINEER and request
the missing information. If the ENGINEER does not respond to the request
within 24 hours, the CITY shall reject the submittal. No additional time will be
granted for a returned submittal.
• If the ENGINEER has not adequately addressed the comments, the submittal
shall be rejected and returned to the ENGINEER immediately to address the
issues.
ASSUMPTIONS
• All submittals to the City will be Quality checked prior to submission.
• A PDF of the QC/QA documentation will be uploaded to the project folder in
Buzzsaw.
DELIVERABLES
A. QC/QA documentation
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ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon — be sure
to track changes. the CITY's written request. Any additional amounts paid to the ENGINEER
as a result of any material change to the Scope of the Project shall be agreed upon — be sure
to track changes. in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre -qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of God.
• Services related to warranty claims, enforcement and inspection after final completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
• Boundary Surveys and preparation of easement or ROW documents
• Geotechnical testing or pavement design recommendations
• Traffic Studies or counts or traffic signal phasing
• No lighting or MEP or Structural design services other than street lights on traffic signal
poles
• No utility relocation design or out of scope coordination with utility companies
• No environmental services or assessments
• No investigating or performing any archaeological study
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ATTACHMENT B
COMPENSATION
Design Services for
Fort Worth Main Street Downtown
City Project No. 103314
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of
$717,040.00 as summarized in Exhibit B-1 — Engineer Invoice and Section IV
— Summary of Total Project Fees. The total lump sum fee shall be considered
full compensation for the services described in Attachment A, including all
labor materials, supplies, and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department, monthly progress reports and
schedules in the format required by the City.
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 8.09.2012
Page 1 of 3
B-1
Main Street Signal Improvement
CPN 103314
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm
Primary Responsibility
Fee Amount
%
Prime Consultant
Bartlett & West
Design Phase Services
$526,103.00
73.4%
Proposed MBE/SBE Sub -Consultants
Criado & Associates
Survey/SUE
$190,937.00
26.6%
Non-MBE/SBE Consultants
TOTAL
$_717,040.00
1000/1
Project Number & Name
Total Fee
MBE/SBE Fee
MBE/SBE
Main Street Downtown Intersection
$ 717,040.00
$_190,937.00_
26.6%
I m rov.
City MBE/SBE Goal = 12% Consultant Committed Goal = 26.6_ %
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 8.09.2012
Page 2 of 3
B-2
Main Street Signal Improvement
CPN 103314
EXHIBIT "13-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 8.09.2012
Page 3 of 3
B-3
Main Street Signal Improvement
CPN 103314
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in
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Fort Worth Main Street Downtown -Intersection Improvements
City Project No. 103314
Section 1 (3) shall
be replaced with: (3) Provided City substantially performs its obligations under this
Agreement, including payment of sums due, all reports, whether
partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by City,
its officers, agents, employees, consultants, or contractors, or
prepared by Consultant, shall be or become the property of City,
and shall be furnished to the City, prior to or at the time such
services are completed, or upon termination or expiration of
City of Fort Worth, Texas
Attachment C
PMO Release Date: 05.19.2010
Page I of I
FORT WORTH
ATTACHMENT "D"
PROJECT SCHEDULE
A. ENGINEER Project Schedule Development
ENGINEER shall prepare a project schedule for the services
the requirements of the Agreement and encompassing the
Attachment A to the Agreement.
to be provided in fulfilling
Scope of Work defined in
ENGINEER shall prepare and maintain project schedule throughout the life of the project
as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled
Engineer Project Schedule.
ENGINEER's project schedule will follow the Critical Path Methodology (CPM) for
planned sequencing of the work activity and timing of the work.
B. Schedule "Tier" Selection
City has identified three "Tier" levels for project schedules as defined in City's
Specification 00 31 15, to align with the size and complexity of the project as a basis for
schedule development. City's Project Manager will determine the "Tier" level for the
ENGINEER's project schedule as part of the negotiation of the Agreement.
C. Project Baseline Schedule
ENGINEER will produce an initial project schedule and submit as a "baseline" for review
and acceptance by City's Project Manager as defined in City's Specification 00 31 15
which will be referred to as the Project Baseline Schedule. Updates to the baseline
schedule follow the requirements of City's Specification 00 31 15.
D. Project Progress Schedule
ENGINEER will provide to the City, monthly updates to their project schedule indicating
progress of the Work in compliance with the requirements of City's Specification 00 31
15 and said schedule will be referred to as the Project Progress Schedule.
E. Master Project Schedule
City will develop and maintain a master project schedule for the overall project.
ENGINEER's project baseline and progress schedule submittals will be an integral part
of the development and updating process of City's Master Project Schedule.
City of Fort Worth, Texas
Attachment D
Revision Date: 07.20.2018
Page 1 of 1
Main Street Signal Improvement
CPN 103314
Main Street
Attachment E
Main Street Downtown Intersection Improvements
1 st, 2nd, 5th, 6th, 7th, 8th, 9th
City Project No. 103314
4th
5th
6th
7th
8th
011
Bartlett West
Main Street Signal Improvement
CPN 103314
EXHIBIT F
CITY OF FORT WORTH
STANDARD INSURANCE REQUIREMENTS
(1) INSURANCE LIMITS
a. Commercial General Liability — Insured shall maintain commercial general
liability (CGL) and, if necessary, commercial umbrella insurance as follows:
$1,000,000 each occurrence
$2,000,000 aggregate
If such Commercial General Liability insurance contains a general aggregate
limit, it shall apply separately to this Project or location.
City shall be included as an additional insured with all rights of defense
under the CGL, using ISO additional insured endorsement or a
substitute providing equivalent coverage, and under the commercial
umbrella, if any. This insurance shall apply as primary insurance with
respect to any other insurance or self-insurance programs afforded to
City. The Commercial General Liability insurance policy shall have no
exclusions or endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertising injury, which are normally contained
within the policy, unless City specifically approves such exclusions in
writing.
ii. Insured waives all rights against City and its agents, officers, directors
and employees for recovery of damages to the extent these damages
are covered bythe commercial general liability or commercial umbrella
liability insurance maintained in accordance with Agreement.
b. Business Auto — Insured shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance as follows:
$1,000,000 each accident (or reasonably equivalent limits
of coverage if written on a split limits basis).
Such insurance shall cover liability arising out of "any auto", including owned,
hired, and non -owned autos, when said vehicle is used in the course of Insured's
business and/or the Project. If Insured owns no vehicles, coverage for hired or
non -owned autos is acceptable.
Insured waives all rights against City and its agents, officers, directors and
employees for recovery of damages to the extent these damages are
covered by the business auto liability or commercial umbrella liability
insurance obtained by Insured pursuant to this Agreement or under any
applicable auto physical damage coverage.
CFW Standard Insurance Requirements Page 1 of 3
Rev. 5.04.21
Main Street Signal Improvement
CPN 103314
c. Workers' Compensation — Insured shall maintain workers compensation and
employer's liability insurance and, if necessary, commercial umbrella liability
insurance as follows:
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Insured waives all rights against City and its agents, officers, directors and
employees for recovery of damages to the extent these damages are
covered by workers compensation and employer's liability or commercial
umbrella insurance obtained by Insured pursuant to this Agreement.
d. Professional Liability (Errors & Omissions) — Insured shall maintain
professional liability insurance as follows:
$1,000,000 - Each Claim Limit
$2,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to
the Commercial General Liability policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other
requirements. Coverage shall be written on a claims -made basis, and
maintained for the duration of the contractual agreement and for five (5) years
following completion of services provided. The policy shall contain a retroactive
date prior or equal to the Effective Date of the Agreement or the first date of
services to be performed, whichever is earlier. An annual certificate of insurance
shall be submitted to City to evidence coverage.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that Insured has obtained all required
insurance shall be attached to Agreement concurrent with its execution. Any
failure to attach the required insurance documentation hereto shall not
constitute a waiver of the insurance requirements.
b. Applicable policies shall be endorsed to name City as an Additional Insured,
as its interests may appear, and must afford the City the benefit of any
defense provided by the policy. The term City shall include its employees,
officers, officials, and agents as respects the contracted services. Applicable
policies shall each be endorsed with a waiver of subrogation in favor of City
with respect to the Project.
c. Certificate(s) of insurance shall document that insurance coverage limits
specified in this Agreement are provided under applicable policies
documented thereon. Insured's insurance policy(s) shall be endorsed to
provide that said insurance is primary protection and any self -funded or
CFW Standard Insurance Requirements Page 2 of 3
Rev. 5.04.21
Main Street Signal Improvement
CPN 103314
commercial coverage maintained by City shall not be called upon to
contribute to loss recovery. Insured's liability shall not be limited to the
specified amounts of insurance required herein.
d. Other than worker's compensation insurance, in lieu of traditional
insurance, City may consider alternative coverage or risk treatment
measures through insurance pools or risk retention groups. City must
approve in writing any alternative coverage for it to be accepted.
e. A minimum of thirty (30) days' notice of cancellation or material change in
coverage shall be provided to City. A ten (10) days' notice shall be acceptable
in the event of non-payment of premium.
f. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A:VII or equivalent measure of financial strength
and solvency as determined by the City's Risk Management division.
g. Any deductible or self -insured retention in excess of $25,000 that would
change or alter the requirements herein is subject to approval in writing by
City, if coverage is not provided on a first -dollar basis. City, at its sole
discretion, may consent to alternative coverage maintained through insurance
pools or risk retention groups. Dedicated financial resources or letters of credit
may also be acceptable to City.
h. In the course of the Agreement, Insured shall report, in a timely manner, to
City's Risk Management Department with additional notice to the Contract
Compliance Manager, any known loss or occurrence which could give rise
to a liability claim or lawsuit against City or which could result in a property
loss.
i. City shall be entitled, upon its request and without incurring expense, to
review Insured's insurance policies including endorsements thereto and, at
City's discretion, Insured may be required to provide proof of insurance
premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a claims -
made basis, shall contain a retroactive date coincident with or priorto the date
of this Agreement. The certificate of insurance shall state both the retroactive
date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall be
maintained without interruption nor restrictive modification or changes from
date of commencement of the Project until final payment and termination of
any coverage required to be maintained after final payments.
I. City shall not be responsible for the direct payment of any insurance
premiums required by Agreement.
m. Subcontractors of Insured shall be required by Insured to maintain the same
or reasonably equivalent insurance coverage as required for Insured. Upon
City's request, Insured shall provide City with documentation thereof.
CFW Standard Insurance Requirements Page 3 of 3
Rev. 5.04.21
Main Street Signal Improvement
CPN 103314
(This is a read only summary view of the M&C)
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11 /29/22
LOG NAME: 20MAIN STREET DOWNTOWN SIGNAL
CONSENT: Consent
SUBJECT
(CD 9) Authorize Execution of a Contract with Bartlett and West, Inc. in the Amount of
$717,040.00 for Engineering Services for Fort Worth Main Street Downtown Intersection
Improvements (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Bartlett
and West, Inc. in the amount of $717,040.00 for engineering services for intersection
and signal improvements for the Fort Worth Main Street - Downtown Signal Corridor
project (City Project No. 103314).
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize execution of a contract
with Bartlett and West, Inc. in the amount of $717,040.00 for engineering services for
improvements at downtown intersections with Main Street at 1st, 2nd, 5th, 6th, 7th, 8th
and 9th Streets in the City of Fort Worth. Bartlett and West, Inc. was selected based on
the pre -qualification list of firms from the Category-2 of the Request for Qualifications
advertised in August 2020 for various capital project improvements. The Intersection
Improvement Category 2 required a Request for Additional Information (RFAI)
submission for the final selection process. City staff performed this RFAI process this
summer which resulted in Bartlett and West, Inc. being selected for the Main Street
Downtown Intersection Improvement project. The Main Street Intersection
Improvements project consists of improving the Main Street corridor traffic signal
coordination by replacing and upgrading traffic signal structures and equipment,
constructing Americans with Disabilities Act (ADA) compliant curb ramps and audible
pedestrian signals, constructing curb ramps and bulb -outs, installing pan, tilt, zoom
(PTZ) cameras and installing pavement markings and signage to enhance vehicle and
pedestrian mobility.
FProi
ect
103314- Main Street Downtown (CD
9)
Engineering Not to Exceed Contract
Consultant Amount
Bartlett and West, Inc. $717,040.00
As part of the 2022 Bond Program a Request for Qualifications (RFQs) process was
conducted to determine qualifications for engineering firms for multiple types of mobility
projects. Panels of four staff evaluated each of twenty categories of project, based upon
a fixed scoring method. Scores were collected and tabulated and each consultant
received an overall ranking for each project type in which the firm was interested.
Projects were assigned in the order of ranking. Several projects were awarded in the
first step of the process after an extensive ranking process including 20 categories of
scoring for 79 firms.
The second step was a Request for Additional Information (RFAI) that specifically
requested the 13 firms that qualified for projects in the first phase but did not receive
one to present qualifications for 17 additional projects that were funded after the first
step of the process. The city received 13 responses for the 17 projects so each firm was
evaluated again using more additional criteria for the type of work. Each firm was
assigned scores for the projects in which they were interested.
Firm
Bartlett & West
Dannebaum
Engineering
Jones and
Carter, Inc
Project Name
Rank
1
2
3
Main St
49
46.5
39
Downtown
Corridor Signals
Based upon the rankings and qualifications, Bartlett and West was awarded the project.
Funding is budgeted in the 2022 Bond Program Fund for the purpose of funding the
Main Street Downtown Signal Corridor project, as appropriated. The funding for this
intersection project was included in the Proposition A - Streets and Mobility
Improvements section of the appropriation ordinance for costs associated with projects
in the 2022 bond program adopted via M&C 22-0599 in the cumulative amount of
$300,000,000.00.
This project is included in the 2022 Bond Program. The City's Extendable Commercial
Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support
the appropriation. Available resources will be used to actually make any interim
progress payments until debt is issued. Once debt associated with a project is sold,
debt proceeds will reimburse the interim financing source in accordance with the
statement expressing official Intent to Reimburse that was adopted as part of the
ordinance canvassing the bond election (Ordinance 25515-05-2022).
Bartlett and West, Inc is in compliance with the City's Business Equity Ordinance by
committing to 15% Business Equity participation on the Main Street Downtown
Intersection Improvement project. The City's Business Equity goal on City Project No.
103314 is 12%.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget,
as previously appropriated, in the 2022 Bond Program Fund for the Main St -Downtown
signal Cord project to support the approval of the above recommendation and execution
of the contract. Prior to an expenditure being incurred, the Transportation and Public
Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by:
OriOnatina Business Unit Head:
Additional Information Contact:
Current Routing Step: Agenda Ready
William Johnson 5806
Lauren Prieur 6035
Monty Hall 8662
103314-EPAG-Main Street Signals
Final Audit Report 2023-01-05
Created: 2023-01-03
By: Andrea Munoz (And rea.M u noz@fortworthtexas.gov)
Status: Canceled / Declined
Transaction ID: CBJCHBCAABAAEDnQgriErkEeXGbz4uJDCIIOcbu3sCNr
"103314-EPAG-Main Street Signals" History
Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2023-01-03 - 8:53:26 PM GMT- IP address: 204.10.90.100
Document emailed to mohammad.khan@fortworthtexas.gov for filling
2023-01-03 - 9:08:34 PM GMT
Document emailed to Bradley.Radovich@fortworthtexas.gov for signature
2023-01-03 - 9:08:34 PM GMT
Document emailed to deirdre.oneal@fortworthtexas.gov for approval
2023-01-03 - 9:08:35 PM GMT
Document emailed to neil.dobler@bartwest.com for signature
2023-01-03 - 9:08:35 PM GMT
Email viewed by mohammad.khan@fortworthtexas.gov
2023-01-03 - 9:10:08 PM GMT- IP address: 204.10.90.100
Signer mohammad.khan@fortworthtexas.gov entered name at signing as Zeeshan Khan
2023-01-03 - 9:11:16 PM GMT- IP address: 204.10.90.100
b� Form filled by Zeeshan Khan (mohammad.khan@fortworthtexas.gov)
Form filling Date: 2023-01-03 - 9:11:18 PM GMT - Time Source: server- IP address: 204.10.90.100
Email viewed by Bradley.Radovich@fortworthtexas.gov
2023-01-03 - 9:16:18 PM GMT- IP address: 204.10.90.100
o Signer Bradley.Radovich@fortworthtexas.gov entered name at signing as Bradley M Radovich
2023-01-03 - 9:16:54 PM GMT- IP address: 204.10.90.100
&Q Document e-signed by Bradley M Radovich (Bradley.Radovich@fortworthtexas.gov)
Signature Date: 2023-01-03 - 9:16:56 PM GMT - Time Source: server- IP address: 204.10.90.100
FORTW❑RTHg I P°He141y
Adobe
Acrobat Sign
Email viewed by neil.dobler@bartwest.com
2023-01-03 - 9:49:41 PM GMT- IP address: 24.255.255.218
Email viewed by deirdre.oneal@fortworthtexas.gov
2023-01-04 - 8:57:23 PM GMT- IP address: 204.10.90.100
Email viewed by neil.dobler@bartwest.com
2023-01-04 - 9:58:53 PM GMT- IP address: 70.167.32.2
&9 Signer neil.dobler@bartwest.com entered name at signing as Neil Dobler
2023-01-04 - 10:01:16 PM GMT- IP address: 70.167.32.2
Document e-signed by Neil Dobler (neil.dobler@bartwest.com)
Signature Date: 2023-01-04 - 10:01:18 PM GMT - Time Source: server- IP address: 70.167.32.2
Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2023-01-05 - 3:26:11 PM GMT- IP address: 204.10.90.100
FORT W❑RTH, F I'l by
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FORT WORTH..,
14411,011V
Routing and Transmittal Slip
Transportation & Public Works
Department
DOCUMENT TITLE:Desiun Contract Main Street Signals
M&C: NA CPN: 103314 CSO: NA DOC#: 1
Date:
To:
Name
Department
Initials
Date Out
1.
Alexiz Ramirez
TPW-review
Feb 16, 2023
2.
Bradley Radovich
TPW-CCM
BMR
Feb 16, 2023
3.
Doug Black
Legal
,wb
Feb 27, 2023
4.
Neil Dobler(neil.dobler@BAR
"WEST.com)
NO
Feb 18, 2023
5.
Lauren Prieur
TPW
Aw
LLP
Feb 20, 2023
6.
William Johnson
ACM
Feb 28, 2023
7.
Jannette Goodall
City Secretary
4g-
Feb 28 2023
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any
and all City Departments requesting City Manager's signature for approval MUST BE ROUTED
TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip,
David will review and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No
ROUTING TO CSO: ❑YES ®No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return To: bradley.radovich(iDFortWorthTexas.gov at ext. 7817 for pick up when completed.
Thank you!